HomeMy WebLinkAbout2012-01-30 Work Session MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 30,2012
Present were Commissioners Anthony DeBone and Alan Unger; Commissioner
Tammy DeBone was out ofthe office. Also present were Erik Kropp, Interim
County Administrator; and, for a portion ofthe meeting, Dave Inbody,
Administration; Marty Wynne, Finance; andfive other citizens.
Chair DeBone opened the meeting at 1:30 p.m.
1. FinancelTax Update.
Marty Wynne said there was an announcement by the federal government
laying out a plan to keep interest rates low through 2014. Rates have dropped
since then and it is unlikely they will increase. The investment return shows the
yield at 0.79, which is good for the current marketplace. Most investments are
about half of that.
The general fund has changed; departments are being asked to forecast year
end, resulting in some variances.
Behavioral Health shows few changes but there is a possibility of having to
make a reimbursement to the State. The ABHA audit was also completed,
showing the beginning net working capital number as incorrect. Ramifications
may occur if the County leaves the program in regard to whether some of that
funding should go to the County.
Community Development's revenue for the overall year so far is showing better
than anticipated in the second half.
The Fair/Expo may experience a small negative variance the end of the year,
based on beginning net working capital. Mr. Kropp said they might spend out
of operating funds rather than reserves unless there is a shortage.
The big unknown is the North County Campus project and whether the State
will participate. This also relates to the Bethlehem Inn fund.
Minutes of Board of Commissioners' Work Session Wednesday, January 30,2012
Page 1 of 7 Pages
2. Review of Economic Development Grant Requests.
Dave Inbody gave an overview of the requests, and advised the Commissioners
of the amount they had left to grant.
He said the total amount requested at this time is about $30,000 and the amount
left in the accounts for all three Commissioners is approximately$23,000.
There may be about $75,000 additional coming from the State that was not
budgeted, but this will not be known for a while.
• Deschutes Soil and Water District ($2,400) -Outreach Assistance:
Spring Alaska Olson of DSWCD, and also on the Weed Board, said they all
have issues that need support. They provide educational opportunities, but
never actually been funded to be there. The Dept. of Agriculture funds some
work, but does not allow them to discuss noxious weeds with the public.
They want to find a way to be paid for the costs of this kind of outreach.
Commissioner Unger noted that the entities need to work together to
mUltiply the effect. He is interested in the big picture.
Rex Barber of the DSWCD added that the Oregon Dept. of Agriculture is
the State funding source, but they say they can only deal with agriculture
water quality, and are not supposed to address weed issues. They are often
on sight working as the SWCD on water issues, however, and this is a good
opportunity to address weed issues.
William Kuhn of the DSWCD indicated they did site visits and it was not
that they do not respond, but they cannot do anything to get something done
in these cases. They would like to get funding or write a grant for something
that does not directly deal with the water. They are supposed to be dealing
with the soil, and other aspects as welL Ms. Olson added that this could help
get the County weed group more involved as welL
Patricia Gainsforth of the DSWCD stated their allocation of direct dollars
comes from the ODA. They are trying to stay clear with the funding track,
but support the whole concept. It is also important to hold the tri-counties
together. They are also linked closely with private or production land, and
hope to make people working and living off the land be more productive.
Ms. Olson added that they are being asked for assistance at various levels,
private and government.
Commissioner Unger wants to support these efforts, and would like to see a
whole program to address weed, soil and water issues.
Minutes of Board of Commissioners' Work Session Wednesday, January 30,2012
Page 2 of7 Pages
Commissioners DeBone and Unger granted $950 each, and Commissioner
Baney had indicated she would grant $500.
· La Pine Community Action Team ($2,400) -La Pine Gap Network
Program:
This would coordinate human services efforts; it would be a clearinghouse
that would unite the efforts of churches, government and other organizations
to help with public needs.
Commissioner DeBone said that this is part of the Partnership to End
Poverty. This is important because there is St. Vincent DePaul and the
Community Kitchen, plus other agencies in the area that need to work
together, and there are gaps in what is provided by each.
Commissioner Unger stated that it is important to coordinate the groups.
The three Commissioners granted $800 each.
· Humane Society of Central Oregon ($2,598) -Two AED's:
Dave Inbody indicated that this would be for their facilities since they deal
with the public, and think they should have these AED units on hand.
Commissioner Baney had indicated she feels this is an operational expense,
and they receive enough funding that way already.
Commissioner Unger granted $500 and Commissioner DeBone granted
$700.
· OSUlDeschutes County Extension ($2,000) -Living on a Few Acres
Conference:
Ms. Olson said that this ties in with the Upper Deschutes Watershed group's
work as well, since some of the same people are involved with both groups.
Commissioner Unger said that the goal should be to have small farmers be
more successful and keep things local if possible.
Ms. Olson stated that a conference will occur later this year at which they
hope to educate farmers on what they can and cannot do in this regard.
Commissioner DeBone said the South County group is discussing this issue,
and things like developing a greenhouse project.
Commissioner Unger granted $1,000; Commissioners DeBone and Baney
granted $500 each.
Minutes of Board of Commissioners' Work Session Wednesday, January 30, 2012
Page 3 of 7 Pages
· Bend Heroes Foundation ($9,000) -Honor Flight of Eastern Oregon
Commissioner DeB one stated this has to do with the World War II group.
Commissioner Unger said he wants to support veterans in general, for
housing, health care and other needs. He does not feel it is appropriate to
fund a flight back to Washington D.C. when there are so many other local
veteran needs.
The Commissioners granted $2, 700 ($900 each,jor three attendees).
· CASA of Central Oregon ($2,500) -Voice of Hope:
Dave Inbody said these funds would be used to help recruit and train
additional volunteers and support the existing volunteers. They already get
$30,000 from the County as a community partner.
Commissioner Unger said that almost all are volunteers and it is an
important program. Many programs would cease to function well or at all
without the help of volunteers.
Commissioners DeBone and Unger granted $1,000 each.
· Network of Volunteer Administrators ($1,500) -2012 Volunteer of the
Year:
Dave Inbody indicated this is to support the annual event to recognize the
work of volunteers.
The Commissioners granted $500 each.
· Tri-County High School Rodeo ($2,500) -2012 Tri-County High School
Rodeo:
Commissioner Unger asked about the purpose of the funding. He thought it
was to offset costs of renting the facilities.
The three Commissioners granted $500 each.
· Greater Redmond Historical Society ($3,000) -Redmond Museum
Computer Network:
Commissioner Unger stated they are trying to get their museum going. This
function used to be funded by the City, but the City cut it from their budget,
so the group became a nonprofit to be able to apply for other funds.
Commissioner Baney granted $1,000; Commissioners Unger and DeBone
granted $500 each.
Minutes of Board of Commissioners' Work Session Wednesday, January 30, 2012
Page 4 of 7 Pages
. Sisters Outdoor Quilt Show -$1,500 -Quilt for Two Rivers:
Mr. Inbody said that this group has some grant funding identified, but are
seeking additional funds, and hope to get a match.
Commissioners DeBone and Unger granted $500 each.
• La Pine Rodeo Association ($1,000) -2012 La Pine Rodeo:
Commissioner DeBone said this group needs to do more planning as to
where the advertising dollars will go. He would like to know the status of
the possible acquisition of land they have requested. The need may change
in the future. The Board put this on hold for now.
3. Review of Spay/Neuter Grant Awards.
Dave Inbody said that some funding comes from the animal control fund; the
rest from public donations. The selection committee discussed whether equine
gelding is appropriate, based on objectives. The justification was that it was not
a consideration before, but due to the large number of abandoned horses, it has
become an issue.
Bend Spay & Neuter and CRAFT provide more direct services to the public.
The two shelters back-fund some of this work, but do not provide that much
direct services to the public.
Commissioner Unger feels that Redmond continues to ask for help to operate,
and he is concerned how they plan to function in the future. They have a new
board president, who has been asked to explain how they can begin to live
within their means. There seems to be more involved than just a cash flow
problem. He is prepared for them to go bankrupt if they cannot get their house
in order. Commissioner DeBone agreed.
Commissioners DeBone and Unger support staff's recommendations regarding
the spay/neuter grant funds.
UNGER: Move approval of distribution of the funding as recommended by
the selection committee.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Wednesday, January 30, 2012
Page 5 of7 Pages
4. Commissioner Retreat Planning.
Erik Kropp asked if the Board wants to wait until a new Administrator has been
selected or is on board. There are a lot of variables. Commissioner Unger
suggested they move forward with this, because the new Administrator would
not be able to provide a lot of input as a new person, if even here by then.
Mr. Inbody said the goals can change each year, or are refined over time.
Mr. Kropp added that they need to discuss the economic development fund and
its criteria; how to handle the Bend Airport; and address health reform if there
is time.
The budget committee has recommended some decisions be made prior to the
budget meetings taking place; in particular RAC and weed issues.
The Board wants to go forward with the retreat regardless of when the new
Administrator comes on board.
There are other issues such as 19 th St., SDC's, the land near the Fairgrounds, the
history of the Welcome Center exchange, bonding projects, and additional
topics. Mr. Kropp would put a list together in advance so everyone can be
prepared. He suggested two half-days might work best.
5. Other Items.
Erik Kropp said he talked with representatives of the City of Bend about a
possible fund to help the Bend Airport.
Commissioner Unger indicated that more needs to be known about efforts made
to this point regarding developing the airport, and how the City would make
any changes work. They need a successful plan while protecting the current
users there.
Mr. Kropp asked about discussing expanding the Redmond or Sisters enterprise
zone, either at a work session or a business meeting. Commissioner Unger said
if a city wants to do this, he is supportive of them going ahead with it.
Commissioner DeB one agreed.
There was a brief discussion regarding the interview process for County
Administrator later in the week.
Minutes of Board ofComrnissioners' Work Session Wednesday, January 30,2012
Page 6 of7 Pages
In regard to the recycling center in Sisters, Commissioner Unger said things
have changed since it has become easier for the public to recycle. He feels they
should also look at a transfer station where there can be a fee charged for
regular waste disposal. The City wants the County to continue to partner and
fund the recycling center.
The executive session planned under ORS 192.660(2)( e), real property
negotiations, was delayed until Wednesday afternoon.
Being no further discussion, the meeting adjourned at 4:40 p.m.
DATED this ~ Day of 'JJ9-rtA-M"~ 2012 for the
Deschutes County Board of Commissioners.
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: Tamm ~SSioner ~~
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, January 30,2012
Page 7 of 7 Pages
,--+-----+----+----1--'-----:1 -----f.-----------'-"'----l
~ co
Q.
N
5
N o
M
C
1'0 .....
c o
~
1
I
I I I
i
I
;
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30, MONDAY, JANUARY 30,2012
1. Finance/Tax Update -Marty Wynne
2. Review of Economic Development Grant Requests -Dave Inbody
Deschutes Soil and Water District ($2,400) -Outreach Assistance
La Pine Community Action Team ($2,400) -La Pine Gap Network Program
Humane Society of Central Oregon ($2,598) Two AED's
OSU/Deschutes County Extension ($2,000) -Living on a Few Acres Conference
Bend Heroes Foundation ($9,000) -Honor Flight of Eastern Oregon
CASA of Central Oregon ($2,500) -Voice of Hope
Network of Volunteer Administrators ($1,500) -2012 Volunteer of the Year
Tri-County High School Rodeo ($2,500) -2012 Tri-County High School Rodeo
Greater Redmond Historical Society ($3,000) Redmond Museum Computer Network
Sisters Outdoor Quilt Show ($1,500) Quilt for Two Rivers
La Pine Rodeo Association ($1,000) 2012 La Pine Rodeo
3. Review of SpaylNeuter Grant Awards -Dave Inbody
4. Commissioner Retreat Planning -Erik Kropp
5. Other Items
Executive Session under ORS 192.660(2)(e), real property negotiations
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e). real
property negotiations; ORS I 92.660(2)(h), litigation; ORS 192.660(2Xd), labor negotiations; or ORS 192.66O(2)(b), personnel issues.
