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HomeMy WebLinkAboutGrant Req - Network of Volunteer AdminEconomic Development Fund Discretionary Grant Program Organization: Network of Volunteer Administrators (NOVA) Organization Description: The mission of NOVA, made up of volunteer coordinators, is to increase professionalism in volunteer management through training and support of member volunteer coordinators. Project Name: NOVA Volunteer of the Year Event Project Description: This grant request is for the purchase of food and gifts for NOVA's annual volunteer of the year event. NOVA's only source of income is a $50 yearly membership fee which is used for training. Additional support for this event will be provided in the form of in-kind donations of food and door prizes. Project Period: May 2, 2012 Amount of Request: $1,500 (Budgeted event cost = $3,075) Previous Grants: • March 2006: $1,000 Volunteer of the Year ($500 Luke, $500 Clarno) • February 2007: $2,000 Volunteer of the Year ($1,000 Luke, $1,000 Baney) • March 2008: $2,000 Volunteer of the Year ($1,000 Luke; $1,000 Baney) • February 2009: $500 Volunteer of the Year ($500 Luke) • February 2010: $1,500 Volunteer of the Year ($1,000 Luke; $500 Baney) • January 2011: $1,000 Volunteer of the Year ($1,00 DeBone) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: Siapo/.2 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners 2o/2 No i/A /504,0o Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #• City & zip: Telephone: ° DHS V'o/t/,QtEE' SERV/CES /300 NW WALLS* Sw E /03 Contact Name(s): Lfp/ GARONE, 4'YA /toti3E/SbiP G/uii2 Fax: Isw(9,9 -2994 Alternate Phone: 3/5/a yekiatizu .y'3 -.20/c74 &AID, OR 9770/ .51/ 693 -MS' Ern ail :lAt,/%bA ,vekeSfa .OR• On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature:_ S 1. The Network of Volunteer Administrators (NOVA) is made up of volunteer coordinators from Deschutes County non-profit agencies. The NOVA Mission Statement: NOVA directly supports new and experienced Volunteer Coordinators in professional development, through networking and education, in partnership with the regional Volunteer Center. NOVA annually recognizes outstanding volunteer efforts throughout Central Oregon, by hosting the Central Oregon Volunteer of the Year awards. The 23rd NOVA Central Oregon Volunteer Recognition event will be held at the Bend Elks Club on May 2, 2012. The Theme for this year's event hasn't been determined. NOVA officers for 2012 are: Membership Chair: Lin Gardner / Department of Human Services Secretary: Ellen Valway / American Red Cross Blood Services Treasurer: Mardi Bruce / Ronald McDonald House Charities 2. Prior to the NOVA Volunteer of the Year event, each member agency has the opportunity to nominate an adult and a youth volunteer for the honor of Volunteer of the Year. The nominations are independently read and voted on by a panel of judges chosen from Deschutes County community members. Member agencies invite their volunteers to attend the event, held this year on May 2, 2012. Nominees and member programs are introduced at the event and recognized by the local media. NOVA members have always relied heavily on community and business donations to provide food for the event as well as gifts for the Volunteers of the Year. NOVA's only source of income is a $50 yearly membership fee which is also used for training or meeting expenses during the year. Previously those funds have been used to buy items needed for the event that weren't donated. It has become increasingly difficult in today's economy to find donations due to the growing number of requests made to businesses and restaurants each year plus the cost of renting space for the event increases every year. NOVA is asking the Deschutes County Economic Development Fund for $1,500 to help defray costs of producing the 2012 Volunteer of the Year event. 3. Timeline • January—committee assignments; reserve space; pick theme • February—Develop invitation; finalize assignments. • March—Develop nomination packets and mail mid month; secure community members to serve as judges. • April—Committees meet to finalize tasks; pick up prize donations; develop packets of completed nominations to deliver to community judges for Volunteer of the Year selection. Committee meets to open judge's ballots; order awards for adult & youth volunteers of the year; prepare certificates for all nominees; prepare basket of prizes for volunteers of the year; • May ---members meet at 3:OOpm to decorate on May 2nd; set up food / desserts / beverages; event begins at 6:00 p.m. 4. Volunteerism is a vital part of a healthy community. Increasing volunteerism is a goal of the Deschutes County 2001-2010 Community Plan. Organizations such as NOVA and the Volunteer of the Year event help to increase awareness of the need for volunteers and of the organizations and programs in the area that provide services to the communities. As Deschutes County continues to grow both the opportunity for volunteerism and the need for services volunteers provide will increase. Due to the state of our economy we have noticed an increase in 2011. 5. Raising the visibility of the event will benefit both NOVA member agencies and local communities—Bend, Redmond, Sisters, Terrebonne, Tumalo, Crooked River Ranch, Sun River, and La Pine—by increasing awareness of the services provided by agencies and volunteers which is a valuable marketing tool for the county. 6. Budget: Table cloth / napkin rental $ 75.00 Entertainment 300.00 Food 1,500.00 Beverages 200.00 Flowers/decorations 250.00 Plaques/Awards 250.00 Certificates/frames 150.00 Paper products/utensils 100.00 Gift Certificates for Volunteers of Year 150.00 Gift Certificates for Volunteer MC's 100.00 Balance $ 3075.00 • We hope to receive in-kind donations for this event such as: door prizes for the volunteers attending the event; pizza/beverages for the youth setting up the tables and cleaning up after the event; coffee/condiments; items for the baskets given to the volunteers of the year; baskets; Insurance policy for the event provided by Oregon's Department of Human Services; postage for mailing packets to member programs and desserts. 2012 NOVA Participating Agencies / Programs: American Red Cross Blood Services American Cancer Society Bend Area Habitat for Humanity Bethlehem Inn CASA of Central Oregon Central Oregon Environmental Center Department of Human Services / Volunteer Services Deschutes Public Library Grandma's House of Central Oregon Healing Reins Therapeutic Riding Center Healthy Beginnings Humane Society of Central Oregon Interfaith Volunteer Caregivers MountainStar Family Relief Nursery Neighbor Impact Retired Senior Volunteer Program / COCOA Ronald McDonald House Charities of Central Oregon Volunteer Connect Respectfully submitted, Lin Gardner. NOVA Membership Chair 1300 NW Wall Street Suite 103 Bend, Or 97701 Lin. H. Gardner@state.or.us