HomeMy WebLinkAbout2012-03-28 Work Session Minutes
Minutes of Board of Commissioners’ Work Session Wednesday, March 28, 2012
Page 1 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 28, 2012
___________________________
Present were Commissioners Anthony DeBone, Tammy Baney and Alan Unger.
Also present were Erik Kropp, Interim County Administrator; Timm Schimke, Solid
Waste; David Inbody, Administration; and three other citizens. Media
representatives Hillary Borrud and Ben Botkin of The Bulletin were also in
attendance.
Chair DeBone opened the meeting at 1:30 p.m.
1. Update: Central Oregon Mediation.
Julie Sorick and Allan Flood presented an update. The group provides
mediation services for Justice Court in Redmond, constituting about 90 to 100
of the 225 cases they handle each year.
They submit a quarterly report of what they have accomplished, and they are
reimbursed based on the number. There were 94 cases last year, but they are
capped for payment at 80. Their work is part of the aggregate data for the
Oregon Dispute Mediation program.
About 95% of clients are satisfied with their work. Agreements are reached
about 80% of the time. There are about 60 volunteers involved, and two
mediators for every process. Cases regarding family relationships are the
fastest growing segment, about 35%. Often agreements can be reached and the
parties don’t have to end up in court.
They are now involved in the outcome of SB 1552, regarding foreclosures.
Banks are required to be a part of a mediation process, but the details are not yet
available. 571 foreclosures happened just in April 2011, so this could be very
big. The mortgage holders historically have had little interest in this process,
which is why the Senate Bill passed. The lender participant has to be a person
in a position to enter into an agreement.
Minutes of Board of Commissioners’ Work Session Wednesday, March 28, 2012
Page 2 of 8 Pages
They are also involved in elder mediation in regard to guardianships,
conservatorships and estates. Most are family issues rather than legal issues.
Seventeen mediators have received training for this.
Chair DeBone asked if they get involved in neighbor disputes, especially those
that involve noisy events. She said that they do hear from those.
Mr. Flood said there are times they can get agreement between the parties
without a written document.
Ms. Sorick added that it is important for younger people to realize this resource
is available, and to take advantage of it. Judges appreciate the support because
it helps to keep cases out of the courtroom.
Commissioner Baney asked if there are any new challenges that the Board
needs to address. Ms. Sorick indicated the budget structure is manageable, but
promotion is important and they struggle to make people aware of it. Mr. Flood
said that in particular he thought some issues in south County could be
addressed through mediation. They provide business cards to law enforcement
so they can pass those out to anyone who might benefit.
Ms. Sorick asked about discretionary grants. Commissioner Baney said this
program is ongoing, and Dave Inbody is the contact. Ms. Sorick may want to
apply for this funding for collaborative work.
2. Finance/Tax Update.
The update was not addressed at this time.
3. Discretionary Grant Fund Applications.
David Inbody said there are $22,000 in requests, and the Board has a total of
less than $5,000 left this quarter. Some of these groups have recently been
supported through other types of funding. No additional funds have been
received from the State at this point. Much depends on the economic
development funding level from the State.
Commissioner Baney is not opposed to adding some from the larger lottery
fund amount. Commissioner Unger asked if this impacts the community grants.
Mr. Inbody said that is could, but that fund was higher this year than in previous
years.
The amounts granted below were based on availability of funds.
Minutes of Board of Commissioners’ Work Session Wednesday, March 28, 2012
Page 3 of 8 Pages
Bethlehem Inn – Spotlight on Homelessness - $5,000
Mr. Kropp said this is meant more for operations, not a capital campaign.
All three Commissioners granted $1,000 each.
Upper Deschutes River Coalition (#1) – Wildland Ecosystems - $2,500
This request has to do with wildfire map production. Commissioner Baney
said that funds were already granted for the development of this program.
This will be addressed at a later date.
Upper Deschutes River Coalition (#2) – South Deschutes County
Greenhouse - $750
This involves a greenhouse project in south County. Chair DeBone is aware
of this project but he is not sure exactly what the funds would do.
Commissioner Unger feels it would be used to help write grants. This will be
addressed at a later date.
Equine Outreach Horse Rescue – Spring Hay and Grain Campaign -$2,500
It was pointed out that the abandoned horses could very well end up at the
Sheriff’s impound facility. The Commissioners felt that this should be
supported more by the community at large.
Central Oregon Youth Investment Foundation up to $350 (based on actual costs)
Commissioner Baney granted the $350.
Big Brothers Big Sisters of Central Oregon – Bowl for Kids’ Sake - $2,500
The Commissioners granted $500 each.
Oregon High School Equestrian Team – State Meet - $2,500
The Commissioners granted $500 each.
American Red Cross – 2012 Sisters Preparedness Fair - $5,000
The Commissioners granted $500 each. They also felt that the cities should
be more supportive of these events.
La Pine Rodeo Association – La Pine Rodeo – $1,000
Chair DeBone said they are prepared to withdraw, but may want to request
funds in the future to help with a larger land use issue.
It was decided that the amount lacking in the individual lottery funds would
be supplemented by the general lottery fund.
Commissioner Baney suggested that the community grants have a
miscellaneous category that does not have to do directly with services to
people. Many groups benefit the community, but don’t fit into that specific
category.
Minutes of Board of Commissioners’ Work Session Wednesday, March 28, 2012
Page 4 of 8 Pages
4. Briefing on the Landfill Gas to Energy Process.
Timm Schimke noted that the federal wildlife services provider will be asking
for more funding for next fiscal year. The Department will not have the funds
to address this increased need, and he wanted the Board to be aware of this.
Erik Kropp gave an overview of the process to date regarding a potential
landfill gas to energy program. There has not been a public meeting yet, and he
recommends one that would include Mr. Schimke, the Board and the vendor.
Mr. Schimke said that the company uses a patented process to draw gas from
the landfill to create energy. The study showed the County facility was right on
the edge as far as production is concerned. He asked the contractors to
investigate new technology, including Sterling Energy using equipment on a
small scale. Waste Energy Group came forward and said that they could make
production more lucrative.
Commissioner Unger asked how much the County could make from this. Mr.
Schimke said he has been told it is around 10% of the net amount, by other
government entities that have done this. Lane County is doing this but only
gets about $6,000 a year. He is anticipating around $240,000 in revenue a year
with no up-front costs. Eventually they would generate a liquid fuel product.
He has not yet seen the pro forma from this company, but feels the y are in the
right range.
Commissioner Baney indicated that one question that came up was why the
County would do this instead of just managing the landfill. Is this meant to
reduce costs? There are possible hazards. The options seem to be changing
quickly. She does not want the County to get backed into a corner, and wants
the ability to adjust as technology happens.
Mr. Schimke said that if the County wants that level of control, the County has
to do it on its own. The start -up costs are around $20 million. It is important to
recognize the landfill will produce the same amount of gas no matter what is
done. This simply compresses that time. There are provisions in the contract to
make allowances if the company is unable to produce what it claims. The
company would assess the potential and make a decision as to whether it will
work.
Commissioner Baney asked about the public process. Mr. Kropp indicated that
there needs to be a public hearing so people know what to expect. Mr. Schimke
said that they will hear from people who think the sky will fall no matter what
they do.
Minutes of Board of Commissioners’ Work Session Wednesday, March 28, 2012
Page 5 of 8 Pages
In real life, eventually landfill liners leak, maybe in twenty or fifty or a hundred
years; so the industry feels that enhancing decomposition now will be less
dangerous than it would be years from now when the liners are failing. Many
landfills inject moisture now to promote decomposition. It can be a much better
approach to deal with it now rather than at some unspecified future point. It is
more than just the income. They could heat the school across the street and
more. It could go into the pipeline; it could be used for fleet vehicles; or a
number of other uses.
People are worried about adding moisture that might impact their groundwater,
and increase fugitive gas from the landfill. This would be monitored and
controlled. There is a very sophisticated system in the landfill now to do this.
If the water allowed in is the same as what might be there historically, the risk
does not increase. Only about 3% of the landfill would be treated at any given
time. He feels that there will be no increase of environmental risk to the
community.
Mr. Schimke said the local Sterling distributor is skeptical, but he was the one
who was originally interested in this program. Mr. Schimke feels that this
vendor’s program is the more archaic way to handle the landfill gases. The
steam injection process is the newest way to increase production. There are five
cells in the landfill, and they would draw leachate from one cell, concentrating
on 3-5% of that cell.
Commissioner Debone asked if this is meant to manage and stabilize the
decomposition process. Mr. Schimke indicated it improves the long-term
liability. If it works at this site, they may be able to use it at the demolition
landfill site in Bend to stabilize that site, which is not lined. The idea is still to
keep whatever material possible out of the landfill, but the reality is that they
will keep getting solid waste brought in every day. There is about 700 feet
between the bottom of the lined cells to groundwater.
The project was written based on the lined areas of Knott Landfill. This has to
stand alone. The unlined areas would be handled through a different contract.
Commissioner Baney asked if there is a way to balance the information that is
being presented. There are agreement points. Mr. Schimke stated that they
intend to monitor the process without modification unless it makes sense to
change something. The DEQ will be monitoring the system as well, and will
have a hearing, too.
Mr. Kropp asked if the Board wants to meet with the contractor, or schedule a
public hearing. Commissioner Unger said that a presentation to the public
might be worthwhile so that everyone gets the same information. An evening
hearing at 6:00 p.m. might be best. Mr. Schimke will work towards this. He
said that the opposition may feel that the County will keep input too restricted.
Perhaps an open house type of public meeting might be best to start.
Mr. Kropp stated that the public can bring up concerns and questions, and
address those at a later date.
Susan Christianson of the DEQ stated that they often hold a public information
meeting prior to a hearing, to answer some questions and to know what
concerns people the most. Mr. Schimke added that the Board does not have to
decide immediately, but only when there is a certain comfort level. A formal
public hearing would be held at a later date.
Mr. Schimke said that a big concern of some is that it can be considered
renewable energy. Some oppose this for that reason because they believe that
the only renewable resource is wind and water power and nothing else counts.
Mr. Schimke brought up the free tire and appliance events. He did not intend
these to be ongoing and forever. It was hoped it would help keep things out of
the woods, but that a better solution would arise. The recycling group charges
$5 per tire, but if they go to $2, he can discontinue the tire event. They are
popular events, so there would be some backlash.
He would like to do the same thing with appliances. His department spends
about $25,000 a year on the tire event. He could shore up the additional costs
to the recycling group to help keep tires and appliances out of the open spaces.
There are not enough ways to use old tires to keep up with the amount coming
in. 95% of all the old tires come in to the County during the free events. The
Board suggested maybe cutting it back to once a year, and let people know of
the reduced price the rest of the year so perhaps they would not wait. Maybe
they could have an event in each of the cities at the transfer stations.
5. Update on County Administrator Recruitment Process.
Mr. Kropp spoke about using a recruitment firm, but the cost is about $20,000.
He has asked what they get for that price. One firm has a program where they
will advertise and the County does the rest; another version includes screening.
Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012
Page 6 of 8 Pages
Or, they can work with the Governing Body to develop a profile for the
recruitment documents.
The County did direct mailings to managers in Oregon. The value of a firm is
to help more with the fit, and candidates often feel more comfortable talking
about the position with the recruiter than with a potential employer.
The full program includes interviews, either via Skype or in person, and they
narrow down candidates to perhaps six. They will help at that time with the
interviews. There are a handful of these companies on the west coast.
Commissioner Unger stated that the Board knows what it wants but the process
used was not successful. Perhaps candidates that are not willing to step forward
and expose themselves can be found in this manner. It may give them a level of
comfort to apply in this way.