Meeting dates. times and discussion items are subject to change. All meetings are conducted in the Board ofCommissioners' meeting rooms at
J300 NW Wall St.• Bend. unless otherwise indicated. Ifyou have questions regarding a meeting. please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
January 30,2012
(1) Monthly Investment Report
(2) December 2011 Financials
-------
Deschutes County
Commercial Paper
Corporate Notes
Time Certificates
U. S. Treasuries
Federal Agencies
Bankers' Acceptances
lGIP/BOTC
$
12,963,439
9,306,120
21,192,922
80,228,311
Totallnvestmenta $ 123.690.792
Total Portfolio: By Investment Types
Corporate Time Notes Certificates
10% 8%
Federal
Agencies
17%
LGtP/BOTC
65%
0.00%
10.48%
7.52%
0.00%
17.13-'"
0.00-'"
~
100.00%
--~
Investment Income
investments By County Function Fiscal Year 2011-12
Dec-11 I I Y-T-D
General $ 123,690,792 $ 66,332 $ 440,918
--
Total Investments $ 123,690,792
Total Investment Income
less Fee: 5% of Invest. Income
Investment Income -Net 1$
66,332
~3,317~
63,016 $
440,918
(22,046)
418,872
Category Maximums:
U.S. Treasuries 100% Comparators ~lGIP 100% 3 Month Treas. ~ 0.02%
12 Month Treas. ~ 0.11 %Federal Agencies 75%
'I
3 Month C P ~ 0.13%
I Time Certificates 25-J.
Commercial Paper 20%
Corporate Notes 10·'"
Banker's Acceptances 25-'"
Average Maturity in Days
General ---629
..
Memorandum
Date: January 19, 2012
To: Board of County Commissioners
Erik Kropp, Interim County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find December 2011 financial reports for the following funds: General
(001), Community Justice -Juvenile (230), Sheriff's (255, 701,702). Public Health
(259). Behavioral Health (275). Community Development (295), Road (325),
Community Justice -Adult (355), Commission on Children &Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675),
and Fair &Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Six Months Ended December 31,2011
Year to Date $
Actual Variance Variance
RESOURCES:
Beg. Net Working Capital $ 7,300,000 $ 8,245,725 $ 945,725 100% 113% $7,300,000 $8,245,725 $ 945,725
Revenues
Property Taxes 10,050,484 18,693,028 8,642,544 50% 93% 20,100,967 20,800,967 700,000
Gen. Rev. -excl. Taxes 1,191,161 1,548,728 357,567 50% 65% a) 2,382,321 2,382,321
Assessor 395,498 427,577 32,079 50% 54% b) 790,996 790,996
County Clerk 734,354 701,062 {33,292} 50% 48% 1,468,707 1,412,207 (56,500)
BOPTA 6,199 8,236 2,037 50% 66% b) 12,398 12,398
District Attorney 149,335 116,875 (32,460) 50% 39% c) 298,669 325,676 27,007
FinancefT ax 96,950 128,057 31,107 50% 66% b) 193,900 193,900
Veterans 30,671 17,544 (13,128) 50% 29% 61,341 64,351 3,010
Property Management 48,100 50,100 2,000 50% 52% 96,200 96,200
Grant Projects 1,000 1,000 0 50% 50% 2,000 2,000
Total Revenues 12,703,752 21,692,206 8,988,454 50% 85% 25,407,499 26,081,016 673,517
TOTAL RESOURCES 20,003,752 29,937,931 9,934,179 50% 92% 32,707,499 34,326,741 1,619,242
REQUIREMENTS: I Exp·%1
Expenditures
Assessor 1,702,650 1,617,430 85,220 50% 47% 3,405,300 3,305,300 100,000
County Clerk 711,983 497,079 214,904 50% 35% 1,423,965 1,223,965 200,000
BOPTA 36,201 26,240 9,961 50% 36% 72,402 72,402
District Attorney 2,439,648 2,207,601 232,047 50% 45% 4,879,296 4,511.771 367,525
FinancefTax 406,824 383,666 23,158 50% 47% 813,648 813,648
Veterans 131,058 125,462 5,596 50% 48% 262,115 260,100 2,015
Property Management 128,832 126,942 1,890 50% 49% 257,664 257,664
Grant Projects 59,358 57,503 1,855 50% 48% 118,715 118,715
Non-Departmental 908,481 491,716 416,765 50% 27% d) 1,816,962 1,816,962
Contingency 3,363,361 3,363,361 50% nfa 6,726,722 6,726,722
9,888,396 5,533,638 4,354,758 50% 28% 19,776,789 12,380,527 7,396,262
Transfers Out 6,465,355 6,512,538 ~47,183~ 50% 50% 12,930,710 12,930,710
TOTAL REQUIREMENTS 16,353,751 12,046,176 4,307,575 50% 37% 32,707,499 25,311,237 7,396,262
NET (Resources -Requirements) 3,650,002 17,891,754 14,241,753 9,015,504 9,015,504
1
I
.~
a) Includes annual payments: Tax on Electric Co-ops $489,027, PIL T $471,823
b) A &T Grant received quarterly-July, October, January &April
c) DA revenue includes: $155,069 HIDTA Grant to be received later in fiscal year and $122,400 Discovery Fee received monthly (YTD
actual includes three months of receipts)
d) Budget includes $576,144 for payment to LED #2. This payment normally made annually in June
Page 1
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
Discovery Fee
Food Subsidy
OVA Basic & Diversion
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants -Private
Behavioral Health
CFC Interfund Grant
Gen Fund Grant-Crime Prev
COMM JUSTICE.JUVENILE
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date
Budget J Actual [ Variance
$1,101,374 $1,099,010 $ (2,364)
5,000 2.100 (2.900)
25.000 24,515 (485)
7,500 5.769 (1,731)
12,500 10,468 (2.032)
108,749 94,675 (14,074)
44,245 24,600 (19.645)
50 (50)
35,000 41,478 6,478
30 169 139
20 (20)
150 665 515
3,750 4,425 675
1.200 600 (600)
250 300 50
3,000 138 (2.862)
77,064 33,655 (43,409)
10,000 5,000 ~5.000~
\FY% \ Coli. %
100% 100%
50% 21% a)
50% 49%
50% 38%
50% 42% b)
50% 44% c)
50% 28% d)
50% 0%
50% 59% e)
50% 282% f)
50% nla
50% 222% f)
50% 59%
50% 25% g)
50% 60%
50% 2% h)
50% 22% j)j)
50% 25% j)
Bu~et
Year End
Projection Variance
$1,101,374 $1,099,010 $
10,000 10,000
50,000 50,000
15,000 15.000
25,000 25,000
217,498 355,730
88,490 60,000
100 100
70.000 100,000
60 200
40 40
300 825
7,500 7,500
2,400 1,200
500 500
6,000 331
154,128 134.620
20.000 20,000
(2,364)
138,232
(28,490)
30.000
140
525
(1,200)
(5,669)
(19,508)
Total Revenues 333,508 248,557 (84,951) 50% 37% 667,016 781,046 114,030
Transfers In-General Fund 2,660.730 2.660.730 50% 50% 5,321,459 5,321,459
TOTAL RESOURCES 4,095,612 4,008,297 (87,315) 50% 57% 7,089,849 7,201,515 111,666
REQUIREMENTS: I EXP.%!
Expenditures
Community Justice-Juvenile
Personal Services 2,554,535 2,457,918 96,617 50% 48% k) 5.109,069 4.975,000 134,069
Materials and Services 597.867 513,480 84,387 50% 43% c)i) 1,195.733 1,100,000 95,733
Capital Outlay 50 50 50% 0% 100 100
Transfers Out 25,200 25,200 50% 50% 50,400 50,400
Contingency 367,274 367.274 50% nla 734.547 734,547
TOTAL REQUIREMENTS 3,544,926 2,996,598 548,328 50% 42% 7,089,849 6,125,400 964,449
NET (Resources -Requirements) 550,686 1,011,699 461,013 1,076,115 1,076,115
a) Outstanding $2,167 Federal Grant billing. reimbursed quarterly in arrears
b) $1727 billing outstanding
c) OVA Basic and Diversion funding increased after budget was submitted. Projections for revenue and expenditures adjusted
accordingly. Payments received quarterly, $91.000 billing outstanding
d) Fees paid for housing for youth from other jurisdictions. need fluctuates and trending lower than antiCipated
Billings outstanding -$5.550
e) Contract payments reimbursement requests submitted monthly. Received 1-2 months in arrears. trending higher than antiCipated
f) Revenues trending greater than anticipated -dependent on use of programs or services (MIP Diversion Fees, photocopies. etc)
g) Citizen Review Board vacated. Revenue projected adjusted accordingly
h) Due to change in practice, Behavioral Health's referrals for functional family therapy have decreased. Anticipated as permanent
i) CCF (JCP) funding less than antiCipated. Projections of revenue and expenditures adjusted accordingly
Page 2 j) Grants paid quarterly-$5.000 outstanding payment for General Fund Grant-Crime Prevention
k) Actual for the year projected to be less than budgeted due to vacant positions
SHERIFF· Fund 255
Statement of Financial Operating Data
Six Months Ended December 31,2011
Year to Date
Budget l Actual I Variance
RESOURCES:
Beg. Net Working Capital $ $ $
Total Revenues 18,266,759 14,811,939 (3,454,820)
TOTAL RESOURCES 18,266,759 14,811,939 (3,454,820)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division 1,291,971 1,217,503 74,468
Civil 412,048 375,865 36,183
Automotive/Communications 811,104 841,699 (30,595)
Investigations/Evidence 867.109 745,704 121,405
PatrollCivillComm Supp 3,955,852 3.916,535 39,317
Records 360.355 307,551 52.804
Adult Jail 5.253.264 4,610,153 643.111
Court Security 143.301 142,224 1,077
Emergency Services 92,813 86,109 6,704
Special Services Division 667.581 589,522 78,059
Regional Work Center 1,509.233 1,400,461 108,772
Training Division 162,133 129,453 32,680
Other Law Enforcement Svcs 316,128 312.545 3,583
Non-Departmental 36,616 36,616
Contingency 2,287,254 2,287,254
Transfers Out -D/S Fund 100,000 100,000
'FY % I Coli. %
Revised Year End
Budget Projection Variance
100% n/a $ $ $
50% 41% *
50% 40% *
50% 41%
50% 41%
Exp. %1
50% 47% a)
50% 46% b)
50% 52% b}
50% 43% b}
50% 50% b)
50% 43%
50% 44% c)
50% 50%
50% 46%
50% 44%
50% 46% c)
50% 40%
50% 49%
50% 50%
50% n/a
50% 50% d)
TOTAL REQUIREMENTS 18,266,762 14,811,940 3,454,822 50% 41%
36,533,516 30,811,171 (5,722,345)
36,533,516 30,811,171 (5,722,345)
2,583,941 2,546,122 37,819
824,095 790,748 33,347
1,622,207 1,622,207
1,734,218 1,532,403 201,815
7,911,704 7.801,433 110,271
720.710 720.710
10.506.527 9,913,359 593,168
286.602 286,602
185,625 185,625
1.335.161 1.335.161
3.018,466 2.847,049 171,417
324.265 324,265
632,256 632,256
73.231 73.231
4,574,508 4,574,508
200,000 200,000
36,533,516 30,811,171 5,722,345
I NET (Resources· Requirements)
I * Revenues from LED #1 & LED #2 adjusted monthly to equal actual expenditures
a) Less than planned software maintenance expenditures
I b) Less than planned personnel expenditures due to open pOSitions which will be filled based on funding and operational needs
c) Less than planned personnel expenditures due to open positions, jail bed rental expenses, and jail management software costs
d) Semi-annual transfer in November and May
1
!
