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HomeMy WebLinkAboutGrant Requests - 4Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 Organization: American Red Cross — Oregon Mountain River Chapter Organization Description: The Oregon Mountain River Chapter of the American Red Cross provides disaster relief, support for military families, and preparedness training. Beneficiaries of these services include local and regional individuals, veterans, families, churches, community groups, and other agencies. Organization volunteers also respond to national disasters when needed. Project Name: Preparedness Pals Project Description: Preparedness Pals is a program that provides disaster preparedness training for youth and includes interactive presentations conducted by Red Cross staff using the Red Cross Cool Cat, Disaster Dog, and Ready Rabbit as Preparedness Pals. Topics covered in the training include fire safety, earthquake safety, and winter storm safety. Participants also receive colorful booklets and follow-up activities that reinforce the lessons, engage family members, and provide feedback to the Red Cross regarding effectiveness of the presentations. Project Period: September 15, 2013 — June 15, 2014 (current school year) Amount, of Request: $1,000 Previous Grants: 3/25/2012 $ 1,000.00 2012 Sisters Preparedness Fair Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY VIDEO LOTTERY FUND DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: —\ S — \ 3 J Project Name: L Project Beginning Date: Amount Requested: 9 —\s-13 Name of Applicant Organization: Address: "e PGU( Project End Date: Date Funds Needed: A inPvC kr_ C C `nom S —( cr ray, 11 -fl \\c \ � � City & Zip Code: Contact Name(s): Fax #: 1B c\--t-vA Email Address: Tax ID #: Telephone #: 5—c_vciloc2oS S--cZu e l rCC err3)4Cc. On a separate sheet(s), please briefly answer the following questions: (/ �• 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. American urj Red Cross 815 SW Bond St., Suite 110 Bend, OR 97702 1 -800 -RED -CROSS DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Page 1 1. The Oregon Mountain River Chapter of The American Red Cross provides: • Disaster Relief —house fires, wildfire, flood, winter storms, and other disasters or emergencies that affect families in our community o We provide shelter, food, clothing, mental health services, hope, support, and recovery assistance o We train volunteers and position supplies throughout our region in preparation for a disaster o Our local volunteers also respond to national disasters when needed • Supporting military families o Emergency communication services for local families with a family member who is deployed o Resources and assistance to local military families o Resources and assistance to local military veterans • Preparedness training /Community resiliency o We provide free disaster preparedness training to schools, families, churches, agencies, and community groups o We provide business specific disaster preparedness training to local businesses and organizations 2. Project: PREPAREDNESS PALS — preparedness training for children • Red Cross age appropriate; disaster preparediess training for youth. The presentation is done by Red Cross staff using the Red Cross Cool Cat, Disaster Dog, and Ready Rabbit as our Preparedness Pals. This presentation is interactive and engaging • Training covers fire safety, earthquake safety, and winter storm safety • Training is done in an environment that is safe and familiar to the children • Colorful booklets are provided for each participant to take home. Materials include follow up activities that reinforce the lessons learned in class, help engage the family, and give the Red Cross feedback on the effectiveness of the presentations 3. Timeline: • The program will be available through the 2013/2014 school year DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Page 2 4. Positive Impact: • It is important that children know how to respond when there is a disaster, and what it means to be prepared. Often children are able to teach their parents and families about what they learned. Engaging youth with the message of preparedness helps to build good habits, and encourages preparedness as a part of our culture. 