Commissioner Baney would like to look at information the firms being
considered. Mr. Kropp said it would involve a quick RFP process. It is
important to decide how involved the Board would be in the RFP process, and
he needs to talk with Counsel about this. It may not strictly be based on cost.
6. Other Items.
Mr. Kropp suggested that the Tuesday Board retreat could be held at the 9-1-1
building conference room. The Board was supportive.
Nick Lelack spoke about recruitment for the Landmarks Commission. They
reviewed eleven candidates and all were good. They narrowed the list to six to
interview, and two were outstanding. The interview panel unanimously agreed
on Bill Olsen; Sisters appointed their member; and the panel also selected
Sharon Leighty, Broc Stenman and H. Delight Stone.
He would like the other four interviewees be appointed as ex officio members
in order to gain experience.
The applicants who were not interviewed were also excellent, and it was
recommended they contact the City of Bend.
UNGER: Move appointments as recommended by the interview panel.
BANEY: Second.
Minutes of Board of Commissioners' Work Session Wednesday, March 28, 2012
Page 7 of 8 Pages
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
The record for the events ordinance closes today for written comments. Mr.
Lelack said that he is assembling a binder with all the comments to date. He
hopes for Board discussion or deliberations to begin at the April 4 business
meeting.
Being no further discussion, the Board went into Executive Session under
ORS 192.660(2) (h), Litigation, at 3:30 p.m.
Day Of-.:..--f"__DATED this /1 Ji:: ~• ______2012 for the
Deschutes County Board of Commissio~
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: Ta ~miSSioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, March 28,2012
Page 8 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, MARCH 28, 2012
1. Update: Central Oregon Mediation
2. FinancelTax Update -Marty Wynne
3. Discretionary Grant Fund Applications - Dave Inbody
Bethlehem Inn -Spotlight on Home1essness -$5,000
Upper Deschutes River Coalition (#1) -Wildland Ecosystems -$2,500
Upper Deschutes River Coalition (#2) -South Deschutes County
Greenhouse -$750
Equine Outreach Horse Rescue -Spring Hay and Grain Campaign -$2,500
Central Oregon Youth Investment Foundation up to $350 (based on actual costs)
Big Brothers Big Sisters of Central Oregon -Bowl for Kids' Sake -$2,500
Oregon High School Equestrian Team -State Meet -$2,500
American Red Cross -2012 Sisters Preparedness Fair -$5,000
La Pine Rodeo Association -La Pine Rodeo -$1,000
4. Briefing on the Landfill Gas to Energy Process -Timm Schimke
5. Update on County Administrator Recruitment Process -Erik Kropp
6. Other Items
Executive Session, under ORS 192.660(2)(h), Litigation
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i PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h). litigation; ORS 192.66O(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
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Meeting dates. times and discussion items are subject 10 change. All meetings are conducted in the Board ofCommissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
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Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
for deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for 1TY.
Please call (541) 388-6571 regarding alternative formats or for further information. 1
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process was well worth it."-K.F
"1 wasn't optimistic going into media
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reached an agreement. " -B. N.
"This was a very difficult time
to be ex-husband and me. Tha
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friendship. "L. F
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persons involved in
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Central Oregon MeCIJII'
1029 NW 14th 8t.
Bend , OR "..,..,,,"'.
What People Say About Mediation
"This was such a positive experience. We
got to see each other as human beings
rather than adversaries."-K.M.
The experience was fair to both parties.
The issues we were facing were difficult,
but I would send any person in conflict to
mediation. One can always learn
something even if an agreement is not
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Central
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Mediation
A Community Dispute
Who WeAre
Central Oregon Mediation, Inc . is a private
nonprofit organization founded in 1997.
We provide dispute resolution services to
residents in Crook, Deschutes and
Jefferson counties.
What is Mediation?
Mediation is a voluntary, cooperative
problem solving process. Impartial
mediators help people through the
mediation process to explore
solutions and reach agreements.
Signed agreements are contracts.
All mediations are confidential.
Mediators do not take sides, give
advice, or impose settlements.
Mediation helps people reach
agreements that are mutually
acceptable.
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Mediation Uses
Mediation helps individuals,
businesses, neighbors and families
with a variety of conflicts providing a
neutral setting to mediate important
issues like:
* Neighbor Relationships
* Homeowner Association Issues
* Workplace Conflict
* Consumer/Business Disputes
* Business/Business Conflicts
* Family/Relationship Problems
* Post/Pre-Divorce or Separation
* Money Issues
* Landlord/Tenant Disputes
* Manufactured Home Park Conflict
* Land Use Disputes
* City/County Code Conflicts
* School/Student Issues
Our Mediators
Mediators are trained in compliance
with Oregon requirements.
Mediators also receive ongoing and
advanced trainings . COM sponsors
trainings on a regular basis .
If you are interested in training to be
a volunteer mediator, please call the
office for more information.
Other Services
Central Oregon Mediation also provides
mediators for Small Claims Court for
Deschutes County Justice Court. Here
litigants have the opportunity to resolve
their disputes through mediation before
proceeding to trial before a judge.
Central Oregon Mediation also receives
referrals for mediation from Deschutes
Circui t Court in Probate, Conservatorship
and Guardianship cases.
Fees
Med iation services are offered on a
sliding fee scale for individuals . We also
prov ide Mediation, Mediation Training,
Workshops and Facilitation services
for b usinesses, government agencies
and nonprofit organizations on a fee for
service basis.
If you think mediation will be
helpful, call us at:
541 383-0187
We will guide you through the
process .
" www.centraloregonmediation.org
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Your mediation will be scheduled at
the earliest possible date after refer
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the offices of Central Oregon Mediation at
the Rosie Bareis Center-West CaIT1XJS at
1029 tNl14th St in Benet. (Comer of King
ston and tNl14th St)
Who will participate in mediation?
All affected persons will partiCipate in me
diation. This includes the petitioner, re
spondent, proposed protected person and
their representative and family members.
Others may participate in mediation
as necessary and helpful.
DESCHUTES COUNTY
CIRCUIT COURT
AND
CENTRAL OREGON MEDIA TlON,
INC.
Probate
Conservatorship
Guardianship
Mediation Program
Save Time and Money
Preserve Relationships
Take Control of Your Outcome
For more information call:
541383-0187
www.centraloregonmedlatlon.org
or
Circuit Court
388-5300 ext 2600
What is
Mediation?
Mediation is an effective way to assist
in the resolution of disputes without
having to go to trial. It is a voluntary
and confidential process in which im
partial third parties (mediators) meet
with the parties to help
discuss concerns and
facilitate communica
tion. Mediation helps
parties generate op
tions for settlement The Mediators do
not provide legal advice to the parties
or render decisions. The parties re
main in control of the decision-making
process at all times.
Mediation helps reach resolution and
understanding. If an agreement is not
reached, the parties have not waived
any of their legal rights and may still
proceed to a trial if they so choose.
Central Oregon Mediation, Inc., is a non
profit Mediation Program. C.O.M. uses
a co-mediation model, so in most
cases you will have two mediators to
assist you in the mediation process.
What are the Benefits
ofMediation?
Mediation is a valuable and powerful tool,
especially when it is used early in the pro
bate process. When utilized appropriately
mediation is highly effective and can offer
the parties a number of potential benefits ,
including the following;
Saves Time and Money. Litigation
can often be very time-consuming and
expensive. In contrast, mediation can
offer a way to resolve conflict in a faster
and more economical manner.
,. Confidentiality. Unlike going to court,
mediation allows parties to discuss their
issues and problems in a private and
confidential setting.
,. Rexibility. GOing to trial means the
parties relinquish their control over the
outcome and turn that power over to the
court. On the other hand, mediation
puts the parties in control of the deci
sion-making process and allows them to
play the pivotal role in crafting solutions
to the dispute. An agreement reached
by the parties is more likely to be a last
ing solution .
., Creativity. Courts are limited by the law
in the types of decisions they can order.
Mediation allows parties to discuss crea
tive and alternative ways to solve their
disputes .
Full Discussion of Issues/Concerns.
Parties often expect to be able to air all
of their views and grievances during a
trial or court hearing, but time con
straints and the rules of evidence in
court can limit that presentation. In
contrast, mediation is more flexible and
allows the parties to present a fuller
picture of their perspectives and inter
ests, even those that are simply per
sonal and non-legal.
,. Helps to Preserve Relationships.
Litigation is adversarial and often
strains family relationships. Media
tion can help families avoid some of
the emotional costs of litigation and
preserve , or even improve. those
relations going forward.
What Does Mediation Cost?
Mediation through the Central Oregon
Mediation Probate program costs $175
for a two hour session . Fees may be re
duced on a sliding scale based on in
come.
Deschutes County Circuit Court
and
Central Oregon Mediation, Inc.
Central Oregon Mediation, Inc.
1029 NW 14TH STR EET 11104
BEND . OR 97701
Phone : 541 383'()187
Fax: 541318-6265
www.central oregonmediation.org
Department of Solid Waste
61050 BE 27th Street. Bend, Oregon 97702
(541) 317-3163
FAX (541)317-3959
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To:
From:
cc:
i Date:
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Re:
Board of County Commissioners
Timm Schimke
Erik Kropp
March 23, 2012
Landfill Gas to Energy Project Update
I would like to update you on the status of the landfill gas to energy project
Contract Status: Several draft versions of a contract between Waste to Energy Group (WrEG)
and Deschutes County have been passed back and forth and we are close to agreement
on terms. County Counsel has not reviewed the document yet although I have
discussed the approach with him in the past. We have incorporated some provisions
based on concerns we have heard from citizens at recent public meetings. If the County
ultimately decides to move forward, we will need to complete the process required for a
special procurement. This includes generating findings to support the special
procurement and publishing a notice of our intent to contract directly with WTEG rather
than soliciting proposals. This begins a 14 day period for potential protests to be filed.
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Permitting: We are nearing completion of an application for a Research, Development &
Demonstration (RD&D) permit to be submitted to the Department of Environmental
Quality (DEQ). Two divisions of DEQ will consider our application (Air Quality and Solid
Waste) The main disposal permit for the landfill is in the process of being renewed, and
we expect the RD&D provisions to be incorporated into the renewal as opposed to a
separate permit. DEQ is supportive of the project to this point.
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Public Outreach: The Department has held two public meetings on the project to date. WTEG
made a presentation of the proposed project, followed by a question and answer period.
I The first meeting was intended for neighbors of the landfill. Invitations were sent to
about 50 residences around the landfill. Only one neighbor, Mr. David Poboisk,
attended the meeting. We had a couple of other stakeholders attend as well (a CEe
! manager, and a couple representatives from vendors we work with). As you know, Mr.! Poboisk continues to express concerns about the project. I am sure he has discussed
Quality Services Performed with Pride
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his concerns with his neighbors.
Another set of about 50 invitations went out to the environmental and business
development community for the second meeting. About a dozen people attended that
meeting. It appeared that the proposed project was fairly well received. There was also
some discussion more general in nature about solid waste management in the future.
Following our meetings, Mr. Poboisk organized two meetings as well. A gentleman from
the Energy Justice Network made a presentation about landfills in general and landfill
gas to energy projects. The Energy Justice Network is a not-for-profit environmental
advocacy organization based in Pennsylvania. I attended one of the meetings which
had less than a dozen participants, and I understand the other meeting had a better turn
out.
I thought the meetings were beneficial and allowed us to better understand the concerns
that were expressed. We have taken that information and are taking steps to alter the
project to best address the concerns. We intend to clearly show that we are not
negatively impacting groundwater or air quality through continual monitoring of both of
these areas of concern.