I~,
Page 3
J
t
1
Fund 701 LED-Countywide
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Variance
RESOURCES:
Beg. Net Working Capital $5,108,671 $ 6,090,734 $ 982,063 1000/0 119% $ 5,108,671 $6,090,734 $ 982,063
Tax Revenues -Current 7,153,421 13,284,163 6,130,742 50% 93% 14,306,841 14,627,128 320,287
Tax Revenues -Prior 250,500 486,155 235,655 50% 97% 501,000 501,000
Federal Grants & Reimb 17,600 30,784 13,184 50% 87% 35,200 35,200
State Grant 24,238 19,257 (4,981) 50% 40% 48,475 48,475
Transp. of State Wards 2,500 3,240 740 50% 65% 5,000 5,000
SB 1145 768,832 739,996 (28,836) 50% 48% a) 1,537,663 1,479,991 (57,672)
Prisoner Housing 26,492 26,492 50% n/a b) 26,492 26,492
Des. Cty Video Lottery Grant 2,500 5,000 2,500 50% 100% 5,000 5,000
Des Cty Court Security 45,500 44,870 (630) 50% 49% 91,000 91,000
Des Cty Juvenile Contract 2,090 2,219 129 50% 53% 4,180 4,180
Title III Reimbursement 75,000 (75,000) 50% 0% c) 150,000 150,000
Transport 500 255 (245) 50% 26% 1,000 1,000
Other 3,570 3,570 50% n/a 3,570 3,570
DC Fair & Expo Center 1,913 (1,913) 50% 0% 3,825 3,825
Inmate Commissary Fees 3,300 5,780 2,480 50% 88% 6,600 10,000 3,400
Work Center Work Crews 25,000 25,665 665 50% 51% 50,000 50,000
Concealed Handgun Classes 1,750 1,325 (425) 50% 38% 3,500 3,500
Inmate Telephone Fee 24,000 42,029 18,029 50% 88% d) 48,000 84,000 36,000
Soc Sec Incentive-Fed 2,500 4,200 1,700 50% 84% 5,000 5,000
Miscellaneous 2,500 3,423 923 50% 68% 5,000 5,000
Oregon Mentors 7,500 3,900 (3,600) 50% 26% 15,000 15,000
Debit Card Fee 69 69 50% nla 100 100
Medical Services Reimb 8,000 7,539 (461) 50% 47% 16,000 16,000
Restitution 2,500 1,727 (773) 50% 35% 5,000 5,000
Sheriff Fees 100,000 108,068 8,068 50% 54% 200,000 200,000
Interest 14,167 21,405 7,238 50% 76% 28,333 42,000 13,667
Interest on Unsegregated 1,767 1,020 (747) 50% 29% 3,533 3,533
Donations -"Shop with a Cop" 11,897 11,897 50% n/a 11,897 11,897
Sale of Reportable Assets 500 5,817 5,317 50% n/a 1,000 5,817 4,817
Total Revenues 8,538,078 14,889,865 6,351,787 50% 87% 17,076,150 17,438,708 362,558
TOTAL RESOURCES 13,646,749 20,980,599 7,333,850 50% 95% 22,184,821 23,529,442 1,344,621
REQUIREMENTS: I Exp·%1
Fund 255 Departments:
Sheriffs Services 1,211,855 1,142,006 69,850 50% 47% 2,423,711 2,388,237 35,474
Civil 412,048 375,865 36,183 50% 46% 824,095 790,748 33,347
AutolComm 303,507 314,955 (11,449) 50% 52% 607,014 607,014
Adult Jail 5,253,264 4,610,153 643,111 50% 44% 10,506,527 9,913,359 593,168
Court Security 143,301 142,224 1,077 50% 50% 286,602 286,602
Emergency Services 92,813 86,109 6,704 50% 46% 185,625 185,625
SpeCial Services 464,109 409,842 54,267 50% 44% 928,217 928,217
Work Center 1,509,233 1,400,461 108,772 50% 46% 3,018,466 2,847,049 171,417
Training 98,980 79,030 19,951 50% 40% 197,961 197,961
Other (CODE, Forensic) 316,128 312,545 3,583 50% 49% 632,256 632,256
Non Dept -ISF Charges 18,344 18,345 (0) 50% 50% 36,689 36,689
Non Dept -Jamison DIS 100,000 100,000 50% 50% 200,000 200,000
Contingency 1,118,829 1,118,829 50% 0% 2,237,659 2,237,659 ..Total to Fund 255 11,042,411 8,991,534 2,050,877 22,084,821 19,013,756 3,071,065
Transfer to Reserve Fund (703) 50,000 100,000 (50,000) 50% 100% 100,000 100,000
Total Requirements 11,092,411 9,091,534 2,000,876 50% 41% 22,184,821 19,113,756 3,071,065
Net 2,554,339 11,889,065 9,334,727 4,415,686 4,415,686
• Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to countywide services.
a) Reduction in State Community Corrections funding for custody of SB 1145 inmates
b) Prisoner housing reimbursement SB 395 Page 4
c) Reimbursement requested semiannually in January and June
d) Change to new vendor resulting in revenue increase
Fund 702 LED Rural
Statement of Financial Operating Data
Six Months Ended December 31. 2011
RESOURCES:
Beg. NetWorking Capital $2,936,523 $ 3,004,533 $ 68,010 100% 102% $2,936,523 $ 3,004,533 $ 68,010
Revenues
Tax Revenues -Current 3.674.063 6.705,357 3,031.294 50% 91% 7.348,125 7.512,627 164.502
Tax Revenues -Prior 128.500 242.785 114.285 50% 94% 257.000 257.000
Federal Grants & Reimb 6,000 8.598 2,598 50% 72% 12.000 12.000
Federal Grants-BlM 12.500 8,873 (3,627) 50% nla 25.000 25.000
US Forest Service 39.375 19,688 (19,687) 50% 25% 78.750 78,750
State Grant 100,486 59,359 (41.127) 50% 30% 200,972 200,972
SB #1065 Court Assessment 30,000 24,515 (5,485) 50% 41% 60,000 60,000
Marine Board License Fee 71,166 (71,166) 50% 0% a) 142,332 142,332
Bureau of Reclamation 4.189 4,189 50% nla b) 20.000 20.000
Des Cty General Fund Grant 288,072 (288.072) 50% 0% c) 576,144 576,144
Des Cty Transient Room Tax 1,036,928 1,036,928 50% 50% 2,073,856 2.073.856
Des Cty Tax/Fin Contract 540 540 50% 540 540
City of Sisters 224.981 224,981 50% 50% 449.961 449.961
Des Cty CDD Contract 27.183 27,183 50% 50% 54,366 54.366
Des Cty Solid Waste Contr 27,183 27.183 50% 50% 54,366 54.366
Des Cty Clerk/Election 1,000 (1.000) 50% 0% 2,000 2,000
School Districts 40,000 3,457 (36,543) 50% 4% d} 80.000 40,000 (40.000)
Security & Traffic Reimb 2,500 680 (1.820) 50% 14% 5.000 5.000
Seat Belt Program 6,000 4,690 (1.310) 50% 39% 12,000 12,000
Miscellaneous 5,000 2,736 (2,264) 50% 27% 10,000 10,000
Restitution 2.069 2,069 50% nla 5.000 5.000
Sheriff Fees 5,000 4.274 (726) 50% 43% 10.000 10,000
Court Fines & Fees 57.500 58.801 1.301 50% 51% 115.000 115,000
Impound Fees 3.500 1,800 (1,700) 50% 26% 7,000 7.000
Restitution -Street Crimes 250 (250) 50% 0% 500 500
Seizure/Forfeiture 1,324 1,324 50% nla 1,324 1,324
Interest 5,000 9,495 4,495 50% 95% 10,000 20,000 10,000
Interest on Unsegregated 900 515 (385) 50% 29% 1.800 1,800
Grants-Private 2,000 2,000 50% nla 2,000 2.000
Donations 2.555 2,555 50% nla 2,555 2.555
Sale of Equip & Material 3,000 11,074 8,074 50"A, 185% 6,000 11,074 5.074
Sale of Reportable Assets 10,000 35,855 25,855 50% 179% 20,000 35,855 15.855
Total Revenues 5,806,087 8,531,504 2,725,417 60% 73% 11,612,172 11,799,022 186,850
TOTAL RESOURCES 8,742,610 11,536,037 2,793,427 60% 79% 14,548,695 14,803,555 254,860
REQUIREMENTS: I Exp. %1
Fund 255 Departments:
Sheriffs Services 80,115 75,497 4,618 50% 47% 160,230 157.885 2,345
Auto/Comm 507,597 526,744 (19.147) 50% 52% 1.015.193 1,015,193
Investigations 867,109 745,704 121,405 50% 43% 1,734,218 1,532,403 201.815
Patrol 3.955.852 3,916,535 39,317 50% 50% 7,911.704 7,801,433 110,271
Records 360.355 307,551 52,804 50% 43% 720,710 720,710
Special Services 203,472 179,680 23,791 50% 44% 406,944 406,944
Training 63,152 50,423 12,729 50% 40% 126.304 126.304
Non Dept -ISF Charges 18,271 18.271 50% 50% 36.542 36,542
Contingency 1.168.425 1,168,425 50% 0% 2.336.849 2,336.849
Transfer to Reserve Fund (704) 50,000 100,000 (50.000) 50% 100% 100,000 100,000
Total Requirements 7.274,348 5,920,406 1,353,941 50% 41% 14.548,695 11.897,415 2,651,280
Net 1,468,263 5,615.631 4.147.368 2.906.140 2.906.140
• Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to rural services.
