HomeMy WebLinkAboutLatino Community Assn Grant RequestDeschutes County Board of Commissioners
Discretionary Grant Program
Application Summary
Board Meeting Date: August 26, 2013
Organization: Latino Community Association (LCA)
Organization Description: The Latino Community Association's mission is to empower Latino
families to thrive at home and in the community. LCA offers information and referrals; job
search, resume, and application assistance; computer education; English tutoring; citizenship
assistance; free and low-cost dental and legal services; tax filing assistance; and other services.
Project Name: 7th Annual Festival of Cultures
Project Description: The Festival of Cultures will be held at Redmond's Centennial Park and
will feature an official naturalization ceremony hosted by U.S. Citizenship & Immigration
Services; cultural booths displaying maps, books, photos, and other items; singing, music, and
dance performances; activities for children; product and service vendor booths; food, beer, and
wine; and live music.
Project Period: September 14, 2013
Amount of Request: $1,500
Previous Grants:
2/11/2009
8/22/2011
$ 1,000.00
$ 1,500.00
High Desert Intercultural Festival
Festival of Cultures
Note: This application is being presented to the Board of Commissioners outside of the regular
quarterly review cycle due to the time sensitive nature of the project.
Approved:
Declined:
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wa11 Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www,deseturtes.org
DESCHUTES COUNTY VIDEO LOTTERY FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
p 3
Project Beginning Date:
Amount Requested:
Project Name:
gligh
#1, Coo
Name of Applicant Organization:
Address:
F..e...s+r v / oC ai Meres
Project End Date:
Date Funds Needed:
c7p,5 /r 3
8 Jar C7/ ra
1.. /; + o COMlehttMr
L// Z 5W £ ih x'71
City & Zip Code: ki241,14
Contact Name(s): I ,64
Fax #:
7 4" t.e.idt
SYl. 117. y~
Email Address:
Tax ID #:
Telephone #:
9
1240? Qg
5i'1, 3S z , y36 lv
71 ALI al a-tr;pd vnnrknij17Ail dela Irk, du .
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
*Applicant may be contacted during the review process and asked to provide a complete line item budget.
Latino Community Association
Project Description — 2013 Festival of Cultures
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
The Latino Community Association is a registered 501 c3 non-profit organization. Our mission is
to empower our Latino families to thrive at home and in our communities, providing opportunities
for advancement and building bridges that unite and strengthen us all. We currently have two staff
and two offices: in Bend we are open four days a week, and in Redmond we are open one day a
week. We have roughly 125 volunteers, including ten members of our Board of Directors. Our
service area includes Deschutes, Crook and Jefferson counties.
To achieve our mission we have a Workforce Empowerment program that includes information &
referral, job search, resume and application assistance, computer education and English tutoring.
Our Family Empowerment program provides info & referral, citizenship assistance, free and low-
cost dental and legal services for children and adults, tax filing assistance, our annual Mexican
consulate service, and after-school Spanish literacy in Redmond. Our Cultural Enrichment
program consists of our annual Festival of Cultures, web, e -news and social media content, and
supporting other's events. We also provide translation services, cultural competency training,
cultural consultancy and outreach. Our services in 2011-12 impacted the lives of 5,848 people.
Direct recipients of our services reached 1,647. The key to our success is collaboration.
2. Describe the proposed project or activity.
We are seeking the County's investment in our 7th Annual Festival of Cultures. The event is
held at Redmond's Centennial Park right in the heart of the city. The event includes an:
• Official Naturalization Ceremony hosted by US Citizenship & Immigration Services
• Cultural booths where Central Oregon residents share their unique heritages by displaying
maps, books, photos, and items typical of their distinct cultures
• Local cultural performances of singing, music, dance and more
• Kid's area including martial arts and gymnastics groups, bouncy houses, and non-profit
partners who provide kid's activities and educational materials
• Passport Challenge educational activity for kids (with raffle prizes)
• Business sponsor booths and other product and service vendors
• Unique ethnic and American foods
• Beer and wine
• Live music
Last year, approximately 2,000 people attended the event. This year we anticipate 2,500-3,000.