Next Steps: Since the County has not held a publicly noticed meeting on the project, and
recognizing the concerns that have been expressed, I am recommending that we hold
one more meeting to gather input from the community, and assess the need for further
outreach after that. All participants at the meetings that were held were informed of the
fact that there will also be an opportunity to give input both through the DEQ permit
renewal process, and when the sacc considers signature of the contract.
28 27 ._...----...
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Management as to
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use with other data. Original data were compiled from
various sources. This
National Map Accuracy Standards. This product
developed through dig~al means and may be updated
without notification.
24
LA PINE, OREGON LAND TRANSFER
December 11, 2009
This map prepared at the request of Senator Wyden
R 10 E R 11 E
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the accuracy, reliability. or
information may not meet
was
19
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Administered Land
Bureau of Land
Management
U.S. Forest Service
Private or Other
Community Development Department
Planning Division Building Safely Division Environmental Soils Division
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
To: Board of County Commissioners
From: Nick Lelack, AICP, Planning Director
Date: March 28, 2012
Re: Historic Landmarks Commission Appointments
BACKGROUND & SUMMARY
Beginning in April 2012, the Deschutes County Historic Landmarks Commission (HLC) will be
comprised of five (5) members. The Board of County Commissioners (Board) appoints four
members to the Commission. One member represents the Pioneer Association. Commissioner
Bill Olsen serves in this capacity. Previously, the Board indicated it will reappoint
Commissioner Olsen to a new 2-year term from April 1, 2012 to March 31, 2014.
Of the four new commissioners, one will be appointed to a 2-year term (April 1, 2012 -March
31, 2014) and the other three will be appointed to 4-year terms (April 1 ,2012 -March 31, 2016).
The City of Sisters may appoint one member, which it did on March 8, 2012. The City
appointed Dennis Smidling.
Deschutes County initiated recruitment for three new HLC members from January 25,2012 to
February 24,2012. The County received 11 applications from highly qualified people.
A panel consisting of County Commissioner Alan Unger, Deschutes County Historic Landmarks
Commission Chair Heidi Slaybaugh (her term will end on March 31, 2012 and she will then
serve as the Bend Landmarks Commission Chair), and Planning Director Nick Lelack reviewed
the applications. The panel recommends appointing current HLC ex-officio member Sharon
Leighty as a full voting member of the HLC. The panel then interviewed six candidates on
March 23,2012.
The panel asked each candidate the same following questions:
1. Why would you like to serve on the Historic Landmarks Commission? Please describe your
interest and knowledge of local history?
2. Please briefly describe your profession, education and experiences and how they might
contribute to the Historic Landmarks Commission.
Quality Services Perfonned with Pride
BOARD ApPOINTMENTS I OPTIONS
The Board may make appointments to a commission at any public meeting by a motion and
approval by the majority of commissioners. The appointments are reflected in the meeting
minutes. The Board's options include:
1. A motion to approve the panel's recommendations and appoint the candidates to the
recommended positions and terms (except the City of Sisters member).
2. A motion to appoint the slate of candidates with revised positions (except the City of Sisters)
and/or terms.
3. A motion to appoint a different slate of candidates (except the City of Sisters).
4. Initiate a new recruitment for HLC members.
I
I
f
I
I
I
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
March 28, 2012
(1) Monthly Investment Report
(2) February 2012 Financials
.......
Deschutes County
Commercial Paper $ O.OO·k
Corporate Notes 12,963,439 SI.71%
Time Certificates 9,255,254 6.93-k
U. S. Treasuries 0.00%
Federal Agencies 17 ,139,166 12.84%
Bankers' Acceptances 0.00%
LGIP/BOTC 94 ,169,137 70.52%
133.526.996 1Total Investments $
Total Portfolio: By Investment Types
Corp orate T i me
Notes Certificates
10% 7 %
Federa l
Agen ci es
13%
LGIP /BOTC
70 %
3 Month Trcas . ~ 0 .08 "/0
~Federal Agencies 75%
'-ILGIP 100·/.
12 Month Trcas . ~ 0 .17 %
Banker's Acceptances 25-/. 3 Month C P .. 0.19 %
Time Certificates 25%
Commercial Paper 20%
Corporate Notes 10%
Investments By County Function
General $ 133,526,996
I
Totallnvestmentl $ 133,526,996
Total Investment Income
'less Fee: 5% of Invest. Income
Investm.e.nt Income -Net 1$ 61,407 $ 547,569
Category Maximums:
U .S. Treasuries 100% mDarators
AveraD!...M~tllrity In_Days
General ---625
Investment Income
Fiscal V.ar 20~1-12 :
Feb-12 I j V-T-D
$ 64,638 $ 576,389
--
64,638 576,389
{3,2321 {28,8191
· ,
Memorandum
Date: March 13,2012
To: Board of County Commissioners
Erik Kropp, Interim County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find February 2012 financial reports for the following funds: General
(001), Community Justice -Juvenile (230), Sheriff's (255, 701, 702), Public Health
(259), Behavioral Health (275), Community Development (295), Road (325),
Community Justice -Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675),
and Fair & Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
, , GENERAL FUND
Statement of Financial Operating Data
Eight Months Ended February 29.2012
Vearto Date $
RESOURCES:
Actual Variance Variance
Beg. Net Working Capital $ 7,300,000 $ 8,245,725 $ 945,725 100% 113% $7,300,000 $8,245,725 $ 945,725
Revenues
Property Taxes 13,400.645 19.885.864 6,485,219 67% 99% 20,100,967 20,800,967 700,000
Gen. Rev. -excl. Taxes 1.588,214 1.799.848 211.634 67% 76% a) 2,382,321 2.382,321
Assessor 527,331 590.157 62,826 67% 75% b) 790.996 790.996
County Clerk
BOPTA
979,138
8,265
922.817
11.773
(56.321)
3.508
67%
67%
63%
95% b)
1,468,707
12.398
1,412.207
12,398
(56,500)
District Attorney 199,113 164,462 (34.651) 67% 55% c) 298.669 325,676 27,007
FinancefTax 129.267 170.743 41,476 67% 88% b) 193,900 193,900
Veterans 40,894 34.937 (5,957) 67% 57% 61,341 64.351 3.010
Property Management 64,133 65.133 1,000 67% 68% 96.200 96.200
Grant Projects 1.333 1.333 0 67% 67% 2.000 2,000
Total Revenues 16,938,333 23,647,068 6,708,735 67.". 93% 25,407,499 26,081,016 673,517
TOTAL RESOURCES 24,238,333 31,892,794 7,654,461 67% 98% 32,707,499 34,326,741 1,619,242
REQUIREMENTS: 1 Exp. %1
Expenditures
Assessor 2.270.200 2.154,092 116.108 67% 63% 3,405,300 3,305.300 100.000
County Clerk 949,310 690,539 258.771 67% 48% 1,423.965 1,223.965 200,000
BOPTA 48,268 34,926 13.342 67% 48% 72,402 72,402
District Attorney 3,252,864 2.972,072 280,792 67% 61% 4,879.296 4,511,771 367.525
FinancefTax 542,432 516.076 26.357 67% 63% 813.648 813,648
Veterans 174,743 167,793 6,950 67% 64% 262,115 260,100 2.015
Property Management 171.776 170,489 1.287 67% 66% 257,664 257.664
Grant Projects
Non-Departmental
Contingency
79,143
1.211,308
4,484,481
76,902
650.512
2,241
560.796
4,484,481
67010
67%
67%
65%
36%
n/a
d)
118.715
1,816,962
6,726,722
118.715
1.816.962
6,726,722
13,164,525 7,433,400 5,751,125 67% 38% 19,776,789 12,380,527 7,396,262
Transfers Out 8,620,473 8,417,328 203,145 67% 65% 12,930,710 12.930,710
TOTAL REQUIREMENTS 21,804,998 15,850,728 5,954,270 67% 48% 32,707,499 25,311,237 7,396,262
NET (Resources -Requirements) 2,433,336 16,042,065 13,608,730 9,015,504 9,015,504
Beginning Net Working Capital per Requested Budget 8,300,000 I
a) Includes annual payments: Tax on Electric Co-ops $489,027, PIL T $471,823
b) A & T Grant received quarterly-July. October, January & April
c) DA revenue includes: $155.069 HIDTA Grant to be received later in fiscal year and $122,400 Discovery Fee received monthly (YTD
actual includes three months of receipts)
d) Budget includes $576.144 for payment to LED #2. This payment normally made annually in June
Page 1
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Eight Months Ended February 29, 2012
Year to Date
Budget 1 Actual I Variance IFY% I Coli. %
Budget
Year End
Projection Variance
RESOURCES:
Beg. Net Working Capital $1,101,374 $1,099,010 $ (2,364) 1000/. 100% $1,101,374 $1,099,010 $ (2,364)
Revenues
Federal Grants 6,667 4,267 (2,400) 67% 43% a) 10,000 10,000
SB #1 065-Court Assess. 33,333 32,781 (552) 67% 66% 50,000 50,000
Discovery Fee 10,000 9,835 (165) 67% 66% 15,000 15,000
Food Subsidy 16.667 14,696 (1,971 ) 67% 59% 25,000 25,000
OYA Basic & Diversion 144,999 181,704 36,705 67% 84% b) 217,498 355,730 138,232
Inmate/Prisoner Housing 58,993 31,600 (27,393) 67% 36% c) 88,490 54,000 (34,490)
Inmate Commissary Fees 67 (67) 67% 0% d) 100 100
Contract Payments 46,667 52,960 6,293 67% 76% e) 70,000 100,000 30,000
Miscellaneous 40 301 261 67% 502% f) 60 400 340
Program Fees 27 (27) 67% 0% 40 40
MIP Diversion Fees 200 970 770 67% 323% f) 300 1,100 800
Interest on Investments 5,000 5,613 613 67% 75% 7,500 8,400 900
Leases 1,600 800 (800) 67% 33% g) 2,400 1,200 (1,200)
Grants -Private 333 300 (33) 67% 60% 500 500
Behavioral Health 4,000 1,660 (2,340) 67% 28% h) 6,000 2,200 (3,800)
CFC Interfund Grant 102,752 71,434 (31,318) 67% 46% i)j) 154,128 134,620 (19,508)
Gen Fund Grant-Crime Prev 13,333 10,000 ~3,333l 67% 50% j) 20,000 20,000
Total Revenues 444,678 418,921 (25,757) 67% 63% 667,016 778,290 111,274
Transfers In-General Fund 3,547,640 3,547,640 67% 67% 5,321,459 5,321,459
TOTAL RESOURCES 5,093,692 5,065,571 (28,121) 67% 71% 7,089,849 7,198,759 108,910
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
3,406,046
813,155
26,733
33,600
447,031
3,280,538
746,438
25,200
125,508
66,717
26,733
8,400
447,031
1 Exp. %1
67% 64%
67% 61%
67% 0%
67% 50%
67% n/a
k)
b)i)
5,109,069
1,219,733
40,100
50,400
670,547
4,958,044
1,139,800
40,100
50,400
151,025
79,933
670,547
TOTAL REQUIREMENTS 4,726,565 4,052,175 674,390 670/. 57% 7,089,849 6,188,344 901,505
NET (Resources -Requirements) 367,127 1,013,395 646,268 1,010,415 1,010,415
Beginning Net Working Capital per Requested Budget 1,010,4151
a) Federal Grant billing, reimbursed quarterly in arrears
b) OYA Basic and Diversion funding increased after budget was submitted. Projections for revenue and expenditures adjusted
accordingly. Payments received quarterly
c) Fees paid for housing for youth from other jurisdictions, need fluctuates and trending lower than anticipated
Billings outstanding -$7,700
d) Payment to be received from Adult Jail prior to year end
e) Contract payments reimbursement requests submitted monthly. Received 1-2 months in arrears, trending higher than anticipated
f) Revenues trending greater than anticipated -dependent on use of programs or services (MIP Diversion Fees, photocopies, etc)
g) Citizen Review Board vacated. Revenue projected adjusted accordingly
h) Due to change in practice, Behavioral Health's referrals for functional family therapy have decreased
i) CFC (JCP) funding less than anticipated. Projections of revenue and expenditures adjusted accordingly Page 2
j) Grants paid quarterly-$5,OOO outstanding payment for General Fund Grant-Crime Prevention
k) Actual for the year projected to be less than budgeted due to vacant positions
SHERIFF -Fund 255. ,
Statement of Financial Operating Data
Eight Months Ended February 29, 2012
Year to Date
Actual Variance
RESOURCES:
Beg. Net Working Capital $ $ $
Total Revenues 24,355,677
TOTAL RESOURCES 24,355,677
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division 1,722,627
Civil 549,397
Automotive/Communications 1,081,471
Investigations/Evidence 1,156,145
Patrol/Civil/Comm Supp 5,286,469
Records 480,473
Adult Jail 7,004,351
Court Security 191.068
Emergency Services 123,750
Special Services Division 890,107
Regional Work Center 2,012,311
Training Division 216,177
Other Law Enforcement Svcs 421,504
Non-Departmental 48,821
Contingency 3,037,672
Transfers Out -DIS Fund 133,333
19,577,835
19,577,835
1,637,082
497,153
1,061,455
965,837
5,189,263
418,458
6,161,458
185,926
115,061
740,295
1,881,614
168,039
407,373
48,821
100,000
(4,777,842)
(4,777,842)
85,545
52,244
20,016
190,308
97,206
62,015
842,893
5,142
8,689
149,812
130,697
48,138
14,131
0
3,037,672
33,333
100%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
n/a
54% *
53% *
54%
54%
Exp, %1
63% a)
60% b)
65% c)
56% b)
65% d)
58%
59% e)
65%
62%
55%
62% b)
52%
64%
67%
n/a
50% f)
Variance
$ $ $
22,084 ,821'" .. I. '......
