HomeMy WebLinkAboutEPA Grant MemoCommunity Development Department
Planning Division Building Safety Division Environmental Soils Division
P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005
(541)388-6575 FAX (541)385-1764
http://www.co;deschutes.or.us/cdd/
MEMORANDUM
DATE: June 18, 2013
TO: Deschutes County Board of Commissioners
FROM: Peter Gutowsky, Principal Planner
MEETING: June 26, 2013
RE: U.S. Environmental Protection Agency / Brownfield Grant / Work Session
Last month, the U.S. Environmental Protection Agency (USEPA) selected Deschutes County for
two brownfields assessment grants totaling $400,000.00. Community -wide hazardous substances
grant funds will be used to build a systematic inventory of brownfield sites in the cities of Bend and
Redmond and rural Deschutes County, conduct Phase 1 and Phase 11 environmental site
assessments, perform remediation and redevelopment planning, and carry out community
outreach activities. Petroleum grant funds will be used to conduct similar tasks at sites with
potential petroleum contamination.
Deschutes County staff is currently coordinating with USEPA to submit a complete grant
application packet by July 1.The purpose of this memorandum is to provide the Board of County
Commissioners (BOCC) with an update of the work plan, detailed budget, and related federal
forms at their afternoon work session on June 26. One week later, on July 1, County staff will
respectfully request at a regular meeting that the BOCC formally consider approving the USEPA
Community -wide Brown Field Assessment Grant and authorize the Chair, Alan Unger to sign the
related federal forms. The USEPA is then expected to review the materials over the summer and
issue a cooperative agreement with Deschutes County by October 1, 2013.
Attachments
1. Detailed Work Plan
2. Detailed Budget Work Sheet
3. EPA Form SF -424, Application for Federal Assistance
4. EPA Form SF -424A, Budget Information - Non -Construction Programs
5. EPA Form SF -424B, Assurances
6. EPA Form 4700-4, Preaward Compliance Review Report
7. EPA Form 5700-54, Key Contacts
8. EPA Form 5700-542, Additional Key Contacts
9. EPA Form 6600-06, Certification Regarding Lobbying
Quality Services Performed with Pride
A*4`kti:
� BROWNFIELDS ASSESSMENT COOPERATIVE AGREEMENT
WORK PLAN
FOR
DESCHUTES COUNTY EPA BROWNFIELDS COMMUNITY -WIDE ASSESSMENT
GRANTS FOR HAZARDOUS AND PETROLEUM SUBSTANCES
Project Period: October 1, 2013 and end on September 30, 2016. ,.
June 18, 2013
Submitted by
Deschutes County Community Development Department
117 NW Lafayette Drive
Bend, QR 97701
Peter Gutowsky (Brownfield Project Manager)
Community Development Department Director
117 NW Lafayette Drive
Bend, OR 97701
541-385-1709 (Phone)
541-385-6575 (Fax)
peter.gutowsky@deschutes.org
http://www.deschutes.org/Community-Development.aspx
Deschutes County, June 18, 2013
WORK PLAN FOR BROWNFIELDS ASSESSMENT COOPERATIVE
AGREEMENT
TABLE OF CONTENTS
1. INTRODUCTION 2
1 1 Project Description, Goals and Objectives 2
1.2 Organizational Structure and Responsibilities 4
1.3 Project Outputs and Outcomes 5
2. PROJECT TASK DESCRIPTIONS 7
2.1 Task 1 — Project Management and Reporting 7
2.1.1 Project Management 7
2.1.2 Project Reporting 8
2.1.3 Staff Training/Travel 8
2.1.4 Contractor Procurement 8
2.2 Task 2 — Community Outreach and Public Involvement 9
2.2.1 Public Outreach and Involvement 9
2.3 Task 3 — Site Inventory, Prioritization and Assessment 10
2.3.1 Site Inventory and Prioritization 11
2.3.2 Site Eligibility Determinations 12
2.3.3 Site Characterization — Phase I ESAs 12
2.3.4 Site Characterization — Initial/Supplemental Phase II ESAs 12
2.3.5 ESA and NHPA Requirements 133
2.3.6 Quality Assurance Project Plan (QAPP) 13
2.3.7 Site -Specific Sampling and Analysis Plans (SSSAPs) and Health and
Safety Plan 13
2.4 Task 4 - Cleanup Planning 13
2.4.1 Analysis of Brownfaelds Cleanup Alternatives 144
2.4.2 AWP for a Brownfields Impacted Area 14
3. SCHEDULE AND DELIVERABLES 155
4. BUDGET SUMMARY 16
4.1 Table 1A - Total Budget Estimate 16
4.2 Table 1B - Hazardous Substances Budget Estimate 177
4.3 Table 1C - Petroleum Substances Budget Estimate 17
4.4 Budget Narrative 17
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Deschutes County, June 18, 2013
1. INTRODUCTION
1.1 Project Description, Goals and Objectives
During Fiscal Year 2013, the United States Environmental Protection Agency (USEPA)
selected Deschutes County ("County") for grant funding in the amount of $400,000
($200,000 for Hazardous Substances and $200,000 for Petroleum Substances) under the
Small Business Liability Relief and Brownfields Revitalization Act, for the assessment of
brownfields sites in the community. The County is currently working on entering into a
Cooperative Agreement (CA) with the USEPA to receive the grant funding.
The County and the partnering cities of Bend and Redmond have been significantly
impacted by brownfields. Many are located adjacent to residential areas and/or sensitive
receptors. Brownfields have negatively impacted the health of residents and constrained
the community's efforts to recover from the worst economic downturn since the 1930s.
The primary desired goals and objectives of the project include building a sustainable
brownfields program by developing the "organizational `infrastructure" within the County
and partnering cities to permanently enhance the County's processes for assessing,
remediating and catalyzing the redevelopment and reuse of brownfield sites. Based on the
exceptionally high levels of economic distress, in particular unemployment, other
objectives will be to spur private ;investment and the creation of jobs through additional
development projects on brownfield sites. EPA funding will be used to assess sites
throughout the County, including the partnering cities of Bend, Redmond and Sisters, to
support economic development/redevelopment initiatives; being undertaken by local units
of government.
A brief description of the scope of work proposed for each of the four (4) main tasks for
the brownfields project is presented below. Additional details (including those pertaining
to scope, budget and schedule) are provided throughout the remainder of this work plan.
Task 1.: Project Management and Reporting - The County will be responsible for the
management of the assessment grants and will be responsible for all USEPA reporting
requirements.
Task 2: Community Outreach and Public Involvement — Community outreach and public
involvement activities will include the following: convening a Brownfield Advisory
Committee (BAC), coordinating and conducting meetings with stakeholders and the
general public; seeking, discussing and implementing meaningful public input into the
grant processes; preparing and publishing public notices; preparing meeting materials and
presentations; preparing and distributing brochures and other public information
materials.
Task 3: Site Inventory, Prioritization and Assessment
o Inventory and Prioritization — The County proposes to use the assessment grant
funding to build an initial inventory of brownfields sites in Bend, Redmond and
rural Deschutes County, and work with various stakeholder groups to prioritize
the sites for assessment and/or cleanup/redevelopment planning. Known sites
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Deschutes County, June 18, 2013
include:
Bend Demolition Landfill. This 75 -acre site is located in an area which has
experienced significant growth over the past two decades, and is now
surrounded by residential and commercial development. Originally an
abandoned surface mine, from 1972 to 1996 the site was used as a landfill
for construction and demolition debris, as well as industrial waste (primarily
sawdust from area sawmills). The site has documented surface instability in
many areas where "hot spots" of burning demolition debris, sawdust, and
methane gas have smoldered underground, weakening the earthen cap. The
resulting sink -holes have led to severe safety-related incidents on the
......:.:.......:.
property.
ii. Redmond Shooting Range Property, , This 220 acre site contains a landfill
and scattered small dump sites, informal: off-road vehicle recreational areas
and shooting ranges. It is identified as a brownfield on USEPA's
Assessment, Cleanup and Redevelopment Exchange System (ACRES)
system. As most of the contaminants ,at the shooting ranges are at or near the
ground surface, there is significant potential for exposure to contaminants at
the site, which borders the most densely populated residential
neighborhoods in Redmond, including the City's highest percentages of
minority and low income residents.
iii. Auto -Specific Transitional Properties Resulting From US 97 Relocation.
