HomeMy WebLinkAboutGrant Req - Amer Red Cross#42
Economic Development Fund
Discretionary Grant Program
Organization: American Red Cross (Sisters Country: Prepared and Ready (SCPAR))
Organization Description: This organization provides relief to victims of disasters and
helps residents to prevent, prepare for, and respond to emergencies. In May 2011, this
organization joined with other agencies, businesses and community organizations to form
Sisters Country: Prepared and Steady. This collaborative is intended to educate and
promote readiness in the event of a major disaster to those living in the Sisters area.
Project Name: 2012 Sisters Preparedness Fair
Project Description: These grant funds will be used in support of the 2012 Sisters
Preparedness Fair. The fair will include booths providing information about all aspects of
individual preparedness, free CPR classes, lectures about potential disasters such as
earthquakes, tsunamis, wild fire and extreme cold. This is the second year the event has
been held. New additions for this year include a focus on youth, opportunities to donate
blood and an increase in the number of booths. Approximately 500 people attended last
year's event.
Project Period: September 15, 2012
Amount of Request: $5,000 (Project Budget = $5,560)
Previous Grants:
• FY 2008: General Fund Grant $5,000
• FY 2007: General Fund Grant $5,000
• FY 2006: General Fund Grant $5,000
• FY 2005: Lottery Grant $5,000
• FY 2004: General Fund Grant $5,000
• FY 2003: General Fund Grant $5,000
• FY 2000: General Fund Grant $5,000
Deschutes County Discretionary Grant Application
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701
(541) 322-7697 Fax (541) 385-3202
WWW. deschutes.orq
APPLICANT INFORMATION
American Red Cross
Organization Name Sisters Country: Prepared Project Name 2012 Sisters Preparedness Fair
and Ready
Street Address P.O. Box 4125
City Portland Zip 97208-4125 Phone 541-549-1800
Contact Name Bill and Cindy Rainey E-mail Address wjrainey@gmaiLcom
Beginning Date 9/15/2012 End Date 9/15/2012 Date Funds Needed 4/30/2012
Requested Amount $5,000 Total Project Budget $5,560
TYPE OF REQUEST (SELECT ONEI:
Funds for a capital purchase or the purchase or equipment Funds for a fundraising event
Funds for an event (not a fundraiser) XX Funds for staffing
Other (Please specify):
ORGANIZATIONAL INFORMATION
1. For an application to be considered by the Board of Commissioners, proof of the organization's non-
profit status must be submitted with this application. See 501(c)(3) letter attached.
2. Describe the organization including the history, mission, leadership structure and primary functions
and activities (maximum 250 words).
Mission/History: The American Red Cross provides relief to victims of disasters and helps people prevent,
prepare for, and respond to emergencies. In May 2011 the Red Cross joined with various other individuals,
businesses, and community organizations to form Sisters Country: Prepared and Ready (SCPAR). This
collaborative effort educates and promotes the readiness of those living in greater Sisters Country in the
event of a major disaster.
Leadership: SCPAR is led by volunteer representatives of the American Red Cross, the Sisters -Camp
Sherman Fire Department, Sisters School District #6, Black Butte Ranch and the Sisters Nugget. In addition,
SCPAR has the support and involvement of over 50 other interested individuals and groups including,
homeowner associations, ODOT, the Pet Evacuation Team, Century Link, the United States Forest Service,
local merchants and many others.
Functions/Activities: In August 2011 SCPAR conducted a door-to-door preparedness awareness campaign.
This was followed by an Emergency Preparedness Fair held on the Village Green in Sisters on September
17, 2011, attended by an estimated 500+ persons. Building on the success of this event, we are currently
planning the 2012 Emergency Preparedness Fair.
3. Describe the program (project, activity or event) seeking grant funding. Include the specific
individuals, communities or groups benefiting from this program (maximum 250 words).
Preparedness Fair
The first Sisters Country: Prepared and Ready (SCPAR) Emergency Preparedness Fair was held in
September 2011. Approximately 500 people attended the event, which included 26 booths providing
information about all aspects of individual preparedness, free Citizen CPR classes, lectures about the
Cascadia Subduction Zone Fault earthquake and tsunami risk and the possible impact on those living in
Central Oregon, wild fire and extreme cold disaster events, and a simulated Red Cross disaster shelter.
Publicity included a website, 1 . , u .; a)rc [-=:1,,mcJr ark/ aru, newspaper articles and ads in the Sisters
Nugget, radio promotions, posters and brochures in stores throughout Sisters and Camp Sherman, and
displays in five participating local stores who offered discounts on disaster kit items.
