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HomeMy WebLinkAboutGrant Request - Newberry HabitatDeschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: June 24, 2013 Organization: Newberry Habitat for Humanity Organization Description: Established in 1993, Newberry Habitat for Humanity builds energy- efficient homes for low-income working families in South Deschutes County. Project Name: Riggs Home Repair Project Description: Perform critical home repair and preservation to roof, porch, doors, siding, and skirting, and install a CO2 detector on an owner -occupied home. Project Period: 6/10/2013 — 6/30/2013 Amount of Request: $2,500 Previous Grants: None Approved: Declined: it Coo ( 1 LI Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY VIDEO LOTTERY FUND DISCRETIONARY GRANT PROGRAM APPLICATION /0(0/3 Project Beginning Date: Amount Requested: Project Name: 6)/ iu / /3 Name of Applicant Organization: Address: Project End Date: Date Funds Needed: G/30//3 7/151e fa 13 1 3 3 6 5F (54 8515- &rartizeziAL -..SainnotielL pce iziej City & Zip Code: Contact Name(s): Fax #: ) 5'7707 tetra rot. 110 4.41tot.Q- , E. i9 (5'I1)- 5?3 - 6 -au Email Address: Tax ID #: Telephone #: '73-1123 q7 (5't1)543 -sods On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Video Lottery Fund Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure and activities. Newberry Habitat for Humanity (NHFH) builds energy efficient homes for low-income working families in Southern Deschutes County. Since its founding in 1993 this affiliate of Habitat for Humanity International has completed 22 homes in the area south of Sunriver and in La Pine. NHFH volunteers also do minor home repair, weatherization and ramp building projects for the ill, impaired and elderly in the south county area. To date, Newberry Habitat has completed 12 of these projects. NHFH has a full-time Executive Director, Dwane Krumme, who oversees all aspects of the affiliate's activities and who serves at the discretion of the Board of Directors. The thirteen members of the board are mostly retired professionals who represent both La Pine and Sunriver. They are actively involved with the organization and each brings a unique strength and background experience to the board. Board members take on committee and special task force assignments, such as fundraising, developing the Strategic Plan, working directly with applying families and working as liaisons to community groups. The current construction budget for each house built by Newberry Habitat is approximately $75,000, plus $18,600 for the lot. To provide funding for its building and repair projects, NHFH opened its La Pine ReStore in 2010. The affiliate employs of full-time manager who directs the store's five -days -a -week operations, a part-time receiving manager, and a part-time driver for its truck which picks up donations in both La Pine and Sunriver. In addition, NHFH has a Construction Manager under contract to supervise the building of its 2013 house. More than 100 volunteers serve the affiliate as ReStore clerks, construction volunteers, members of committees, and on special projects. Newberry Habitat has recently been awarded a $10,000 grant by the Maybelle Clark MacDonald Foundation to employ its first Volunteer Coordinator on a part-time basis for the coming year. NHFH has many community partners. It received a $4,000 grant from the Sunriver Women's Club and a $5,000 grant from USBancorp for construction of its current house. The La Pine Grange sponsors an annual "Chicken Coop Tour" with a portion of the proceeds going to Newberry Habitat $1,451 in 2012. Eleven of the 24 suppliers or sub -contractors used in construction of the 2012 house gave NHFH materials or services at either no charge or at a discount. The May 10, 2013 Women Build Day, resulted in a $5,000 grant from Lowe's. Although Newberry Habitat is not an agency of the Deschutes County United Way, the two organizations have an agreement whereby United Way donors can earmark their contributions to be passed on to NHFH. During the current fiscal year $5,267 has been received from this source. Sunriver Resort named Newberry Habitat for Humanity as the recipient of proceeds from its 2012 holiday "Gingerbread Junction", netting $2,700 for the affiliate. 