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Home My WebLink AboutGrant Req - OR HS Equestrian Tream#41 or: 3/28 Economic Development Fund Discretionary Grant Program Organization: Oregon High School Equestrian Teams (OHSET) Organization Description: OHSET promotes programs fostering horsemanship education, sponsor activities to encourage interscholastic participation and to have cooperative, adult -supervised leadership for students in grades 9 to 12. Students represent their schools in a variety of individual and team events. Project Name: State Championships Project Description: Grant funding will be used in support of the state championship meet for high school equestrian athletes held in Redmond. Athletes qualify for the meet by placing in 1st, 2nd or 3rd at one of three district meets in one of more than 20 individual or team events. There are eight districts in the state. The event hosts more than 500 families and more than 600 horses. Project Period: May 17 — 20, 2012 Amount of Request: $2,500 (Project Budget = $94,200) Previous Grants: • June 2008: State Championships $4,000 (Daly $3,500; Luke $500) • March 2011: State Championships $1,500 (Baney $500; DeBone $500; Unger $500) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 3 -12•l2 - Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners Ortc,n Ih 4Sei+ooI E1NesIriilh1GnenS Sfa4 5-11• ZolV 4Z1Spv Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #• City & Zip: Telephone: Email: D rein.. A 1. Svl, .o 1 Eiive f rim TeApko, At. (r1Zr1 PJ l41.I1.1.f Dr. Contact Name(s): Fax: C4ruls $o -1,14n. Alternate Phone: 5-20- 2012. 510 f zo12- 1Z3211i IZtJ w►omJ 117S -1.- 541 -14 "77s 541 -L I1 -43S a GIgofil,tAn, c° Dhsef.`T' On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tanury Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: Deschutes County Discretionary Grant Program Application Oregon High School Equestrian Teams, Inc. Non -Profit 501C3; TIN: 93-1238799 Thank you for this opportunity. March 12, 2012 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Oregon High School Equestrian Teams, Inc. (OHSET) is an independent non-profit organization that provides structure and opportunity for high school equestrian athletes. We are dedicated to promoting and organizing equestrian competition in high school athletic programs. Our goal is to give high school equestrian athletes an opportunity to achieve recognition in a fair, positive and educational format. We encourage team play, peer acceptance and good horsemanship. We utilize OSAA (Oregon School Activities Association) guidelines for competition eligibility and participation. There are eight (8) ONSET districts throughout the state, each having between 75-140 athletes, 1000+/- athletes total. Each district operates three (3) local meets annually. Athletes placing 1St -3rd overall in their district (All 3 meets total into final results) in any event qualifies that athlete to attend the state championship and vie for a state title or medal. Athletes may also qualify for the state meet by setting and holding a record in a timed event or being in the top 10% if more than 30 athletes are competing in any single event in their district. There are 18 individual events ranging from western, to English, to dressage, and timed events like barrels, poles and daubing. Additionally, there are various team events where more than one rider works together as a team, including team penning, drill, working pairs and team flags. The diverse offerings of OHSET make it popular, fun, and educational. All ONSET staff, including coaches, directors, and advisors are volunteers. The State Board includes four (4) officers, committee chairs, and two (2) adult representatives and one youth from each district. The State Board is responsible for hosting the State Championship Meet and work together year round to manage this meet in addition to updating our rule book, managing operating guidelines, and much more. You can find out more about our organization by viewing our website at www.ohset.com 2. Describe the proposed project or activity. The State Championship meet, is the opportunity for athletes who qualify in each district to compete against the winners of other districts for state title honors. The event hosts 500+ families and 600+ horses. While some of these families stay in RVs on site, many stay in motels around the area. They purchase meals and fuel, shop and entertain in the Bend and Redmond areas. The local economy is significantly impacted by this event. It's one of, if not the largest, equine activity hosted in the region. Oregon High School Equestrian Teams (ONSET) — State Championships 2012 Page 1 3. Provide a timeline for completing the proposed project or activity. The actual competition is Thursday, May 17 —Sunday, May 20, 2012. Athletes and their families begin arriving early on Wednesday, May 16. The planning and facilitation of this event happens immediately following the previous year's event. All vendors/contractors associated with the event are paid immediately on presentation of a bill or statement at the event or upon receipt of documentation. 