Efforts to relocate US Highway 97 to bypass downtown Redmond and
create a community center have resulted in many auto -specific transitional
properties no longer compatible with the city center. Revitalization efforts
have been hindered by these brownfield sites which must be inventoried and
assessed before redevelopment efforts can proceed. The Oregon Department
of Environmental Quality (DEQ) Environmental Cleanup Site Information
(ECSI) Database contains examples of at least ten such sites, including gas
stations, parts and repair facilities, bulk plants and an auto salvage yard.
o Phase I Environmental Site Assessments (ESAs) — The County will contract with
an environmental consulting firm (Consultant) to complete Phase I ESAs at up to
an estimated five (5) high priority hazardous substance and up to an estimated
five (5), high priority petroleum substance brownfield sites.
o Phase II ESAs — The Consultant will perform Phase II ESA and/or supplemental
assessment activities on select parcels for which Phase I ESAs are completed, and
for which the need for further assessment is identified and desired. This task sets
aside resources to conduct Phase II ESAs on up to three (3) high priority
hazardous substance and three (3) high priority petroleum products brownfields
sites, and supplemental site investigation activities on up to two sites [including
one (1) hazardous substances and one (1) petroleum products brownfields sites.
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Deschutes County, June 18, 2013
Task 4: Cleanup/Redevelopment Planning
o Site -Specific Remedial Action/Cleanup Planning - The Consultant will conduct
cleanup and redevelopment planning as required for brownfields where
redevelopment is imminent and such activities will assist the developer. Planning
may take the form of identifying soil and groundwater contamination, conceptual
site models, site-specific remedial action objectives, identifying state and federal
cleanup regulatory requirements, and analysis of brownfield cleanup alternatives
[ABCA); assessment of brownfields redevelopment alternatives; and evaluation
of institutional and engineering controls. This task sets aside resources to conduct
remedial planning activities on up to two (2) hazardous substances and up to two
(2) petroleum products brownfields sites.
o Area -Wide Planning (AWP) — The County will work with the Consultant to
perform brownfields AWP for up to two brownfields impacted areas in the
County. The AWP may include perforrning"a variety of activities focused on
identifying potential future uses for the brownfields-impacted area and developing
strategies to facilitate the reuse of existing infrastructure as well as identifying
potential infrastructure investments needed to accommodate alternative future
uses. Tasks anticipated to be completed as part of AWP include:
❖ Evaluating existing environmental conditions, local market potential, and
needed infrastructure improvements;
❖ Developing strategies for brownfields site cleanup and reuse; and
❖ Identifying; sources or leveraging opportunities to help implement
revitalization including specific strategies for public/private investments
and infrastructure improvements.
Any reuse planning` activities that are "site-specific" will be performed only on
those parcels that are confirmed to meet the eligibility requirements.
Schedule: These tasks will be completed over a three (3) year project period estimated to
begin on October 1, 2013 and end on September 30, 2016.
1.2 Organizational Structure and Responsibilities
The County is the grant recipient. The County will work closely with the Consultant, the
cities of Bend and Redmond, a BAC, the DEQ, the USEPA and other stakeholders as
needed to achieve project objectives, maintain budgets and schedules, and prepare plans
and reports. The grants will be managed by the County's Community Development
Department. Nick Lelack, the County's Community Development Director will oversee
implementation of the project as the Brownfields Project Director. Peter Gutowsky, a
Principal Planner for the County will manage the implementation of all components of
the project as the Brownfields Project Manager. The Brownfields Project Manager will
coordinate the grant activities with the selected consultant and will serve as liaison with
DEQ and the USEPA, and the public at large through community outreach activities.
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Deschutes County, June 18, 2013
The County will be responsible for coordinating the selection of a Consultant to perform
the inventory, assessments, planning and other CA support functions. The County will
solicit qualified consulting firms through an open competitive public Request for
Qualifications and Proposal (RFQP). The County will select a firm to retain as the
Consultant using quality -based selection criteria in accordance with the County's
procurement protocols and applicable federal procurement rules (40 CFR 31.36).
In addition, the County will establish a BAC who will serve in a project oversight
capacity as the County's steering body for the project and will be composed of
representatives from participating cities and key stakeholder groups such as community
organizations and impacted property owners.
Project Tasks will be carried out in the following manner:;
Task 1: Project Management and Reporting — will be carried, out by the County with
assistance from the Consultant.
Task 2: Community Outreach and Public Involvement — will be carried out, by the County
with assistance from the cities of Bend and Redmond, BAC and Consultgita.
Task 3: Site Inventory, Prioritization and Assessment - will be carried out by the
Consultant with assistance from the County, BAC, and the cities of Bend and Redmond.
Task 4: Cleanup Planning — will be carried out by the Consultant with assistance from
the County, BAC and the cities of Bend and Redmond.
Technical Oversight of Assessment and Planning Activities will be provided by the
County, DEQ and the USEPA.
1.3 Project Outputs and Outcomes
Project Outputs: The primary expected output for the assessment grant will be
assessment of brownfields within the County and partnering cities that will support the
cleanup and redevelopment of these brownfields. The outputs expected from this grant
are anticipated to include the following:''
Task 1: Project Management and Reporting — The County will complete the following
reports as required and in accordance with submittal deadlines to be specified in the CA:
o Quarterly progress/status reports;
o Annual financial status reports;
o ACRES updates; and
o Final close-out summary report to the USEPA Region 10.
Task 2: Community Outreach and Public Involvement —
o Coordinating and conducting meetings with the BAC, stakeholders and the
general public; seeking, discussing and implementing meaningful public input
into the grant processes;
o Preparing and publishing public notices;
o Preparing meeting materials and presentations;
o Preparing and distributing brochures and other public information materials; and
o Prepare a Brownfields Project webpage for the County's website.
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Deschutes County, June 18, 2013
Task 3: Site Inventory, Prioritization and Assessment —
o Complete a community -wide inventory of brownfields sites; incorporate portions
of the inventory and assessment task into the County and partnering cities'
existing GIS database;
o Prioritize sites for assessment;
o Complete Site Eligibility Determinations for approximately 20 prioritized sites;
o Complete Phase I ESAs at up to five (5) high priority hazardous substance and up
to five (5) high priority petroleum substance brownfield sites;
o Complete a comprehensive Quality Assurance Project Plan (QAPP);
o Complete Site -Specific Sampling and Analysis Plans (SSSAPs) and Health and
Safety Plans (HASPs) for sites prioritized for Phase; 11 ESAs.
o Perform Phase II ESA and/or supplemental assessment activities on select parcels
for which Phase I ESAs are completed, and= for which;the need for further
assessment is identified. This task sets aside resources to conduct Phase II ESAs
on up to three (3) high priority hazardous substance and three (3) high priority
petroleum substance brownfields sites, and ;„ supplemental site investigation
activities on up to two [one (1) hazardous substances and one (l) petroleum
substance brownfields sites].
Task 4: Cleanup Planning —
o Complete Cleanup Action Plans(CAPs) for up to two (2)`hazardous substances
and up to two (2) petroleum substance brownfields sites requiring cleanup.
o Complete up to two Brownfields AWPs for brownfields-impacted areas within the
County.
Project Outcomes: The primary desired outcomes of the project include building a
sustainable brownfields program by developing the "organizational infrastructure" within
the County and partners to permanently enhance the County's processes for assessing,
remediating and catalyzing the redevelopment and reuse of brownfield sites. Based on the
exceptionally high levels of economic distress, in particular unemployment, other key
outcomes will be to spur private investment and the creation of jobs through additional
development projects on brownfield sites. Another expected outcome of the project is
reducing environmental threats to residents throughout the County. The following
outcomes associated with the assessment grants are anticipated and will be tracked on a
quarterly basis:
o Number of sites assessed;
o Number of sites for which property title transfers are facilitated;
o Number of acres of land redeveloped and square footage of buildings positioned
for adaptive reuse;
o Acres of parks or other green space created;
o Length of walking or bike trails created;
o Amount of private investment leveraged;
o Amount of other funding leveraged;
o Number of jobs created or retained;
o Increased property and sales tax revenue generated;
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Deschutes County, June 18, 2013
o Number of buildings seeking LEED Certification; and
o Reduction in stormwater impacts.
2. PROJECT TASK DESCRIPTIONS
A detailed description of the scope of work proposed for each task of the brownfields
project (including estimated costs) is presented in this section. Milestones and
deliverables (a/k/a project outputs) for each task are discussed in Sections 1.3 and 3.0,
estimated submittal dates are provided in Section 3.0, and a summary of estimated costs
is provided in Section 4.0.