The 2012 Fair will build on the success of last year's fair by adding a component focusing on youth, arranging
for blood donations at the Fair, and increasing the number of participant booths. In addition to the
promotions/marketing done for last year's fair, SCPAR now has a Facebook page, and plans to add
newspaper coverage in The Bulletin and hold preparedness classes in the Sisters' schools. With the added
youth events, we anticipate that more families will attend the Fair; 2012 fair attendance is expected to be
750+.
4. Itemize the anticipated expenditures for the program. Also, provide a list of anticipated sources of
funding and amounts projected.
Table & Chair Rental for Booths $ 600
Posters (100 color) 100
Brochures (4,000) 850
Advertisement/Marketing 1,000
Sound System 100
Coordinator Stipend'
Safety Tubes and Bags for Distribution
to Fair Attendees2 2,800
Custodial fee for School Use 110
TOTAL $5,560
At this time we have been unable to identify any other potential sources of funding except for one Sisters'
business ($250); we have made 5 other asks to date who have indicated they are supportive but
don't have monies available. Additional requests are anticipated to be made but there is no
assurance they will be successful.
1 SCPAR is exploring utilization of an intern or volunteer for this position, but if an intern or volunteer cannot be secured
at no cost, the estimated cost would be $2,500-5,000.
2 Other preparedness items could be distributed at Fair if fund raising resulted in additional funds being available
(personal first aid kits, whistles, small flashlights, and similar emergency type items.)
5. Explain how this program will positively impact the community's economic health (maximum 250
words).
The 2012 Preparedness Fair will attract 750+ people to downtown Sisters, many of whom will be
convinced to increase their own personal preparedness by buying items to stock their emergency kits
from Sisters' area merchants. These items include, not only individual components for first aid kits,
but also food, clothing, tools, car kit materials, and many other items. (See the attached "Kit Lists.")
As SCPAR did in 2011, SCPAR will work with local merchants to offer discounts on kit components
for several weeks surrounding the fair. Participating merchants in 2011 included: Ray's Food Place,
Bi -Mart, Sisters Drug and Gift, Lutton's Ace Hardware and Hoyt's Hardware. Foot traffic and sales in
these local stores benefitted as individuals were motivated to build their own individual emergency
preparedness kits.
6. Identify the outcomes the organization seeks to achieve through this program (maximum 250 words).
In the event of a major disaster, prepared individuals will not burden the city, fire departments, county
agencies, FEMA, or other larger scale first responders so that they can focus on their broader objectives
knowing that individual citizens will be able to survive for a significant period of time on their own. The 2012
SCPAR Fair will educate and encourage individuals to become prepared. The 2012 Fair will involve even greater
numbers of Sisters Country residents in this effort, involve children, and engage the entire community in the
critically important effort to become prepared.
The 2012 Fair will encourage individual households to
• assemble an emergency kit
• prepare an emergency plan
• get trained in CPR/First Aid
Last year was a great start and the momentum needs to be maintained.
DISCLAIMER AND GRANT AGREEMENT
I certify that my answers are true and complete to the best of my knowledge.
If this application results in the receipt of a Deschutes County Discretionary Grant, I agree to the following:
• The grant funds will be used only for the intended purpose, identified in #3 above.
• The grantee will complete a project completion form within 30 days of expending grant funds. A failure
to retum the project completion form will disqualify organizations from consideration for future
discretionary grant funding.
• The grantee will make available its financial records to Deschutes County upon request.
Signature William J. Rainey
BOARD OF COMMISSIONERS' GRANT ALLOCATION
Tammy Baney
Anthony DeBone
Alan Unger
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Date
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3/21/12
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Internal Revenue Service
P.O. Box 2508
Cincinnati, OH 45201
Date: July 14, 2011
AMERICAN NATIONAL RED CROSS
% NANCY E PAYNE
2025 E ST NW
WASHINGTON, DC 20006
Department of the Treasury
Person to Contact:
Ms. Benjamin
# 0196814
Toll Free Telephone Number:
877-829-5500
Federal Identification Number:
53-0196605
Dear Sir or Madam:
This is in response to your request of July 13, 2011, regarding your tax-exempt status.
Our records indicate that in December 1938 the American National Red Cross was recognized as exempt from
Federal income tax under section 501(c)(3) of the Internal Revenue Code and was classified as a publicly
supported organization described in sections 509(a)(1) and 170(b)(1)(axvi) of the Code.
Even though the American National Red Cross was issued an individual ruling, this ruling covers its chapters,
branches, and auxiliaries.
Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises,
transfers, or gifts to them or for their use are deductible for federal estate and gift tax purposes if they meet the
applicable provisions of sections 2055, 2106, and 2522 of the Code.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
Sincerely,
TitthYtahe)
Cindy Thomas
Manager, Exempt Organizations
Determinations