._, ...... _,4.,"-'_~"_.
18,875,250 (3,209 ,571) .. -.. . -' "TI~'r • "~.~..
, '. I ~,. f ? ... "}' .....~,4_J, I____a"'''''''''''''_. _____ .
36,533,516 30,748,654 (5,784,862)
36,533,516 30,748,654 (5,784,862)
2,583,941 2,535,941 48,000
824,095 770,995 53 ,100
1,622,207 1,672,107 (49,900)
1,734,218 1,546,664 187,554
7,929,704 7,848,704 81,000
720,710 704,610 16,100
10,506,527 9,786,527 720.000
286,602 286,502 100
185,625 185,525 100
1,335,161 1,335,161
3,018,466 2,846,366 172,100
324,265 324,165 100
632,256 632,156 100
73,231 73,231
4,556,508 4,556,508
200,000 200,000
TOTAL REQUIREMENTS 24,355,6?6 19,577,835 4,777,841 67% 54% 36,533,516 30,748,654 5,784,862
NET (Resources -Requirements)
• Revenues from LED #1 & LED #2 adjusted monthly to equal actual expenditures
a) Less than planned software maintenance expenditures
b) Less than planned personnel expenditures due to open positions which may not be filled
c) Fuel expenses will exceed amount budgeted
d) Less than budgeted personnel expenditures due to open positions, Partially offset by unbudgeted purchase of mobile data terminals
e) Less than budgeted expenditures due to open positions, jail bed rental expenses, and jail management software costs
f) Semi-annual transfer in November and May
Page 3
Fund 701 LED-Countywide
Statement of Financial Operating Data
Eight Months Ended February 29,2012
RESOURCES:
Beg. Net Working Capital $5,108,671 $ 6,090,734 $ 982,063 100% 119% $ 5,108,671 $6,090,734 $ 982,063
Tax Revenues -Current 9,537,894 14,082,297 4,544,403 67% 98% 14,306,841 14,627,128 320,287
T ax Revenues -Prior 334,000 555 ,513 221,513 67% 111% 501,000 555 ,513 54,513
Federal Grants & Reimb 23,467 30,784 7,317 67 % 87% 35,200 35,200
State Grant 32,317 19,257 (13,060) 67% 40% 48,475 48,475
Transp. of State Wards 3,333 6,304 2,971 67 % 126% 5 ,000 7,000 2,000
S81145 1,025,109 1,109,994 84,885 67 % 72% a) 1,537,663 1,479,991 (57 ,672)
Prisoner Housing 77,809 77,809 67% nla b) 78,087 78,087
Des . Cty Video Lottery Grant 3,333 5,000 . 1,667 67% 100% 5 ,000 5,000
Des Cty Court Security 60,667 59,826 (841) 67% 66% 91,000 91,000
Des Cty Juvenile Contract 2,787 3,224 437 67% 77% 4,180 4 ,180
Title III Reimbursement 100,000 40,358 (59,642) 67 % 27% c) 150,000 150,000
Transport 667 388 (279) 67% 39% 1,000 1,000
Other 3,570 3,570 67% n/a 3,570 3,570
DC Fair & Expo Center 2,550 (2,550) 67% 0% 3,825 3,825
Inmate Commissary Fees 4,400 7,479 3,079 67% 113% 6 ,600 10,000 3,400
Work Center Work Crews 33,333 26,265 (7 ,068) 67% 53% 50,000 50,000
Concealed Handgun Classes 2,333 2 ,250 (83) 67% 64% 3,500 3,500
Inmate Telephone Fee 32,000 51 ,940 19,940 67% 108% d) 48,000 84,000 36,000
Soc Sec Incentive-Fed 3,333 5,400 2,067 67% 108% 5,000 7 ,000 2,000
Miscellaneous 3 ,333 5,516 2,183 67% 110% 5,000 7,000 2,000
Oregon Mentors 10,000 4,839 (5,161) 67% 32% 15,000 15,000
Debit Card Fee 126 126 67% n/a 126 126
Medical Services Reimb 10,667 9,197 (1,470) 67% 57% 16,000 16,000
Restitution 3,333 1,727 (1,606) 67% 35% 5,000 5 ,000
Sheriff Fees 133,333 150,399 17,066 67% 75% 200,000 200,000
Interest 18,889 32 ,334 13,445 67% 114% 28,333 42,000 13,667
Interest on Unsegregated 2,355 1,225 (1,131) 67% 35% 3,533 3,533
Donations -"Shop with a Cop" 12,022 12,022 67 % n/a e) 12,022 12,022
Sale of Reportable Assets 667 7,449 6,782 67% n/a 1,000 7,500 6,500
Total Revenues 11,384,100 16,312,491 4,928,391 67% 96% 17,076,150 17,552,650 476,500
TOTAL RESOURCES 16,492,771 22,403,225 5,910,454 67% 101% 22,184,821 23,643,384 1,458,563
REQUIREMENTS: 1 Exp . %1
Fund 255 Departments:
Sheriffs Services 1,615,807 1,535,566 80,241 67% 63% 2,423,711 2,378,687 45,024
Civil 549,397 497 ,153 52,243 67% 60% 824 ,095 770,995 53 ,100
AutolComm 404,676 397,186 7,490 67% 65% 607,014 625,686 (18 ,672)
Adult Jail 7,004 ,351 6,161,458 842,893 67% 59% 10,506,527 9,786,527 720,000
Court Security 191,068 185,926 5 ,142 67% 65% 286,602 286 ,502 100
Emergency Services 123,750 115,061 8,689 67% 62% 185,625 185,525 100
Special Services 618,812 514,660 104,151 67% 55% 928,217 928,217
Work Center 2 ,012,311 1,881 ,614 130,697 67% 62% 3,018,466 2,846,366 172,100
Training 131,974 102,586 29,388 67% 52% 197,961 197,899 61
Other (CODE, Forensic) 421 ,504 407 ,373 14,131 67% 64% 632 ,256 632,156 100
Non Dept -ISF Charges 24,459 24,459 (0) 67% 67% 36,689 36,689
Non Dept -Jamison DIS 133,333 100,000 33,333 67% 50% 200,000 200,000
Contingency 1,491,773 1 ,491 ,773 67% 0% 2,237,659 2,237 ,659
Total to Fund 255 14,723 ,214 11.923,042 2,800,172 22,084,821 18,875,250 3,2 09,571
Transfer to Reserve Fund (703) 66,667 100,000 (33,333) 67% 100% 100,000 100,000
Total Requirements 14,789,881 12,023,042 2,766,837 67% 54% 22 ,184,821 18,975,250 3,209,571
Net 1,702,890 10,380,183 8,677 ,292 4,668,135 4,668,135
Beginning Net Working Capital per Requested Budget 4,507,352 I
• Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to countywide services.