2.1 Task 1— Project Management and Reporting
The objective of this task is to properly manage the project', per EPA and County
requirements. Project Management and Reporting will be completed by the County with
assistance from the Consultant. The budgeted„costs for grant management and reporting
include $6,880 ($3,440 from each of the hazardous and petroleum substances grants) in
personnel costs and $2,683.20 ($1,341.60 from each of the hazardous and petroleum
substances grants) in fringe costs. The budgeted costs also include $10,000($5,000 from
each of the hazardous and petroleum substances grants) of contractual costs and $4,100
($2,050 from each of the hazardous and petroleum substances grants) of travel costs for
County staff to attend up to two (2) USEPA National Brownfields Conferences or State
Brownfields Conferences.
ask 1 - Protect-1VIanagement and Reporting`
Hazardous Grant
Petroleum Grant
Total Cost
Personnel
$3,440.00
$3,440.00
$6,880.00
Fringe
$1,341.60
$1,341.60
$2,683.00
Travel
$2,050.00
$2,050.00
$4,100.00
Contractual
$5,000.00
$5,000.00
$10,000.00
Supplies
$0.00
$0.00
$0.00
TOTAL COST
$11,831.60
$11,831.60
$23,663.20
2.1.1 Project Management
Peter Gutowsky, a Principal Planner for the County will manage the implementation of
all components of the project as the Brownfields Project Manager. Mr. Gutowsky will
coordinate the grant activities with the selected Consultant, the BAC, and will serve as
liaison with DEQ and the USEPA, and the public at large through community outreach
activities.
Records will be created and maintained for each property which has received CA funds,
i.e., where CA funds have been used, and property profiles updated in ACRES. An
independent audit will be conducted annually in accordance with generally accepted
accounting practices (GAAP) and OMB Circular A-133. USEPA grant funds will not be
used for administrative costs as defined in the Proposal Guidelines.
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Deschutes County, June 18, 2013
2.1.2 Project Reporting
Project reporting will be completed by the County with assistance from the Consultant.
Progress Reports will be prepared and submitted to the USEPA on a quarterly basis [due
within 30 days of the end of each federal fiscal quarter ending December, March, June,
and September (due by January 30, April 30, July 30, and October 30)]. These reports
will describe the progress on each defined task in this Work Plan and additional
information as required in the Terms and Conditions of the CA. The reports will be
submitted electronically unless another arrangement is discussed and approved by the
USEPA.
Disadvantaged Business Enterprises (DBE) Reports (formerly MBE/WBE) are due semi-
annually within 30 days of the end of the semiannual reporting periods ending March and
September (due by April 30th and October 30th). Property profiles will be completed and
updated quarterly in ACRES for each property where CA funds are.; expended. The
County also will prepare annual financial status reports on the program progress to the
USEPA. This task includes general communications about the CA to the USEPA.
A Final Performance Report will be completed and submitted to the EPA Project Officer
(electronically) within 90 calendar days (or sooner) after the expiration or termination of
the award. The report will contain the same information as the Quarterly Progress
Reports, but will cover the entire project period and may include before and after photos
of the assessment of the site. In addition, the Final ,Performance Report will specifically
address lessons learned in implementing the brownfields assessments successes achieved
and a summary fact sheet of the project.
Budgeted personnel and fringe costs include 160 hours (80 hours from each of the
hazardous and petroleum substances grants) at $43.00 per hour for Community
Development Department staff, plus fringe benefits estimated at 39%.
2.1.3 Staff Training/Travel
The budget includes $4,100 ($2,050 from each of the hazardous and petroleum
substances grants) for travel, fees and lodging expenses required for two (2) County staff
to attend. two (2) USEPA National Brownfields Conferences or State Brownfields
Conferences. Travel costs are estimated assuming attendance by the Brownfields Project
Director (Mr. Lelack) and the Brownfields Project Manager (Mr. Gutowsky) at two (2),
3 -day brownfield conferences, with airfare costs of $500 per person per conference
($2,000 total), daily expenses for hotel and meals of $150 per person per day per
conference ($1,800), and $25 per person per day for incidentals (taxi rides, parking,
seminar fees, etc. - $300 total).
2.1.4 Contractor Procurement
The County will be responsible for coordinating the selection of a Consultant to perform
the inventory, assessments, planning and other CA support functions. The County will
solicit qualified consulting firms through an open competitive public Request for
Qualifications and Proposal (RFQP). The County will select a firm to retain as the
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Deschutes County, June 18, 2013
Consultant using quality -based selection criteria in accordance with the County's
procurement protocols and applicable federal procurement rules (40 CFR 31.36).
No CA funding is budgeted for this task.
2.2 Task 2 — Community Outreach and Public Involvement
The objective of this task is to ensure that community concerns are considered in
assessment planning and execution, and that the public is kept informed of project
progress and are provided the opportunity to participate throughout the project.
Community outreach and public involvement will be completed by the County with
assistance from the BAC and the Consultant.
The budgeted costs for community outreach includes. $6,880 , ($3,440 from each of the
hazardous and petroleum substances grants) in personnel, costs and $2,683.20 ($1,341.60
from each of the hazardous and petroleum substances grants) in:,"fringe costs. The
budgeted costs also include $10,000 ($5,000 from each of the hazardous and petroleum
substances grants) of contractual costs, and $2773.60 ($1,386.80 from each of the
hazardous and petroleum substance grants for supplies).
2.2.1 Public Outreach and Involvement
To assure community residents and other stakeholders have meaningful participation in
the project, and their concerns are effectively identified and fully considered, community
outreach activities will be the most public and inclusive portion of it. Community
outreach and involvement activities will include the following:
o Coordinating and conducting community meetings [estimated at five (5) over the
course of the project] with stakeholders and the general public; seeking,
discussing and -implementing meaningful public input into the grant processes;
o Summarizing and addressing questions and comments generated throughout the
project;
o Preparing and publishing topic -specific Brownfields Project Materials including
Fact Sheets, public notices, meeting materials and presentations, brochures and
other public information materials (as needed) throughout the duration of the
project;
o Prepare a Brownfields Project webpage on the County's website; and
o Brownfields Project Materials will be distributed to the public using one or more
of the following tools and media options: press releases in the local newspaper
(The Bulletin), the County/Project webpage, announcements at televised
meetings, flyers distributed via members of the BAC etc.
Following the finalization of the CA, the County will make initial announcements using
one or more of the tools and media options described above. Fact Sheets, brochures,
and/or other public information materials will be prepared and distributed at the
beginning of the project, if there are new developments or delays, and after the
assessment is complete. These materials and will be disseminated using one or more of
the avenues listed above.
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Deschutes County, June 18, 2013
The County, with assistance from the BAC and Consultant, will conduct public meetings
[estimated at five (5)] as needed throughout the life of the project to discuss the project
and its progress, solicit community input (for example during the inventory and
prioritization of sites), and actively engage the community (including the BAC) and
stakeholders (for example during redevelopment and cleanup planning).
Anticipated meetings (to solicit community input and keep the community engaged) are
as follows:
o Project Kick -Off Meeting
o Inventory and Prioritization Meeting
o Area -Wide Planning Meeting
o Clean-up Planning Meeting
o One (1) additional meeting to be used as needed,
Topic -specific materials will be produced for each `meeting. Additional opportunities for
the Community to provide input and remain engaged will be via an email message system
to be made available on the Brownfields Project webpage,,
When sites are identified for assessment, the primary information flow will be outward to
the community, notifying local stakeholders about assessment activities that will occur,
sharing results of the assessments, and explaining the health, safety, and environmental
significance of the findings. During cleanup and redevelopment planning, the County
will inform local stakeholders of plans; solicit feedback on community concerns, needs,
and desires; and coordinate with the Deschutes County Public Health Department and
DEQ to help educate residents on the nature` of the identified contamination and remedial
activities that will occur.
Budgeted personnel and fringe costs include 160 hours (80 hours from each of the
hazardous and petroleum substances grants) at $43.00 per hour for Community
Development Department, staff, plus fringe benefits estimated at 39%. Budgeted supply
costs of $1,386.80 for each grant include $500 for printing costs, $386.80 for mailing
expenses associated with public notices, and $500 for display boards and similar graphic
displays for use at public meetings.
2.3 Task 3 — Site Inventory, Prioritization and Assessment
Task 3 will be completed by the Consultant, with assistance from the County, BAC and
other stakeholders. The estimated Subtask budget breakdown for Task 3 is provided in
the following table.