We are more organized and have several years of experience under our belt. We have the full
support of the City of Redmond and the Redmond Chamber of Commerce. We are in year four
with our presenting sponsor, OnPoint Community Credit Union, we acquired SELCO credit union
last year, and, so far, Redmond Dental Group has joined this year. We are focused on increasing
the number of vendors, which has grown from eight in 2010 to seventeen in 2012. We would like
you, our County commissioners, to consider investing in this year's event to ensure we have
adequate resources to put on a quality signature event for Redmond which provides economic
opportunity to many local businesses and helps accomplish the goal of raising awareness and
greater appreciation for the diversity of our people. We will utilize county funds to pay for event
infrastructure, increase publicity, and include more well-known live bands. Our community
Page 1 of 3
Latino Community Association
partners include the City of Redmond and Redmond Chamber, Redmond Proficiency Academy,
Deschutes Library and Deschutes Children's Foundation. For more information, please visit
www.festivalofcultures.info
3. Provide a timeline for completing the proposed project or activity.
This year's festival will be on Saturday, September le, 2013.
4. Explain how the proposed project or activity will positively impact the community.
As you know, public festivals have great potential for attracting local residents, folks from nearby
communities, and visitors from afar. We believe most attendees from years past are from the tri -
county area and expect numbers from this area to increase as the festival gains notoriety and word
spreads. There is no event like the Festival of Cultures in Central Oregon or anywhere east of the
Cascades since the Collage of Cultures was discontinued in Madras. This event has a ton of
potential to draw visitors from all parts of Oregon and bordering states and we believe it will with
sufficient community support. Event vendors are given the opportunity to make a significant sum
of money to support their businesses, employees, and families. Food vendors averaged around
$1,200 each in sales last year. Vendors attract future business following the event due to the
exposure they gain. Beyond this direct impact, all of our local businesses in Redmond and the
surrounding area stand to benefit if visitors stay overnight or venture away from the festival to
explore Redmond's downtown. There is also a positive impact on Redmond's reputation and
image, which can potentially generate economic activity from tourism to family relocation to new
business relocation and development. Eventually, we also hope to raise money from the event to
help sustain the critical programs and services we provide at the Latino Community Association.
5. Identify the specific communities or groups that will benefit.
Because this is a public event, it benefits everyone who participates and attends. The City of
Redmond benefits. Sponsors and vendors benefit economically, and hopefully area businesses, as
the participants spill over into downtown, stay at hotels, etc. Various cultural groups benefit by
being welcomed and invited to celebrate their unique heritages. Local groups who perform at the
festival, including dance studios and gymnastics programs, benefit from the exposure for recruiting
new clients, and from the experience of performing publicly. Champion Tae Kwon Do had opened
just months before last year's festival. We invited them to host a booth and for their students to
perform. As a result, they received several sign-ups at the event and saw registrations soar. Student
volunteers benefit by learning more about event planning and world cultures, and by gaining
academic credit. The Latino Community Association benefits primarily from the exposure derived
from hosting the event, but also economically if we succeed in acquiring business and community
support in excess of event expenses. Any economic benefit to LCA translates into a benefit for our
client community through the services and opportunities we provide.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures.
We will utilize grant funds to help:
1. Pay for event infrastructure (stage, tents, sound, etc.);
2. Cover a small portion of administrative costs (project management, supervision, fundraising);
3. Increase publicity (photography and video for future promotion); and
4. Hire well-known local bands to attract more people to the event.
Page 2 of 3
Project Budget - 2013 Festival of Cultures
Income
Deschutes County
Cash
Volunteers
In -Kind
TOTAL
1,500
4,675
10,425
7,350
23,950
Volunteers
Coordination
Planning Cmte
Day -of Support
SUBTOTAL
Cultural Booths
Performers
SUBTOTAL
TOTALS
Latino Community Association
Hours Rate Value
100
90
240
430
175
8
183
613
20 2,000
15 1,350
15 3,600
50' 6,950
15 2,625
100 800
115 3,425
165 10,375
Value Description
In -Kind Donations
USCIS
Bend Radio Group 3,000
Radio La Bronca 700
Cascade Publications 1,000
Telemundo-KTVZ
Source Weekly
Marathon Printing
COCC
Food Markets
Local Merchants
Local merchants
Deschutes Childrens I
Musicians
250
500
100
250
250
250
350
150
600
TOTAL
Portion of stage expense (paid directly)
Radio spots
Radio spots
Free Ads
TV spots
Comped Ad
Discounted printing
Printing (paid directly to Marathon)
Food for volunteers, performers
Gifts, certificates, for new citizens
Prizes for raffle drawing
Discounted space rental
Discounted performance fees
7,400 17,775
BUDGET NOTES:
1. The Net Fund Balance assumes all estimated income is received and expenses align with our estimates. The surplus
balance will ideally roll over to support next year's festival, but it also functions as a cushion to absorb miscalculations
and/or unforeseen expenses.
