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Home My WebLink AboutGrant Req - La Pine Rodeo Assn#35 Economic Development Fund Discretionary Grant Program Organization: La Pine Rodeo Association Organization Description:. Formed in 2002, the La Pine Rodeo Association is a non- profit organization dedicated to the operation of an annual rodeo, maintenance of the rodeo facilities, promote local youth participation in equestrian events and sponsor other community events contributing to the preservation of "our Western Heritage." Project Name: La Pine Rodeo Project Description: Dubbed "The Greatest Little Rodeo in Oregon," the annual La Pine Rodeo has been sanctioned by the Professional Rodeo Cowboys Association (PRCA). This grant request is for promotion of the event. In 2009, there were 318 entries. Project Period: July 4, 2011 Amount of Request: $1,000 (Estimated Expenditures for Advertising = $3,381) Previous Grants: • September 2002 - $2,000 (Daly $2,000) • December 2002 - $8,900 (Daly $8,400; Luke $500) • May 2004 - $2,000 (Daly $2,000) • October 2004 - $4,000 (Daly $4,000) • May 2005 - $3,000 (Daly $3,000) • May 2006 - $3,500 (Daly $2,000; Clarno $1,000; Luke $500) • March 2007 - $2,500 (Daly $1,000; Baney $1,000; Luke $500) • January 2008 - $1,500 (Daly $500; Baney $500; Luke $500) • August 2008 - $2,000 (Daly $1,000; Baney $1,000) • February 2010 - $900 (Baney $500; Luke $200; Unger $200) • January 2011 - $1,000 (Baney $500; Unger $500) ,t� '1.Cn`L Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLI.CAT.ION Direct Application to: Conunissioner Tammy Baney Commissioner Anthony DeBone Date: 1-1D 4D1;9 L Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners ,X P.4-0 e. &di -0 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax I.D #: City & Zip: Telephone: Email: ' & oiec a55,1 Contact Name(s): Fax: I D re()e,e_ iUei Alternate Phone: 52/-��8 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of thatching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony Dc$onc: Amount: Signature: Alan Unger: Amount: Signature: LA FIN: ao zo FIy Butz 5r .41/7's fizz Scott Morrison President Greg Roush Vice President Florence Neis Treasurer Gina Wearin Secretary Directors Annie Blumenstetter Newsletter Art Gowdy Arena Rhett Hemphill Security De Martin Parking/Grounds Mike McKelvie Vendors Marina Wol fgram Volunteers Rostland Frazier Queen Advisor January 10, 2012 La Pine Rodeo Association "The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 5ol(c)(4) Organization EIN #54-2125846 County Administrator Deschutes County Administration 1300 NW Wall Street, Suite 200 Bend OR 97701 Re: La Pine Rodeo Discretionary Grant Application Dear Sir: Please see attached application for a discretionary grant for the La Pine Rodeo Association. Our rodeo takes place the weekend before July 4`f' (June 30 — July 1). We appreciate the county's support these past 9 years and hope the commissioners will be as generous. If you have any questions, please call or email me. Sincerely, Florence Neis Treasurer (541) 410-6177 Enclosure P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com Secretary of State Corporation Division 255 Capitol Street NE, Suite 151 Salem, OR 97310-1327 Phone:(503)986-2200 www.1llinginoregon.com 2011 ANNUAL REPORT Registry Number: 173971-91 Date of incorporation: 09/2312003 Fee: $50.00 Due Date: 09123/2011 Type: DOMESTIC NONPROFIT CORPORATION 0339 LA PINE RODEO ASSOC. PO BOX 674 LA PINE OR 97739 Name of Domestic Nonprofit Corporation _LA_P1NE_RODED ASS_OC_; Jurisdiction: OREGON Nonprofit Type: Public Benefit With Members The following information is required by statute. Please complete the entire form. If any of the information is incorrect, you can make changes on this form. Failure to submit this Annual Report and fee by the due date may result in inactivation on our records. Registered Agent SCOTT MORRISON If the Registered Agent has changed, the new Agent 53080 BRIDGE DR has consented to the appointment. Oregon street address LA PINE OR 97739 required. 