HomeMy WebLinkAboutOrder 015 - Redmond Library SD DissolutionDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board WORK SESSION of March 19,2012
Please see directions/or completing this document on the next page.
DATE: March 13,2012
FROM: Laurie Craghead. Legal 541.388.6623
TITLE OF AGENDA ITEM:
Convene as both the Deschutes County Board of County Commissioners and the Governing Body of
the Redmond Library County Service District for Consideration and Signature of Order 2012-015
Dissolving the Redmond Library County Service District.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
In 1994, Deschutes County formed the Redmond Library County Service District for the purpose of
financing capital construction oflibrary facilities in the City of Redmond. The District never acquired
any assets or liabilities other than a general obligation bond approved by the voters for funding the
construction of a library facility using the Jesse Hill School in Redmond.
The construction ofthe library facilities was completed and all payment obligations for the bond will be
paid as of June 1,2012. The Finance Department estimates that the District will collect surplus funds
in the amount of$18,100 to $25,000 beyond what will be needed to pay the debt service on the bond.
In accordance with ORS 198.955(3), those surplus funds, at the County Assessor's discretion, are then
either "offset against that portion of the levies of taxing units levied against the property values of
property within the dissolved district" or credited to the real property tax accounts for those properties
within the district for the next fiscal year and the funds put in the unsegregated funds account to be
distributed according to the statutes. The same will happen for any delinquent taxes collected in future
years.
The estimate for the cost of Assessor, Tax Collector and Legal staff time is less than $6,000 and those
are the only known costs for the dissolution. The district has no assets or liabilities other than the
surplus funds. Thus, no other dissolution plan is necessary to complete this dissolution.
The order must be signed as soon as possible in order to submit the order to the Department of Revenue
by March 31, 2012, in order to cease the levy of taxes for the 2013 fiscal year and forward.
FISCAL IMPLICATIONS:
The Redmond Library District will no longer levy any taxes to pay for the bond. Thus, the taxes for
those properties within the district will be reduced for future tax years, beginning 2013.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign Order 2012-015.
ATTENDANCE: Laurie Craghead
DISTRIBUTION OF DOCUMENTS:
Original to Diane Pinney or Laurie Craghead ASAP. They will assure it's recorded in the
Commissioners Journals. but they need a certified copy from the Clerk to send to the DaR before the
end of the month.
REVIEWED
LEGAL~
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ALSO
ACTING AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT
An Order Dissolving the Redmond Library *
County Service District. ORDER NO. 2012-015 *
WHEREAS, the Redmond Library County Service District ("District") was formed in 1994 for the
purpose of financing capital construction of library facilities in the City of Redmond, See Exhibit C to
INTERGOVERNMENTAL AGREEMENT RELATING TO THE TRANSFER OF ASSETS FROM
DESCHUTES COUNTY TO THE DESCHUTES PUBLIC LIBRARY DISTRICT, recorded in the Deschutes
County Commissioners Journals at Vol. CJl999, Page 994, incorporated by reference herein; and
WHEREAS, the final payment on the District's bond will be completely paid as of June 1,2012; and
WHEREAS, construction of the library facilities in the City of Redmond was completed and no further
construction payments will be issued; and
WHEREAS, the District has no other outstanding bond, coupon or other indebtedness, interest in real
property, uncollected taxes assessment or charges, personal property or any other assets; and
WHEREAS, because the library building construction is completed, all bond debt service and payments
are completed and the district has no assets or indebtedness, the district is no longer necessary for the purpose
for which it was formed; and
WHEREAS, it is estimated that the district will have, as of June 30, 2012, between $18,000 and $25,000
in surplus funds; and
WHEREAS, the Deschutes County Assessor must dispose of any District surplus funds in excess of the
$6,000 in Section 2 below in accordance with ORS 198.955(3)(a)or (b); and
WHEREAS, the costs to dissolve the District are for County Finance, Assessor and Legal Counsel staff
time to prepare this order, the costs of the governing body approving this order and the Assessor's and Tax
Collector's staff time disposing of any surplus funds, estimated to be a total ofless than $6,000; and
WHEREAS, no other plan for dissolution is necessary except for disposition of surplus funds In
accordance with ORS 198.955(3); now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ALSO
ACTING AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT
HEREBY ORDERS as follows:
Section 1. The Redmond Library County Service District is dissolved as of June 1, 2012.
Page 1 of2-ORDER NO. 2012-015
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Section 2. In accordance with ORS 198.955(3), the County Tax Collector shall deposit in the Deschutes
County General Fund $6,000 of any District surplus funds.
Section 3. The Deschutes County Assessor shall dispose of any District surplus funds in excess of the
$6,000 in accordance with ORS 198.955(3)(a)or (b).
Dated this 19 th Day of March, 2012 BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, ALSO ACTING
AS THE GOVERNING BODY OF THE REDMOND
LffiRARY COUNTY SERVICE DISTRICT
ANTHONY DEBONE, Chair
ALAN UNGER, Vice Chair
ATTEST:
Recording Secretary TAMMY BANEY, Commissioner
Page 2 of2-ORDER NO. 2012-015