4. Explain how the proposed project or activity will impact the community's economic health. Hosting 500+ families and 600+ horses will most certainly have a significant economic impact. Hotels, restaurants, fuel stations, veterinarians, and other local businesses will benefit. Most families will spend at least three (3) days in Central Oregon. Simply hosting this event, before the participants arrive also improves the local economy. The meet requires portable stalls, cattle, the facility, and local vendors. All of these inject statewide dollars into our local community. 5. Identify the specific communities or groups that will benefit. Redmond will benefit most, followed closely by Bend. Redmond motels will fill and some families will stay in Bend. Participants will eat, shop and entertain in Redmond, Bend and Sisters. 6. Budget is attached. This grant will specifically help us provide additional stalls for this event. The fairgrounds offers 425 portable stalls, we'll need to set up an additional 200 stalls. These stalls cost $65 each to set and shavings can run as high as $40 per stall depending on availability. The goal is for these dollars to help reduce the cost of the stalls to athletes and their families. This will potentially allow more families to participate, and leave others more money to spend locally. This event is funded in a variety of ways. Athletes and their families pay for RV parking and stalls. Additionally, each athlete contributes $50 of their "pay to play" fees when they register for OHSET. Those funds also help to cover the costs of this event. Oregon High School Equestrian Teams (ONSET) — State Championships 2012 Page 2 Oregon High School Equestrian Teams, Inc. 2012 State Championship Competition May 17-20, 2012 - Redmond, Oregon Proposed BUDGET Approved BUDGET ACTUAL ACTUAL ACTUAL 2011 2010 2009 Income State Championship Income Camping Fees Fundraising - Gift Baskets Fundraising - TEWP Project Golf Cart Rentals Grant Funds, Deschutes County OHSET Logo Product Sales Sponsorships/Class Awards Stall Fees TEWP Sales Vendor Fees Total Income 7,000 7,790 10,035 11,160 1,500 1,767 1,530 1,500 1,162 1,596 0 5,230 3,430 1,000 1,500 500 101 4,000 4,701 4,800 1,550 40,000 39,540 47,335 48,720 189 1,018 5,500 5,897 3,050 2,750 61,000 67,877 69,364 67,610 Expenses State Championship Expenses Appreciation Gifts Arena & Facility Rental (Camping included 2009 & 2010) Cattle Carts) Charitable Donations EMT - First Aid Entertainment Event Announcer Event Supplies & Expense Food & Refreshments Golf Carts - Expense Judge & Timer Fees Lodging & Camping Expense Office and Operational Expenses Postage & Shipping Printing & Duplication Repairs & Maintenance Security 100 Stall Rental & Bedding Expense 35,000 State Championship Awards 5,000 State Championship Medallions 1,500 TEWP Merchandise for Resale Travel & Fuel Reimbursements 2,000 Veterinarian, On-Call/Site 1,200 Total Expense 94,200 200 15,000 4,000 5,000 1,500 5,000 500 50 300 1,250 0 4,000 10,000 2,000 250 350 244 295 230 11,690 20,820 20,820 4,390 3,274 2,500 4,511 5,069 4,999 1,256 2,434 4,483 5,279 1,549 330 1,230 1,063 542 6,060 2,790 3,600 3,975 3,850 9,515 98 717 1,762 415 75 236 299 227 341 381 1,637 200 180 37,346 34,720 36,480 3,999 3,697 4,142 1,156 877 612 1,493 2,246 3,009 3,530 1,305 0 95,699 87,199 85,080 Net Income (Income minus Expense) 33,200 0 x322 17,834 INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: APR 13 Mit OREGON HIGH SCHOOL EQUESTRIAN TEAMS INC C/0 LUANNE I3OETTIGER 36887 WALLACE CREEK RD SPRINGFIELD, OR 97478 DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1238799 DLN: 17053343032000 Contact Person: PATRICE WHANG Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Form 990 Required: Yes Addendum Appy es: No ID# 95083 Dear. Applicant: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption; we have determined you are exempt from federal -income tax under section 50i(a) of the Internal Revenue Code.as.an organization described in section 501(c)(3).. We have further determined that the meaning of section 509(a) of the described in.section 509(a)(2). you are not a private foundation. within: Code, because you are an organization if your_ sources of support, or your purposes, character, or method of operation change, please let us know so we can consider.the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not. liable for the tax imposed under. the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might be subject to the excise taxes of section 4958. :Additionally, you are not automatically exempt from other federal excise taxes. 'If you have any questions about excise, employment, or other:federal: taxes, please contact your key district office. Grantors and contributors may .Internal Revenue Service publishes lose"your-section 509(a)(2) status, on, this determination if he or she rely on this determination unless the notice to the contrary. However, if you a grantor or contributor may not rely was in part responsible for, or was aware Letter 947 (DO/CG)