1) Type of Business 2) Principal Place of Business (Str. address,city,state,zip) PO BOX 674 LA PINE OR 97739 4) President Name and Address SCOTT MORRISON 53080 BRIDGE DR LA PINE OR 97739 6) Signet 8) Date 3) Mailing Address (Address,city,state,zip) PO BOX 674 LA PINE OR 97739 5) Secretary Name and Address 4 6„c ranwrnsr3ttee i nrP 140 O vet - LA PINE OR 97739 7) Printed/Name , 0 i'P.f'l A- eAS LI ria,Su -r 9) Daytime Phone Number tvf D - 614 Li tri,gf i Make check payable to "Corporation Division” and mail completed form with payment to Secretary of State, Corporation Division, 255 Capitol ST NE Suite 151, Salem, OR 97310-1327. Note: You can also fax to (503) 378-4381. Filing fees may be paid with VSA or MasterCard. Submit the card number and expiration date on a separate page for your protection. ANRPFI 08/05/11 LA PINE RODEOnaBu 5r .Yp rtit•. Scott Morrison President Greg Roush Vice President Florence Neis Treasurer Gina Wearin Secretary Directors Annie Blumenstetter Newsletter Art Gowdy Arena Rhett Hemphill Security De Martin Parking/ Grounds Mike McKeivie Vendors Marina Wolfgram Volunteers Rosiland Frazier Queen Advisor January 10, 2012 La Pine Rodeo Association "The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 5o1(c)(4) Organization ETN #54-2125846 Item *1 page 1 The La Pine Rodeo Association was formed by a volunteer group in 2002, which soon formed a board of directors, became a non-profit organization, and drew up by-laws, conflict of interest policy, budgets, and committed themselves entirely to bringing awareness to La Pine and the greater South County Region in the form of the great American and Western tradition of a sanctioned rodeo. The rodeo has been in existence for the last seven years as a sanctioned rodeo following in the footsteps of Sisters Rodeo. This was the plan and dream of this group of volunteers. Sisters has taken years to achieve its goal as a PRCA sanctioned, nationally recognized and nationally sponsored event to Central Oregon. La Pine Rodeo has dubbed itself, 'The Greatest Little Rodeo in Oregon," and we are fast becoming just that. We are surprisingly just a step below Sisters already in that we are and have been sanctioned by a Professional Cowboy Association for the last six years, the NPRA, and this was not an easy feat. The rodeo board has a mission and that is to get enough land to bring year- round equestrian events for the entire community. The horse clubs, the high school rodeo, the individual events related to rodeo would have this available for ail activities related to these things, year round! (Please see attached Mission Statement.) The rodeo is growing and becoming the place to be over the July 4th Weekend in Southern Deschutes County. In 2009 we had 318 entries; our rodeo is becoming quite popular amongst the NPRA. The Board of Directors is in the left hand column of this letter. They are all volunteers and for the most part, work full time at their own jobs. They work tirelessly and unselfishly to bring this event to the community and for the awareness of La Pine and the Greater La Pine area We would appreciate your time and help in our quest. Thank you, The La Pine Rodeo Board, Members and Volunteers P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Florence Nei Treasurer 536-5376 Gina Wetrrin Secretary 610-6719 Directors Mike McKeivie 536-7843 De Martin 536-1532 Kerri Raymond 480-0618 Marina Woffgram 536-9222 La Pine Rodeo Association La Pine Rodeo is a 50144) organization ID #54-2125846 Item #1 page 2 La Pine Rodeo's Mission Statement The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of creating a non-profit corporation dedicated to the implementation of the following board goals: 1. To create and implement an annual rodeo in the La Pine community for the purpose of providing entertainment, recreation and preservation of the great western tradition of rodeo. 