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HomeMy WebLinkAbout2012-05-07 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, May 7, 2012 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MAY 7, 2012 ___________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney, Also present were Erik Kropp, Interim County Administrator; and Tom Anderson, Todd Cleveland, Nick Lelack and Dave Pederson from Community Development. One citizen attended; no representatives of the media were present. Chair DeBone opened the meeting at 1:30 p.m. 1. Discussion of Draft FY 2012-13 Community Development Department Work Plan. Mr. Anderson explained the history of the proposed work plan, which was presented to various groups and to the Planning Commission. (A copy of the Work Plan is attached for reference.) They have split out by division what the costs are for various aspects. About 80% of the work they do is service-based. It is critically important to their customers that they be available and timely. General fund money that has been supporting CDD is directed in this way. Regarding Coordinated Services and Administration – front desk staff and administrative work – $1.6 million goes for this section, but half is direct costs, much of that for debt service for the building. $600,000 is for staffing. Very little revenue comes into this division, but the costs have to be factored in to the other divisions. He said they will be asking for the debt service to be extended out from the current remaining eight years so the annual cost is more manageable until the economy improves. Minutes of Board of Commissioners’ Work Session Monday, May 7, 2012 Page 2 of 7 Their service surveys still show high numbers, even though they are operating with reduced staffing. They have streamlined the pre-application process and made other positive changes. They are moving to another software program through the State to better handle the permitting process, as the current program can no longer be supported. In the meantime, they need to clean up their data so that the transition will be smooth and no history is lost. This will also give an opportunity to analyze their processes to make sure they are as efficient as possible. Code enforcement will be allowed more time to work with people to resolve their situations, to try to avoid citations or continued visits. Chair DeBone asked if there is a way to gauge how well these cases go, how many are resolved and the results. Mr. Anderson said there is no way to really summarize how well these programs work here and elsewhere, because each is so different. They have a volunteer program with volunteers doing much of the footwork. New Code amendments were put into place since these cases cannot go to Circuit Court anymore, and his Department had to set up its own process utilizing Hearings Officers. The process is going well, but it costs the Department money that they did not have to commit previously. Any fines go to the General Fund and not directly to the Department. There is a process reflecting a philosophy of looking for voluntary compliance, how to handle confidentiality issues, and not taking anonymous complaints. Commissioner Baney asked if it is possible to keep names confidential while the case is in process. Mr. Anderson stated that it is difficult because it is on the record, and cannot be withheld. Commissioner Unger stated that he would like a legal interpretation of this issue. Mr. Anderson said that some property owners fear retaliation when they complain, but the Sheriff’s Office can deal with potential threats. The Department still tries to avoid self -initiated complaints. Mr. Anderson said last year they worked with the County Forester and the Weed Specialist to coordinate resources regarding noxious weed control and potential wildfire problems. Minutes of Board of Commissioners’ Work Session Monday, May 7, 2012 Page 3 of 7 He noted that Tim Berg helped everyone in the department with their Information Technology needs, including map creation, presentations and other specialized material. Dave Pedersen said the goal for the Building Division is to maintain the level of service with the staff they have. There are only seven inspectors now and they are keeping busy; some days too much business comes in and they have to juggle the inspections. He hopes for a busy summer. They have IGA’s with Jefferson and Crook counties, and Klamath County is looking for something similar. They are cross-training and certifying so that inspectors can handle more than one aspect at a visit. They have an on-call list for some inspections; some of these individuals were previously employed by the County and perhaps someday they will be able to come back. The Division works with Lake County and Harney County at least once a week and coordinates with the cities so that both have adequate coverage during the busier months. They seek feedback from COBA (Central Oregon Builders’ Association) and other groups as well. Through a federal grant, they are doing energy education on enhanced systems and strategies to help people save energy; and a lot of solar arrays are coming up. Advances in technology make this more attractive. Todd Cleveland spoke about Environmental Soils Division, much of which he is doing on his own, with some on-call help from a previous employee. They are trying to maintain quick turn-around times. They