5. Community groups reached • This program will reach diverse groups of youth. This includes children from low income families who are especially vulnerable to the lasting effects of a disaster. Preparedness training and awareness allows them the ability to be proactive as well as educated on escape routes, and safe spots • This program will be made available to Deschutes County elementary schools, Head Start programs, Scout programs, and other youth focused programs that would like the training 6. Grant funds • Funds will be used specifically for program materials. These materials are colorful, comprehensive, and designed to engage the child during and after the presentation. Each participant will have materials to take home that will include preparedness activities for the whole family • Our staff and volunteers have been trained and are ready to present the Preparedness Pals program. We are looking for funding to cover the cost of the booklets and materials that will be given to participants 7. Project future • This program is being used with great success around the state. If well received here in Deschutes County, we will continue the program next year, and will seek funding and/or sponsors for materials to continue Thank you for considering our proposal. For further information, please contact me anytime. Lisa Stroup 1 Executive Director American Red Cross Oregon Mountain River Chapter 815 SW Bond St., Suite 110 Bend, OR. 97702 (541) 749-4196 (p) 1 (541) 306-1238 (c) 1 (541) 330-1080 (f) Lisa.Stroup@redcross.org 1 www.redcross.org/bend Internal Revenue Service Date: July 20, 2006 Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: AMERICAN NATIONAL RED CROSS Ms, Dalton 31-07967 2025 E ST NW Customer Service Specialist WASHINGTON DC 20006-5009 Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 53-0196605 Dear Sir or Madam: This is in response to your request of July 20, 2006, regarding your organization's tax-exempt status. Our records indicate that the American National Red Cross is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986 and is classified as a publicly supported organization, and not a private foundation, because it is described in sections 509(a)(1) and 170(b)(1)(a)(vi) of the Code. Donors may deduct contributions to it as provided in section 170 of the Code. This organization was recognized as exempt in December 1938: Even though the American National Red Cross was issued an individual ruling, this ruling covers its chapters, branches, and auxiliaries, If you have any questions, please call us at the telephone number shown in the heading of this letter Sincerely, ditt41" 44416t) Janna K. Skufca, Director, TE/GE Customer Account Services Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 Organization: Bend Chamber of Commerce — Leadership Bend Foundation Organization Description: The Bend Chamber of Commerce works to preserve and advance the quality of life in Bend by advocating for a healthy, responsible, and diverse business environment and by providing resources that help businesses succeed. The Chamber represents over 1,300 businesses with more than 23,000 employees. Services include providing a business voice to government, providing networking opportunities, and promoting the community. Project Name: Leadership Bend Class of 2014 Project Description: Leadership Bend is designed to identify, educate, train, and connect willing and committed citizens for key leadership roles in the community. The nine-month program consists of monthly full-day sessions in topics that range from getting to know local leaders and officials to regional characteristics and issues such as the economy, education, resources, governance, health care, arts, tourism, community justice, and history. This year, Leadership Bend is partnering with the City Club of Central Oregon luncheon forums to expose participants to matters of local interest. Project Period: September 2013 — June 2014 Amount of Request: $1,500 Previous Grants: 4/12/2001 7/9/2002 8/16/2005 8/8/2006 8/21/2006 7/30/2007 1/5/2009 6/21/2010 $ 2,835.00 $ 5,000.00 $ 1,650.00 $ 1,500.00 $ 426.00 $ 2,000.00 $ 2,000.00 $ 1,500.00 Approved: Declined: Leadership Bend Leadership Bend Leadership Bend Transportation Conference Leadership Bend Leadership Bend Leadership Bend Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY VIDEO LOTTERY FUND DISCRETIONARY GRANT PROGRAM APPLICATION g>- Project l• Project Beginning Date: Amount Requested: Project Name: Name of Applicant Organization: Address: t e6i.l lersfv, / C.% i�� G! 2W. Project End Date: Date Funds Needed: ke .7L/ O .f 1iPC-► /7694/Asr ?ftVA' r ..7 -7 7 Nl4) G / tS :, ISUS 7c City & Zip Code: Contact Name(s): Fax #: 6. �L�I//'LSI I4frvJ Email Address: Tax ID #: Telephone #: cg -. jZZ' `7$2- 52/L":3is2_322/ ra! u iYll e. 1;9 - On ° - On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. LEADERSHIP BEND Leadership Bend Class of 2014 — Grant Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Leadership Bend (LB) is offered by the Bend Chamber as a program designed to identify, educate, train and connect willing and committed citizens to key leadership roles in our community. After the nine-month program is completed, Leadership Bend graduates become community trustees. Activities in the monthly full-day sessions (Sept.