a) Reduction in State Community Corrections funding for custody of S8 1145 inmates
b) Prisoner housing reimbursement S8 395
c) Reimbursement requested semiannually in January and June Page 4
d) Change to new vendor resulting in revenue increase
e) Accounting change for Shop with a Cop donations
Fund 702 LED Rural
Statement of Financial Operating Data
Eight Months Ended February 29 , 2012
RESOURCES:
Beg. Net Working Capital $2,936,523 $3,004,533 $ 68,010 100% 102% $2,936,523 $3,004,533 $ 68,010
Revenues
Tax Revenues -Current 4,898,750 7,107,061 2,208 ,311 67% 97% 7 ,348,125 7 ,512,627 164,502
Tax Revenues -Prior 171,333 277,096 105,763 67% 108% 257 ,000 277,096 20,096
Federal Grants & Reimb 8,000 11,377 3,377 67% 95% 12,000 12,000
Federal Grants-BlM 16,667 17,285 618 67 % n/a 25,000 25,000
US Forest Service 52,500 39,375 (13,125) 67% 50% 78,750 78,750
State Grant 133 ,981 100,563 (33,418) 67% 50% 200,972 200,972
SB #1065 Court Assessment 40,000 32,781 (7,219) 67% 55% 60,000 60,000
Marine Board License Fee 94 ,888 73,663 (21,225) 67% 52% a) 142,332 142,332
Bureau of Reclamation 20,117 20,117 67% n/a b) 26,000 26,000
Des Cty General Fund Grant 384,096 (384 ,096) 67% 0% c) 576 ,144 576,144
Des Cty Transient Room Tax 1,382,571 1,382,571 (0) 67% 67% 2,073,856 2,073,856
Des Cty Tax/Fin Contract 540 540 67% 540 540
City of Sisters 299,974 299 ,974 67% 67% 449,961 449,961
Des Cty COD Contract 36,244 36,244 67% 67% 54,366 54,366
Des Cty Solid Waste Contr 36,244 36,244 67% 67% 54,366 54,366
Des Cty Clerk/Election 1,333 (1,333) 67% 0% 2,000 2,000
School Districts 53,333 12,317 (41 ,016) 67% 15% d) 80 ,000 40,000 (40,000)
Claims Reimbursement 2,750 2,750 67% n/a 2,750 2,750
Security & Traffic Reimb 3,333 680 (2,653) 67% 14% 5,000 5,000
Seat Belt Program 8 ,000 5,705 (2 ,295) 67% 48% 12,000 12,000
Miscellaneous 5,333 11,931 6,598 67% 149% 8,000 14,000 6,000
False Alarm Fees 1,333 1,300 (33) 67% 65% 2,000 2,000
Restitution 2,119 2,119 67% n/a 5,000 5,000
Sheriff Fees 6,667 6,162 (505) 67% 62% 10,000 10,000
Court Fines & Fees 76,667 80,468 3,801 67% 70% 115,000 115,000
Impound Fees 4,667 3,000 (1,667) 67% 43% 7 ,000 7,000
Restitution -Street Crimes 333 (333) 67% 0% 500 500
Seizure/F orfeiture 1,324 1,324 67% n/a 1,324 1,324
Interest 6 ,667 14 ,734 8 ,067 67% 147% 10,000 20 ,000 10,000
Interest on Unsegregated 1,200 618 (582) 67% 34% 1,800 1,000 (800)
Grants-Private 7,000 7,000 67% n/a 7,000 7,000
Donations 10,055 10,055 67% n/a 10,055 10,055
Sale of Equip & Material 4,000 11,580 7,580 67% 193% 6,000 15,000 9,000
Sale of Reportable Assets 13,333 54 ,955 41,622 67% 275% e) 20,000 60,000 40 ,000
Total Revenues 7,741,447 9,661,588 1,920,141 50% 83% 11,612,172 11,873,639 261,467
TOTAL RESOURCES 10,677,970 12,666,120 1,988,150 50% 87% 14,548,695 14,878,172 329,477
REQUIREMENTS: I Exp, %1
Fund 255 Departments:
Sheriffs Services 106 ,820 101,515 5,305 67% 63% 160,230 157,254 2,976
Auto/Comm 676,796 664,269 12,527 67% 65% 1,015,193 1,046,421 (31,228)
Investigations 1,156,145 965 ,837 190,308 67% 56% 1,734,218 1,546,664 187,554
Patrol 5,286,469 5,189,263 97,206 67% 65% 7,929,704 7,848,704 81,000
Records 480 ,473 418 ,458 62,015 67% 58% 720,710 704,610 16,100
Special Services 271,296 225,634 45,661 67% 55% 406,944 406,944
Training 84 ,203 65 ,453 18,750 67% 52% 126,304 126,266 39
Non Dept -ISF Charges 24,362 24,362 67 % 67% 36,542 36,542
Contingen 1 545899 1,545,899 67% 0% 2,318 ,849 2 ,318 ,849
Transfer to Reserve Fund (704) 66,667 100,000 (33,333) 67% 100% 100,000 100,000
Total Requirements 9,699,130 7,754,792 1,944,338 67% 53% 14 ,548,695 11,973,404 2,575,291
Net 978,840 4,911 ,328 3,932,488 2,904,767 2 ,904,767
Beginning Net Working Capital per Requested Budget 2,859,915 I
* Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to rural services.
a) Reimbursement requested semiannually in January and June
b) BOR patrol contract signed after budget adopted
c) Received annually in June Page 5
d) Reimbursement tor SRO deputies will be less than planned from the Bend La Pine SchOol District
e) Proceeds tor sale ot used patrol vehicles higher than planned
PUBLIC HEALTH
Statement of Financial Operating Data
Eight Months Ended February 29, 2012
RESOURCES:
Net Working Capital $1,596,918 $ 1 $ 105,211 100% 107% $1,596,918 $1,702,129 $ 105,211
Revenues
Medicare Reimbursement 400 673 273 67% 112% 600 700 100
State Grant 1,806,763 (196,811) 67% 59% 2,729,165
Child Dev & Rehab Center 16,405 (1,026) 67% 63% 30,759
State Miscellaneous 149,886 (85,615) 67% 29% alb) 224,829 127,000 (97,829)
OMAP 349,233 11,720 67% 69% 523,850
Title 19 352 352 67% n/a 500 500
Exp (32,900) 67% 60% 520,000 520,000
Local Grants 30,000 47,128 67% 171% 11
Water Fee 28,000 (9,228) 67% 45% a) 42,000 42,000
Contract Payments 25,000 67% n/a 25,000
Water Program-Field Work 37,211 (13,326) 67% 43% a) 55,817
H2O Insp-Priv Wells 133 (133) 67% 0% 200 200
Miscellaneous 3,801 3,801 67% n/a 7,000 7,000
Patient Insurance Fees 90,253 22,521 67% 83% 135,380
Health Fees 79,180 (11,000) 67% 57% 118,770 118,610 (160)
Vital Records-Birth 20,400 26,860 6,460 67% 88% 30,600
Vital Records-Death 66,667 1,083 67% 68% 100,000 100,000
Environmental Health 469,567 209,696 67% 96% c) 704,350 704,350
NSF Fee 60 60 67% n/a 60 60
Interest on Investments 8,000 (1,028) 67% 58% 12,000 12,000
Donations 17,353 (8,137) 67% 35% 26,030 15,000 (11,030)
Interfund Contract (58,519) 67% 37% a) 87)
Administrative Fee 67% 67%
Total Revenues 3,658,413 3,568,784 (89,629) 67% 65%
Transfers In-General Fund 1,545,176 67% 67% 2,317,765
Transfers In-PH Res Fund 20,000 (5,000) 67% 50% 30,000 30,000
Transfers In-Gen. Fund Other 43,400 32,550 ~10.850l 67% 50%
TOTAL RESOURCES 6,863,907 6,863,639 (268) 67% 72% 9,497,403 9,622,051 124,648
REQUIREMENTS:
Personal Services 4,149,655 139,361 67% 64% 6,100,000
Materials and Services 1,271,129 132,871 67% 60% 1,800,000
Outlay 133,333 1 67% 0% 100,000 100,000
Transfers Out 190,667 143,000 47,667 67% 50% 286,000 286,000
Contingency 67% n/a
TOTAL REQUIREMENTS 6,331,601 ,552 1,040,049 67% 56% 9,497,403 8,286,000 1,211,403
NET (Resources -Requirements)
Beginning Net Working per Requested
a) Received quarterly, in arrears
b) Elimination of the State self sufficiency program
c) Line includes, among other items, 1) Restaurant Fees (FY 2012 Budget=$450,000) and 2) Pool & Fee (FY 2012
10,000). These are due annually and collected primarily in December and January
6
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Eight Months Ended February 29. 2012
Year to
Actual Variance
RESOURCES:
Beg. Net Working Capital $3,268,759 $ 3,108,163 $ (160,596) 100% 95% $3,268,759 $3,108,163 $ (160,596)
Revenues
Marriage licenses 3.667 3.785 118 67% 69% 5.500 5.700 200
Divorce Filing Fees 88.667 101.513 12.846 67% 76% 133.000 150,000 17.000
Domestic Partnership Fee 67 60 (7) 67% 60% 100 100
Federal Grants 184,431 152.978 (31,453) 67% 55% 276.647 276,647
State Grants 4.642,801 5.264.317 621.516 67% 76% a) 6.964.202 7.566.736 602.534
State Miscellaneous 82.782 30.930 (51.852) 67% 25% b)c) 124.173 61.860 (62.313)
ABHA 163,569 163,569 67% nla d) 170.000 170.000
TiDe 19 188.198 87.607 (100.591) 67% 31% 282.297 177.300 (104.997)
Liquor Revenue 70,000 82,505 12.505 67% 79% 105,000 141,500 36,500
School Districts 50,400 52,100 1.700 67% 69% 75,600 75,600
Miscellaneous 9,333 3,661 (5,673) 67% 26% 14,000 14,000
Patient Insurance Fees 75.800 116,747 40,947 67% 103% 113,700 125,000 11,300
Patient Fees 1,205 663 (542) 670k 37% 1,807 1,150 (657)
Interest on Investments 16,667 17,269 602 67% 69% 25,000 26,700 1,700
Rentals 8,733 5,750 (2.983) 670/0 44% b) 13.100 13.100
Donations 108 108 67% nla 200 200
Administrative Fee 2,953,126 2,917,412 (35.714) 67% 66% 4,429,689 4,429,689
Sheriff 13.333 (13,333) 67% 0% e) 20,000 (20,000)
Interfund Contract-Gen Fund 84,667 73,319 (11,348) 67% 58% b) 127.000 127,000
Comm. on Children & Fam 725 725 67% nfa 725 725
Total Revenues 8,473,877 9,075,017 601,140 67% 71% 12,710,815 13,363,007 652,192
Transfers In-General Fund
Transfers In-OHP-CDO
Transfers In-Acute Care Svcs
Transfers In-ABHA
842.344
180.935
168,344
200,575
842,344
180,936
168,344
150,432 {50, 1441
67%
67%
670k
67%
67%
67%
67%
50% f)
1,263,515
271,402
252,515
300,863
1,263,515
396.077
252.515
387,473
124,675
86,610
TOTAL RESOURCES 13,134,834 13,525,236 390,401 67% 75% 18,067,869 18,770,750 702,881
REQUIREMENTS: I Exp. %1
Expenditures
Personal Services 6,963,495 6,233,468 730,027 67% 60% 10,445,242 9.483,682 961,560
Materials and Services 3,853,833 3,387,132 466,701 67% 59% 5,780,749 5.265,100 515.649
Capital Outlay 276,667 106.533 170.134 67% 26% 415,000 415,000
Transfers Out 190,667 143,000 47,667 67% 50% 286,000 286,000
Contingency 760,585 760,585 67% nfa 1,140,878 1.140,878
TOTAL REQUIREMENTS 12,045,247 9,870,133 2,175,114 67% 55% 18,067,869 15,449,782 2,618,087
NET (Resources -Requirements) 1,089,587 3,655,103 2,565,515 3,320,968 3,320,968
Beginning Net Working Capital per Requested Budget 3,320,968 I
a) Department of Human Services Grant projected at amended contract amount
b) Received quarterly, in arrears
c) Elimination of State contract for Temporary Assistance for Needy Families (TANF) program
d) Revenue for Adult Mental Health Initiative clients, not included in original budget
e) Funding for Mental Health Court from the Sheriff's Department eliminated
f) Transfer made quarterly Page 7
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Eight Months Ended February 29. 2012
Vearto Date
Budget I Actual I Variance I FY%I Coli. %
RESOURCES:
Beg. Net Working Capital $ 229,822
Revenues
Admin-Operations 16.233
Admin-GIS 667
Admin-Code Enforcement 111.133
Building Safety 800.587
Electrical 172,767
Contract Services 106,800
Env Health-On Site Prog 186,933
Planning-Current 449.933
Planning-Long Range 169,151
Total Revenues 2,014,204
Trans In-GF 419,752
Trans In-GF for Lng Rng Ping 330.240
Trans In-Other 67
TOTAL RESOURCES 2,994,085
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations 941,212
Admin-GIS 85,170
Admin-Code Enforcement 136,380
Building Safety 374,688
Electrical 158,280
Contract Services 110,459
Env Health-On Site Pgm 95,405
Planning-Current 412.668
Planning-Long Range 319,204
Transfers Out (DIS Fund) 115,923
Contingency 168,085
131,776 $ (98,046) 100%
18,985 2,752 67%
1,519 852 67%
113,417 2,284 67%
636,540 (164,047) 67%
148,493 (24,274) 67%
59,045 (47,755) 67%
185,318 (1,615) 67%
373,178 (76,755) 67%
156,403 (12,748) 67%
1,692,899 (321,305) 67%
419,752 67%
330,240 67%
~67l 67%
2,574,668 (419,417) 67%
932,678 8,534 67%
80,276 4,894 67%
138,650 (2,270) 67%
368,681 6,007 67%
146,894 11,386 67%
115,858 (5.399) 67%
99,308 (3,903) 67%
393,692 18,976 67%
292,520 26,684 67%
160,242 (44,319) 67%
168,085 67%
TOTAL REQUIRI:MENTS 2,917,474 2,728,798 188,676 67%
57%
78%
152%
68%
53%
57%
37%
66%
55%
62%
a)
b)
b)
c)
b)
d}
56%
67%
67%
0%
59%
Exp·%1
66%
63%
68%
66%
62%
70% e}
69% f)
64%
61% d)
92% g)
n/a
62%
Budget
Year End
Projection Variance
$ 229,822 $ 131,776 (98,046)
24,350 26,000 1,650
1,000 2,000 1,000
166,700 168,000 1,300
1,200,880 1,030,575 (170,305)
259,150 232,800 (26,350)
160,200 106,100 (54,100)
280,400 298,700 18,300
674,900 619,583 {55,317}
253,726 237,731 (15,995)
3,021,306 2,721,489 (299,817)
629,625
495,360
100
4,376,213
629,625
495,360
3,978,250
{100~
(397,963)
1,411,818
127,755
204,570
562,032
237,420
165,689
143,108
619,002
478,806
173,885
252,128
1,403,590
123,990
210,679
551,447
230,040
171,713
144,862
608,794
452,033
173,885
8,228
3,765
(6,109)
10,585
7,380
(6,024)
(1,754)
10,208
26,773
252,128
4,376,213 4,071,033 305,180
NET (Resources -Requirements) 76,611 f154,131~ 1230,742~ f92,783~ 192,783)
Beginning Net Working Capital per Requested Budget
Revenues 1,692.899
Expenditures 2.728,798
Net from Operations (1,O35,899)
a) GIS revenue is sporadic based on the frequency of customer requests
b) Fall activity less than anticipated
c) Contract payments from Redmond are currently on hold pending finalization of a new contract
d) As Tumalo area wetland inventory grant will not be received, budgeted expenses will not occur
e) Year to date actual includes payout to retired employee
f) Extra Help expenditures occur primarily in the summer months
(96,071)1
3,021,306 2,721,489 (299,817)
4,376,213 4,071,033 305,180
(1,354,907) (1,349,544) 5,363
g) Transfers recorded November ($160,242) & May ($13,643)
Page 8
ROAD· .