1 To create and maintain a rodeo facility in Southern Deschutes County (La Pine Area) that can be used year round for organized and casual equestrian activities by the residents of the La Pine area. 3. To create and sponsor other community events that utilizes the rodeo facilities and contributes to the preservation of our Western Heritage. 4. To stimulate interest and promote growth in the community of La Pine and southern Deschutes County. 5. To encourage and promote our local youth to participate in equestrian and western events. 6. To create a non-profit corporation. 7. The non-profit corporation will be in charge of maintaining and organizing the rodeo facilities and the rodeo board will be the governing body. 8. To support any other lawful activity that is not for profit that can utilize the facilities and directly benefit the local community at large. P.Q. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com LA PINE RODEO �N BriCa -447S !tar Scott Morrison President Greg Roush Vice President Florence Neis Treasurer Gina Wearin Secretary Directors Annie Blumenstetter Newsletter Art Gowdy Arena Rhett Hemphill Security De Martin Parking/Grounds Mike McKelvie Vendors Marina Wolfgram Volunteers Rosiland Frazier Queen Advisor January 10, 2012 La Pine Rodeo Association La Pine Rocieo is a 501(c)(4) Organization EIN #54-2125846 Items #2,3, 4 & 5 The proposed project is the annual La Pine Rodeo held every year on or near the Fourth of July weekend. The timeline is January 1, 2012 through December 31, 2012. The project greatly showcases La Pine and provides an economic boost to this area every year. Every business in Southern Deschutes and Bend area benefits from not only the thousands of visitors from the eight Western States and Canada, but from the 300+ cowboys, cowgirls and families traveling through from one rodeo to another on "The Cowboy Christmas Weekend." The entire community of La Pine benefits from all of the above, including the youngsters who take part and help out each year. Please see the itemized list from 2009, describing the advertising expenditures. The rodeo IS growing and becoming better known and in the future the Board would like to not only rely totally on sponsorships, but on having its own land and facilities that will keep the organization more fluid. Thank you for your time and attention to this request. The La Pine Rodeo Association Scott Morrison, President P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com LA PINE RODEO ADVERTISING 2011 Item #6 Item Cost PROGRAM GUIDES Day Sheets Program Guide Printing $ 172.00 $ 1,222.00 Artwork Program Guide giveaways (VIP/Guests) - 60 Day Sheets giveaways (VIP/Guests) $ 350.00 $ 240.00 $ 40.00 Sub -Tota I: $ 2,024.00 Ads Sold $ 1,955.00 Program Guides/Day Sheets sold $ 546.00 Sub -Total: $ 2,501.00 Total: $ 477.00 POSTERS Printing Posters sold Total: $ 216.00 $ 140.00 $ (76.00) RADIO ADS Horizon Broadcasting Group (KQAK, KWPK, KRCO) KITC $ 240.00 $ 200.00 $ 440.00 Ticket Promos Gift Certificates Queen (visiting Queens, Princesses) VisitLaPine.com (race car) VIP $ 40.00 $ 200.00 $ 300.00 $ 700.00 Total: $ 1,240.00. MERCHANDISE COSTS Merchandise cost $ 1,150.00 Merchandise giveaways (Rodeo Queen 20 t -shirts) $ 240,00 Subtotal: $ 1,390.00 Merchandise sold $ 1,555.00 Total: $ 165.00 NEWSPAPER/CABLE ADS Frontier Advertising $ 107.00 Total; $ 107.00 WEB SITE Little d Technolody $ 300.00 Total: $ 300.00 Page 1 of 2 Rodeo Advertising Report July 2011 LA PINE RODEO ADVERTISING 2011 Item Cost RODEO QUEEN EXPENSES $ 139.00 Total $ 13.9.00 TICKETS Frontier Advertising (printing) $ 306.00 Total: $ 306.00 MISCELLANEOUS COSTS FOR OTHER PRINTED ADVERTISING Flyers, brochures $ 213.00 Thank You letters mailing costs (volunteers) $ 22.00 Certificates of Appreciation (mailing costs, certificates, color cartridge) $ 48.00 Total: $ 283.00 TOTAL EXPENDITURE: $ 3,381.00 Figures based on actual expense per Treasurer's Reports, and Excel files detailing tickets and other item usage created by Florence Neis, Treasurer Page 2 of 2 Rodeo Advertising Report July 2011