- May) range from getting to know local leaders and officials, to learning the composition and issues/opportunities of our region on many levels (i.e., economy, education, resources, government, health care, arts, tourism, community justice, history, non -profits, etc.) and more. This year, LB has expanded to partner with the City Club of Central Oregon luncheon forums in order to expose our acknowledged and aspiring leaders to a broad cross section of matters of local interest. This partnership provides LB class participants an opportunity to learn from and connect with civic -minded leaders on a more long-term and informal basis. Plus, forum content will drive class dialogue to new heights and increased discovery as to why leadership and the need for it is so valuable to this region. Additionally, LB will participate in a portion of the Bend Venture Conference in October of this year which will provide an "eye-opening" experience about our entrepreneurial landscape, as well. 2. Describe the proposed project or activity. During the full-day sessions, participants work together with local leaders to expand awareness and understanding of unique issues and challenges facing our community and region. The graduating class project(s) can range from fundraising for chosen non -profits to providing resources of varying forms that would benefit others, whether that be directly for citizens, the economy, or the community as a whole. 3. Provide a timeline for completing the proposed project or activity. The class will meet every third Thursday of each month for full-day sessions from September 2013 through May 2014 with the exception of any additional credits or requirements that would be during alternate days/times throughout the nine months. Orientation will be September 16, 2013 and graduation ceremonies will be held after the final session is completed, generally the end of May or early June of 2014. Final project(s) will have been completed by graduation. 4. Explain how the proposed project or activity will impact the community's economic health. As indicated earlier, the intended outcome is to bring together and educate community minded individuals who are ready to assume leadership roles, thus allowing them to become a part of local solutions, as well as engaged throughout the region. The program is designed to ensure the continuing economic vitality of our community by identifying, educating and inspiring emerging leaders to get involved, pay attention, be informed, make -decisions, share information and in general become a part of the fabric of this region so that whatever he or she does, no matter how big or small, it makes a difference. Leadership Bend — A Program of the Bend Chamber "Developing Tomorrow's Community Leaders" Leadership Bend, Go Bend Chamber • 777 NW Wall St, Ste 200 • Bend, Oregon 97701 541.382.3221 (office) • 541.385.9929 (fax) Website: www.bendchamber.orq • Email: jamie@bendchamber.org (Leadership Bend application continued...) 5. Identify the specific communities or groups that will benefit. Leadership Bend is open to any citizen residing in Deschutes County, including non -chamber members, and provides broad-based perspectives to familiarize participants with the Central Oregon community as a whole including its needs, opportunities, and resources. Thus, the benefactors are the participants, our regional organizations and governments, each surrounding municipality, and our local leaders, who will appreciate the additionally informed and engaged citizens. Also worthy of note, some LB graduates take an interest in the County College as a result of the LB programming and go on participate, as witnessed specifically by a handful of the Class of 2013 graduates. 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. A portion of the funds would go to financially assist participants who are in need of scholarship funding. Already, we have had a few requests for this additional assistance from candidates who are highly qualified for the program. Also, should the program be granted funding, Deschutes County and the Deschutes County Discretionary Grant Program will be acknowledged as a "Session Sponsor" with subsequent recognition on the session collaterals. This would be in addition to the required "Acknowledgement of Funding" as outlined in the Funding Guidelines. The matching funds will come through other day -session sponsors and the program will continue to be supported annually through a range of funding varying from key sponsorships, tuition, in-kind contributions and of course, pertinent grants. Thank you for your consideration of this grant application. Leadership Bend — A Program of the Bend Chamber "Developing Tomorrow's Community Leaders" Leadership Bend, clo Bend Chamber • 777 NW Wall St, Ste 200 • Bend, Oregon 97701 541.382.3221 (office) • 541.385.9929 (fax) Website: www.bendchamber.orq • Email: jamie@bendchamber.org ,TERNAL REVENUE,,SERVICE 'TRICT DIRECTOR b. BOX 2508 2INCINNATI, OH 45201 Date: NOV 2 5 1987 LEADERSHIP BEND FOUNDATION ATTN:BEND CHAMBER OF COMMERCE 63085 N. HIGHWAY 97 BEND, OR 97701 Dear Applicant: 1 DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1224982 DLN: 317321102 Contact Person: SU YIM LEE Contact Telephone Number: (916) 974-5361 Accounting Period Ending: June 30 Form 990 Required: Yes Addendum Applies: No NOv 2 9 1997 Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization scribed in section 509 (a) (2) . If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might.be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please contact your key district office. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(2) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that would no longer be classified as a section 509(a) (2) organization. Letter 947 (DO/CG) Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 4, 2013 Organization: Deschutes Water Alliance Organization Description: The Deschutes Water Alliance was created to promote a better understanding about regional water management, including impacts related to agriculture, climate, conservation, environmental stresses, municipal needs, recreation, and wildlife. The Alliance creates an opportunity for stakeholders to be proactively involved in finding efficient, smart, well-informed, educated, and balanced solutions to current and future water needs. Project Name: Voluntary Annual Dues Project Description: Dues will be used to support the organization's 2013-14 work plan, including basic administrative functions and securing funding to conduct a Deschutes Basin Study. Project Period: 2013-14 Fiscal Year Amount of Request: $2,000 Previous Grants: 10/7/2009 10/12/2011 9/30/2012 $ 2,650.00 $ 2,000.00 $ 2,000.00 Approved: Declined: Re-establishment of DWA Membership contribution Membership contribution DESCHUTES WATER ALLIANCE Deschutes County Attn: Alan Unger 1300 Wall Street Bend , Or 97701 Membership Invoice September 6, 2103 Voluntary payment is due upon receipt to continue the efforts of the collaboration Description Annual DWA Membership Carry out the attached 2013 — 2014 Work Plan Total $2,000.00 If your organization is unable to make the full invoice contribution amount, Deschutes Water Alliance will gladly accept what you can to continue everyone's efforts. For more information contact: Alan Unger, Chairman at: alanu@co.deschutes.or.us or Suzanne Butterfield, Vice -Chair at: suzanneCEswallev.com deschuteswateralliance.com Please make all DWA payments to: Bryant Lovlien Jarvis Trust Account Reference: DWA 591 SW Mill View Way —Bend, OR -97702 SEP 1 r 2013 L _J MEMBERS CONFEDERATED TRIBES OF WARM SPRINGS DESCHUTES COUNTY CROOK COUNTY JEFFERSON COUNTY CENTRAL OREGON I.D. NORTH UNIT I.D. OCHOCO I.D. THREE SISTERS I.D. SWALLEY I.D. ARNOLD I.D. CROOK COUNTY IMPROVEMENT DISTRICT CITY OF BEND CITY OF REDMOND CITY OF PRINEVILLE CITY OF MADRAS CITY OF SISTERS CITY OF CULVER CITY OF LA PINE CITY OF METOLIUS AVION WATER COMPANY DESCHUTES VALLEY WATER DISTRICT DESCHUTES RIVER CONSERVANCY ADVISORY MEMBERS OREGON WATER RESOURCES COMMISSION OREGON WATER RESOURCES DEPARTMENT OREGON DEPARTMENT OF FISH AND WILDLIFE OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY BUREAU OF RECLAMATION DESCHUTES t. WATER .ALLIANCE August, 2013 Hello Deschutes Water Alliance, At our June 4 meeting (draft minutes attached) we made great progress in positioning ourselves for being able to apply for state and federal funding for a Deschutes Basin Study. What is a Deschutes Basin Study? It is a federal level US Bureau of Reclamation study that will take all of the good work the DWA and the DRC's Deschutes Water Planning Initiative have done, and combined with work that the US Bureau of Reclamation and a consulting engineering firm will do, will map out how urban, agricultural and instream water needs in the Deschutes Basin can be met. The importance of having such a study completed and sanctioned by the federal government is that it serves as the foundation document with which DWA can apply for years to come , for future federal and state funding on a large scale to get projects done to meet all of these water needs. All DWA voting member entities are now being asked to contribute $2,000 each, or as much as you can, to carry out the attached 2013-2014 work plan. Enclosed is an "invoice" as that seems to make it easier for government entities to make payment. This is a voluntary contribution. The importance of making a contribution of any amount is that it demonstrates to the state and federal agencies, from whom we are asking $1.5 million to fund the Deschutes Basin Study, that we local entities are committed to this effort also. DWA member Avion Water Company has generously pledged $6000. We are trying to raise another $25,000 from the rest of the DWA voting membership so that work can be done by staff and consultants