114 individuals donated $32,650 in this fiscal year's annual direct mailing. Despite these collaborations, raising adequate funding to accomplish its work is always a challenge for Newberry Habitat for Humanity. 2. Describe the proposed project or activity. 1 Newberry Habitat for Humanity is requesting a $2,500 grant from the Deschutes County Video Lottery Fund Discretionary Grant Program to match a $2,500 grant the organization has received from Thrivent Financials for Lutherans to be used for this project. The combined grant monies offset part of the $6,389.55 cost to repair the home of a navy veteran's widow in La Pine. Chris Riggs owns a 3 bedroom, 2 bath, 1372 sq. ft. manufactured home built in 1996. Until she was recently admitted to a memory care facility, Chris's mother was living with Chris and her son, Scott. Scott attends COCC, pursuing a career in Criminal Justice. Chris is employed as the manager of the La Pine Community Kitchen and has long served as the head of the La Pine Community Action Team. This project is characterized as a critical home repair and preservation project on an owner -occupied home. Inspection by a licensed contractor has revealed that the roofing has deteriorated as has the underlying structure causing substantial leaking problems. Flashing around roof vents is damaged. The front porch has deteriorated and is unsafe. The wooden front entry door is aged and splintering. 108 feet of belly band between the home's siding and skirting is damaged and needs to be removed and replaced. A 9 volt battery operated CO2 detector is to be installed. Removal of the present roof, hauling away debris and installation of new sheathing, shingles, vents and flashing will be done by a professional roofing contractor. All other repairs and painting the exterior of the home will be done by Newberry Habitat volunteers. Scott Riggs has committed to putting in 16 hours working on this project. Chris Riggs has signed a contract with Newberry Habitat for Humanity to repay the costs of this project in monthly, no -interest installments over the next 11 years. 3. Provide a timeline for completing the proposed project or activity. The roofing contractor is to begin his work on the Riggs' home on June 11. After the completion of his phase of the project, volunteers have targeted June 30 to complete their work. The affiliate plans to have all costs incurred paid by July 15. 4. Explain how the proposed project or activity will positively impact the community. This project will serve as a model for what Newberry Habitat can do to help others in La Pine who qualify for help with critical home repairs which are within the scope of what the organization can accomplish. 5. Identify the specific communities or groups that will benefit. 2010 census statistics reveal that La Pine has proportionally the largest veteran population of any city in Oregon. Newberry Habitat for Humanity has long tried to interest this portion of the La Pine population in its work. It is hoped that this will be the first step in establishing good will between NHFH and individual veterans and veteran's groups in La Pine. It is also hoped that this will be only the first project of NHFH to benefit La Pine veterans and their families who have a need for improved housing. 6. Describe how grand funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. Funding sources for this project: Thrivent Financials for Lutherans Deschutes County Discretionary Grant funding Newberry Habitat for Humanity Total cost of project Anticipated expenditures for this project: Roofing contractor $ 700.00 Paint 979.00 Shingles 3,530.10 Flashing 398.40 Roof penetrations 280.00 Aluminum front door 240.00 Lumber to repair porch, belly band 543.50 Insurance (prorated) 298.55 Total project expenditures $ 7,089.55 7. This grant does not support an ongoing activity. Attachments: 2,500.00 2,500.00 2,089.55 S 7,089.55 Letter documenting Newberry Habitat for Humanity's non-profit status Scope of work for project Board of Directors December 3, 1993 Victor Russell Newberry HFH PO Box 1829 LaPine, OR 97739 Dear Victor, Habitat for Humanity International Building houses in partnership with God's people in need This letter will confirm that Newberry HFH has been added to the roster of exempt subordinates included in the group exemption letter of Habitat for Humanity International, Inc. ("HFHI") under