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HomeMy WebLinkAbout2012-01-19 Work Session Minutes Minutes of Board of Commissioners’ Work Session Thursday, January 19, 2012 Page 1 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS THURSDAY, JANUARY 19, 2012 ___________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; and, for a portion of the meeting, Debbie Legg and Tracy Moore, Personnel; Nick Lelack and Peter Gutowsky, Community Development; Mark Pilliod, County Counsel; and media representative Hillary Borrud of The Bulletin. Chair DeBone opened the meeting at 2:05 p.m. 1. Review of County Administrator Recruitment Process. Erik Kropp said the draft plan has many points to address. This is the Board’s process and the Board needs to indicate if there need to be changes. He then went over the proposal recruitment plan (a copy of which is attached for reference). The different panels were discussed regarding who would chair each, and the topics to be discussed. Background information would be provided about a week in advance. The candidates would be asked different questions to find out if they did their homework; and how well they interact in this type of environment. The main topics of one panel would be economic development, EFU land use criteria (generalized), and road funding and the implementation of changes recommended by the Road Study Group. This group would be chaired by David Inbody. Ronda Connor would guide the next panel, which has to do with EBAC and employee health care issues. Minutes of Board of Commissioners’ Work Session Thursday, January 19, 2012 Page 2 of 6 Pages There would then be a tour of County facilities and lunch. The plan is for each Commissioner to tour with one and have lunch with a different one. If there are more than three candidates, they could have Mark Pilliod, Erik Kropp or another department head, possibly the Sheriff, be with them. The tour could be based on what the guide wants to show, or what is of most interest to the candidate. Discussion occurred regarding whether to meet the candidates at the airport or their hotel. Mr. Kropp said most are making their own travel arrangements and may be booking a car. Perhaps a staff person could greet them at their hotel, or a gift basket could be waiting for them. After the tour and lunch, there would be a break for the candidates, followed by a public reception in the evening. The candidates could briefly tell everyone where they came from, etc. and then interact on an informal basis with employees and the public. Mr. Kropp suggested inviting all employees, boards and commission members. The time was set at 5:30 to 7:00 with light snacks. It was felt that the event could be held in the downstairs conference rooms. The following day there would be panel interviews. There would be a Commissioner on each panel, with someone else acting as chair or facilitator. The Commissioners would need to report back on each candidate. After the panel interviews, the group would reconvene to figure out if any candidates should return on Saturday for further discussion. They could meet with the entire Board, but also with individual Commissioners. Discussion then occurred as to who should be on each panel, with thought given to keeping the numbers reasonable, while trying to represent all the different interests and government entities. Questions would be scripted. There will be a lot of information to go through after the panel discussions, but there should be some time available between candidates. The Commissioners will need to be sure they have a clear idea of the results. Members of the roundtable discussion should fill out some kind of form. It was thought that the chair of each panel plus the Board should convene after the panel discussions to decide who, if anyone, is to be brought in on Saturday, and what questions should be brought up then. Minutes of Board of Commissioners’ Work Session Thursday, January 19, 2012 Page 3 of 6 Pages 2. Other Items. Nick Lelack discussed the makeup of the Historical Landmarks Commission, which will not consist of a new five-member group. Two are qualified to stay on; their terms expire next year. He asked if it would be appropriate to continued their terms until August, or reappoint them with structured, staggered term dates. After discussion, it was felt that they should be asked to stay on, start a new two-year term on April 1, and appoint new members with four-year terms for continuity. _______________________________ Commissioner Unger said he discussed large lot industrial issues with George Endicott (City of Redmond). Senator Lee Beyer toured the area and has agreed to carry a bill forward. Mr. Lelack said that the DLCD is asking for the County’s position. Commissioner Baney stated that Pat Egan, the Chair of the Oregon Transportation Commission, will make it a priority bill. However, they need to make sure this solves a problem. Commissioner Baney indicated she has not had a chance to read the bill yet. It could also be impacted by future changes. Commissioner Unger indicated he also talked with Bob Bryant of ODOT, who