over the next year to position DWA to receive the full $1.5 million. This is a once in a lifetime opportunity to position the Deschutes Basin for the level of funding and support we will need from the state and federal government to help us meet all water needs in a collaborative way. It is in all of our interests to invest in this opportunity. If you have any questions you may call me at 541-388-6569 or DWA Vice -Chair Suzanne Butterfield at 541-388-0658. a -411 - Alan Unger Deschutes County Commissioner Chairman, Deschutes Water Alliance DWA WORK PLAN AND BUDGET AUGUST 2013 -AUGUST 2014 (12 MONTHS) DURING THIS TIME PERIOD, ON BEHALF OF DWA, SUZANNE BUTTERFIELD , USA MORGAN, AND A CONSULTANT TO BE HIRED BY THE STEERING COMMITTEE, WILL PERFORM THE FOLLOWING TASKS : (THE STEERING COMMITTEE WILL PROVIDE OVERSIGHT OF THE WORK DONE BY SUZANNE, LISA AND THE CONSULTANT . AFTER FEBRUARY 2014 ITIS ANTICIPATED THAT EXTERNAL FUNDS (LE. STATE SB 1069 OR OWEB FUNDS OR SB839 EARLY RELEASE FUNDS) WILL HAVE BEEN OBTAINED TO HIRE A PART- TIME MANAGER FOR DWA. THE FOLLOWING TASKS AND BUDGET ARE TO PROVIDEA BRIDGE UNTIL THAT TIME, AND SEVERAL MONTHS AFTER, TO KEEP DWA FUNCTIONING ATA HIGH LEVEL WHILEA BASIN STUDY APPLICATION 15 SUCCESSFULLY SUBMITTED.) BUDGET TARGET FOR 12 MONTHS: • $6000 from Avion Water Company -pledged • $25,000 from rest of DWA voting members ( 21 members divided by $25,000 is $1200 each but some will contribute much smaller amount so others will need to contribute more) • Total Budget target- $31,000. Payable to DWA Trust Account, to carry out Work Plan below . DWA Trust Funds will be charged to by Swalley Irrigation District at a rate of$25/hour, Lisa Morgan at a rate of $18/hour, and designated consultant at a negotiated rate. Swalley and Lisa Morgan will not charge for attendance at DWA meetings. Mileage for any other DWA needs to be billed at IRS rate. Expenses to be reimbursed (ie for supplies such as paper, postage etc.). Bills to be approved by DWA Chairman Alan Unger then sent to Bryant Lovlein Jarvis for payment from the DWA Trust Account. • Assume that approximately one third of the budget will be utilized by Swalley Irrigation District, one third by Lisa Morgan as an individual, and one-third by the consultant. WORK PLAN FOR 12 MONTHS Suzanne responsible for the following, with assistance from Lisa as needed: 1. Prepare agendas and agenda materials for DWA and Steering Committee meetings 2. Act as DWA point of contact with DRC relative to the DWPI process as it will be incorporated into Basin Study proposal 3. If requested by Steering Committee, assist them in engaging a consultant to represent DWA as needed in Salem and elsewhere 4. Attend meetings in Salem with consultant as needed. Along with other Steering Committee members, attend the meeting with Phil Ward this summer/fall where DWA will ask for early allocation of $300,000 in SB 839 funds in 2014. For use as partial match, until $750,000 in total is released by OWRD in SB 839 funds, to DWA, as match for USBR $750,000 for Basin Study. 5. Apply for SB 1069 funds and OWEB funds for DWA managerial capacity. Will ask for Steering Committee help on these applications as needed. Will ask for meeting with Rick Craiger to discuss. 6. Prepare draft Letter of Interest to USBR for Steering Committee review in December 2013. Submit Letter of Interest ( actually DBBC will be on the letterhead on behalf of DWA) to USBR in January 2014. 7. If USBR approves Letter of Interest, work with Steering Committee to hire DWA part-time manager to prepare Basin Study application in March 2014. Basin Study Applicant will actually be DBBC on behalf of DWA but DWA part-time manager would prepare application. 8. Start work on a Basin Study Public Involvement Plan in January 2014 for review/refinement by Steering Committee. Lisa responsible for the following, with review by Suzanne : 1. Take minutes of DWA meetings and DWA Steering committee meetings. 2. Send notices out, Doodle Polls for these meetings. 3. Prepare emails to DWA lists. 4. Assist Suzanne with SB 1069 and OWEB applications. 5. Prepare and send out invoices to DWA members and keep track of contributions/send out repeat invoices where needed. Keep Steering Committee informed. 6. Maintain current lists of DWA members and contact all DWA members (voting and non voting) once per year (especially after local government elections) to ask them who their DWA member and alternate is. 7. Cali DWA members prior to DWA meetings to let them know their involvement is necessary. 8. Set up and maintain DWA files. 9. Develop a system to keep track of DWA member in-kind time and cash contributions. 10. Using "SnapPages" website, set up and maintain a website for DWA. Consultant responsible for the following, under direction from the Steering Committee: 1. Identify, arrange, attend key meetings for DWA representatives in Salem with OWRD and with USBR related to securing the $750,000 from OWRD in SB839 funds and $750,000 from USBR/approval of Basin Study application. 