2. Sponsorships for $3,200 have already been secured.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
We have grown revenues from business sponsorships from $900 in 2010 to $2,700 in 2012. We are
starting this year with $3,200 in sponsorships. There is great potential to recruit new sponsors and to
increase sponsorship levels for existing sponsors in future years. We are also working to increase the
number of vendors. In 2010, we had 8 and in 2012 we had 17. There is plenty of room to grow.
County support at this time will help add value to the event which will draw more people and
encourage vendors and sponsors to invest more. We will continue to seek private and public grant
support. Possible sponsors and funders we will invite to invest in the festival next year include: St.
Charles Health Systems, PacificSource, Bend Research, CoverOregon, Deschutes Cultural Coalition
and Cow Creek Umpqua Indian Foundation.
Page 3 of 3
In Kind/
Donated
Other
Deschutes
Commissioners
TOTAL
INCOME
Raffle Entry Fees
0
100
0
100
Sponsors
750
3,500
0
4,250
Grants
0
0
1,500
1,500
Product -Service Vendor Fees
0
750
0
750
Food Vendor Fees
0
350
0
350
Beer & Wine %
0
500
_ 0
500
SUBTOTAL -CASH
750
5,200
1,500
7,450
In -Kind
6,600
0
0
6,600
Volunteers
10,425
0
0
10,425
TOTAL
17,775
5,200
1,500
24,475
EXPENSES
In -Kind
Cash Expenses
TOTAL
Coordination
2,000
1,000
0
3,000
Administration
0
250
300
550
Planning/Pre-event implementation
1,100
0
0
1,100
Event personnel (day -of)
3,600
250
0
3,850
Public Assembly Permit fee
0
60
0
60
Insurance
0
150
0
150
Stage(s)
500
400
200
1,100
Portable Restrooms
0
150
0
150
Green Room Rental
25
15
0
40
Tents /Coverings
0
200
200
400
Sound System
0
400
200
600
Table/Chair rentals
0
200
0
200
Printing posters,fliers, programs
325
0
0
325
Passport Printing
50
100
0
150
Distribution
300
0
0
300
Media -Print
1,000
500
0
1,500
Media -TV
250
250
0
500
Media -Radio
3,700
300
0
4,000
Supplies
0
100
0
100
Food for performers/volunteers
200
50
0
250
Prizes for raffle drawing
250
0
0
250
Gifts for new citizens
250
0
0
250
Musicians
600
200
400
1,200
Volunteer performers
800
0
0
800
Cultural booth presenters
2,625
0
0
2,625
Photography/Videography
200
100
200
500
TOTAL
17,775
4,675
1,500
23,950
Net Fund Balance
0 525 0 525
Income
Deschutes County
Cash
Volunteers
In -Kind
TOTAL
1,500
4,675
10,425
7,350
23,950
Volunteers
Coordination
Planning Cmte
Day -of Support
SUBTOTAL
Cultural Booths
Performers
SUBTOTAL
TOTALS
Latino Community Association
Hours Rate Value
100
90
240
430
175
8
183
613
20 2,000
15 1,350
15 3,600
50' 6,950
15 2,625
100 800
115 3,425
165 10,375
Value Description
In -Kind Donations
USCIS
Bend Radio Group 3,000
Radio La Bronca 700
Cascade Publications 1,000
Telemundo-KTVZ
Source Weekly
Marathon Printing
COCC
Food Markets
Local Merchants
Local merchants
Deschutes Childrens I
Musicians
250
500
100
250
250
250
350
150
600
TOTAL
Portion of stage expense (paid directly)
Radio spots
Radio spots
Free Ads
TV spots
Comped Ad
Discounted printing
Printing (paid directly to Marathon)
Food for volunteers, performers
Gifts, certificates, for new citizens
Prizes for raffle drawing
Discounted space rental
Discounted performance fees
7,400 17,775
BUDGET NOTES:
1. The Net Fund Balance assumes all estimated income is received and expenses align with our estimates. The surplus
balance will ideally roll over to support next year's festival, but it also functions as a cushion to absorb miscalculations
and/or unforeseen expenses.