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Deschutes County, June 18, 2013
2.3.1 - Site Inventory and Prioritization
ostPer
$25,000
rg
$25,000
izardous
3udget ,>
$12,500
releu
udget,
$12,500
2.3.2 - Site Eligibility Determinations
20
$500
$10,000
$5,000
$5,000
2.3.3 - Phase I ESAs
10
$4,500
$45,000
$22,500
$22,500
2.3.4 — Initial/Supp Phase II ESAs
8
$17,000
$136,000
$68,000
$68,000
2.3.5 - ESA and NHPA
*
2.3.6 - QAPP ***
$8,000
$8,000
$4,000
$4,000
2.3.7 - SSSAPs and HASPs
**
**
**
**
**
TOTAL COST
$ 224,000
$112,000
$112,000
* Cost Included in Phase I and II ESA Estimated Costs
** Cost Included in Phase II ESA Estimated Cost
** Deschutes County intends to complete one comprehensive "project QAPP"to?.cover anticipated assessment
activities that might occur over the course of the project. We will subsequently complete site-specific SSSAPs for each
site that reference the comprehensive "project QAPP" for methods & QA/QC for eacfi'proposed task in the SSSAPs.
We've found this to be an efficient way of addressing this requirement at the beginning of the project and expediting
the completion and approval of SSSAPs later on.
Additional details for each Subtask are provided in the remainder of this Section.
2.3.1 Site Inventory and Prioritization
The County will use a portion ` of the assessment grant funding to build an initial
inventory of brownfields sites, which has not been completed, to date. The data will also
be integrated to better relate the presence_; ofhazardous and petroleum substance
brownfields to various economic impacts associated with brownfields, as well as health
data. The County will perform the following inventory activities as part of this task:
o Conduct tours/inspections throughout major commercial/industrial corridors in
the County and its partnering cities to identify blighted or vacant potential
hazardous substance brownfields' sites that are not recorded in existing
environmental databases.
Review County and partnering city records that are potentially relevant to
identifying brownfields (including occupancy and other permits, tax delinquency
status, building code violations, etc.).
o Review available historical Sanborn fire insurance maps covering the years 1890-
1944 to identify historic sites which have a significant potential for impacts from
historical land uses.
o Survey local real estate industry representatives for information on sites in the
County and its partnering cities.
o Review Deschutes Public Health records to verify that all sites with known or
suspected impacts or threats to public health are being included in the
evaluation/prioritization process.
Although the inventory may not identify all potential brownfields sites, it should help to
identify and focus attention on sites that are most significant in terms of health impacts,
concerns of residents, and/or of interest to the development community. Budgeted supply
costs of $3,000 for each grant include $2,500 for acquisition (approximately $20/map) of
historical fire insurance maps/other records and $500 for printing costs.
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Deschutes County, June 18, 2013
The County will use CA funds to update the inventory of brownfields and enter existing
inventory data into a Geographic Information System (GIS) database, and compile and
enter additional information collected during the CA term. Initially, a form will be
developed to guide and document data collection and facilitate an efficient transition into
the GIS database. After preparing the form, other sites will be identified by the County
through review of the USEPA and DEQ databases of contaminated sites, community
stakeholder nominations, and ground surveys.
Following initial/supplemental inventory activities, sites will be prioritized for
assessments and/or cleanup/redevelopment planning. It is anticipated that factors to be
weighted the most heavily in prioritizing sites will include (1) economic development
potential/opportunities; (2) known or suspected threats; to public health; (3) sites
identified in existing community planning documents, (4) degree of known or suspected
environmental impacts; (5) degree of blight or ;underutihzation; (6) tax delinquency
status; and (7) community concerns.
2.3.2 Site Eligibility Determinations
The County and/or its Consultant will contact site owners, negotiate access agreements,
and complete site eligibility determinations prior to beginning site assessment and/or
cleanup/redevelopment planning activities.
For planning purposes, it is assumedthat site eligibility determinations will be completed
at up 10 high priority hazardous substance and up to 10 high priority petroleum substance
brownfield sites at an average cost of $500each ($10,000 total). This is an estimated
average cost based utilizing an efficient method (spreadsheet) for dealing with multiple
parcel sites that will be used for this project to cut down on potential spending. The
ACRES database will be updated at the conclusion of each site eligibility determination.
2.3.3 Site Characterization - Phase I.ESAs
As previously noted, the County will retain a Consultant to provide environmental
services, including the completion of Phase I ESAs in accordance with All Appropriate
Inquiry and ASTM Practice E 1527-05 "Standard Practice for ESAs; Phase I ESA
Process."
For planning purposes, the budget assumes Phase I ESAs will be completed at up five (5)
high priority hazardous substance and up to five (5) high priority petroleum substance
brownfield sites at an average cost of $4,500 each ($45,000 total). The ACRES database
will be updated at the conclusion of each Phase I ESA.
2.3.4 Site Characterization — Initial/Supplemental Phase II ESAs
The County anticipates conducting Phase II ESAs where the Phase I ESAs or other
available information suggests that additional investigation is warranted. For planning
purposes, the budget assumes Phase II ESAs will be completed at up to three (3) high
priority hazardous substance and up to three (3) high priority petroleum substance
brownfield sites, with supplemental site investigation activities on up to two [one (1)
hazardous substances and one (1) petroleum products brownfields sites]. It is assumed
-12-
Deschutes County, June 18, 2013
that the Phase II ESAs will have an average cost of $17,000 each ($136,000 total).
Individual Phase II ESA reports will be prepared and submitted to DEQ and/or USEPA
for each site upon completion of field activities and receipt of analytical data. Property
profiles will be completed and updated quarterly in the ACRES for each property where
CA funds are expended.
2.3.5 Endangered Species Act and National Historic Preservation Act Requirements
The Consultant will provide information to the County to help it fulfill USEPA's
requirements under the Endangered Species Act Section 7 and the National Historic
Preservation Act Section 106 (NHPA). The infouuation will include the location of the
project, any threatened or endangered species or habitat that may be affected by the
project, whether the a site is considered to be of concern by the State Historic
Preservation Officer (SHPO), a list of Tribes who may believe the site or project could
disturb cultural resources, and an evaluation as to whether cleanup/redevelopment plans
could have adverse effects on endangered or cultural resources.
The estimated costs for the Phase I & II ESAs for each site (described in Section 2.3.3
and summarized in Section 2.3) include budget for the evaluation of Endangered Species
Act and NHPA requirements.
2.3.6 Quality Assurance Project Plan (QAPP)
Prior to commencement of the Phase II ESA work, the County and the Consultant will
participate in a pre -Quality Assurance Project Plan (QAPP) conference call with USEPA.
A QAPP then will 'be prepared and submitted to the USEPA for approval.
2.3.7 Site Specc Sampling and Analysis Plans (SSSAPs) and Health and Safety Plan
A Site -Specific Sampling and Analysis Plan (SSSAP) for each site/property will be
prepared and submitted to USEPA for approval prior to conducting Phase II ESA field
work. In addition, a site-specific Health and Safety Plan (HASP), which addresses each
property where Phase II ESA work is anticipated, will be submitted to USEPA for review
prior to conducting any field activities.
The estimated costs for the Phase II ESAs and supplemental Phase II ESAs (described in
Section 2.3.4 and summarized in Section 2.3) include budget for preparation of the
QAPP, SSSAPs and HASPs for each site.
2.4 Task 4 - Cleanup Planning
Task 4 will be completed by the Consultant, with assistance from the City, BAC and
other stakeholders as needed. The estimated Subtask budget breakdown for Task 4 is
provided in the following table.
-13-
Deschutes County, June 18, 2013
2.4.1- Analysis of Brownfields Cleanup
Alternatives
4
$10,000.00
$40,000.00
$20,000.00
$20,000.00
2.4.2 - Area -Wide Planning for a
Brownfields Impacted Area(s)
2
$45,000.00
$90,000.00
$45,000.00
$45,000.00
TOTAL COST
$130,000.00
$65,000.00
$65,000.00
2.4.1 Analysis of Brownfields Cleanup Alternatives
The County will conduct cleanup and redevelopment planning as required by DEQ and/or
the USEPA programs for brownfields where redevelopment is imminent and such
activities will assist the developer. Planning may take the form; of identifying soil and
groundwater contamination, conceptual site models, site-specific remedial action
objectives, identifying state and federal cleanup regulatory requirements, and analysis of
brownfield cleanup alternatives [ABCA]; preparing Cleanup ActionPlans (CAPs);
assessment of brownfields redevelopment alternatives; and evaluation of institutional and
engineering controls. Meetings will be held with stakeholders as needed to develop and
review the most appropriate and effective remedial options for each selected brownfield
site and redevelopment. The County and environmental consultant will work closely
with DEQ and USEPA in considering options for cleanup planning. This work task
anticipates conducting remedial planning activities on up to four sites [up to two (2)
hazardous substances and up to two (2) petroleum products brownfields sites] at an
average estimated cost of $10,000 ($40,000 total).