2. Provide strategic assistance to DWA as requested by the Steering Committee. DWA Timeline 2013-2016 a § .ro / - v)■ _ >% :c R Et_ii /2loTj ] § j.— js, ` 2 \ EF▪ 0S .2 { ad • )$-\§ko a4, « -47.2x4-/§f% -DCt }§. 4 adkKkS§°ie-§ ==52gE2k7A/ : b •_•.0 00 t'go 0 i -Ho uLa 3° ) 0 © $ © G0 oma/o0E mo —eup5oo October 2016 7(2 c 2 k t d=E7\k§ 27 7/om �/k\ �.�22�_"�ƒKk+ )k ��.Q6 E2 < ix ;a/�a0 a, ,. 3 E ai o CO Fundraising Event Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 Organization: Hospice of Redmond Organization Description: Hospice of Redmond provides quality end -of -life care for Central Oregon residents with terminal illnesses. Hospice is an independent, Medicare -certified, non- profit organization that provides services to as many as 500 people annually through direct services and bereavement counseling. The organization frequently works with very low- to moderate -income individuals and families, many of whom live in isolated rural areas and also offers specialized pediatric hospice care for children. Project Name: 2013 Festival of Trees Project Description: The annual Festival of Trees is Hospice of Redmond's major fundraising event. Proceeds are used to support Hospice programs that are not funded through Medicare or private insurance. The fundraising portions of the event include an auction of decorated Christmas trees which are donated by community members, raffles, and a silent auction. 2013 represents the 30th year for the Festival of Trees and approximately 2,500 people living throughout Central Oregon are expected to attend. Project Period: December 7, 2013 Amount of Request: $3,000 Previous Grants: 3/1/2001 11/6/2001 1/29/2003 8/2/2010 7/25/2011 6/14/2012 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 2,000.00 $ 3,000.00 $ 2,000.00 Approved: Declined: Various programs Facilities improvement Festival of Trees Festival of Trees Festival of Trees Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend. OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY VIDEO LOTTERY FUND DISCRETIONARY GRANT PROGRAM APPLICATION -7jtR/13 Project Beginning Date: Amount Requested: Project Name: [ ,20 3 recsi Ival a-FTr�es 1241/13 Project End Date: 1 Date Funds Needed: (Zj1/13 Name of Applicant Organization: Address: 1-165pic.e eir Red k1rnd 732 Stt,l ?err{ Sh f City & Zip Code: Contact Name(s): Fax #: recd OE. er l7S e &k) r r►, Exec . ler. 55ll-Sys-15a 7 Email Address: Tax ID #: Telephone #: q5-0M7y3 1 5411-5-11 F--741 h(7spruep %erid able , On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review pro cess and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Hospice of Redmond provides quality end -of -life care for Central Oregon residents with terminal illnesses. Since 1981, we have touched the lives of many individuals in Deschutes, Jefferson and Crook counties. Hospice is an independent, Medicare -certified, non-profit organization that provides services to as many as 500 people annually through direct services and bereavement counseling. We often work with very low- to moderate -income individuals and families, many of whom live in isolated rural areas of Central Oregon. In addition, Hospice of Redmond offers specialized pediatric hospice care for the children of our communities. Our team impacts the lives of terminally ill patients by assisting them and their families with their own unique physical, emotional and spiritual needs. Hospice doctors, registered nurses, social workers, hospice aides, spiritual and bereavement counselors, therapists, and trained volunteers provide services aimed at symptom control which allows the patient to remain in their homes and as active and in control of their lives as possible. Hospice of Redmond is a 501(c) 3 organization that is comprised of an eleven -member volunteer Board of Directors, an executive director and 21 full -and part-time employees. Over the years, Hospice has enjoyed strong community support. In 2012, over 200 volunteers contributed approximately 7,000 hours to Hospice programs. Our core services are funded through Medicare, private insurance, and donations; however, our services are provided at no charge regardless of a patient's ability to pay. Hospice also provides a number of programs and services such as bereavement services, Transitions services, community education, volunteer programs and training, massage and acupuncture, foot care, caregiver support, pet therapy, and Camp Sunrise, a grief camp for children that require other funding sources such as our annual Festival of Trees. 