a} Reimbursement requested semiannualty in January and June
b) BOR patrol contract signed after bUdget adopted Page 5
1
1
.1
;t
i
J ~
I
1
~
c) Received annually in June
d) Reimbursement for SRO deputies will be less than planned from the Bend la Pine SchOOl District
I
1
PUBLIC HEALTH
Statement of Financial Operating Data
Six Months Ended December 31,2011
Year to Date Year End
Actual Variance Variance
RESOURCES:
Beg. Net Working Capital $1,596,918 $ 1,702,129 $ 105,211 100% 107% $1,596,918 $1,702,129 $ 105,211
Revenues
Medicare Reimbursement 300 461 161 50% 77% 600 600
State Grant 1,355,072 1,099,325 (255,747) 50% 41% 2,710,144 2,710,144
Child Dev & Rehab Center 12,304 7,690 (4,614) 50% 31% 24,607 30,759 6,152
State Miscellaneous 112,415 63,395 (49,020) 50% 28% alb) 224,829 127,000 (97,829)
OMAP 261,925 288,142 26,217 50% 55% 523,850 523,850
Title 19 352 352 50% nla 500 500
Family Planning Exp Proj 260,000 215,494 (44,506) 50% 41% 520,000 520,000
Local Grants 22,500 46,988 24,488 50% 104% 45,000 48,745 3,745
Water Program-Base Fee 21,000 9,386 (11,614) 50% 22% a) 42,000 42,000
Contract Payments 25,000 25,000 50% n/a 25,000 25,000
Water Program-Field Work 27,909 14,295 (13,614) 50% 26% a) 55,817 55,817
H20 Sys Insp-Priv Wells 100 (100) 50% 0% 200 200
Miscellaneous 3,740 3,740 50% nla 7,000 7,000
Patient Insurance Fees 67,690 84,157 16,467 50% 62% 135,380 135,380
Health Dept/Patient Fees 59,385 46,142 (13,243) 50% 39% 118,770 118,770
Vital Records-Birth 15,300 20,345 5,045 50% 66% 30,600 30,600
Vital Records-Death 50,000 49,040 (960) 50% 49% 100,000 100,000
Environmental Health 352,175 408,371 56,196 50% 58% c) 704,350 704,350
Interest on Investments 6,000 5,357 (643) 50% 45% 12,000 12,000
Donations 13,015 8,922 (4,093) 50% 34% 26,030 26,030
Interfund Contract 99,194 17,852 (81,342) 50% 9% a) 198,387 198,387
Administrative Fee 7,528 7,528 50% 50% 15,056 15,056
Total Revenues 2,743,812 2,421,982 (321,830) 50% 44% 5,487,620 5,432,188 (55,432)
Transfers In-General Fund
Transfers In-PH Res Fund
Transfers In-Gen. Fund Other
1,158,882
15,000
32,550
1,158,882
15,000
32,550
50%
50%
50%
50%
50%
50%
2,317,765
30,000
65,100
2,317,765
30,000
65,100
TOTAL RESOURCES 5,547,162 5,330,543 (216,619) 50% 56% 9,497,403 9,547,182 49,779
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
3,112,242
953,347
100,000
143,000
440,113
3,003,230
903,283
143,000
109,012
50,064
100,000
440,113
I Exp·%1
50% 48%
50% 47%
50% 0% d)
50% 50%
50% n/a
6,224,483
1,906,694
200,000
286,000
880,226
6,054,483
1,906,694
200,000
286,000
170,000
880,226
TOTAL REQUIREMENTS 4,748,702 4,049,513 699,189 50% 43% 9,497,403 8,447,177 1,050,226
NET (Resources -Requirements) 798,460 1,281,030 482,570 1,100,005 1,100,005
a) Received quarterly, in arrears
b) Elimination of the State self sufficiency program
c) Line includes, among other items, 1) Restaurant Fees (FY 2012 Budget=:6450,000) and 2) Pool & Spa Fee (FY 2012
Budget=$110,OOO). These are due annually and collected in December and January Page 6
d) Computer
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Actual Variance Variance
Year to Date
RESOURCES:
Beg. Net Working Capital $3,268,759 $ 3,108,163 $ (160,596) 100% 95% $3,268,759 $3,108,163 $ (160,596)
Revenues
Marriage Licenses 2,750 3,280 530 50% 60% 5,500 8,000 2,500
Divorce Filing Fees 66,500 79,096 12,596 50% 59% 133,000 150,000 17,000
Domestic Partnership Fee 50 45 (5) 50% 45% 100 100
Federal Grants 12,149 23,245 11,096 50% 96% a) 24,298 24,298
State Grants 3,608,276 3,566,292 (41,984) 50% 49% b) 7,216,551 7,164,922 (51,629)
State Miscellaneous 62,087 10,310 (51,777) 50% 8% c)d) 124,173 61,860 (62,313)
ABHA 162,269 162,269 50% nla e) 170,000 170,000
Title 19 141,149 83,896 (57,253) 50% 30% 282,297 282,297
Liquor Revenue 52,500 72,319 19,819 50% 69% 105,000 105,000
School Districts 37,800 38,300 500 50% 51% 75,600 75,600
Miscellaneous 7,000 7,964 964 50% 57% 14,000 14,000
Patient Insurance Fees 56,850 44,521 (12,329) 50% 39% 113,700 113,700
Patient Fees 904 550 (354) 50% 30% 1,807 1,807
Interest on Investments 12,500 13,539 1,039 50% 54% 25,000 25,000
Rentals 6,550 5,500 (1,050) 50% 42% c) 13,100 13,100
Donations 108 108 50% nla 200 200
Administrative Fee 2,214,845 2,176,934 (37,911) 50% 49% 4,429,689 4,429,689
Sheriff 10,000 (10,000) 50% 0% f) 20,000 (20,000)
Interfund Contract-Gen Fund 63,500 37,287 (26,213) 50% 29% c) 127,000 127,000
Comm. on Children & Fam 725 725 50% nla 725 725
Total Revenues 6,355,410 6,326,180 (29,230) 50% 50% 12,710,815 12,767,298 56,4831
I Transfers In-General Fund 631,758 631,758 50% 50% 1,263,515 1,263,515
Transfers In-OHP·CDO 135,701 135,702 50% 50% 271,402 271,402
I Transfers In-Acute Care Svcs 126,258 126,258 50% 50% 252,515 252,515
) Transfers In-ABHA 150,432 150,432 50% 50% g) 300,863 300,863
J TOTAL RESOURCES 10,668,318 10,478,493 (189,826) 50% 58% 18,067,869 17,963,756 (104,113)
I REQUIREMENTS: I Exp.%l
Expenditures
] Personal Services 4,947,096 4,619,465 327,631 50% 47% 9,894,191 9,894,191
Materials and Services 2,830,375 2,330,238 500,137 50% 41% 5,660,749 4,533,668 1,127,081
Capital Outlay 207,500 54,622 152,878 50% 13% 415,000 415,000
I Transfers Out 143,000 143,000 50% 50% 286,000 286,000
Contingency 905,965 905,965 50% n/a 1,811,929 1,811,929
•
TOTAL REQUIREMENTS 9,033,936 7,147,325 1,886,611 50% 40% 18,067,869 15,128,859 2,939,010i
I NET (Resources· Requirements) 1,634,382 3,331,168 1,696,785 2,834,897 2,834,897I
i
a) Grant expired September 30, 2011
b) Department of Human Services Grant projected at amended contract amount
c) Received quarterly, in arrears
d) Elimination of State contract for Temporary Assistance for Needy Families (TANF) program
e) Revenue for Adult Mental Health Initiative clients, not included in original budget
f) Funding for Mental Health Court from the Sheriffs Department eliminated
g) Transfer made quarterly
Page 7
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Six Months Ended December 31,2011
Year to Date
Budget I Actual J Variance I FY%I CoII.% Budget
Year End
Projection Variance
RESOURCES:
Beg. Net Working Capital $
Revenues
Ad min-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Planning-Current
Planning-Long Range
Total Revenues
Trans In-GF
Trans In-GF for Lng Rng Ping
Trans In-Other
TOTAL RESOURCES
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Pgm
Planning-Current
Planning-Long Range
Transfers Out (DIS Fund)
Contingency
229,822 131,776 $ (98,046) 100% 57% $ 229,822 $ 131,776 (98,046)
12,175 14,420 2,245 50% 59% 24,350 28,500 4,150
500 1,077 577 50% 108% a) 1,000 1,700 700
83,350 86,013 2,663 50% 52% 166,700 172,000 5,300
600,440 494,699 (105,741) 50% 41% b) 1,200,880 1,100,000 (100,880)
129,575 116,670 (12,906) 50% 45% b) 259,150 245,000 (14,150)
80,100 52,999 (27,101) 50% 33% c) 160,200 160,200
140,200 146,540 6,340 50% 52% 280,400 293,000 12,600
337,450 317,494 (19,956) 50% 47% b) 674,900 655,000 (19,900)
126,863 120,370 (6,493) 50% 47% 253,726 250,000 (3,726}
1,510,653 1,350,283 (160,370) 50% 45% 3,021,306 2,905,400 (115,906)
314,814
247,680
50
2,303,019
314,814
247,680
2,044,553
~50}
(258,466)
50%
50%
50%
50°-,>
50%
50%
0%
47%
629,625
495,360
100
4,376,213
629,625
495,360
4,162,161
pOO~
(214,052)
Exp. %1
705,909
63,878
102,285
281,016
118,710
82,845
71,554
309,501
239,403
86,943
126,064
699,163
60,356
103,620
272,532
111,743
84,878
77,431
297,268
220,370
160,242
6,746
3,522
(1,335)
8,484
6,967
(2,033)
(5,877)
12,233
19,033
(73,299)
126,064
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
47%
51%
48%
47%
51%
54%
48%
46%
92%
nla
d)
e)
f)
g)
1,411,818
127,755
204,570
562,032
237,420
165,689.
143,108
619,002
478,806
173,885
252,128
1,411,818
127,000
204,570
545,000
230,000
167,000
144,000
600,000
443,500
173,885
755
17,032
7,420
(1,311)
(892)
19,002
35,306
252,128
TOTAL REQUIREMENTS 2,188,108 2,087,603 100,505 50% 48% 4,376,213 4,046,773 329,440
NET (Resources -Requirements) 114,911 (43,050) (157,961)
Revenues
Expenditures
Net from Operations
1,350,283
2,087,603
(737,320)
a) GIS revenue is sporadic based on the frequency of customer requests
b) Fall activity less than anticipated
c) Contract payments from Redmond are currently on hold pending finalization of a new contract
d) Year to date actual includes payout to retired employee
e) Extra Help expenses concentrated in the summer months
f) As Tumalo area wetland inventory grant will not be received, budgeted expenses will not occur
g) Transfers made November ($160,242) & May ($13,643)
115,388 115,388
3,021,306 2,905,400 (115,906)
4,376,213 4,046,773 329,440
(1,354,907) (1,141,373) 213,534
Page 8
ROAD
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date
Budget I Actual I Variance IFY % I Coli. % Budget
YearEnd
Projection Variance
RESOURCES:
Beg. Net Working Capital $2,834.720 $ 3.417,158 $ 582,438 100% 121% $ 2.834.720 $ 3,417.158 $ 582.438
Revenues
System Development Charge 924 924 50% n/a 2,000 2,000
Federal Reimbursements 300,000 600,000 300,000 50% 100% a) 600,000 600,000
Federal Grant (ARRA) 10,000 20,000 10,000 50% 100% b) 20,000 20,000
Mineral Lease Royalties 20,000 6,630 (13,370) 50% 17% 40,000 40,000
Forest Receipts 655,581 (655,581) 50% 0% c) 1,311,162 1,322,661 11,499
State Miscellaneous 250,021 500,041 250,020 50% 100% d) 500,041 500,041
Motor Vehicle Revenue 5,670,000 5,361,585 (308,415) 50% 47% e) 11,340,000 10,723,000 (617,000)
City of Bend 137,500 29,941 (107,559) 50% 11% f) 275,000 275,000
City of Redmond 175,000 4,248 (170,752) 50% 1% f) 350,000 350,000
City of Sisters 5,000 (5,000) 50% 0% f) 10,000 10,000