2. Sponsorships for $3,200 have already been secured.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
We have grown revenues from business sponsorships from $900 in 2010 to $2,700 in 2012. We are
starting this year with $3,200 in sponsorships. There is great potential to recruit new sponsors and to
increase sponsorship levels for existing sponsors in future years. We are also working to increase the
number of vendors. In 2010, we had 8 and in 2012 we had 17. There is plenty of room to grow.
County support at this time will help add value to the event which will draw more people and
encourage vendors and sponsors to invest more. We will continue to seek private and public grant
support. Possible sponsors and funders we will invite to invest in the festival next year include: St.
Charles Health Systems, PacificSource, Bend Research, CoverOregon, Deschutes Cultural Coalition
and Cow Creek Umpqua Indian Foundation.
Page 3 of 3
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: MAY 2 4 2000
PROGRAMA DE AYUDA INC
63333 HWY 20 W
BEND, OR 97701
Dear Applicant:
Employer Identification Number:
93-1260288
DLN:
17053117007040
Contact Person:
KEVIN KARMANN ID# 31081
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
June 30
Foundation Status Classification:
509(a) (1)
Advance Ruling Period Begins:
January 18, 2000
Advance Ruling Period Ends:
June 30, 2004
Addendum Applies:
No
Based on information you supplied, and assuming your operations will be as
stated in your application for recognition of - we have determined you
are exempt from federal income tax under se ion 501(a) •f the Internal Revenue
Code as an organization described in sect`sn 501(c)(3).
Because you are a newly created organa - are not now making a
final determination of your foundation status under section 509(a) of the Code.
However, we have determined that you can reasonably expect to be a publicly
supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vi) .
Accordingly, during an advance ruling period you will be treated as a
publicly supported organization, and not as a private foundation. This advance
ruling period begins and ends on the dates shown above.
Within 90 days after the end of your advance ruling period, you must
send us the information needed to determine whether you have met the require-
ments of the applicable support test during the advance ruling period. If you
establish that you have been a publicly supported organization, we will classi-
fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue
to meet the requirements of the applicable support test. If you do not meet
the public support requirements during the advance ruling period, we will
classify you as a private foundation for future periods. Also, if we classify
you as a private foundation, we will treat you as a private foundation from
your beginning date for purposes of section 507(d) and 4940.
Grantors and contributors may rely on our determination that you are not a
private. foundation until 90 days after the end of your advance ruling period.
..If you.send us -the required information within the 90 days, grantors and
contributors may continue to rely on the advance determination until we make
Letter 1045 (DO/CG)
Internal Revenue Service
P.O. Box 2508
Cincinnati, OH 45201
Date:
MAR 2 0 2007
THE LATINO COMMUNITY ASSOCIATION
C/O THOMAS B WALSH PRES
1036 NE 5TH ST
BEND OR 97701
Dear Sir or Madam:
Department of the Treasury
Person to Contact:
Gregory Renier
ID# 31-07231 .
Toll Free Telephone Number:
877-829-5500
Employer Identification Number:
93-1260288
This is in response to the amendments to your organization's Articles of Incorporation filed with the state on
September 26, 2006. We have updated our records to reflect the name change from PROGRAMA DE AYUDA
INC to THE LATINO COMMUNITY ASSOCIATION, as indicated above.
Our records indicate that a determination letter was issued in May 2000 that recognized you as exempt from
Federal income tax. Our records further indicate that you are currently exempt under section 501(c)(3) of the
Internal Revenue Code.
Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code
because you are a public charity as described in section 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises,
transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the
applicable provisions of sections 2055, 2,106, and 2522 of the Code.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
Sincerely,
(Ant OttedOtaet,
C Westcott
Manager, Exempt Organizations
Determinations