Statement of Financial Operating Data
Eight Monlhs Ended February 29.2012
Vear to Date
Budget I Actual I Variance IFY % I Coli. % Budget
Year End
Projection Variance
RESOURCES:
Beg. Net Working Capital
Revenues
System Development Charge
Federal Reimbursements
Federal Grant (ARRA)
Mineral Lease Royalties
Forest Receipts
State Miscellaneous
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
City of La Pine
Admin Recovery (SOC)
Miscellaneous
Road Vacations
Interest on Investments
Parking Fees
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
vegetation Management
Forester
Car Washes
car Rental
Sale of Equip & Material
Total Revenues
$2,834.720
400,000
13.333
26.667
874.108
333,361
7.560.000
183.333
233.333
6,667
6.667
667
13,333
667
13,333
96
486,667
133,333
60,000
6,667
47,667
16,667
2,333
422.000
10,840,899
$ 3,417.158
924
600.000
20.000
132,671
1,322,661
500,041
7,233,412
29,941
4.248
1,789
25,027
1,000
12.274
160.565
3.060
758
626.056
10,674,426
$ 582,438
924
200,000
6.667
106.004
448,553
166,680
(326.588)
(153.392)
(229,085)
(6.667)
(6,667)
1,122
11.694
333
(1,059)
(96)
(486.667)
27.232
(60.000)
(6.667)
(47,667)
(16.667)
727
758
204.056
(1145,473)
100%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
121%
nla
100%
100%
332%
1010/.
100%
64%
11%
1%
0%
0%
179%
125%
100%
61%
0%
0%
80%
0%
0%
0%
0%
87%
nla
99%
66%
a)
b)
c)
d)
e)
f)
g)
g)
g)
g)
h)
h)
h)
h)
$ 2.834,720
600.000
20.000
40,000
1,311,162
500.041
11.340,000
275,000
350.000
10,000
10.000
1.000
20.000
1,000
20.000
144
730,000
200,000
90.000
10,000
71,500
25.000
3,500
633.000
16,261.347
$ 3,417.158
924
600,000
20.000
140.000
1,322,661
1,365.151
10,810.307
29,941
350.000
2.000
26,000
1.000
17.000
144
746.579
220.000
78.800
40.175
25,000
4.000
1.000
780,477
16,581,159
$ 582,438
924
100,000
11.499
865,110
(529.693)
(245.059)
(10.000)
(10,000)
1.000
6.000
(3.000)
16.579
20.000
(11.200)
(10,000)
(31.325)
500
1,000
147,477
319,812
Trans In • Solid Waste
Trans In • Transp SOC
Trans In-Road Imp Res
190,515
166,667
8,000
142,887
125,000
(47,629)
(41,667)
(8,000)
67%
67%
67%
50%
50%
0%
285,773
250,000
12,000
285,773
250.000
(12.oo0)
TOTAL RESOURCES 14,040,801 14,359,470 360,336 67% 71% 19,643,840 20.534,090 890,250
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
capital Outlay
Transfers Out
Contingency
3,743,549
6,781,783
824,461
400,000
1,346,101
3,554,579
6,215,127
25,288
600,000
188,970
566,656
799.173
(200,000)
1,346,101
I Exp,%1
67% 63%
67% 61%
67% 2%
67% 100%
67% nla
i)
j)
5.615,323
10.172,674
1.236,691
600,000
2.019,152
5,351,168
9,777,435
85,936
600,000
264,155
395,239
1,150,755
2.019.152
TOTAL REQUIREMENTS 13,095,894 10,394,993 2,700,901 67% 53% 19,643.840 15,814,539 3,829,301
NET (Resources -Requirements) 944,907 3,964,477 3,061,237 4,719,551 4,719,551
Beginning Net Working Capital per Requested Budget 4,719,551 I
a) Revenue received in November at completion of Ihe Cascade Lakes chip seal project
b) Payment received in December
c) Mineral leases higher than anticipated
d) Received annually in January
e) Annual payment received in August, plus payments from FY 2010 & 2011 previously reserved for 19111 St expected to be received in FY 2012
f) Revenues trending less Ihan estimates provided by ODOT
g) Billed upon completion of work
h) Payments to be received in June 2012 from other Road Department funds
i) Expenditures are seasonal and higher during summer, YTD includes $2,5 million paid to Knife River on the Page 9
Full Depth Reclamation Project in South County
j) Budget includes 51,096,691 for future projects Ihat will not be expended in FY 2012
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Eight Months Ended February 29.2012
RESOURCES:
Beg. Net Working Capital
Revenues
DOC Measure 57
State Miscellaneous
Alternate Incarceration
State Subsidy
SB 1145
Probation Work Crew Fees
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Interest on Investments
Interfund -Sheriff
Crime Prevention Grant
CFC-Domestic Violence
Total Revenues
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date
Budget
$ 560,000
144,900
2,867
20,612
8,667
1,903,772
16,000
2,733
113,333
133,333
6,000
33,333
33,333
49,888
2,468,771
225.528
3,254,299
2,112,459
591,260
67
19,200
344,649
I Actual I Variance
$ 634,125 $ 74,125
219,240 74,340
4,301 1,434
(20,612)
10,370 1,703
2,061,417 157,645
14,120 (1,880)
1,850 (883)
83,631 (29,702)
121,783 (11,550)
4,041 (1,959)
33,333 0
12.500 (20,833)
37,416 (12,472)
2,604,001 135,230
225,528
3,463,654 209,355
2,017,674 94,785
463,572 127,688
67
14,400 4,800
344,649
3,067,635 2,495,646 571,989
IFY % I Coli. %
100% 1130/0
67% 101%
67% 100%
67% 0%
67% 80%
67% 72%
67% 59%
67% 45%
67% 49%
67% 61%
67% 45%
67% 67%
67% 25%
67% 50%
67% 70%
67% 67%
67% 75%
1Exp. %1
67% 64%
67% 52%
67% 0%
67% 50%
67% nla
67% 54%
a)
a)
b)
c}
c)
d)
d)
e)
f)
Budget
Year End
Projection Variance
$ 560,000 $ 634,125 $
217,350 219,240
4,301 4,301
30,918 21,000
13,000 13,000
2,855,659 2,748,953
24,000 21,180
4,100 2,100
170,000 125,446
200,000 182.674
9,000 9,000
50,000 50,000
50,000 50,000
74,832 74,832
3,703,160 3,521,726
338,292 338,292
4,601,452 4,494,143
3,168,688 3,084,689
886,890 800,000
100
28,800 28,800
516,974
4,601,452 3,913,489
74,125
1,890
(9,918)
(106,706)
(2,820)
(2,000)
(44,554)
(17,326)
(181,434)
(107,309)
83,999
86,890
516,974
687,963
NET (Resources -Requirements) 186,664 968,008 781,344 580,654 580,654
Beginning Net Working Capital per Requested Budget
a) Annual allocation received in January
b) State invoiced quarterly. Payment from State pending
c} State invoiced quarterly. Payments received from State at beginning of quarter
d) Interfund grant received quarterly. Payments have been requested
e) Less than planned expenditures due to open positions
f) Less than planned expenditures due to Measure 57 tax amount
570,000 I
Page 10
100
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV -Family Sup/Pres
HealthyStart Medicaid
Level 7 Services
State Prevention Funds
HealthyStart /R-5-G
OCCF Grant
Program Fees
Charges for Svcs-Misc
Court Fines & Fees
Interest on Investments
Donations
Interfund Grants
Total Revenues
Trans from General Fund
Total Transfers In
CHILDREN & FAMILIES COMMISSION
Statement of Financial Operating Data
Eight Months Ended February 29,2012
Year to Date
Budget I Actual I Variance IFY % j Coli. %
$ 467,111 $ 556,143 $ 89,032 100% 119%
199,659 192,200 (7,459) 67% 64% a)
26,219 30,155 3,936 67% 77% a)b)
63,333 19,205 (44,128) 67% 20% a)c)
171,988 154,986 (17,002) 67% 60% a)b)
16,333 58,017 41,684 67% 237% d)
207,892 193,653 (14,239) 67% 62% a)b)
363,469 383,499 20,030 67% 70% alb)
2,913 2,913 6"(.% n/a e)
5,333 1,161 (4,172) 67% 15%
52,000 60,908 8,908 67% 78% f)
3,333 2,838 (495) 67% 57%
71 71 67% n/a e)
80,583 240,822 160,239 67% 199% g)
1,190,142 1,340,428 150,286 67% 75%
181,976 181,976 67% 67%
181,976 181,976 67% 67%
Budget
YearEnd
Projection Variance
1,785,215 1.889,412 104,197
272,960 272,960
272,960 272,960
$ 467,111
299,488
39,329
95,000
257,982
24,500
311,838
545,203
8,000
78,000
5,000
120,875
$ 556,143 $
305,416
39,534
85,000
196,898
77,622
258,203
509,579
3,500
8,000
79,485
5,000
300
320,875
89,032
5,928
205
(10,000)
(61,084)
53,122
(53,635)
(35,624)
3,500
1,485
300
200,000
TOTAL RESOURCES 1,839,229 2,078,547 239,318 670/. 82% 2,525,286 2,718,515 193.229
REQUIREMENTS: I Exp·%1
Expenditures
Personal Services 403,413 391,768 11,645 67% 65% h) 605,119 574,945 30,174
Materials and Services 1,124,653 826,617 298,036 67% 49% i) 1,686,979 1,631,476 55,503
Capital Outlay 67 67 67% 0% 100 100
Contingency 155,392 155,392 67% n/a 233,088 233,088 --~~~--------------~-------------------------~~--
TOTAL REQUIREMENTS 1,683,525 1,218,386 465,139 67% 48% 2,525,286 2,206,521 318,765
NET (Resources· Requirements) 155,704 860,161 704,457 511,994 511,994
Beginning Net Working Capital per Requested Budget 511,9941
a) Grant payments received normally within 60 days after the end of each quarter
b) FY 2012 and FY 20131ntergovemmental Agreement finalized funding levels from OCCF. Community Schools grant included in
year-end prOjection at $9,484. Additional Casey Foundation grant of $11,214 received
c) Medicaid revenues reduced due to lower projections
d) Youth Suicide Prevention grant increased by $5,000. Runaway/homeless youth grant from DHS not budgeted for $48,122
e) Youth Suicide Prevention training donations & fees expected to be received
f) Court fees projected to be higher than estimated in the Original budget
g) Two additional grants of $55,000 & $180,000 awarded. $55,000 received in last fiscal year, $20,000 grant from OHP expected
h) Personnel costs lower due to part-time Early Childhood Specialist; eliminated the extra help allocation of $5,000
i) Sub-grant expenditures paid quarterly. Federal grant amount increased and SPF-SIG grant expenditures added
$21,214 in expenditures added, remaining $10,000 for staff expenses Page 11
SOLID WASTE
Statement of Financial Operating Data
Eight Months Ended February 29, 2012
Year to Date
Budget I Actual I Variance I FY % I Coli. % Budget
Year End
Projection Variance
RESOURCES:
Beg. Net Working Capital
Revenues
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Leases
Donations
Sale of Reportable Assets
Recyclables
Total Revenues
$1,092,508
14,667
133,333
573.333
876,000
2,666,667
48,667
16,667
5,000
20,000
4,354,335
$ 1,141,691
12,519
85,344
566,135
855,757
2,647,207
57,840
3,135
7,273
6,793
2,880
15,904
52,586
4,313,372
$ 49,183