City of La Pine 5,000 (5,000) 50% 0% f) 10,000 10,000
Admin Recovery (SDC) 500 1,317 817 50% 132% 1,000 2,500 1,500
Miscellaneous 10,000 17,700 7,700 50% 89% 20,000 20,000
Road Vacations 500 500 50% 50% 1,000 1,000
Interest on Investments 10,000 8,790 (1,210) 50% 440,(, 20,000 20,000
Parking Fees 72 (72) 50% 0% 144 144
Interfund Contract 365,000 (365,000) 50% 0% g) 730,000 730,000
Equipment Repairs 100,000 121,531 21,531 50% 61% 200,000 200,000
Vehicle Repairs 45,000 (45,000) 50% 0% 90,000 90,000
LID Construction 5,000 (5,000) 50% 0% g) 10,000 10,000
Vegetation Management 35,750 (35,750) 50% 0% g) 71,500 71,500
Forester 12,500 3,352 (9,148) 50% 13% g) 25,000 25,000
Car Washes 1,750 1,758 8 50% 50% 3,500 3,500
Sale of Equip &Material 316,500 325,870 9,370 50% 51% 633,000 633,000
Total Revenues 8,130,674 7.004,187 (1,126,487) 50% 43% 16,261,347 15,659,346 (602,001)
Trans In -Solid Waste 142,887 142,887 50% 50% 285,773 285,773
Trans In -Transp SOC 125,000 125,000 50% 50% 250,000 250,000
Trans In-Road Imp Res 6,000 (6,000) 50% 0% 12,000 12,000
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources Requirements)
11,239,281
2,807,662
5,086,337
618,346
300,000
1,009,576
9,821,921
1,417,360
10,689,232
2,680,713
5,735,567
25,288
8,441.568
2,247,664
(550.049)
126,949
(649,230)
593,058
300,000
1,009,576
1.380,353
830;304
50% 57%
I Exp. %1
50% 48%
50% 56%
50% 2%
50% 0%
50% n/a
50% 43%
h)
19.643,840
5,615,323
10,172,674
1,236,691
600,000
2,019,152
19,643,840
19,624,277
5,615,323
10,755,112
1,236,691
600,000
18,207,126
1,417,151
(19.563)
(582,438)
2,019,152
1,436,714
1,417,151
a) Revenue received in November at completion of the Cascade Lakes chip seal project
b) Payment received in December
c) Received annually in January
d) Annual payment received in August
e) Revenues trending less than estimates provided by ODOT
f) Billed upon completion of work
g) Payments to be received in June 2012 from other Road Department funds Page 9
h) Expenditures are seasonal and higher during summer. YTD includes $2.5 million paid to Knife River on the
Full Depth Reclamation Project in South County
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Six Months Ended December 31. 2011
Year to Date
Budget ! Actual I Variance IFY % J Coli. %
Budget
YearEnd
Projection Variance
RESOURCES:
Beg. Net Working Capital $ 560,000 $ 634,125 $ 74,125 100% 113"10 $ 560,000 $ 634,125 $ 74,125
Revenues
DOC Measure 57 108.675 (108.675) 50% 0% a) 217.350 219.240 1.890
State Miscellaneous
Alternate Incarceration
State Subsidy
SB 1145
2.151
15,459
6.500
1,427.829
6.913
1,374.278
(2,151 )
(15,459)
413
(53.551 )
50%
50%
50%
50%
0%
0%
53%
48%
b)
c)
4,301
30,918
13.000
2,855,659
4.301
21,000
13,000
2,748,953
(9.918)
(106.706)
Probation Work Crew Fees
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
12.000
2.050
85.000
100.000
11.520
883
65.882
87,830
(480)
(1,167)
(19.118)
(12.170)
50%
50%
50%
50%
48%
22%
39%
44%
24,000
4,100
170.000
200.000
24.000
2.100
170.000
200.000
(2.000)
Interest on Investments 4.500 2.912 (1,588) 50% 32% 9,000 9.000
Interfund -Sheriff 25.000 25.000 50% 50% 50.000 50,000
Crime Prevention Grant
CFC-Domestic Violence
25.000
37,416
12.500
18,708
(12.500)
(18.708)
50%
50%
25%
25%
d)
d)
50.000
74.832
50.000
74,832
Total Revenues 1,851,580 1,606,426 (245,154) 50% 43% 3,703,160 3,586,426 (116,734)
Transfers In·General Fund 169.146 169,146 50% 50% 338.292 338,292
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources· Requirements)
2,580,726
1.584.344
443,445
50
14,400
258,487
2,300,726
280,000
2,409,697
1,497.992
346.867
14,400
1,859,259
550,438
(171,029)
86,352
96.578
50
258,487
441,467
270,438
50% 52%
I Exp. %1
50% 47%
50% 39%
50% 0%
50% 50%
50% nla
50% 40%
4,601,452
3.168.688
886,890
100
28.800
516.974
4,601,452
4,558,843
3.168.688
886.890
28.800
4,084,378
474,465
(42,609)
100
516,974
517,074
474,465
a) Annual allocation expected in January
b) Annual allocation normally received in February
c) State invoiced quarterly. Payment from State pending
d) Interfund grant received quarterly. Payments have been requested
Page 10
CHILDREN & FAMILIES COMMISSION
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date
Budget I Actual I Variance IFY % !CoIl. %
Budget
YearEnd
Projection Variance
I
J
1
i
I
I
J
RESOURCES:
8eg. NetWorking Capital
Revenues
Federal Grants
Title IV -Family Sup/Pres
HealthyStart Medicaid
Level 7 Services
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Program Fees
Charges for Svcs-Misc
Court Fines &Fees
Interest on Investments
Donations
Interfund Grants
Total Revenues
$ 467,111
149,744
19.665
47.500
128.991
12,250
155,919
272,602
4,000
39,000
2,500
60,438
892,609
$ 556,143
121.379
24.118
19,205
100,923
45,986
129,102
252,716
1,005
610
47,458
2,044
71
22,969
767,586
$ 89,032
(28.365)
4,453
(28,295)
(28.068)
33,736
(26.817)
(19.886)
1,005
(3,390)
8,458
(456)
71
{37,469~
(125,023)
100%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
119%
41% a)
61% a)b)
20% a)c)
39% a}b}
188% d}
41% a}b)
46% a)b)
nla e)
8%
61% f}
41%
nla e}
19% g}
430/0
$ 467,111
299,488
39,329
95,000
257.982
24,500
311,838
545,203
8,000
78.000
5,000
120.875
1,785,215
$ 556,143
301,491
39.534
85.000
196.898
77,622
258,203
502,290
2,500
8,000
85,000
5,000
300
300.875
1,862,713
$ 89,032
2.003
205
(10.000)
(61.084)
53,122
(53,635)
(42,913)
2,500
7,000
300
180,000
77,498
Trans from General Fund
Total Transfers In
136,482
136,482
136,482
136,482
50%
50%
50%
50%
272.960
272,960
272.960
272,960
TOTAL RESOURCES 1,496,202 1,460,211 (35,991) 50% 58% 2,525,286 2,691,816 166,530
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
302.560
843,490
50
116,544
285.213
471,715
17,347
371,775
50
116,544
I Exp·%1
50% 47% h}
50% 28% i)
50% 0%
50% nla
605,119
1,686,979
100
233,088
579,945
1.744,961
100
25.174
(57.982)
233,088
TOTAL REQUIREMENTS 1,262,644 756,928 505,716 50% 30 010 2,525,286 2,325,006 200,280
NET (Resources· Requirements) 233,558 703,283 469,725 366,810 366,810
a) Grant payments received normally within 60 days after the end of each quarter
b) FY 12 and FY 13 Intergovernmental Agreement finalized funding levels from OCCF. Community Schools grant included in year
end projection at $9,484
c) Medicaid revenues reduced due to lower projections
d} Youth Suicide Prevention grant increased by $5,000. Runaway/homeless youth grant from DHS not budgeted for $48,122
e} Youth Suicide Prevention training donations &fees expected to be received
f} Court fees projected to be higher than estimated in the original budget
g} Two additional grants of $55,000 & $180,000 awarded. $55,000 received in last fiscal year, no additional expected
h} Personnel costs lower due to part-time Early Childhood Specialist
i) Sub-grant expenditures paid quarterly. Federal grant amount increased and SPF-SIG grant expenditures added
Page 11
1
SOLID WASTE
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date
Budget I Actual j Variance 1FY % I Coli, %
Budget
YearEnd
Projection Variance
RESOURCES:
Beg. Net Working Capital
Revenues
Miscellaneous
Franchise 3% Fees
Commercial Disp, Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Leases
Donations
Sale of Reportable Assets
Recyclables
Total Revenues
$1,092,508
11,000
100,000
430,000
657,000
2,000,000
36,500
12,500
3,750
1
15,000
3,265,751
$ 1,141,691
10,285
16,049
462,835
697,821
2,052,700
53,208
2,307
5,978
4,993
2,880
15,100
47,364
3,371,520
$ 49,183
(715)
(83,951)
32,835
40,821
52,700
16,708
(10,193)
2,228
4,992
2,880
15,100
32,364
105,769
100%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
105%
47%
8% a)
54%
53%
51%
73% b)
9% c)
80%
nla d)
nla e)
nla f)
158% g)
52%
$1,092,508
22,000
200,000
860,000
1,314,000
4,000,000
73,000
25,000
7,500
1
30,000
6,531,501
$ 1,141,691
22,000
200,000
860,000
1,314,000
4,000,000
73,000
25,000
7,500
10,394
2,880
15,100
60,000
6,589,874
$ 49,183
10,393
2,880
15,100
30,000
58,373
TOTAL RESOURCES 4,358,259 4,513,211 154,952 50% 59% 7,624,009 7,731,565 107,556
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out-Road
Transfers Out-Res Fund
Contingency
835,799
1,446,526
485,617
86,000
142,887
537,000
278,177
797,094
1,309,027
398,826
84,553
142,887
662,000
38,705
137,499
86,791
1,447
1
(125,000)
278,177
50%
50%
50%
50%
50%
50%
50%
Exp, %1
48%
45%
41% h)
49%
50%
62% i)
nla
1,671,598
2,893,052
971,233
172,000
285,773
1,074,000
556,353
1,671,598
2,893,052
971,233
172,000
285,773
1,074,000
556,353
TOTAL REQUIREMENTS 3,812,006 3,394,387 417,620 50% 45% 7,624,009 7,067,656 556,353
NET (Resources -Requirements) 546,253 1,118,825 572,572 663,909 663,909
a) Due April 15, 2012
b) Seasonal item-Fall and Spring
c) Dependent on special clean-ups such as asbestos and contaminated soil
d) Revenue from rent on Rickard Road property, not included in original budget
e) Incentive for energy efficient lighting upgrade in Knott Transfer Station building
f) Sold glass crusher at auction
g) Recycling markets are higher than expected. Often it can be seasonal
h) To be expended in November ($398,827) and May ($572,406)
i) Transferred full amount budgeted for SW Equip Reserve Page 12
RISK MANAGEMENT
Statement of Financial Operating Data
Six Months Ended December 31,2011
I
1
I
I
J
I
I
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
Other Interest
TOTAL REVENUES
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT -SettiementlBenefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Transfers Out
TOTAL REQUIREMENTS
NET
* Contingency is $2.305,693.
Year to Date
Budget I Actual I Variance I% of FY I % Coli.