wants to work through the issues. Mr. Lelack said he would keep the Board informed _______________________________ In regard to the proposal for Oregon to host the Ironman event, Commissioner Baney said she heard the City Council of Bend did not have a favorable conversation with the representatives who came before them. She has, therefore, become a de facto intermediary. She knows representatives of the Oregon Sports Authority, Lay It Out Events and G2, who are trying to bring the event to Oregon. She has heard that the Governor is supportive, in the name of economic development. The Oregon Sports Authority will become the applicant. Senator Wyden’s office is also on board. Minutes of Board of Commissioners’ Work Session Thursday, January 19, 2012 Page 4 of 6 Pages Deschutes County needs to submit something to the OSA supporting this event. At this point, they will not have selected route or any way to know the County’s true involvement until there is more clarity. Three routes will be submitted. They are ahead of the game in having the Sheriff and others go over these plans. There is also support from Crook County and City of Prineville as part of the route could be in Crook County. The Deschutes County piece is primarily to provide uniformed personnel, as defined and depending on the permit and route. For instance, volunteers from the Pole Peddle Paddle group could be involved. The letter needs to show an intent to support the event and allow for future discussions, but is not an actual binding agreement of financial support from the County. This is considered a Statewide event, and Lay It Out Events & G2 will be the local representatives. Marshall Glickman’s letter mentioned the word ‘binding’, which she removed. She is not sure what it would be bound to. She does not know the State’s part or the route, but the County can do its part. Mr. Pilliod indicated the letter just says the County will be a player. Another letter would outline the terms of the agreement. This event is very fluid at this time. They can have an understanding of a future agreement with the State. The County should be able to respond quickly when things shape up. It all has to be buttoned up by next week. He can provide a draft, indicating certain things have to be in place for the County to give its final blessing. They cannot negotiate without specifics. The Sheriff is somewhat concerned by the request for 200 uniformed officers. That is an impossible number. Commissioner Baney stated this is of statewide significance, a lot bigger than Deschutes County. They can ask for help from the OSP and statewide volunteers. There could be a lot of opportunities and interest from other areas. Commissioner Unger asked that the Sheriff be involved. The letter does not commit him, but he can help work out the details. The Board decided that it is appropriate to send the letter of support, and move this forward. UNGER: Authorize signature of the letter by Commissioner Baney on behalf of the Board. DEBONE: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Work Session Thursday, January 19, 2012 Page 5 of 6 Pages Chair DeBone said he called representatives in St. George, Utah and Kootenai County in Idaho, where the event has been held in the past. One person indicated it was a lot of work, but a lot of fun, but added she was not intimately involved. Mr. Pilliod stated he left messages for the counsel of each. This event is coming up in those locations in May and June. These are five-year commitments. These are small communities and seemed to handle it okay, so there is little reason why Deschutes County could not do the same. Commissioner Baney said she may ask the Oregon Sports Authority whether to call a community meeting. The community needs to own this. Probably the City Council did not give this presentation the time necessary to understand it . Chair DeBone indicated he met Tom O’Shea of Sunriver Resort, and asked if Sunriver can handle it. He said there are 4,000 residences and 2,000 would be available, plus the lodge. Mid-September works well for them. _____________________________ Chair DeBone said he is involved with the water and sewer board meetings in La Pine. They will be having a joint session with the City Council. He said it would make sense for them to get the utilities under the control of the City. _____________________________ Commissioner Unger indicated that fracking (hydraulic fracturing of rock layers by pressurized fluid) should be on the agenda there. This is proposed for Newberry Crater and there could be unintended consequences. Commissioner Baney added that the jury is still out on this practice. Chair DeBone noted that the area is considered to be seismically dead and should not experience problems. _____________________________ Chair DeBone stated he was contacted by a reporter with the Wall Street Journal regarding timber payments. He perhaps will get with County Forester Joe Stutler to write something up. Commissioner Unger said that the east coast counties don’t care about this, but don’t realize that 80% of Deschutes County land is federally owned. The feds should do s ome stewardship with that land in partnership with the County. The largest property owner in the area does not pay taxes on it. Mr. Pilliod added that the land went from a resource-based extractive use to recreational-based uses. Many of those current users do not live in or invest much in the community. Commissioners Unger and Baney indicated they'd be supportive of whatever response Chair DeBone wants to submit. 