2.4.2 AWP for Brownfields Impacted Areas
Also included under this task is the completion of Brownfield AWP for up to two
brownfields-impacted area of the County. The AWP may include performing a variety of
activities focused onidentifying potential future uses for the brownfields-impacted areas
and developing strategies to facilitate the reuse of existing infrastructure as well as
identifying potential infrastructure investments needed to accommodate alternative future
uses. Tasks anticipated to be completed as part of AWP include:
❖ Evaluating existing environmental conditions, local market potential, and
needed infrastructure improvements;
❖ Developing strategies for brownfields site cleanup and reuse;
❖ Identifying sources or leveraging opportunities to help implement
revitalization including specific strategies for public/private investments
and infrastructure improvements.
Any reuse planning activities that are "site-specific" will be performed only on those
parcels that are confirmed to meet the eligibility requirements.
-14-
Deschutes County, June 18, 2013
3. SCHEDULE AND DELIVERABLES
Schedule: The project tasks will be completed over a three (3) year project period
estimated to begin on October 1, 2013 and end on September 30, 2016.
Month 1 (Oct. 2013)
Solicitation for hiring
Consultant
X
Month 1
Brownfields Project Website
Established
X
Month 1
Fact sheet — project starting
Month 2
Selection of Consultant
Month 2 (Updated on
an Ongoing Basis)
Establish BAC and Identify
Stakeholders
X
X
Month 3
Public Meeting — Kick of
X
X
Ongoing
Coordinating and conducting
outreach meetings; press
releases, public notices,
meeting materials, etc.
X
Month 4 (Jan. 2014;
Quarterly Reports due
within 30 days after
quarter ends)
Quarterly Progress Report
(QPR) 1 for period 10/1-
12/31/13
X
Month 6 (March
2014; Updated on an
Ongoing Basis) ...
Initial Inventory Developed &
Site Selection Criteria set
X
Month 7 (Apr. 2014)
QPR 2 for period 1/1-03/31/13
continue with as many
quarters as needed
X
Month 7
Top sites selected
X
X
Ongoing (As needed)
Site Eligibility Determinations
X
X (for
Petro
Include
State)
Before field work
begins
ESA/NHPA letters
X
Before field work
begins
QAPP / Health and Safety Plan
X
Before field work
beings
Site Access Agreements in
Place
X
Ongoing (At least 30
days after site
approved for EPA
Funding)
Property Profile Forms entered
in ACRES
X
Ongoing
Site Assessments Begin
X
Yearly
Federal Financial Report (FFR)
X
-15-
Deschutes County, June 18, 2013
Ongoing
Attend Brownfields
Conferences
DBE Report
(DBE = Disadvantaged
Business Enterprises)
Reports must be submitted
semiannually for periods
ending March 31st and
September 30th
Reports are due within 30 days
of the end of the semiannual
reporting periods (by April 30th
and October 30th)
For forms & more information,
visit:
http://www.epa.gov/osdbu/db'e
team.htm
X
(copy)
X
As Needed (But At
Least Quarterly)
Requests for Reimbursement —
see Administrative Terms &
Conditions
(Copy)
X
Month 36
Fact Sheet - Assessment results
X
Months 36 — 39
Final Federal Financial Report
(FFR) (SF425) & Final
Drawdown
For forms & more information,
visit:
http://www.epa.gov/ocfo/finser
.vices/forms.htm
X (copy)
X
Months 36 — 39 (Due
at end of Dec. 2016)
".:Closeout: Final Performance
Report with SummaryFact
Sheet, Photos, and Lessons
Learned
X
4. BUDGET SUMMARY
4.1 Table 1A - Total Budget Estimate
Task 1- Project
Management &
Reporting
ask 2 -
outman',,,
Outreach/Public
1nvoIvement-
Tas1.-3- Site
Inventory,
Prioritization
& Assessment
Task 4 -
Cleanup
Planning
Category Total"
Personnel
$6,880.00
$6,880.00
$0.00
$0.00
$13,760.00
Fringe
$2,683.00
$2,683.20
$0.00
$0.00
$5,366.40
Travel
$4,100.00
0.00
$0.00
$0.00
$4,100.00
Contractual
$10,000.00
$10,000.00
$218,000.00
$130,000.00
$368,000.00
Supplies
$0.00
$2,773.60
$6,000.00
$0.00
$8,773.60
Task
Totals
$23,663.20
$22,336.80
$224,000.00
$130,000.00
$ 400,000.00
-16-
Deschutes County, June 18, 2013
4.2 Table 1B - Hazardous Substances Budget Estimate
Personnel
$3,440.00
$3,440.00
$0.00
$0.00
$6,880.00
Fringe
$1,341.60
$1,341.60
$0.00
$0.00
$2,683.20
Travel
$2,050.00
$0.00
$0.00
$0.00
$2,050.00
Contractual
$5,000.00
$5,000.00
$109,000.00
$65,000.00
$184,000.00
Supplies
$0.00
$1,386.80
$3,000.00
$0.00
$4,386.80
Task
Totals
$11,831.60
$11,168.40
4.3 Table 1C — Petroleum Budget Estimate
$112,000,00
$65,000.00
$200,000.00
Personnel
$3,440.00
$3,440.00
$0..00
$0.00
$6,880.00
Fringe
$1,341.60
1,341.60
$0.00
$0.00
$2,683.20
Travel
$2,050.00
$0.00
$0.00
$0.00
$2,050.00
Contractual
$5,000.00
$5,000.00
$109,000.00;
$65,000.00
$184,000.00
Supplies
$0.00
$1,386.80
$3,000.00
$0.00
$4,386.80
Task
Totals
$11,831.60
$11,168.40
$112,000.00
$65,000.00
$200,000.00
4.4 Budget Narrative
A budget narrative is provided where applicable in each of the tasks/subtasks detailed
throughout Section 2.
-17-
Name of Grant Recipient: (Deschutes County
Budget Year
FY2014
Date Submitted/Revised: I Jun 18, 2013
....................................................................
PERSONNEL - List all staff positions for the project by title. Give hourly salary rate, number of hours allotted to the
project, and total cost for the project period. The total for this category will be entered on Standard Form 424A,
Section B, Line 6.a.
Position/Title
'Principal Planner
Ho
Work Years
0
Subtotal
$13,760.00
0
0
* Total Work
Years
.15
*Total Work Yearsisa
measurement of staff: time
spent on a'project'activity,
or activitiescompared toone,
full-time work year of 2080 hours.
Total work years are calculated
by adding the annual hours for
each staff position together then
dividing this total, by 2080 hours.
Total work years shouldthen be
divided among work plan
components (as Estimated
Component Work Years) to
up to this amount.
PERSONNEL TOTAL:
$13,760
FRINGE BENEFITS - Identify the percentage used for your calculation and what benefits are included. This amount
will be entered on Standard Form 424A, Section B, Line 6.b.
1. Please provide the
benefits that are
included in your fringe
rate. For example,
Retirement, Health Care,
Annual and Sick Leave,
Life Insurance, etc.
2. Please provide fringe
rate percentage in
decimal format. For
example, .25, .40, etc.
3. If applicable, provide
any additional lump
sum benefits.
Retirement, heath care, disability,
annual and sick leave, life
insurance, FICA, retirement,
workers compensation
.39
NOTE: To convert a percentage to a decimal,
move the decimal point two spaces to the left.'
For example, 17.5% would convert to .175
Page 1 of 7 Revised: 09/29/2009
0
I
0
0
* Total Work
Years
.15
*Total Work Yearsisa
measurement of staff: time
spent on a'project'activity,
or activitiescompared toone,
full-time work year of 2080 hours.
Total work years are calculated
by adding the annual hours for
each staff position together then
dividing this total, by 2080 hours.
Total work years shouldthen be
divided among work plan
components (as Estimated
Component Work Years) to
up to this amount.
PERSONNEL TOTAL:
$13,760
FRINGE BENEFITS - Identify the percentage used for your calculation and what benefits are included. This amount
will be entered on Standard Form 424A, Section B, Line 6.b.
1. Please provide the
benefits that are
included in your fringe
rate. For example,
Retirement, Health Care,
Annual and Sick Leave,
Life Insurance, etc.
2. Please provide fringe
rate percentage in
decimal format. For
example, .25, .40, etc.
