HomeMy WebLinkAboutPerformance Management MemoPerformance Management Meeting with Board of Commissioners
The Board of Commissioners would like to schedule one to two hour meetings with each department during FY 2014.
These meetings are intended to provide an opportunity for departments to communicate with the Board of
Commissioners about their department outside of the budget, business meeting, and work session venues. This will
allow departments to address scope of work, performance management and long-term planning. It will also enable
Commissioners to better understand department operations and develop a better connection to the departmental
services being provided.
Each department should be prepared to discuss the following three topics:
1. Mission Statement
Is your current mission statement accurate/ relevant to the department’s scope of work?
If the mission statement is not accurate/relevant, provide a revised one
2. Performance Management
Explain how your performance measures support your mission statement
Do you performance measures address your department’s scope of work?
Provide an update on your performance against your performance measures over the past 12 months.
3. Five-Year Outlook
How do you expect your department to change in the next five years?
o Type and scope of services provided
o Service delivery methods & recipients
o Legal/Statutory requirements
o Organizational/staffing changes
What does your department need to do in these areas to prepare for these changes?
o Organizational structure
o Staffing (quantity and type)
o Facility requirements
o Technology/Equipment
SAMPLE SCHEDULE
Department Meeting Date
Justice Court August 8, 2013
Solid Waste August 15, 2013
Risk Management August 22, 2013
Community Justice September 5, 2013
Fair & Expo Center September 12, 2013
Administrative Services September 19, 2013
Information Technology October 3, 2013
Legal Counsel October 10, 2013
Personnel October 17, 2013
Assessor’s Office November 7, 2013
Finance November 14, 2013
Road December 5, 2013
Property & Facilities December 12, 2013
Sheriff’s Office January 9, 2014
Clerk’s Office January 16, 2014
Community Development January 23, 2014
Deschutes County 9-1-1 CSD February 6, 2014
Natural Resource Protection February 13, 2014
District Attorney’s Office February 20, 2014
Health Services March 6, 2014
Veterans’ Services March 13, 2014