$2,100,000 $2,039,937 ($60,063) 100% 97%
125,428 125,428 0 50% 50%
155,817 155,817 0 50% 50%
89,155 89,155 (0) 50% 50%
736,972 736,972 0 50% 50%
126,217 126,378 161 50% 50%
2,500 (2,500) 50% 0%
10,000 63,110 53,110 50% 316%
750 665 (85) 50% 44%
25 (25) 50% 0%
9,000 5,600 (3,400) 50% 31%
7,500 6,816 (684) 50% 45%
25 {251 50% 0%
1.263,388 1,309,940 46.552 50% 52%
3,363,388 3,349,877 (13,511) 50% 72%
!% EX 2· I
200,000
110,162
149,692
196
109,664
5,517
375,230 (175,230) 50% 94%
150,112
116,097
64,293
180,390 (30,279) 50% 60%
50,743
376
6,585
25,924
32,885 17,857 50% 32%
400,000
459,460
64,668
11,229
10,735
546,092 (146,092) 50% 680/0
125,000 53,465 71,535 50% 21%
925,854 1,188,063 (262,209) 50% 64%
147,179
83,859
50
231,087
132,399
70,935
203,334
14,779
12,924
50
27,753
50%
50%
50%
50%
45%
42%
0%
44%
3,600
1,160,541
3,600
1,394,997 ~234,456}
50%
50%
50%
60%
2,202,847 1,954,880 ~247,967)
Budget
Year End
Projection Variance
$2,100,000 $2,039,937 ($60,063)
250,855 250,855
311,633 311,633
178,310 178,310
1,473,944 1,473,944
252,433 252,433
5,000 5,000
20,000 75,000 55,000
1,500 1,500
50 50
18,000 18,000
15,000 15,000
50 50
2,526.775 2,581.775 55,000
4,626,775 4,621,712 (5,063)
*
400,000
300,223
101,485
800,000
250,000
1,851,708
294,357
167,717
100
462,174
7,200
2,321,082
2,305,693
475,000 (75,000)
278,000 22,223
80,000 21,485
980,000 (180,000)
250,000
2,063,000 (211,292)
294,357
167,717
100
462,074 100
7,200
2,532,274 (211,192)
2,089,438 (216,255)
Page 13
J
i
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Six Months Ended December 31,2011
Year to Date
Actual Variance Variance
RESOURCES:
Beg. Net Working Capital $6,400,000 $ 7,559,639 $ 1,159,639 100% 118% $6,400,000 $7,559,639 $ 1,159,639
Revenues
Property Taxes -Current 2,991,887 5,514,066 2,522,179 50% 92% 5,983.773 6.117,731 133,958
Property Taxes -Prior 100,000 188,036 88,036 50% 94% 200.000 200,000
Federal Grants 115,863 115,863 50% n/a 203,958 203,958
State Reimbursement 27,000 10,836 (16,164) 50% 20% a) 54,000 27,000 (27,000)
Telephone User Tax 375,000 193.349 (181.651 ) 50% 26% 750,000 750.000
Data Network Reimb. 13,600 34,698 21,098 50% 128% b) 27,200 34.698 7,498
Jefferson County 17.500 26,087 8,587 50% 75% 35,000 35,000
User Fee 26,000 2,156 (23,844) 50% 4% c) 52,000 52,000
Police RMS User Fees 99,500 (99,500) 50% 0% d) 199,000 199,000
Contract Payments 16,000 33,061 17,061 50% 103% b) 32,000 33,061 1,061
Miscellaneous 4,500 4,280 (220) 50% 48% 9,000 9,000
Interest 17,500 26,726 9,226 50% 76% 35,000 35,000
Interest on Unsegregated Tax 400 424 24 50% 53% 800 800
Total Revenues 3,688,887 6,149,582 2,460,695 50% 83% 7,377,773 7,697,248 319,475
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
10,088,887
2,120,417
963,678
567,310
250,000
2,987,482
13,709,221
1,899,006
757,306
326,838
500,000
3,620,334
221,411
206,372
240,472
(250,000)
2,987,482
50%
50%
50%
50%
50%
50%
100%
% Exp·1
45%
39%
29%
100%
n/a
e)
13,777,773
4,240,834
1,927,356
1,134,620
500,000
5,974,963
15,256,887
4,040,834
1,927,356
1,134,620
500,000
1,479,114
200,000
5,974,963
TOTAL REQUIREMENTS 6,888,887 3,483,150 3,405,737 50% 25% 13,777,773 7,602,810 6,174,963
NET (Resources -Requirements) 3,200,000 10,226,071 7,026,071 7,654,077 7,654,077
a) GIS/MSAG monthly billings to Oregon Emergency Management-projected revenue overestimated. Projection revised to $27,000
b) Invoiced annually; all expected revenues received
c) US Forest Service invoiced $2156.25 quarterly. Crooked River Ranch invoiced annually June 30th. Payment will not be received
from Crooked River Ranch until FY 13
d) Fees expected to be billed out in January
e) Entire amount budgeted transferred to reserve fund in September
Page 14
Health Benefits Trust
Statement of Financial Operating Data
Six Months Ended December 31. 2011
il-'___...,Vearlo Date Revised Year End
Budget I Actual I Variance IFY % IColi. % Budget Projection I Variance I
RESOURCES
Beg. Net Working Capital $15,500,000 $ 15,829,888 $ 329,888 100% o $15,500,000 $15,829,888 329,888
Revenues:
I
Intemal Premium Charges 6.007.856 6.023,479 15.624 50% 50% 12.015.711 12.015.711
prr Emp • Add'l Prem 25.000 14.916 (10.084) 50% 30% 50.000 50.000
Employee Prem Contribution 315.000 314.390 (610) 50% 50% 630.000 630,000
I
COIC 630.000 644.242 14.242 50% 51% -1.260.000 1.260.000
Retiree I COBRA Co·Pay 250.000 440.595 190.595 50% 88% 500.000 750.000 250.000
Fees for Clinic Services 200 200 50% nle 200 200
Federal Payment (ERRP) 150,431 150,431 50% nle • 150,431 150,431
i Prescription Rebates 55.663 55.663 50% nle 55.663 55.663
! Interest ____...._4~0~.0~0~0__....~5~7~.0~4~3........_1_7~.0~4~3_ 50% 71% 80.000 80.000
Total Revenues 7,267,856 7.700.961 433,106 50% 53% 14,535,711 14,992,006 456,2951
TOTAL RESOURCES 22,767,856 23,530,849 762,994 92% 103% 30,035,711 30,821,894 786,1831
I REQUIREMENTS
I
Expenditures:
Personal Services 75.609 66.739 8.870 50% 44% 151.218 151.218
Materials & Services
Claims Paid·MedicallRx 6.237.142 5.975,800 261.342 50% 48% a) 12,474,284 11.509,059 965.226
Claims Paid·DentalMsion 931.987 937,779 (5.792) 50% 50% a) 1.863.974 1.806.093 57.880
I Refunds o (38.642) 38.642 50% nla (38.642) 38.642
Insurance Expense 175.000 175.867 (867) 50% 50% 350.000 350.000
State Assessments 75.000 70.788 4.212 50% 47% 150.000 150.000
I
il Administration Fee 160.000 159.272 728 50% 50% 320.000 320.000
PPOFee 25.000 24,278 722 50% 49% 50.000 50.000
'I i
Health Impact 27.500 25.696 1.805 50% 47% 55.000 55.000
I Other __...._7~0~.5~8~1....__~7~5~.4~77~____~(4~.8~9~6L) 50% 53% 141.162 141.162
Total HBT • Dept 31 7.777,819 7,473,053 304,766 50% 48% 15,555,638 14,493,890 1,061,748
Deschutes On-site Clinic
! Healthstat 478.600 250.371 228.229 50% 26% b) 957.200 957.200
Medications/Drugs 162.500 76,422 86.078 50% 24% 325.000 325.000
I
1 Medical Supplies 1.500 14.599 (13,099) 50% 487% 3.000 30.000 (27.000)
Equipment 2.000 150 1,850 50% 4% 4.000 4.000
Miscellaneous __-=-2,:.;.72;;.;5'--__5;:.1..:..,71:..;,7__->=(2;.:.;:.99=2) 50% 105% ___5:;.:.,4.:.:5:.;:0___1,;.o0:.!.:.00=0__~(4:.!.:.5:.;:5.:::..t..0)
1
Total DOC 847,325 347,258 300,067 50% 27% 1,294,650 1,326,200 (31,550)
Deschutes On-site Pharmacy
Remodeling Costs _________....-""1:..;c.9.;;.65____.lo..(1"'.9;;..;;6~5} 50% nla 1.965 1.965
I
Total Pharmacy 1,965 (1,965) 50% nla \ 1,965 (1,965)
Capital Outlay 100 100 50% nla 200 200
Contingency 6.592.612 6.592.612 50% nla 13.185.223 -13.185.223
'! l
i
t
TOTAL EXPEND/REQUIREMNTS 15,017,856 7,822,276 7,195,579 50% 26% 30,035,711 15,822,055 14,213,656
t NET (Resources· Requirements) 7,750,000 15,708,573 7,958,573 14,999,839 14,999,839I
I
• Eariy Retirement Reinsurance Program (ERRP). Federal program to help pay the cost of insuring retirees who are not yet Medicare eligible
a) Projection based on annualizing 27 weeks of claims paid. YTD actual is $254.627 per week
b) Healthstat is apprOximately $51.000 per month. ·Year to Date" includes four months· July through October
Page 15
I
Deschutes County· Fair and Expo Center
YTD-Budget Basis Commissioners
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date
Budget (6/12 of!
annual) I Actual I Variance IFY % ICoIl. %
RESOURCES:
Beg. Net Working Capital $ 75,000 $ (40,601) $ (115,601)
Receipts:
Special Events Revenues 302,500 294,591 (7,909)
Interest 750 254 (496)
Storage 29,000 12,426 (16,575)
Camping at F & E 3,000 (3,000)
Horse Stall Rental 15,000 4,186 (10,814)
Concession % -Food 110,000 67,191 (42,809)
Rights (Signage, etc.) 56,000 18,000 (38,000)
Interfund Contract 23,500 (23,500)
Miscellaneous 3,404 6,789 3,386
100% -54%
50% 49%
50% 17%
50% 21%
50% 0%
50% 14%
50% 31%
50% 16%
50% 0%
50% n/a
Year End
Budget Projection Variance
$ 75,000 $ (40,601) $ (115,601)
605,000 566,591 (38,409)
1,500 1,003 (497)
58,000 35,426 (22,574)
6,000 6,000
30,000 34,186 4,186
220,000 186,191 (33,809)
112,000 124,000 12,000
47,000 47,000
6,807 8,994 2,187
Total Receipts 543,154 403,436 (139,717) 50% 37% 1,086,307 1,009,392 (76,915)
Transfers In
General Fund (001) 85,000 85,002 50% 50% 170,000 170,000
Room Tax (160) 12,872 12,870 50% 50% 25,744 25,744
Welcome Center (170) 41,400 41,400 50% 50% 82,800 82,800
Annual County Fair (619) 110,000 150,000 40,000 50% 68% 220,000 220,000
Reserve Fund (617) 50 (50) 50% 0% 100 pOOl
Total Transfers In 249,322 289,272 39,950 498,644 498,544 (100)
TOTAL RESOURCES 867,476 652,107 (215,368) 50% 39% 1,659,951 1,467,335 (192,616)
REQUIREMENTS: I Exp. %1
Expenditures:
Personal Services 433,009 421,087 11,922 50% 49% 866,018 854,145 11,873
Materials and Services 240,530 296,073 (55,543) 50% 62% 481,060 524,356 (43,296)
Debt Service 57,534 71,266 (13,732) 50% 62% 115,068 115,068
Capital Outlay 50 50 50% 0% 100 100
Total Expenditures 731,123 788,427 (57,304) 1,462,246 1,493,569 (31,323)
Transfers Out· Reserve Fund 5,000 10,000 (5,000) 50% 100% 10,000 10,000
Contingency 93,853 93,853 50% nfa 187,705 187,705
TOTAL REQUIREMENTS 829,976 798,427 31,549 50% 48% 1,659,951 1,503,569 156,382
NET (Resources· Requirements) 37,500 (146,319) (183,819) 136,234! P6,234}
Page 16
rJl
u ~
~
0
~
~
~
~
<
~
~
~
<
u
I;f.) ::s
0S ro
U
>. .......
s:: ::s
0
U
...c::
1:::
0 z
•
s::s:: .......
S
Q)
...c::
Q) ........
...c:: .......
Q)
CO
•
'"
RESOURCES:
Loan Proceeds, net of issuance costs
Resources from Fund 140
Resources from Fund 142
Transfer in
Interest Revenue
Total Resources
EXPENDITURES:
Materials & Services
Architecture/Design
Engineering
Planning
Interfund Charges
Fees, Permits & SDCs
Utilities
Travel-Meals/Mileage Reimb
Total Materials & Services
Capital Outlay
Land and Building
Remodel
Total Capital Outlay
Contingency
Total Expenditures
Net
Deschutes County
North County Services Building
Inception through December 31, 2011
ACTUAL
Received and
Expended
Encumbrances
& Commitments
Project to
Date I
1,402,013
25,000
600,000
2,012
2,029,025
1,402,013
25,000
600,000
2,012
2,029,025
a)
b)
25,300 24,700 50,000 b)
832
2,909
29,041 24,700
832
2,909
53,741
1,402,013
230
1,402,243
1,402,013
230
1,402,243
a)
.. 1,431.~83
597,741
24,700
(24,700)
--.:I.455,98~_
573,041
PROJECTION
Budqet I I Proiected I I Variance
2,000,000 3,400,000 1,400,000
1,402,013 1,402,013
25,000 25,000
600,000 600,000
2,012 2,012
4,027,013 5,429,025 1,402,012
100,000 100,000
10,000 10,000
1,663 1,663
60,000 60,000
2,000 2,000
173,663 173,663
1,402,013 1,402,013
2,451,337 3,851,337 ~1 ,400,000~
3,853,350 5,253,350 ~40Q,900)
4,027,013 _ 5,427,013 l1t4001.000 )
2,012 2,012
a) The building was purchased in FY 2011 with resources from Project Development and Debt Reserve -$1,402,013
b) $25,000 was paid to the architect in FY 2011 with resources from General County Projects Fund (Fund 142)
" ·
North County Services Building -Fund 462
ENCUMBRANCES AND COMMITMENTS
Through December 31, 2011
Vendor Descriptiol1_
Commitment
Amount Amount Paid
Balance
Due
BLRB/GGL Architects Architectural Services 50,000 25,300 24,700
50,000 25,300 24,700
_"'r~_r A'j'l1i).Jf"'~~.!'I'l'.j,;jwmfJ 'i.ii¥d? Wf\ifil,*U*,ijP~"JI!!'i' ] , . 4. $!!lilH, % \Oi~~,11<11' "'X!'!i!I'.l!!k ,,_3% :0, %i_14¥4i!1f.fi ,.'4#$49 $fijAW:;:"'f¥.t"',*"'''''$(¥P,\h'~~''~_ /it Q!'(Wi;!It~ll"""'~~'I!')!II,,,,q!& _{~h)t. .i_",,",..'{lt:·l!1' .4 K(jU4q;;4!UI~t$fI SAkAl", .lA' @ # 44 ~
Deschutes County
Bethlehem Inn (Fund 128)
Six Months Ended December 31, 2011
Budget Actual Variance IFy%1 Coli. %1 Budget I Projection IVariance
RESOURCES:
Beg. Net Working Capital $ (2,711,235) $ (2,716,581) $ (5,346) 100% 100% $(2,711,235) $(2,716,581) $ (5,346)
Revenues
Grants -Private 1,400,914 -(1,400,914) 50% 0% 2,801,827 -(2,801,827)
Lease Payments 12,204 14,238 2,034 50% 58% 24,408 24,408
Total Revenues 1,413,118 14,238 (1,398,880) 50% 1% 2,826,235 24,408 (2,801,827)
TOTAL RESOURCES (1,298,118) (2,702,343) (1,404,225) 50% ·2350% 115,000 (2,692,173) (2,807,173)
REQUIREMENTS: Exp. %1
Expenditures
Debt Service:
Interest Expense 7,500 9,993 (2,493) 50% 67% a) 15,000 17,000 (2,000)
Interest Payment 50,000 50,000 50% 0% 100,000 100,000
TOTAL REQUIREMENTS 57,500 9,993 47,507 50% 9% 115,000 17,000 100,000
NET (Resources -Requirements) (1,355,618) (2,712,336) (1,356,718) b)==========(52=,7=09=,1=7~3)==(2=.7=0=7,=17=3=)
a) Interest on December 2011 negative cash balance: $1,271.27.