3. If applicable, provide
any additional lump
sum benefits.
Retirement, heath care, disability,
annual and sick leave, life
insurance, FICA, retirement,
workers compensation
.39
NOTE: To convert a percentage to a decimal,
move the decimal point two spaces to the left.'
For example, 17.5% would convert to .175
Page 1 of 7 Revised: 09/29/2009
TRAVEL =Indicate the budgeted travel's purpose, the destination of each trip, the duration ofthe trip and the number
of travelers Specify the mileage, per diem, and other, costs for each type of travel, such as lodging, common carrier
transportation,: etc. For Tribes, please explain/justify travel expenses ,for Tribal.Council znernbers. This
amount will be entered on Standard Form 4244 Section B, Line 6 c
Trip A - Purpose, Location,
Attendees, Component #
and/or Travel Justification
National Brownfield Planning
Conference
Trip B - Purpose, Location,
Attendees, Component #
and/or Travel Justification
State/National Brownfield
Conference
Trip C - Purpose, Location,
Attendees, Component #
and/or Travel Justification
Trip D - Purpose, Location,
Attendees, Component #
and/or Travel Justification
Expense
Cost
(or rate/mile)
# of Days
(or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
Per Diem (Meals &
Incidental Expenses)
$500.00
$150.00
3
2
2
1
1
$1,000.00
$900.00
$25.00
3
2
1
$150.00
Rental Car per Day
Mileage Cost
Subtotal for Trip A
$2,050.00
Expense
Cost
(or rate/mile)
# of Days
(or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
$500.00
$150.00
3
2
2
1
1
$1,000.00
$900.00
Per Diem (Meals &
Incidental Expenses)
$25.00
3
2
1
$150.00
Rental Car per Day
Mileage Cost
Subtotal for Trip B
$2,050.00
Expense
Cost
(or rate/mile)
# of Days
(or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
Per Diem (Meals &
Incidental Expenses)
Rental Car per Day
Mileage Cost
Subtotal for Trip C
Expense
Cost
(or rate/mile)
# of Days
(or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
Per Diem (Meals &
Incidental Expenses)
Rental Car per Day
Mileage Cost
Subtotal for Trip D
Page 2 of 7
TRAVEL -;CONTINUED: Indicate the budgeted travel's purpose, the destination; of each trip, the duration of the trip
and the number of travelers. Specify the mileage, per diem, and `other costs for each type of travel, such as lodging,
common carrier transportation, etc. For Tribes, please explain/justify travel expenses for Tribal Council
members. This'. amount will be entered on' Standard Form 424A,. Section B, Line 6.c:
Trip E - Purpose, Location,
Attendees, Component #
and/or Travel Justification
Trip F - Purpose, Location,
Attendees, Component #
and/or Travel Justification
Trip G - Purpose, Location,
Attendees, Component #
and/or Travel Justification
Trip H - Purpose, Location,
Attendees, Component #
and/or Travel Justification
Expense
Cost # of Days
(or rate/mile) (or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
Per Diem (Meals &
Incidental Expenses)
Rental Car per Day
Mileage Cost
Subtotal for Trip E
Expense
Cost
(or rate/mile)
# of Days
(or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
Per Diem (Meals &
Incidental Expenses)
Rental Car per Day
Mileage Cost
Subtotal for Trip F
Expense
Cost
(or rate/mile)
# of Days
(or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
Per Diem (Meals &
Incidental Expenses)
Rental Car per Day
Mileage Cost
Subtotal for Trip G
Expense
Cost
(or rate/mile)
# of Days
(or # of miles)
# of
Travelers
# of Trips
Amount
Round Trip Airfare
Lodging
Per Diem (Meals &
Incidental Expenses)
Rental Car per Day
__.
Mileage Cost
Subtotal for Trip H
Page 3 of 7
TRAVEL TOTAL:
$4,100
EQUIPMENT - Identify each item to be purchased which has an estimated acquisition cost (including shipping) o
$5,000 or more per unit and a useful life of more than one year. Items with a unit cost of less than $5,000 are
deemed to be supplies, pursuant to 40 CFR 31 3 Please provide a detailed justification and identify the appropriate
workplan component and/orcommitment number; and explain how you arrived at your estimates If applicable,
indicate why it is more cost effective to purchase rather than lease. This amount will be entered on Standard
Form 424A, Section B Line
Item Description
Component #
Cost Per Item
How Many?
Amount
Equipment Justification/Cost
Estimates (e.g., vendor quotes,
catalog searches, etc.):
EQUIPMENT TOTAL:
SUPPLIES "Supplies" means all tangible personal property, other than "equipment". The detailed budget should
identify categories of supplies to be procured (e.g., laboratory supplies' or office supplies), and their cost: If
requesting items previously purchased, explain why they` are being purchased again. Expain how' you arrived at
your estimates. This amount will be entered on Standard Form 424A, Section B, Line 6.e.
Item Description
Component #
Cost Per Item or
Month
How Many Items or
Months?
Amount
Display Boards
$1,000.00
$1,000.00
Printing Costs
$1,000.00
$1,000.00
Mailing Public Notices
1
$773.60
1
$773.60
Acquisition of Historical Fire Insure
$2,500.00
2
$5,000.00
Photocopying
$500.00
2
$1,000.00
Explanation of cost estimates
and previous purchases (e.g.,
based on previous year's
expenses, vendor quotes,
catalog searches, etc.):
Page 4 of 7
SUPPLIES TOTAL: $8,774
CONTRACTUAL - Identify each proposed contract and specify its purpose and estimated cost. Provide information
on how the estimates were arrived at This amount will be entered on Standard Form 424A, Section B, Line 6`
NOTE IGAP applicants should review 40 CFR 31,.36 concerning procurement and the need to provide justification
for sole source agreements and documentation concerning cost -price analysis for contracts and other agreement
If your project requires the hiring of consultants (individualswith specialized skills who are paid at an hourly
or daily rate);: the maximum allowable consultant rate cannot exceed the maximum daily rate for aLevel IV of the
Executive Schedule, adjusted annually. You may find the annual salary for Level N of the Executive Schedule; on
the following Internet site: http://www.opm.gov/oca.. Select "Salary and Wages", and select "Executive
Schedule" The annual salary is divided by 2087 hours to determine the maximum hourly rate,,'which is;t
multiplied by 8 to determine the maximum daily rate.
Contracts
Item Description
Purpose/Basis for Estimates
Component
Amount
Project Management, Comm;
Project Management, Facilitating Community Outreach
1
$20,000.00
Site Inventory, Prioritization ;
Site Inventory and prioritization; Phase I and Phase 11 ESAs; Supplemental Phase II
ESAs; RAPS; and QAPP
1
$348,000.00
Contractual Subtotal
$368,000.00
Consultants
Consultant A - Purpose,
Location, and Component
and/or Commitment #
Brownfield Inventory,
Prioritization, and Assessement
and Cleanup Planning
Consultant B - Purpose,
Location, and Component
and/or Commitment #
Expense
Cost
(or rate/mile)
# of Hours,
Days, or Miles
# of People
# of Trips
Amount
Hourly or Daily Wage
Travel (RT Airfare or
Mileage Cost)
Lodging
Per Diem (Meals &
Incidental Expenses)
Subtotal for Consultant A
Expense
Cost
(or rate/mile)
# of Hours,
Days, or Miles
# of People
# of Trips
Amount
Hourly or Daily Wage
I_
Travel (RT Airfare or
Mileage Cost)
Lodging
Per Diem (Meals &
Incidental Expenses)
Subtotal for Consultant B
CONTRACTUAL TOTAL:
$368,000
Page 5 of 7
OTHER -Include items here whichdo mot fit in the other specific: budget:categories ° Give a: brief description of the
expense and"hove you arrived at the estimate: *Grantees who;"own their building are; not entitled to reimbursement
for rent; however, they may directly charge for utilities:and maintenance'costs using a cost;allocation'plan::If an
expense is being shared with:other programs, please provide the cost share"formula:' Thisamountwill be entered
on Standard Form 424A, ;Section B Zine 6.h.
Item Description
How Did You Arrive at Cost?
Cost Per Item
or Month
How Many Items
or Months?