section 501(c)(3) of the Internal Revenue Code, effective on December 1, 1993. The enclosed copy of the group exemption letter received from the IRS (dated April 27, 1990) provides evidence of HFHI's group exemption. That letter, together with this letter which confirms your affiliate's exempt subordinate status, provide evidence of your tax exempt status under section 501(c)(3) of the code. Both of these letters should be retained as part of your affiliate's permanent records. Also, we are enclosing for your information a sheet entitled "Affiliate Tax Return Reminders." Please note that a significant penalty may be imposed when a return is filed late. To assist in the consolidation of your affiliate's financial data with that of HFHI, we request that you use a calender year accounting period (January 1 -December 31). The group exemption number assigned to HFHI by the IRS is 8545. This number may be provided to prospective donors, foundations, and other grant organizations as they request it, and is required on certain IRS forms. In partnership, Susan Hancock Carol Gregory Director, US Affiliates Associate Director, US Affiliates CG/ln Enclosure cc: Les Alford Newberry Federal taxpayer #93-1123478 121 Habitat Street Americus, GA USA 31709-3498 (912)924-6935 fax (912)924-6541 Exhibit A: Scope of Work Chris Riggs Residence 16052 Hawks Lair Rd La Pine, Oregon 1. Roof Replacement Under separate contract River which is attached, River Roofing will tear off old roofing and haul away debris Install Certainteed Landmark shingles over 15# felt Install Ice and Snow Water Shield at all eaves and valleys Replace all flashings, reuse two custom vent flashings. Replace one flue flashing Install metal, static air vents for properly vent attic space Install high profile ridge material at all ridge areas. Replace up to 7 sheets of 1/2"CDX sheathing on North Eave. Proposal based on solid sheating. 2. Repair Porch . Remove defective sheathing and replace with T-111 to match residence. Provide "z" metal and 1 x 4 SPF trim material Remove and replace defective wood door and replace with Aluminum door with vent capability, caulk as needed 3 Restore exterior siding Power wash all exterior siding surfaces Provide all paint and primer materials Caulk surfaces as needed Mask all windows and other as required Prime all siding surfaces and back roll Apply two coats of paint and back roll each coat Hand brush/roll all trim Remove masking and debris from site. 4. Provide and install 9 volt battery operated CO2 detector. 5. Remove and replace approx. 180' of 1x 4 SPF belly band, between siding and skirting. 0- Newberry Habitat for Humanity 2013 BOARD OF DIRECTORS RICHARD ARNOLD, President (541)593-2053 reasnrvrRaol.com GEORGE SPIELMAN, Vice President (541) 536-9477 masten a(�.aol.com JIM MANARY, Treasurer (541)408-7747 jimmanaryRgmail.com GLORIA BYRD, Secretary (541) 536-3756 g12trees anyahoo.com MARK BALDWIN (541) 593-1818 mebbaldwinangmail.com RICHARD FARNHAM (541)593-9132 dunnham(a,aol.com KEN MULENEX (541)536-1432 kmulenex@ci.la-pine.or.us PHIL NORTHCOTE (541) 598-9188 psnorthcote a(�.vahoo.com TOM O'SHEA 541-706-0550 toshea a(�.sunriver-resort.com JOHN ROGERS (541)593-3956 LINDA SALZER (541) 598-7870 fishinrogers(aigmail.com Isalzer(c�chamberscable.com BOB VOGEL (541)598-0599 bbvogel@chamberscable.com BARBARA WADE (541)593-6408 barbaraaRgewade.com 13 Board positions QUORUM = 7 56345 Twin Rivers Dr., Bend, OR 97707 Retired Banker P.O. Box 737, La Pine, OR 97739 Retired Engineer/National Sales Representative 18160 Cottonwood Rd. #804, Sunriver, OR 97707 Retired Tax Manager 54488 Caribou Dr, Sunriver, OR 97707 Retired Office Manager P.O. Box 3851, Bend, OR 97707 Retired Sales & Marketing Professional 18160 Cottonwood Rd. #413, Sunriver, OR 97707 Retired Teacher P.O. Box 1159, La Pine, OR 97739 Mayor, City of La Pine, Oregon 17575 Twin Rivers, Sunriver, OR 97707 Retired UBS Broker 19469 Pond Meadow Avenue, Bend, OR 97702 Managing Director, Sunriver Resort P.O. Box 4070, Sunriver, OR 97707 Retired Small Business Owner 18160 Cottonwood Rd. #765, Sunriver, OR 97707 Retired Middle School Teacher 18160 Cottonwood Rd. #150, Sunriver, OR 97707 Retired International Sales Director • 18160 Cottonwood Rd. #433, Sunriver, OR 97707 Retired Elementary School Teacher (Last Updated: 05/22/2013)