(2.148)
(47,989)
(7,198)
(20,243)
(19,460)
9,173
(13,532)
2,273
6,792
2,880
15,904
32,586
(40,963)
100%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
105%
57%
43% a)
66%
65%
66%
79% b)
13% c)
97%
nfa d)
nfa e)
nfa f}
175% g)
66%
$1,092,508
22.000
200,000
860,000
1,314,000
4,000,000
73,000
25,000
7,500
1
30,000
6,531,501
$ 1,141,691
22,000
200,000
860,000
1,314,000
4,000,000
80,000
10,000
9,500
10,394
2,880
15,904
72,000
6,596,678
$ 49,183
7.000
(15,000)
2,000
10,393
2,880
15,904
42,000
65,177
TOTAL RESOURCES 5,446,843 5,455,064 8,221 67% 72% 7,624,009 7,738,369 114,360
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out·Road
Trans Out·Post Closure
Trans Out·Equip Reserve
Trans Out·Capital Res
Contingency
1,114,399
1,928,701
647,489
114,667
190,515
266,667
166,667
282,667
370,902
1,063,268
1,672,685
398,826
117,759
142,887
200,000
250,000
212,000
51,131
256,016
248,663
(3,092)
47,629
66.667
(83,333)
70,667
370,902
67%
67%
67%
67%
67%
67%
67%
67%
67%
Exp. %1
64%
58%
41% h)
68%
50%
50%
100% i)
50%
nfa
1,671,598
2,893,052
971,233
172,000
285,773
400,000
250,000
424,000
556,353
1,623,865
2,985,828
971,233
179,930
285,773
400,000
250,000
424,000
47,733
(92,776)
(7,930)
556,353
TOTAL REQUIREMENTS 5,082,674 4,057,424 1,025,250 67% 53% 7,624,009 7,120,629 503,380
NET (Resources· Requirements) 364,169 1,397,639 1,033,470 617,740 617,740
Beginning Net Working Capital per Requested Budget
a) Due April 15, 2012
b) Seasonal item-Fall and Spring
c) Dependent on special clean-ups such as asbestos and contaminated soil
d) Revenue from rent on Rickard Road property, not included in original budget
e) Incentive for energy efficient lighting upgrade in Knott Transfer Station building
f} Sold glass crusher at auction
g) Recycling markets are higher than expected. Often it can be seasonal
h) To be expended in November ($398,827) and May ($572,406)
i) Budgeted amount transferred in September.
617,740 I
Page 12
RISK MANAGEMENT
Statement of Financial Operating Data
Eight Months Ended February 29, 2012
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
Other Interest
TOTAL REVENUES
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Repair I Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair I Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair I Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement I Benefit
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT -SettlementlBenefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Transfers Out
TOTAL REQUIREMENTS
NET
Year to Date
Budget I Actual I Variance I % of FY I % Coil.
$2,100,000 $2,039,937 ($60,063) 100% 97%
167,237 167,237 0 67% 67%
207,755 207,755 0 67% 67%
118,873 118,873 (0) 67% 67%
982,629 982,629 0 67% 67%
168,289 168,504 215 67% 67%
3,333 224 (3,110) 67% 4%
13,333 64,732 51,399 67% 324%
1,000 975 (25) 67% 65%
33 (33) 67% 0%
12,000 9,800 (2,200) 67% 54%
10,000 9,635 (365) 67% 64%
33 {33~ 67% 0%
1,684,517 1,730,364 45,847 67% 68%
3,784,517 3,770,301 (14,216) 67% 81%
1% Exp. I
266,667
110,162
177,176
196
109,664
5,517
402,715 (136,048) 670/_ 101%
200,149
116,097
67,605
183,702 16,447 67% 61%
67,657
376
10,398
45,285
56,059 11,598 67% 55%
533,333
692,551
74,782
37,407
21,772
826,511 (293,178) 67% 103%
166,667 115,474 51,193 67% 46%
1.234,472 1,584,461 (349,989) 67% 86%
196,238
111,811
67
308,116
174,404
93,294
267,698
21,834
18,517
67
40,418
67%
67%
67%
67%
59%
56%
0%
58%
4,800
1,547,388
3,600
1,855,759
1,200
p08,371~
67%
67%
50%
80%
2,237,129 1,914,542 {322,587~
Beginning Net Working Capital per Requested Budget
... Contingency is $2,305,693.
Budget
YearEnd
Projection Variance
$2,100,000 $2,039,937
250,855 250,855
311,633 311,633
178,310 178,310
1,473,944 1,473,944
252,433 252,433
5,000 5,000
20,000 75,000
1,500 1,500
50 50
18,000 14,000
15,000 15,000
50 50
2,526,775 2,577,775 51,000
4,626,775 4,617,712 (9,063)
400,000 475,000 (75,Ooo)
300,223 278,000 22,223
101,485 80,000 21,485
800,000 1,100,000 (300,000)
250,000 250,000
1,851,708 2,183,000
294,357 294,357
167,717 167.717
100
462,174 462,074
7,200 7,200
2,321,082 2.652,274
... 2,305,693 1,965,438
I 2,000,000 I
($60,063)
55,000
(4,000)
(331.292)
(331,192)
(340,255)
Page 13
100
100
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Eight Months Ended February 29,2012
Year to Date
Actual Variance Variance
RESOURCES:
Beg. Net Working Capital $6,400,000 $ 7,559,639 $ 1,159,639 100% 1180/. $6,400,000 $7,559,639 $ 1,159,639
Revenues
Property Taxes -Current 3,989,182 5,845,054 1,855,872 67% 98% 5,983,773 6,117,731 133,958
Property Taxes -Prior 133,333 214,917 81,584 67% 107% 200,000 225,000 25,000
Federal Grants 184,578 184,578 67% nfa 203,958 203,958
State Reimbursement 36,000 10,836 (25,164) 67% 20% a) 54,000 27,000 (27,000)
Telephone User Tax 500,000 381,366 (118,634) 67% 51% 750,000 750,000
Grant -Sunriver Serv Dist 22,500 22,500 67% nfa 22,500 22,500
Data Network Reimb. 18,133 34,698 16,565 67% 128% b) 27,200 34,698 7,498
Jefferson County 23,333 26,581 3,248 67% 76% 35,000 35,000
User Fee 34,667 4,313 (30,355) 67% 8% c) 52,000 52,000
Police RMS User Fees 132,667 (132,667) 67% 0% d) 199,000 199,000
Contract Payments 21,333 33,061 11,728 67% 103% b) 32,000 33,061 1,061
Miscellaneous 6,000 7,457 1,457 67% 83% 9,000 9,000
Interest 23,333 36,330 12,997 67% 104% 35,000 55,000 20,000
Interest on Unsegregated Tax 533 508 (25) 67% 64% 800 800
Donations 750 750 67% nfa 750 750
Total Revenues 4,918,514 6,802,948 1,884,434 67% 92% 7,377,773 7,765,498 387,725
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
11,318,514
2,827,223
1,284,904
756,413
333,333
3,983,309
14,362,586
2,515,983
1,147,701
357,872
500,000
3,044,072
311,240
137,203
398,541
(166,667)
3,983,309
67%
67%
67%
67%
67%
67%
104%
% Exp·1
59%
60%
32%
100%
nfa
e)
13,777,773
4,240,834
1,927,356
1,134,620
500,000
5,974,963
15,325,137
3,800,000
1,927,356
1,134,620
500,000
1,547,364
440,834
5,974,963
TOTAL REQUIREMENTS 9,185,182 4,521,556 4,663,626 67% 33% 13,777,773 7,361.976 6,415,797
NET (Resources Requirements) 2,133,332 9,841,030 7.707,698 7,963,161 7,963,161
Beginning Net Working Capital per Requested Budget 8,000,000 I
a) GISfMSAG monthly billings to Oregon Emergency Management-projected revenue overestimated. PrOjection revised to $27,000
b) Invoiced annually; all expected revenues received
c) US Forest Service invoiced $2156.25 quarterly. Crooked River Ranch invoiced annually June 30th. Payment will not be received
from Crooked River Ranch until FY 2013
d) Fees expected to be billed in March
e) Entire amount budgeted transferred to reserve fund in September
Page 14
Health Benefits Trust
Statement of Financial Operating Data
Eight Months Ended February 29,2012
RESOURCES
Beg. Net Working Capital $15,500,000 $ 15,829,888 $ 329,888 100% o $15,500,000 $15,829,888 329,888
Revenues:
Intemal Premium Charges 8,010,474 8,028,967 18,493 61% 61% 12,015,711 12,015,711
PlT Emp -Add'i Prem 33,333 20,419 (12,914) 61% 41% 50,000 50,000
Employee Prem Contribution 420,000 419,820 (180) 61% 61% 630,000 630,000
COIC 840,000 865,797 25,797 61% 69% 1,260,000 1,260,000
Retiree I COBRA Co-Pay 333,333 574,175 240,842 61% 115% 500,000 750,000 250,000
Fees for Clinic Services 200 200 61% nfa 200 200
Federal Payment (ERRP) 150,431 150,431 61% nfa • 150,431 150,431
Prescription Rebates 81,117 81,117 61% nla 81,117 81,117
Interest ____~5~3~,3~3~3_____7~1~,5~7~1____~18~,2~3~8_ 61% 89% 80,000 100,000 20,000
Total Revenues 9,690,474 10,212,497 522,023 61% 10% 14,535,711 15,037,459 501,748
TOTAL RESOURCES 25,190,474 26.042,385 851,911 92% 103% 30,035,711 30,867,348 831,637
REQUIREMENTS
Expenditures:
Persona' Services 100,812 90,632 10,180 61% 60% 151,218 151,218
Materillls " Services
Claims Paid-MedicallRx 8,316,190 7,810,593 505,597 61% 63% a) 12,474,284 11,604,394 869,891
Claims Paid-DentallVision 1,242,649 1,293,589 (50,940) 61% 69% a) 1,863,974 1,921,904 (57,930)
Refunds (59,167) 59,167 61% nla (59,167) 59,167
Insurance Expense 233,333 235,071 (1,737) 61% 61% 350,000 350,000
State Assessments 100,000 155,263 (55,263) 61% 104% 150,000 155,263 (5,263)
Administration Fee 213,333 211,761 1,573 61% 66% 320,000 320,000
PPOFee 33,333 32,398 935 61% 65% 50,000 50,000
Health Impact 36,667 34.242 2,424 61% 62% 55,000 55,000
Other ____~94~,1~0~8_____8~1~,7~6~2~__~12~,3~46~ 61% 58% 141,162 141,162
Total HBT· Dept 31 10,370,425 9,886,143 484,282 67% 64% 15,555.638 14,689,774 865,864
Deschutes On-site Clinic
Healthstat 638,133 441,567 196,566 61% 46% 957,200 957,200
Medications/Drugs 216,667 99,740 116,927 61% 31% 325,000 325,000
Medical Supplies 2,000 20,496 (18,496) 61% 683% 3,000 30,000 (27,000)
Equipment 2,667 150 2,517 61% 4% 4,000 4,000
Miscellaneous ____~3~,6~3~3______7~,O~3~3~__~(3~,4~0~0~) 61% 129% 5,450 10,000 (4,550)
Total DOC 863,100 568,987 294,113 67% 44% 1,294,650 1,326,200 (31,550)
Deschutes On-site Pharmacy
Remodeling Costs o 27,697 (27,697) 61% nfa 40,000 (40,OOO)
Total Pharmacy 27,697 (27 ,697) 67% nla 40,000 (40,000)
Cepitlll Outlay 133 133 61% nla 200
Contingency 8,790,149 8,790,149 61% nfa 13.185,223 -13,185,223
TOTAL EXPENDIREQUIREMNTS 20,124,619 10,573,459 9,551,160 61% 35% 30,035,711 16,055,974 13,979,737
NET (Resources -Requirements) 5,065,855 15,468,926 10,403,071 14,811,374 14,811,374
Beginning Net Working Capital per Requested Budget 14,SOO,OOO I
• Early Retirement Reinsurance Program (ERRP). Federal program to help pay the cost of insuring retirees who are not yet Medicare eligible.