Amount
Building Lease/Rent
Explanation of Cost Sharing Formula
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of".Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Explanation of Cost Sharing Formula
or Cost Allocation
Page 6 of 7
OTHER TOTAL:
INDIRECT COSTS - If indirect charges are, budgeted, indicate the approved rate and base The base amount isusually'
total direct costs; less capital expenditures and pass-through funds ,Pass-through funds are normally defined as
Major subcontracts, payments to participants, stipends to ehglble recipients; and'subgrants, all.of which normally
require minimal administrative effort However; please refer to your negotiated agreement for specific; guidance
If you are choosing to charge less than the approved rate, you may type m the applicable amount in the Indirect
Total box This amount will be entered on Standard Form 424.1, Section B, Lane 6.)
NOTE: If you plan to ;propose indirect costs as part of your grant project budget, you must have on file wit•
h `e
Region 10 Grants Administration Unit: (a) A current approved Indirect Cost Rate Agreement, or
(b) Documentation that a current indirect, cost rate proposal has been submitted to the Department of Interior's
National Business Center. This documentation must indicate the requested rate You may use either the approved
or proposed rate in your proposed budget. Please provide a copy with your application. If you can provide neither,.
the indirect costs in your proposal will be disallowed.
th
Approved or
Proposed Indirect
Cost Rate (Enter as
a decimal):
Base Amount:
�JOTE:'To convert a percentage to a decimal,
move the decimal point two spaces to the left.
For example, 17.5% would convert to ..175'
INDIRECT TOTAL:
TOTAL BUDGET:
$400,000
1. RETURN TO PAGE 1 AND SAVE THE FORM BY CLICKING "FILE," THEN "SAVE AS".
2. CLICK THE "PRINT" BUTTON AND PRINT TWO COPIES (1 FOR YOUR RECORDS AND 1 to
INCLUDE WITH YOUR WORK PLAN).
3. IN SOME CASES YOU MAY BE ASKED TO PROVIDE THIS FORM VIA E-MAIL, INSTEAD.
Page 7 of 7
"Mirlaws
OMBAgre),r
Number: 4040-0004
Expiration Date: 03/31/2012
Application for Federal Assistance SF -424
* 1. Type of Submission:
E Preapplication
M Application
Ln Changed/Corrected Application
* 2. Type
] New
D Continuation
D Revision
of Application: * If Revision, select appropriate letter(s):
* Other (Specify)
* 3. Date Received: 4. Applicant Identifier:
93-6002292
5a. Federal Entity Identifier:
* 5b. Federal Award Identifier:
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8. APPLICANT
INFORMATION:
* a. Legal Name:
Deschutes County Community Development Department
* b. Employer/Taxpayer Identification Number (EIN/TIN):
93-6002292
* c. Organizational DUNS:
030805147
d. Address:
* Streetl:
Streetl:
* City:
County:
* State:
Province:
* Country:
* Zip / Postal Code:
117 NW Lafayette Avenue / P.O. Box 6005
Bend
OR
USA: UNITED STATES
97708-6005
e. Organizational Unit:
Department Name:
Division Name:
Community Development Department
Planning
f. Name and contact information of person to be contacted on matters involving this application:
Prefix:
Middle Name:
* Last Name:
Suffix:
Mr.
* First Name:
Peter
Gutowsky
Title: Deschutes County Principal Planner
Organizational Affiliation:
*Telephone Number:
541-385-1709 Fax Number: 541-385-1764
* Email: Peter.Gutowsky@deschutes.org
Application for Federal Assistance SF -424
9. Type of Applicant 1: Select Applicant Type:
B -County
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
U.S. Environmental Protection Agency
11. Catalog of Federal Domestic Assistance Number:
66.818
CFDA Title:
Community -Wide Brownfield Assessment Grant Funding for Both Petroleum and Hazardous Substances
* 12. Funding Opportunity Number:
EPA - OSWER - OBLR - 12 - 07
* Title:
Deschutes County Community -Wide Assessment Grants
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Deschutes County, cities of Bend and Redmond
* 15. Descriptive Title of Applicant's Project:
Community -wide hazardous substances grant funds will be used to build a systematic inventory of brownfield sites in the cities of
Bend and Redmond and rural Deschutes County,conduct Phase I and Phase II environmental site assessments, perform
remediation and redevelopment planning, and carry out community outreach activities. Petroleum grant funds will be used to
conduct similar tasks at sites with potential petroleum contamination.
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF -424
16. Congressional
* a. Applicant
Districts Of:
2 * b. Program/Project 2
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed
* a. Start Date:
Project:
10-1-2013 * b. End Date: 9-30-2016
18. Estimated Funding ($):
* a. Federal $400,000.00
* b. Applicant
* c. State
* d. Local
* e. Other
*f. Program Income
* g. TOTAL $400,000.00
* 19. Is Application
® a. This application
b. Program
g c. Program
Subject to Review By State Under Executive Order 12372 Process?
•
was made available to the State under the Executive Order 12372 Process for review on
is subject to E.O. 12372 but has not been selected by the State for review.
is not covered by E.O. 12372.
* 20.1s the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) Applicant Federal Debt Delinquency Explanation
in Yes No
21. *By signing
herein are true,
comply with any
subject me to
this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
resulting terms if I accept an award. 1 am aware that any false, fictitious, or fraudulent statements or claims may
criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
,/ ** I AGREE
** The list of certifications
specific instructions.
Authorized Representative:
Prefix:
Middle Name:
* Last Name:
Suffix:
Mr. * First Name: Alan
Unger
* Title: Deschutes County Commissioner (Chair)
*Telephone Number: 541-388-6569 Fax Number: 541-385-3202
* Email: Alan.Unger@deschutes.org
* Signature of Authorized
Representative: * Date Signed: 7-1-2013
Application for Federal Assistance SF -424
* Applicant Federal Debt Delinquency Explanation
The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum number of
characters that can be entered is 4,000. Try and avoid extra spaces and carriage returns to maximize the availability of space.
OM royal No. 0348-0044
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20. TOTAL (sum of lines 16-19)
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22. Indirect Charges:
SECTION F
Direct Charges:
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23. Remarks:
Standard Form 424A (Rev. 7-97) Page 2
Authorized for Local Reproduction
;4r
ASSURANCES - NON -CONSTRUCTION PROGRAMS
MB Approval No. 0348-0040
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the
institutional, managerial and financial capability (including
funds sufficient to pay the non -Federal share of project cost)
to ensure proper planning, management and completion of
the project described in this application.
2. Will give the awarding agency, the Comptroller General of
the United States and, if appropriate, the State, through any
authorized representative, access to and the right to examine
all records, books, papers, or documents related to the award;
and will establish a proper accounting system in accordance
with generally accepted accounting standards or agency
directives.
3. Will establish safeguards to prohibit employees from using
their positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict of interest,
or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. 4728-4763) relating to prescribed standards
for merit systems for programs funded under one of the 19
statutes or regulations specified in Appendix A of OPM's
Standards for a Merit System of Personnel Administration (5
C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a)
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which
prohibits discrimination on the basis of race, color or
national origin; (b) Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681-1683, and 1685-1686),
which prohibits discrimination on the basis of sex; (c)
Section 504 of the Rehabilitation Act of 1973, as amended
(29 U.S.C. 794), which prohibits discrimination on the
basis of handicaps; (d) the Age Discrimination Act of
1975, as amended (42 U.S.C. 6101-6107), which
prohibits discrimination of the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 92-255),
as amended, relating to nondiscrimination on the basis of
drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act
of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) 523 and 527 of the Public Health Service
Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as
amended, relating to confidentiality of alcohol and drug
abuse patient records; (h) Title VII of the Civil Rights Act
of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of
housing; (i) any other nondiscrimination provisions in
the specific statute(s) under which application for Federal
assistance is being made; and (j) the requirements of any
other nondiscrimination statute(s) which may apply to the
application. .
7. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for fair
and equitable treatment of persons displaced or whose
property is acquired as a result of Federal or federally -
assisted programs. These requirements apply to all
interests in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch
Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the
political activities of employees whose principal
employment activities are funded in whole or in part with
Federal funds.
Previous Edition Usable
Authorized for Local Reproduction
Prescribed by OMB Circular A-102
Standard Form 424B (Rev 4-2012)
9. Will comply, as applicable, with the provisions of
the Davis -Bacon Act (40 U.S.C. 276a to 276a-7), the
Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and
the Contract Work Hours and Safety Standards Act (40
U.S.C. 327-333), regarding labor standards for
federally -assisted construction subagreement.