3. Executive Session, under ORS 192.660(2)(h), Pending or Threatened Litigation. The Board took action after executive session. BANEY: Move approval of Chair DeBone's signature of a letter to the District Attorney regarding Sharon Sweet. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Being no further discussion, the meeting ended at 4:55 p.m. 2012 for the Anthony DeBone, Ch~ Alan Unger, Vice Chair ATTEST: oner ~~ Tammy Baney, Comml Recording Secretary Minutes of Board of Commissioners' Work Session Thursday, January 19,2012 Page 6 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 2:00 P.M., THURSDAY, JANUARY 19,2012 1. Review of County Administrator Recruitment Process 2. Other Items 3. Executive Session, under ORS 192.660(2)(h), Pending or Threatened Litigation PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.66O(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board ofCommissioners' meeting rooms at BOO NW Wall St.• Bend. unless otherwise indicated. Jfyou have questions regarding a meeting. please call 388-6S72. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. for deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service fur 1IY. Please call (541) 388-6571 regarding alternative fonnats or for further infonnation. County Administrator Recruitment Plan Draft -January 18, 2012 Goal Six candidates for the in person interview. Thursday, February 2, 2012 8:30-10:00 Roundtable discussion with all candidates at the same time. Session to include 3 topics: role of County government in economic development; EFU land use criteria; and how to implement Road Funding Committee recommendations. BOCC involvement: observe BOCC decision: approve concept and topics 10:00-10:30 Break 10:30-12:30 Each candidate meets with representatives from EBAC (one from each union, managers) for 15 minutes. Candidates will receive the Segal report a week or two before the interview. The assignment is that the BOCC has directed the County Administrator to increase the amount employees pay for health care. Each candidate will present to EBAC their recommendations based on the Segal report and answer questions. BOCC involvement: observe sessions before lunch/tours BOCC decision: approve exercise 11 :00-3:00 Each Commissioner will take one candidate to lunch and provide a "county" tour to a different candidate. Three staff will also do the same. BOCC decision: approve and decide on which staff. 3:00-4:30 Downtime for the candidates 4:30-6:30 Public reception -each candidate gives a 5 minute speech, then the public and employees talk informally to each candidate, fill out a feedback sheet. BOCC decision: location (Riverhouse. Mt. Bachelor Village. 911 bUilding. or move to later in the day to use downstairs conference room) and approve light snacks. **DRAFT** Friday, February 3, 2012 3 Panel interviews: 45 minutes per candidate 8:00 Panels meet -instructions 8:45 First interview Noon lunch 1 :00 Resume interviews 4:00 Panel deliberations 4:30 Commissioners meet, summarize panel discussions, pick candidate(s) to bring in on Saturday, call all candidates. HOCC decisions: approve plan, decide which staffto be present for Commissioner debrief Panel 1 -Community Panel 1. Commissioner 2. Erik Kropp, chair 3. Jim Diegel-St. Charles 4. Jack Holt -Car dealership, Bend Chamber, Road Study 5. Patty Moss -Bank of Cascades, Investment Advisory Committee 6. Amy Tykeson, Bendbroadband CEO 7. Planning Commission Chair 8. Tim Knopp or Andy High from COBA 9. Bill Robie, COAR 10. Bill Smith, developer 11. Bend Garbage/Recycling -Brad Bailey Panel 2 -Government Partners 1. Commissioner 2. Debbie Legg, chair 3. Eric King 4. David Brandt 5. ODOT rep. (Bob Bryant or Gary Farnsworth) 6. Rick Allen or Mayor Mulenex (City of La Pine) 7. Tim Moore, Redmond Fire Chief and 911 E-board Chair 8. Ernie Mazorol (requested) or Judge Brady 9. Mike Maier, budget committee, former administrator **DRAFT** Panel 3 -Dept. Head Panel 1. Commissioner 2. Mark Pilliod, chair 3. Larry Blanton 4. Scott Johnson 5. Chris Doty 6. Susan Ross 7. Tom Anderson 8. Ken Hales Others 1. Chair, Health Advisory Board 2. CFC chair , 3. Dennis Luke, requested 4. Land use stakeholder(s) 1 i 5. COVA 6. Sunriver 7. Scott Cooper, Partnership to end Poverty I i 8. Fair Board Chair, Craig Unger 9. Jeff Knox, Bend Chamber (Tony recommendation) 10. Ed Criss I 11. Stu Martinez Hacc decisions: panel member input, approve panels. I Saturday, February 4, 2012 I 8:30 Candidate(s) meet with the BOCC for follow up questions and individual meetings with Commissioners. I Final BOCC deliberations. i Background checks. 1 i Hacc decisions: approve process; determine staffinvolvement, decide on background check.