b) Inception through December 31,2011
Revenues· Lease Payments
Expenditures:
Land/Building (Amertitle) • July 2007
Hickman Williams
City of Bend -May 2008
KN EX CO
Kleinfelder
Total expended on facility
Interest on Negative Cash Balance
Total expended
Net
$ 38,646
2,241,313
17,578
250,000
5,289
3,732
2,517,913
233,069
2,750,982
$(2,712,336)
Deschutes County
General Support Services -BOCC
Conference/Seminar, Educationrrraining and Travel Expenditures
and
BOCC -County College Expenditures
FY 2012
Accommodations 322
YTDTotal
1 5
1
-..--..~-..~......~.--..~,-,---..-~. .---.--.~.....~--..
_____.2.,4.6.7.
~
1 5
-~--.--··---:-=-:-:::·-1
- ---·-·__···--·--1
Airfare
"-'1j1ea9~ reimbur?em~rlt......_~
Ground Transport/Parking
..-..--.~..-.~--.--..-,-.. .. .._--...---~--~-----------------~---~~-----~-----
.__ ..__ 6.2.7___45T_o_~}-.~_n_ge_r==-.~=_.--~--_~_---_.~__=_.1.,7.9.6.,________
Tony l?eBon.!.... _____._..__________.__~.. -~...-~.-----....---~-~-_::c-:c:::• .;----.--.-:_::::_. ___
._9...<?n.!lS~rl'l &Ed~i:fl'r.<!illing _____ ~_~66~ __.....___.~_.~.__.
Travel Meals
:-+--~ -
Accommodations 908 429 ---.. ...---.. ..--"--..-----~----~--
Airfare -..~---..-.--~..---....-.-..--.-.---~----.-.----.---. .-.-..._--.
~:~~::~~~ernent-=~~~,:--~. ::: ' .:45---.~:-~,:~I
Total -BOCC Department ! .._J
COllf/Sem &EduclTraining-===-:-=: 1,330_-=-·==~==--=--=-61 0-"-=--=-·60~=~~~3,01..5...1
Travel Meals 220 ' 30 90 340
I
1
Airfare
_~iLeage Reiml:llJrse.rl'l~t______ .. ______~QQ._____J94_~_1..4~--.fE!]__.._£~__~6389
Groun~ Transp0rt__..________ 54 150 204
. ...I0_tal-~OCC; Departf!1ent _.___.__ 3,~_!4~;--35~__ .!,~!_~ __._'1.!~1.L._76~.__ ~~~~___10,372
·FY 2012 Budget ~~==~-~==:==_==-===-=-=-T·-~==_=.=_=~14t750-
70.3%
BC?CC. County C~lIeSle___..__._._._.. _
Public Information
12/29/2011
RV Park (Fund 601)
Statement of Financial Operating Data
Six Months Ended December 30, 2011
RESOURCES:
Beg. Net Working Capital $10,000 $ (28,100) $ (38,100) 100% nfa $10,000 $(28,100) $ (38,100)
Revenues
RV Park Fees < 31 Days 89,250 93,061 3,811 50% 52% a) 178,500 178,500
RV Park Fees> 30 Days 3,700 3,250 (450) 50% 44% a) 7,400 7,400
Tent Space Rental 400 (400) 50% 0% 800 800
Washer I Dryer 797 733 (64) 50% 46% 1,593 1,593
Vending Machines 600 298 (302) 50% 25% 1,200 1,200
City of Redmond 2,000 (2,000) 50% 0% 4,000 4,000
Room Tax Collection Fee 50% nfa
Interest on Investments 92 92 50% nfa 92 92
Cancellation Fees 1,058 1,058 50% nfa 1,058 1,058
Total Revenues
Transfers In-Fund 130
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Materials & Services
Debt Service
Contingency
96,747
70,000
176,747
98,492
110,000
180,392
1.745
40,000
3.645
42,861
159,825
7,471
50,954
159,825
(8,093)
7,471
50%
50%
50%
50%
50%
50%
51%
79%
53%
I Exp. %1
59%
66% b)
nfa
193.493 194,643 1,150
140,000 140,000
343,493 306,543 (36,950)
85,722
242,829
14,942
85,722
242,829
14,942
TOTAL REQUIREMENTS 210,157 210,779 (622) 50% 61% 343,493 328,551 14,942
NET (Resources -Requirements) (33,410) (30.387) 3,023 (22,008) (22,008)
a) 3,010 RV spaces rented
b) Debt service expended semi-annually -November and May.
Deschutes County RV Park (Fund 601)
Revenue and Occupancy Statistics
FY 2012 with Comparison to FY 2009,2010 and FY 2011
FY 2009 FY 2010 FY 2011 FY 2012 I
#of #of # of # of
RV Park Spaces % RV Park Spaces % RV Park Spaces % RV Park Spaces %
Fees Rented Occupancy Fees Rented Occupancy Fees Rented Occupancy Fees Rented Occupancy
(RV Park (RV Park (RV Park (RV Park
Fees 1 Fees 1 $32 Fees 1 Fees 1
$32 ) ) $32 ) $32 )
Actual Received:
July 15,352 480 14.60% 22,886 715 21.76% 40,832 1,276 38.83% 46,703 1,459 44.42%
August 11,444 358 10.88% 11,474 359 10.91% 44,452 1,389 42.27% 26,006 813 24.73%
September 9,096 284 8.94% 8,954 280 8.80% 17,013 532 16.72% 13,796 431 13.56%
October 6,144 192 5.84% 10,984 343 10.45% 5,463 171 5.19%, 7,361 230 7.00%
November 1,632 51 1.60% 2,868 90 2.82% 3,823 119 3.76% 2.125 66 2.09%
December 416 13 0.40% 224 7 0.21% 616 19 0.59% 320 10 0.30%
January 608 19 0.58% 2,378 74 2.26% 1,704 53 1.62%
February 128 4 0.13% 2,058 64 2.17% 2.218 69 2.34%
March 4,468 140 4.25% 9,564 299 9.10% 5,879 184 5.59%
April 7,644 239 7.51% 8,192 256 8.05% 4,954 155 4.87%
May 7,062 221 6.72% 7,342 229 6.98% 13,044 408 12.40%
June 23,038 720 22.64% 20,358 636 20.01% 12,706 397 12.49%
Year to Date Actual 87,032 2,720 7.03% 107,282 3,353 8.67% 152,702 4,772 12.33% 96,311 3,010 15.43%
1) 106 spaces times 366 days =38.796 annual spaces available. Budget
of $178,500 assumes 5,219 spaces rented ($178,5001 $32 = 5,578)
Budgeted occupancy rate is 14.38.% -budgeted spaces 1 total annual
spaces available (5,578/38,796)
"",,*'IFP"" P.N;; 9.¥A +1", """,.~~.ljIIf~wa ,4 g;g;p~ 5 t" i~i AA •.4:;;$ #$'#'*", ba:;XiK.\,.$ 4 M ;"¥ A9' ,MkQikA Wi IIl",U.; ,W, P. ); FiPij QiP.... >M< i@ii?iMW 6L..%, un Q\ Q) ; eM.4, i Ik.4;a}414 iZ(h ,_.:; "" '\ M4)! ..,A; $A • tp;:::;: g M¥t1M XljA,,,,,,,, C;_.9\CI,,·"'Y_!IW ..... ;";OW
I
Building Services· 620
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date
Budget I Actual I Variance IFY% I Coli. %
RESOURCES:
Beg. Net Working Capital $ 424,000 $ 529,500 $ 105,500
Revenues
Cleaning/Maintenance 81,690 71,870 (9,820)
Insurance Reimbursement 9,331 9,331
Utility Reimbursement 2,000 1,701 (299)
Facilities Charge to State 94,008 73,435 (20,573)
Miscellaneous 52 52
Interest on Investments 1,500 2,085 585
Interfund contract 5,000 5,950 950
Building Svcs Indirect Chgs 995,615 995,615
100% nla
50% 44%
50% nJa
50% 43%
50% 39%
50% n/a
50% 69%
50% 59%
50% 50%
Total Revenues 1,179,813 1,160,038 ~19,7751 50% 49%
TOTAL RESOURCES 1,603,813 1,689,538 85,726
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Transfer to Veh Reserve
Capital Outlay
Contingency
840,343
381,279
19,800
50
150,341
838,901
365,720
19,800
1,441
15,559
50
150,341
50% 61%
I Exp.%l
50% 50%
50% 48%
50% 50%
50% 0%
50% 0%
TOTAL REQUIREMENTS 1,391,813 1,224,421 167,391 50% 44%
NET (Resources -Requirements) 212,000 465,117 253,117
Year End
Budget Projection Variance
$ 424,000
163,380
4,000
188,016
3,000
10,000
1,991,229
$ 529,500 $ 105,500
163,380
9,331 9,331
4,000
188,016
52 52
4.000 1,000
10,000
1,991,229
2,359,625 2,370,008 1,052
2,783,625 2,899,508 106,552
1,680,685 1,680,685
762,558 762,558
39,600 39,600
100 100
300,682 300,682
2,783,625 2,482,843 300,782
416,665 407,334
Beginning NWC Per FY 2013 Requested Budget 415,000
Admin Services -625
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date Year End
Budget I Actual I Variance IFY% I Coil. % Budget Projection Variance I
RESOURCES:
Beg. Net Working Capital $ 183,000 $ 158,276 $ (24,724) 1000/0 n/a $ 183,000 $ 158,276 $ (24,724)
Revenues
Miscellaneous 30 30 50% n/a 30 30
Interest on Investments 414 414 50% n/a 600 600
Admin Dept Indirect Chgs 440,869 440,869 50% 50% 881,738 881,738
Total Revenues 440,869 441,313 444 50% 50% 881,738 882,368
Transfers In-General Fund 20,000 20,000 50% 50% 40,000 40,000
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Transfer to Veh Reserve
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources -Requirements)
643,869
430,635
54,324
1,800
50
65,561
619,589
557,252
42,435
1,800
(24,280)
(126,617)
11,889
50
65,561
552,369 601,487 (49,118)
91,500 18,102 ~73,398}
50% 56%
I Exp. %1
50% 65% a)
50% 39%
50% 50%
50% 0%
50% 0%
50% 54%
b)
1,104,738 1,080,644 (24,094)
861,269
108,648
3,600
100
131,121
992,379
108,648
3,600
100
(131,110)
131,121
1,104,738 1,104,727
l24,083) {24,083}
Beginning NWC Per FY 2013 Requested Budget 140,000
a) YTD actual includes payout to County Administrator. Projection is YTD Actual plus 6 months at December actual, and $50,000
new County Administrator.
b) A transfer from the General Fund is anticiapted to be made prior to year end.