10. Will comply, if applicable, with flood insurance
purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which
requires recipients in a special flood hazard area to
participate in the program and to purchase flood
insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
11. Will comply with environmental standards which
may be prescribed pursuant to the following: (a)
institution of environmental quality control measures
under the National Environmental Policy Act of 1969
(P.L. 91-190) and Executive Order (EO) 11514; (b)
notification of violating facilities pursuant to EO
11738; (c) protection of wetlands pursuant to EO
11990; (d) evaluation of flood hazards in flood plains
in accordance with EO 11988; (e) assurance of project
consistency with the approved State management
program developed under the Coastal Zone
Management Act of 1972 (16 U.S.C. 1451 et seq.); (f)
conformity of Federal actions to State (Clean Air)
Implementation Plans under Section 176(c) of the
Clean Air Act of 1955, as amended (42 U.S.C. 7401 et
seq.); (g) protection of underground sources of drinking
water under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); and, (h) protection of
endangered species under the Endangered Species Act
of 1973, as amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16
U.S.C. 1271 et seq.) Related to protecting components or potential
components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance will
Section 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C. 470), EO 11593 (identification and protection
of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and related
activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966
(P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) Pertaining to the
care, handling, and treatment of warm blooded animals held for
research, teaching, or other activities supported by this award of
assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention
Act (42 U.S.C. 4801 et seq.) Which prohibits the use of lead-based
paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular No. A-133, "Audits of
States, Local Governments, and Non -Profit Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies governing
this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
Deschutes County Commission (Chair)
APPLICANT ORGANIZATION
Deschutes County
DATE SUBMITTED
7-1-2013
Standard Form 424B (Rev 4-2012) Back
FORM
Approved By OMB: No. 2030-01 • : pires 0430-2012
Preaward Compliance Review Report for
All Applicants and Recipients Requesting EPA Financial Assistance
Note: Read instructions on other side before completing form.
I. Applicant/Recipient (Name, Address, State, Zip Code).
Deschutes County 1300 Wall Street Bend, OR. 97701
DUNS No.
030805147
II. Is the applicant currently receiving EPA assistance?
No.
III. List all civil rights lawsuits and administrative complaints pending against the applicant/recipient that allege discrimination based on race,
color, national origin, sex, age, or disability. (Do not include employment complaints not covered by 40 C.F.R. Parts 5 and 7. See
instructions on reverse side.)
IV. List all civil rights lawsuits and administrative complaints decided against the applicant/recipient within the last year that allege
discrimination based on race, color, national origin, sex, age, or disability and enclose a copy of all decisions. Please describe all corrective
action taken. (Do not include employment complaints not covered by 40 C.F.R. Parts 5 and 7. See instructions on reverse side.)
V. List all civil rights compliance reviews of the applicant/recipient conducted by any agency within the last two years and enclose a copy of the
review and any decisions, orders, or agreements based on the review. Please describe any corrective action taken. (40 C.F.R. § 7.80(c)(3))
VI. Is the applicant requesting EPA assistance for new construction? If no, proceed to VII; if yes, answer (a) and/or (b) below.
Yes ✓ No
s. If the grant is for new construction, will all new facilities or alterations to existing facilities be designed and constructed to be readily
accessible to and usable by persons with disabilities? If yes, proceed to VII; if no, proceed to VI(b). Yes No
b. If the grant is for new construction and the new facilities or alterations to existing facilities will not be readily accessible to and usable by
persons with disabilities, explain how a regulatory exception (40 C.F.R. § 7.70) applies. Yes No
VII.* Does the applicant/recipient provide initial and continuing notice that it does not discriminate on the basis of race, color, national origin, sex,
age, or disability in its programs or activities? (40 C.F.R. § 5.140 and § 7.95) Yes No
a. Do the methods of notice accommodate those with impaired vision or hearing? Yes No
J. Is the notice posted in a prominent place in the applicant's offices or facilities or, for education programs and activities, in appropriate
periodicals and other written communications? Yes No
c. Does the notice identify a designated civil rights coordinator? Yes No
VIII.* Does the applicant/recipient maintain demographic data on the race, color, national origin, sex, age, or handicap of the population it serves?
(40 C.F.R. § 7.85(a))
IX.* Does the applicant/recipient have a policy/procedure for providing access to services for persons with limited English proficiency?
(40 C.F.R. Part 7, E.O. 13166)
X.* If the applicant/recipient is an education program or activity, or has 15 or more employees, has it designated an employee to coordinate its
compliance with 40 C.F.R. Parts 5 and 7? Provide the name, title, position, mailing address, e-mail address, fax number, and telephone
number of the designated coordinator.
XI* If the applicant/recipient is an education program or activity, or has 15 or more employees, has it adopted grievance procedures that assure
the prompt and fair resolution of complaints that allege a violation of 40 C.F.R. Parts 5 and 7? Provide a legal citation or Internet address
for, or a copy of, the procedures.
For the Applicant/Recipient
I certify that the statements I have made on this form and all attachments thereto are true, accurate and complete. I acknowledge that any knowingly
false or misleading statement may be punishable by fine or imprisonment or both under applicable law. I assure that I will fully comply with all
applicable civil rights statutes and EPA regulations.
A. Signature of Authorized Official
B. Title of Authorized Official C. Date
Deschutes Co. Commissioner (Chair) 7-1-2013
For the U.S. Environmental Protection Agency
I have reviewed the information provided by the applicant/recipient and hereby certify that the applicant/recipient has submitted all preaward
compliance information required by 40 C.F.R. Parts 5 and 7; that based on the information submitted, this application satisfies the preaward provisions
of 40 C.F.R. Parts 5 and 7; and that the applicant has given assurance that it will fully comply with all applicable civil rights statutes and EPA
regulations.
A. Signature of Authorized EPA Official
CPP ** nntP nn rPVPrcP cite
B. Title of Authorized EPA Official C. Date
EPA Form 4700-4 (Rev. 04/2009). Previous editions are obsolete.
1#rehavel
PirAff
Form Approved OMB -0020 Approval Expires 04/2012
vc,0"EPA KEY CONTACTS FORM
Authorized Representative: Original awards and amendments will be sent to this individual for review
and acceptance, unless otherwise indicated.
Name: Tom Anderson
Title: Deschutes County Administrator
Complete Address: 1300 NW Wall Street
Bend, OR. 97701
Phone Number: 541-388-6565
Payee: Individual authorized to accept payments.
Name: Cheryl Circle,
Title: Revenue Accounting Supervisor
Mail Address: Deschutes County Finance and Tax Office 1300 Wall Street
Bend, OR 97701
Phone Number: 541-617-4721
Administrative Contact: Individual from Sponsored Program Office to contact concerning
administrative matters (i.e., indirect cost rate computation, rebudgeting requests etc)
Name: Nick Lelack
Title: Community Development Director
Mailing Address: Deschutes County Community Development Department P.O. Box 6005
Bend, OR 97708-6005
Phone Number: 541-385-1708
FAX Number: 541-385-1764
E -Mail Address: Nick.Lelack@deschutes.org
Principal Investigator: Individual responsible for the technical completion of the proposed work.
Name: Peter Gutowsky
Title: Principal Planner
Mailing Address: Deschutes County Community Development Department P.O. Box 6005
Bend, OR 97708-6005
Phone Number: 541-385-1709
FAX Number: 541-385-1764
E -Mail Address: Peter.Gutowsky@deschutes.org
Web URL: http://www.deschutes.org/Community-Development.aspx
EPA Form 5700-54 (Rev 04/2012)
--"/ActmwelAe.
Form Approved OMB No:2030-0020 Approval Expires 04/2012
"‘ of ADDITIONAL KEY CONTACTS
(Use as many sheets as needed)
Major Co -Investigators: Individual responsible for the completion of major portions of the proposed
work.
Name: (Same as Principal Investigator)
Title:
Mailing Address:
Phone Number:
FAX Number:
E -Mail Address:
Web URL:
Major Co -Investigators: Individual responsible for the completion of major portions of the proposed
work.
Name:
Title:
Mailing Address:
Phone Number:
FAX Number:
E -Mail Address:
Web URL:
Major Co -Investigators: Individual responsible for the completion of major portions of the proposed
work.
Name:
Title:
Mailing Address:
Phone Number:
FAX Number:
E -Mail Address:
Web URL:
EPA Form 5700-54 (Rev 04/2012)
xpA United States
Environmental Protection Agency
EPA Project Control Number
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS,
LOANS AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form -LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all sub -awards at all tiers (including sub -contracts, sub -grants, and
contracts under grants, loans, and cooperative agreements) and that all sub -recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails
to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
Alan Unger, Deschutes County Commissioner Chair
Typed Name & Title of Authorized Representative
Signature and Date of Authorized Representative
EPA Form 6600-06 (Rev. 06/2008) Previous editions are obsolete.