a) Projection based on annualizing 35 weeks of claims paid. YTD actual is $291.774 per week.
Page 15
200
Deschutes County -Fair and Expo Center
YTD-Budget Basis Commissioners
Statement of Financial Operating Data
Eight Months Ended February 29,2012
Year to Date
Budget (8/12 of I
annual) Aotual I Variance IFY % IColi. %
Year End
Variance
$ 75,000 $ (40,601) $ (115,601) 100% -54% $ 75,000 $ (40,601) $ (115,601)
403,333
1,000
38,667
4,000
20,000
146,667
74,667
31,333
4,538
724,205
337,748
140
14,233
2,925
6,346
89,549
39,000
8,758
498,698
(65,586)
(860)
(24,434)
(1,075)
(13,654)
(57,118)
(35,667)
(31,333)
4,220
(225,507)
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
56%
9%
25%
49%
21%
41%
35%
n/a
0%
n/a
46%
605,000
1,500
58,000
6,000
30,000
220,000
112,000
47,000
6,807
1,086,307
546,748
640
37,233
8,925
33,346
165,549
122,000
34,900
47,000
9,796
1,006,137
(58,252)
(860)
(20,767)
2,925
3,346
(54,451 )
10,000
34,900
2,989
(80,170)
113,333
17,163
55.200
146.667
67
332,429
113,336
17.160
55.200
220.000
405,696
73.333
{67~
73,267
67%
67%
67%
67%
67%
67%
67%
67%
100%
0%
170,000
25,744
82,800
220,000
100
498,644
370,000
25.744
82.800
220,000
698,544
200,000
(100)
199,900
1,131,634 863,793 (267,841) 67% 52% 1,659,951 1,664,080 4,129
I Exp·%1
577,345
320.707
76,712
67
974,831
548,999
405.289
71.266
1,025,554
28,346
(84.582)
5,446
67
(50,723)
67%
67%
67%
67%
63%
84%
62%
0%
866,018
481.060
115,068
100
1,462,246
830,737
642.913
115.068
22,000
1,610,718
35.281
(161.853)
(21,900~
(148,472)
6.667 10.000 (3,333) 67% 100% 10,000 10,000
125.137 125,137 67% n/a 187.705 187,705
1,106,634 1,035,554 71,080 67% 62% 1,659,951 1,620,718 39,233
RESOURCES:
Beg. Net Working Capital
Receipts:
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % -Food
Rights (Signage, etc.)
Grants
Interfund Contract
Miscellaneous
Total Receipts
Transfers In
General Fund (001)
Room Tax (160)
Welcome Center (170)
Annual County Fair (619)
Reserve Fund (617)
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Total Expenditures
Transfers Out -Reserve Fund
Contingency
TOTAL REQUIREMENTS
NET (Resources Requirements) 25,000 (171,761) (196,761) 43,362 43,362
Beginning Net Working Capital per Requested Budget 45,000 I
Page 16
00
u ~
~
0
~
~
~
~
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~
~
~
<
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r.I} ::s
~
u
:>....
s::: ::s
0 u
,J::l
1::
0 z
•
s::: s:::-
g
13
......
i
CO
•
,
RESOURCES:
Loan Proceeds, net of issuance costs
Resources from Fund 140
Resources from Fund 142
Transfer in
Interest Revenue
Total Resources
EXPENDITURES:
Materials &Services
Architecture/Design
Engineering
Planning
Interfund Charges
Fees, Permits & SDCs
Utilities
Travel-Meals/Mileage Reimb
Total Materials &Services
Capital Outlay
Land and Building
Remodel
Total Capital Outlay
Contingency
Total Expenditures
Net
Deschutes County
North County Services Building
Inception through February 29,2012
Received and
Expended
ACTUAL
Encumbrances
& Commitments
Project to
Date
1,402,013
25,000
600,000
2,580
2,029,593
1,402,013
25,000
600,000
2,580
2,029,593
a)
b)
30,605 19,395 50,000 b)
1,109
84
5,855
3
37,656 19,395
1,109
84
5,855
3
57,051
1,402,013
230
1,4()~,243
1,402,013
230
10492,243
a)
1,439,899 19,395 1,459,294
589,694 (19,395) 570,299
Project
Budget
2,000,000
1,402,013
25,000
600,000
4,027,013
100,000
10,000
1,663
60,000
2,000
173,663
1,402,013
2,451,337
~,~53,350
4,027,013
PROJECTION
Projected
3,400,000
1,402,013
25,000
600,000
2,580
5,429,593
100,000
10,000
1,663
60,000
2,000
3
173,666
1,402,013
3,851,337
?,?Ji3,350
5,427,016
2,577
Variance
1,400,000
2,580
1,402,580
~3l
{3~
{1 ,400,OOO~
(1,400,000)
(1,400,003)
2,577
a) The building was purchased in FY 2011 with resources from Project Development and Debt Reserve -$1,402,013
b) $25,000 was paid to the architect in FY 2011 with resources from General County Projects Fund (Fund 142)
~
North County Services Building ~ Fund 462
ENCUMBRANCES AND COMMITMENTS
Through February 29, 2012
Vendor Description
Commitment
Amount Amount Paid
Balance
Due
BLRB/GGL Architects Architectural ServIces 50,000 30.605 19.395
50.000 30,605 19,395
Deschutes County
Bethlehem Inn (Fund 128)
Eight Months Ended February 29. 2012
Budget Actual I Variance IFY%I Coli. %1 Budget I Projection IVariance
RESOURCES:
8eg. Net Working Capital $(2,711,235) $(2,716,581) $ (5,346) 100% 100% $(2,711,235) $(2,716,581) $ (5,346)
Revenues
Grants -Private 1,867,885 -(1,867,885 ) 67% 0% 2,801.827 -(2,801,827)
Lease Payments 16,272 18,306 2,034 67% 75% 24,408 24,408
Total Revenues 1,884,157 18,306 (1,865,851 ) 67% 1% 2,826,235 24,408 (2,801,827)
TOTAL RESOURCES (827,078) (2,698,275) (1,871,197) 67% -2346% 115,000 (2,692,173) (2,807,173)
REQUIREMENTS: Exp. %\
Expenditures
Debt Service:
Interest Expense 10,000 12,591 (2,591) 67% 84% a) 15,000 17.000 (2.000)
Interest Payment 66.667 66,667 67% 0% 100.000 100,000
TOTAL REQUIREMENTS 76,667 12,591 64,076 67% 11% 115,000 17,000 100,000
NET (Resources -Requirements) (903,745) (2,710,865) (1,807,120) b) (2,709,173) (2,707,173)
a) Interest on February 2012 negative cash balance: $1,225.85.
b) Inception through February 29.2012
Revenues -Lease Payments
Expenditures:
Land/Building (Amertitle) -July 2007
Hickman Williams
City of Bend -May 2008
KN EX eo
Kleinfelder
Total expended on facility
Interest on Negative Cash Balance
Total expended
Net
$ 42.714
2,241,313
17.578
250.000
5,289
3,732
2,517,913
235,667
2,753,579
$ (2,710,865)
Deschutes County
General Support Services -SOCC
Conference/Seminar, EducationfTraining and Travel Expenditures
and
SOCC -County College Expenditures
FY 2012
Accommodations
-.--._._._.---.-~--..---..--.-___._~___ -' ______.___,__ ------~---.-...-.-.---~ --·---1-·---·_--_··_----'-_·_--._._____..____.__~
. Mileage reimburse.rnent_._
-==.......-.~-.--.-.
Ground Transport/Parking
--l~t~'-U..rlger __~_~~=-~~~ 1,796 r 627 i "45 ; 75 30 2,572
-~~~--~-.-~~--
~~~&M ~ •
~~~onf/S~r!l~.Educl!~inTrl9 ~~-'---665---~-----------~---305 ----45--t----~---535-··-
-~~--~---~-------~--I
Travel Meals
54
30 i 4,291
~.----.---------------.----..Total -BOCC Department. \
--.--.~-.-..--.-..-------..~~---~~-~.--------~ ------~-,-~-~--------~-.-.------.--.------~------~-~--~--~..-----~---~~--~~-.~--~------~----.-.-..
Conf/Sem & EducfTraining • 1,995! --. 915 105 ' -685 60 3,760-Travel Meals-·-·-·-·----·--·---~I---------"22-0-------."30-,---90--:--..-.--.-.---340
Accommodations 1
._.______~_______~____~_.~~_________~_.______!._______~_______~._~~____~_______-----.l-. _____• ___~_____~___ ~__•___~____L ______.__~'______~_.__..._______~_.__~___~~_______~_._~___~~___
Mileage Reimbursement __.____~_-__'_ _100 ~ 794 146 i 67li__~ 668 3,056
Ground Transport 54 I 150 ' 204
-Total :SOCCDepartmen-t-~-5,029. 354. 1,375· 2,240 812 . 562' 3,444 60 13,876
_~~1~i~Eget-~ . --~---~. _--=--~-~~==--~T~=~~-=-~==~~--==~~~~~-===-=~---~~ 1;,75l!.
2124/2012