2. Describe the proposed project or activity. The activity for which we are seeking grant funding is our major annual fundraiser, the Festival of Trees. The Festival's proceeds are used to support Hospice programs that are not supported by Medicare or private insurance. December 7, 2013 will be our 30th year of hosting the event. The fundraising portion of the event brings together community members who donate time and funds to decorate beautiful Christmas trees which are, in turn, auctioned to attendee bidders. A variety of other activities generally take place including raffles and a silent auction. The day time activities are family-oriented and free to the public. Our day time activities do not generally bring in funding; instead, they are intended to share the joy of the holiday season with our friends and neighbors in Central Oregon communities. Annually, approximately 2,500 people from all over Central Oregon, along with their guests from around Oregon, attend the Festival of Trees. 3. Provide a timeline for completing the proposed project or activity. The planning and preparation for the Festival of Trees is an ongoing project over the course of the year. The bulk of the event preparation takes place from approximately September through the Festival which is held the first weekend in December. 4. Explain how the proposed project or activity will impact the community's economic health. The Festival of Trees is a significant economic undertaking each year. Many local businesses are involved through the purchase of services such as printing, advertising, trees and their decorations, sound and lighting services, auctioneering, facilities rental, and catering. The Festival proceeds, in turn, support programs and services aimed at addressing the physical, spiritual and social needs of people with terminal and life -limiting illnesses in our communities. These services are offered through contracts with local providers and are offered at no cost to the patient and their family. 5. Identify the specific communities or groups that will benefit. Specific groups that benefit from the Festival of Trees are: • Families of deceased community members who participate in our bereavement programs, • Individuals and families who do not have insurance or the ability to pay for end -of -life care services, including our pediatric program and indigent veteran services, • Grief counseling and support for the children of the deceased, as well as spouses and siblings. • Community members with life -limiting illnesses who are not yet ready for hospice care but who benefit from our Transitions program services as well as the volunteer program that supports those services. 6. Itemize anticipated expenditures: Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. ► Deschutes County Discretionary Grant funds will be used to help defray the cost of the Deschutes County Expo Center rental and food services. To date, additional matching funds has been secured from event sponsorships as follows. Cash In -Kind Redmond Pharmacy & Compounding Center $4,500 Premier West Bank $1,000 OnPoint Community Credit Union $1,000 Columbia Bank $1,000 Central Oregon Radiology PacificSource Health Plans Pacific Power Cascade Natural Gas Black Butte Ranch $1,000 $500 $500 $500 $250 The Printing Post Horizon Broadcasting KOHD Impact Graphix & Sign Also supporting this event are the 30 teams of tree decorators whose donated trees and gifts last year, averaged over $1,000 a tree. ► The proposed budget figures below are based on attendance of approximately 350 people, current contract agreements, 2012 Festival of Trees actual expenses, and a 14% estimated increase in expenses. Expo Center Rental Food/Beverages/Gratuity/Linens Advertising/Printing Postage Decorating/Sound/Lighting Auctioneers Prizes/Misc. Gifts Tree Delivery Miscellaneous: Total Estimated Expenses 2013 Est. $ 1,500 $ 12,505 $ 10,500 $ 620 $ 6,100 $ 2,200 $ 230 $ 620 $ 2,725 $ 37,000 Internal Revenue Service District Director HOSPICE OF REDMOND P.O. BOX 1092 REDMOND, OR 97756-0216 RE: HOSPICE OF REDMOND EIN: 93-0808743 Gentlemen: Department of the Treasury P.Q. Sox 2350 Los Angeles. Calif. 90053 Person to Contact: LUCILLE BARRAGAN Telephone Number: (213) 894-2336 Refer Reply to: BO (092893) Date' NOV 0 9 1993 This letter is in response to your request for a copy of the determination letter for the above named organization. Our records indicate that this organization was recognized to be exempt from Federal Income Tax in DECEMBER 1982 as described in Internal Revenue Code Section 501(c)(3). It is further classified as an organization that is not a private foundation as defined in Section 509(a) of the code, because it is an organization described in Section 170(b)(1)(A)(vi). The exempt status for the determination in DECEMBER 1982continues to be in effect. If you need further assistance, please at the above address or telephone number. letter issued contact our office Sincerely, LUCILLE BARRAGAN Disclosure Assistant