630
11
I
BOCC-628
Statement of Financial Operating Data
Six Months Ended December 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Sale Map Photo or Copies
Interest on Investments
Admin Dept Indirect Chgs
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources -Requirements)
Year to Date
Budget I Actual I Variance IFY% I Coil. %
$ 115,000 $ 114,142 $ (858) 100% nla
11 11 50% n/a
250 416 166 50% n/a
180,410 180,410 50% 50%
295,660 294,979 (681) 50% 62%
1 Exp. %1
168,832 169.016 (184) 50% 50%
44,781 48,103 (3,322) 50% 54%
50 50 50% 0%
24,498 24,498 50% 0%
238,161 217,118 21,043 50% 46%
57,499 77,860 20,361
YearEnd
Budget Projection Variance
$ 115,000 $ 114,142 $ (858)
500 800 300
360.820 360,820
476,320 475,762 (558)
337,664
89,561
100
48,995
337,664
89.561
100
48,995
476,320 427,225 49,095
48,537 48,537
Beginning NWC Per FY 2013 Requested Budget 60,000
I
Finance· 630
Statement of Financial Operating Data
Six Months Ended December 31,2011
RESOURCES:
Beg. Net Working Capital
Revenues
Investment Fee
Photo copies
IGA Contracts
Interest on Investments
Interfund Contracts
Finance Dept Indirect Chgs
Year to Date
Budget I Actual I Variance IFY% I Coli. %
$ 603,000 $ 788,522 $ 185,522
20,000
75
7,723
2,000
6,000
413,937
22,049
401
2,706
6,000
413,937
2,049
326
(7,723)
706
100%
50%
50%
50%
50%
50%
50%
nfa
55%
267%
0%
68%
50%
50%
Year End
Budget Projection Variance
$ 603,000
40,000
150
15,446
4.000
12,000
827,874
$ 788.522 $ 185,522
42,000
401
15,446
5,000
12,000
827,874
2.000
251
1,000
Total Revenues 449,735 445,093 (4,642) 50% 49% 899.470 902,721 3,251
TOTAL RESOURCES 1,052,735 1,233,615 180,880 50% 82%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
452,566
137,451
5,000
156,219
422,067
164,852
30,498
(27,401 )
5,000
156,219
I Exp. %1
50% 47%
50% 60%
50% 0%
50% 0%
TOTAL REQUIREMENTS 751,235 586,919 164,316 50% 390/0
1.502,470 1,691,243 188,773
905,131
274,902
10,000
312,437
905,131
274,902
10,000
312,437
1,502,470 1,180,033 322,437
NET (Resources -Requirements) 301,500 646,696 345,196 511,210 511,210
Beginning NWC Per FY 2013 Requested Budget 540,000
I
legal-640
Statement of Financial Operating Data
Six Months Ended December 31, 2011
RESOURCES:
Beg. Net Working Capital
Revenues
Sale Map Photo or Copies
Miscellaneous
Interest on Investments
Interfund Contract
Legal Counsel Indirect Chgs
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources -Requirements)
Year to Date Year End
Budget ! Actual ! Variance !FY% I CoiL % Budget Projection Variance
$ 148,500 $ 154,921 $ 6,421 100% n/a $ 148,500 $ 154,921 $ 6,421
150 123 (27) 50% 41% 300 300
500 6 (494) 50% 1% 1,000 1,000
750 722 (28) 50% 48% 1,500 1,500
4,750 (4,750) 50% 0% 9,500 9,500
377,316 377,316 50% 50% 754,632 754,632
383,466 378,167 (5,299)
531,966 533,089 1,123
375.760
22,321
50
59,586
323.237
19,100
52.522
3,221
50
59,586
457,716 342,337 115,379
74,250 190,751 116,501
50%
50%
50%
50%
50%
50%
58%
\ Exp. %\
43%
43%
0%
0%
37%
766,932 766.932
915,432 921,853 6,421
751,519
44,642
100
119,171
751,519
44,642
100
119.171
915,432 796,161 119,271
125,692 125,692
Beginning NWC Per FY 2013 Requested Budget 150,000
Personnel -650
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date Year End
Budget I Actual I Variance IFY% I Coil. % Budget Projection Variance I
RESOURCES:
Beg. Net Working Capital $ 305,500 $ 360,650 $ 55,150 100% n/a $ 305,500 $ 360,650 $ 55,150
Revenues
Miscellaneous 500 274 (226) 50% 27% 1,000 274 (726)
Interest on Investments 1,500 1,434 (66) 50% 48% 3,000 3,000
Personnel Indirect Chgs 362,665 362,665 50% 50% 725,330 725,330
Total Revenues 364,665 364,373 (292) 50% 50% 729,330 728,604 (726)
TOTAL RESOURCES 670,165 725,023 54,858 1,034,830 1,089,254 54,424
REQUIREMENTS: 1 Exp. %1
Expenditures
Personal Services 305,292 297.275 8,017 50% 49% 610,584 610.584
Materials and Services 153,705 67,391 86,313 50% 22% 307,409 200.000 107,409
Capital Outlay 50 50 50% 0% 100 100
Contingency 58,369 58,369 50% 0% 116.737 116.737
TOTAL REQUIREMENTS 517,415 364,666 152,749 50% 35% 1,034,830 810.584 224,246
NET (Resources -Requirements) 152,750 360,357 207,607 278,670 278,670
Beginning NWC Per FY 2013 Requested Budget 290,000
I
Information Tech -660
Statement of Financial Operating Data
Six Months Ended December 31,2011
RESOURCES:
Beg. Net Working Capital
Revenues
Miscellaneous
Interest on Investments
Leases
I T Indirect Chgs
Total Revenue
Transfers In-General Fund
Year to Date
Buqget j Actual I Variance jFy%j Coil. %
$ 513,000 $ 650,653 $ 137,653
2,000
10,500
1,011,623
50
2,635
16,047
1.011.623
50
635
5,547
100% n/a
50% nla
50% 66%
50% 76%
50% 50%
1,024,123 1,030,355 6,232 50% 50%
33,000 33,000 50% 50%
TOTAL RESOURCES 1,570,123 1,714,007 143,885 50% 65%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
914,081
259,043
50
140,449
859,182
162,578
54,899
96,465
50
140,449
I Exp. %1
50% 47%
50% 31%
50% 0%
50% 0%
TOTAL REQUIREMENTS 1,313,623 1,021,760 291,863 50% 39%
YearEnd
Budget Projection Variance
$ 513,000 $ 650,653 $ 137,653
4,000
21,000
2.023.245
50
4,000
30,000
2,023,245
50
9,000
2,048,245 2,057,295 9,050
66,000 66.000
2,627,245 2,773,948 146,703
1.828,162
518,085
100
280,898
1,828,162
518,085
100
280.898
2,627,245 2,346,247 280,998
NET (Resources -Requirements) 256,500 692,248 435,748 427,701 427,701
Beginning NWC Per FY 2013 Requested Budget 568,550
IT Reserve -661
Statement of Financial Operating Data
Six Months Ended December 31, 2011
Year to Date Revised Year End
Budget I Actual I Variance IFY% I Coli. % Budget Projection Variance I
RESOURCES:
Beg. Net Working Capital $ 304,896 $ 340,594 $ 35,698 100% nfa $ 304,896 $ 340,594 $ 35,698
Revenues
Interest 750 1,467 717 50% 98% 1,500 3,000 1,500
IT Reserve Charges 117,000 117,000 50% 50% 234,000 234,000
Total Revenue 117,750 118,467 717 50% 50% 235,500 237,000 1,500
TOTAL RESOURCES 422,646 459,061 36,415 50% 85% 540,396 577,594 37,198
REQUIREMENTS:
Expenditures
Materials and Services
Capital Outlay
Res for Future Expenditure
55,750
49,500
164,948
11,326
43,848
44,424
5,652
164,948
1 Exp. %1
50% 10%
50% 44%
50% 0%
111,500
99,000
329,896
111,500
99,000
329,896
TOTAL REQUIREMENTS 270,198 55,174 215,024 50% 10% 540,396 210,500 329,896
NET (Resources -Requirements) 152,448 403,887 251,439 367,094 367,094
Beginning NWC Per FY 2013 Requested Budget 365,593
TO: BOARD OF COUNTY COMMISSIONERS
FROM: DAVE INBODY
SUBJECT: FY 2012 SPRAY AND NEUTER GRANT AWARDS
DATE: 1126/2012
CC: ERIK KROPP
Background
Beginning in November 2007, the Deschutes County Dog License and Pet ID Application provided for
licensees to contribute additional funds to spay and neuter programs in Deschutes County. These funds are
offered in the form of grants to non-profit organizations in Deschutes County offering spay and neuter
services.
Spay and Neuter Grant Funding Sources
Spay and Neuter Grant Recipients
Funding Objectives
This grant has the following three primary objectives:
I. Expand spay and neuter services in Deschutes County in an effort to reduce the number of
unwanted dogs and cats in the county
2. Provide promotion or education associated with spay and neutering services
3. Outreach to provide services for those who would not otherwise undertake the procedures due to
financial constraints or physicallirnitations.
Eligibility for Grants
Requirements for applicants to the community grant program:
• The applicant must be a 50 1 (c)(3) tax-exempt organization.
• The organization must be located in Deschutes County.
• The proceeds from the grant must be utilized in support of Deschutes County residents.
• All proceeds must be used for expenses associated with direct spay and neuter services or spay and
neuter education or promotion.
FY 2012 Grants
This year contributions from dog licensees and pet ID applicants totaled $2,952.29. It is requested, similar
to last year, that the Board of Commissioners authorize $10,047.71 in additional funding in support of this
grant, which would create a total amount for spay and neuter grants of$13,OOO.
The criteria for selection will be the following:
1. Stability and solvency ofthe organization
2. Ability of funds to provide leverage for receipt of additional funding
3. Program connection to grant funding objectives
Recommendations
Five applications were received for Spay and Neuter Grants. These applications were reviewed by Robin
Ingram (Accounting Clerk in Finance responsible for dog licenses), Cheryl Circle (Revenue Accounting
Supervisor) and Dave Inbody (Assistant to the County Administrator). All reviewers were asked to rate
each applicant on the criteria as described above. Additionally, each reviewer was asked to indicate
whether they felt the applicant should receive a grant. All three reviewers recommended that all five
applicants should receive a grant, with one exception. Reviewers were also asked to recommend how the
$13,000 in funding should be distributed between the applicants.
It is recommended that the Spay and Neuter Grant funding be distributed based on the average of the three
recommended grant amounts from the reviewers. These amounts are as follows:
• Bend Spay and Neuter Project $4,000
• Cat Rescue, Adoption & Foster Team $4,000
• Humane Society of Redmond $2,000
• Humane Society of Central Oregon $2,000
• Equine Outreach $1,000
2
DRAFT
Board Retreat Agenda
1. FY 2011-12 Goals and Update
2. FY 2012-12 Goal setting
3. Budget
-Current year one time revenue
-Last year Budget Committee follow up items
-FY 12-13 budget:
-budget priorities
-budget process
-budget assumptions
-budget requests:
4. BOCC Business meetings -department presentations
5. CFC future