have been partnering and working with the DEQ on some aspects. Tim Berg has been providing GIS information for the DEQ steering committee as well. Mr. Cleveland is attending the TMDL meetings regarding the rivers, and is involved in the DEQ gray water permitting process. They are still dealing with the financial assistance program for people who cannot afford to repair or replace septic systems. There has not been much recent activity in this program. Commissioner Unger stated that the DEQ was talking about revisiting the stormwater requirements. Mr. Cleveland said they have done some testing regarding the configuration of swales. Commissioner Baney asked if they are having any issues with the DEQ regarding permitting. Mr. Cleveland said that Bill Mason is the local DEQ contact and reviews a site for potential risk to wells or surface water. Minutes of Board of Commissioners’ Work Session Monday, May 7, 2012 Page 4 of 7 Mr. Anderson added that they are trying to get on the same page with the DEQ to avoid potential appeals or other possible problems. They try to take a united approach. It flows much more quickly now with the DEQ than it did at first. They need to update the high groundwater mapping after about ten years. It has not changed significantly but should be reviewed. Chair DeBone said that there are some places that may justify a sewer system, such as parts of Deschutes River Recreation Homesites where many of the lots are half-acre in size, where it might make sense. Nick Lelack spoke about the Planning Division. They accomplished a lot this past year having to do with the Comprehensive Plan, economic development, Code changes and several big issues such as alternative energy, agricultural events, the local wetlands inventory, Deschutes Junction plan policies, transportation, historic preservation, and the south County plan. They did far more than other counties in Oregon and even in the northwest, and set the stage for many other jurisdictions to follow. Commissioner Baney said the Commissioners asked a lot of the Department, and she is proud of what they have accomplished. Mr. Anderson said they could not have done this without the Board’s support using the General Fund and for the Commissioners’ trust in the work the Department does. Mr. Lelack added that regarding budget estimates for projects, his numbers reflect labor rates but not supplies or materials. Also, they created a five-year action plan using the Board’s goals and by working with the Planning Commission. They did receive information from LCDC on the implementation of ‘The Big Look’. The work plan needs to include input from them. There is exception land (excepted from the Goals), and land that is not considered exception land, but there are issues in between that have not yet been resolved. Mr. Lelack prosed that they take off the work plan destination resort planning phase II. No one is to that point, and there is no market for this right now. As Bend nears 100,000 people, if State law does not change, there will be no future destination resorts allowed within most of the County anyway. Minutes of Board of Commissioners’ Work Session Monday, May 7, 2012 Page 5 of 7 There are two new sections on staffing. Employees serve four county- designated bodies, not including the Board. He added economic development components in one place so it will be easier to review. The other major project that is ongoing and is the most staff intensive is pulling the south County plan together. They also want to expand Planning’s use of social media. Commissioner Unger asked about SB 1544, rezoning in Redmond, and asked if they are working collaboratively with the schools and COID. Mr. Lelack said that in terms of planning, the only thing involving them and Property and Facilities is Simpson Avenue in Bend. Susan Ross is very involved with the City of Redmond and others on the SB 1544 process. Community Development is not that involved in these projects. If the Big Look project moves downward, there are options regarding Code amendments that could move up in importance. Commissioner Baney asked if the interpretation of ‘rural service center’ can be clarified; in particular, Deschutes Junction. Mr. Anderson said this could end up being discriminatory; i.e. allowing a tavern but not an adult-oriented business. They could address this by imposing distance requirements for certain uses from schools or other entities. There seems to be more interest in small destination resorts, with a minimum lot size of twenty acres, with overnight lodging only and reduced uses. It is not an option for anyone now. Large destination resort language allows residential uses and any zone. Small is more restrictive at this point. 2. Other Items. Mr. Lelack said that regarding the Historic Landmarks Commission, a newly appointed Commissioner (Delight Stone) had to resign for personal reasons. He recommended appointing an ex-officio member in her place. UNGER: Move appointment of Christine Horting-Jones. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. ___________________________ Minutes of Board of Commissioners’ Work Session Monday, May 7, 2012 Page 6 of 7 Chair DeBone advised that he needs to sign a memo to be sent to Oregon Emergency Management, per Joe Stutler’s request, reporting on soft match metrics for fuels treatment (a 2007 grant requirement). The Board was supportive of this action. ___________________________ Chair DeBone has been attending the EDCO meetings as the County representative since Mr. Kropp does not have the time to do it; they would like him also on the Executive Board for EDCO. UNGER: Move approval of Chair DeBone representing the County at EDCO’s executive board meetings.. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. ___________________________ Commissioner Baney said there is a reporter who has been trying to separate the Commissioners on some issues. The Redmond situation at first, and most recently the tourism issue. It is frustrating because the context of a variety of meetings has been skewed. She had not heard a lot about the tourism issue from the other Commissioners and wants to be sure she is communicating well enough. She wanted to know if they are having problems with anything she has been doing. It is clear there are some who are trying to create certain issues. She is supportive if the other Commissioners want to be more involved. It is clear where they are with the tourism situation. The first meeting date of the various entities and the consultant is set for June 5. Chair DeBone heard about this before the name of the direct marketing organization of choice came out. He was interested in this issue long ago. He got to know COVA better and is happy that this process is opening up. The dynamics of the industry are already changing. He does feel that there is some concern about division occurring. Commissioner Baney wants to be sure there is a unified voice on this issue. She does not want anyone thinking she is riding roughshod on the Board. Commissioner Unger feels that the updates help to create the stories. This discussion became public far too soon. There are issues that are difficult because of the law. But he does not feel like he has been misinformed or not kept in the loop. There is a plan to create a discussion and he does not feel like the Board needs to be intimately involved in all of the fine details. Executive Session, called under DRS 192.660(2)(h), pending or threatened litigation; and DRS 192.660(2)(d), labor negotiations. The Board briefly went into executive session under labor negotiations at this time. Due to time constraints, executive session regarding litigation and a continuation of executive session regarding labor negotiations were scheduled for Wednesday, May 9 , at the 1 :30 p .m. work session. Being no further items discussed, the meeting adjourned at 3:15 p.m. ~4 Day of_=n ~......;::;....~____DATED this Cl/-----+--+I1 ~2012 for the Deschutes County Board of Commissioners. I Anthony DeBone, Chat:=== Alan Unger, Vice Chair ATTEST: Tam~miSSioner ~~ Recording Secretary Minutes of Board of Commissioners' Work Session Monday, May 7,2012 Page 7 of7 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, MAY 7,2012 1. Discussion of Draft FY 2012-13 Community Development Department Work Plan -Tom Anderson 2. Other Items Executive Session, called under ORS 192.660(2)(h), pending or threatened litigation; and ORS 192.660(2)( d), labor negotiations PLEASE NOTE: At any time during this meeting. an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are whcelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY. Please call (541) 388-6571 regarding alternative formats or for further information. Community Development Department Planning Division Building Safety Division Environmental Soils Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM To: Board of County Commissioners From: Nick Lelack, AICP, Planning Director Date: May 3, 2012 Re: Historic Landmarks Commission Appointment BACKGROUND & SUMMARY On Tuesday, May 1, recently appointed Deschutes County Historic Landmarks Commissioner (HLC) Dr. H. Delight Stone, an archeologist, resigned due to a family emergency. She expressed her deep regrets. The panel that interviewed and recommended a slate of HLC candidates to the Board in March recommends the Board appoint Ex-Officio member Christine Horting-Jones to fill Dr. Stone's position. The reason is that Ex-Officio member Horting-Jones is also an archeologist, and this expertise is important for a voting member given the types of projects likely to be reviewed by the HLC. The panel consists of Commissioner Alan Unger, Bend Landmarks Commission Chair Heidi Slaybaugh, and Planning Director Nick Lelack. If the Board supports the panel's recommendation, the HLC would be comprised of: 1. Bill Olsen, Pioneer Association April 1 ,2012 -March 31, 2014 2. Dennis Smidling, City of Sisters April 1, 2012 -March 31, 2016 3. Sharon Leighty, Unincorporated April 1 ,2012 -March 31,2014 4. Christine Horting-Jones, Unincorporated April 1, 2012 -March 31, 2016 5. Broc Stenman, Unincorporated April 1, 2012 -March 31, 2016 6. Ray Solley, Ex-Officio April 1 ,2012 -March 31, 2016 7. Rachel Stemach, Ex-Officio April 1 ,2012 -March 31,2016 8. Kelly Madden, Ex-Officio April 1, 2012 -March 31, 2016 BOARD ApPOINTMENTS I OPTIONS The Board may make appointments to a commission at any public meeting by a motion and approval by the majority of commissioners. The Board may appoint Ex-Officio member Horting­ Jones, another Ex-Officio member, or another person to fill this vacancy. Quality Services Performed with Pride Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM DATE: May 7,2012 TO: Board of County Commissioners FROM Tom Anderson, Director SUBJECT: Work Session-Proposed FY 12-13 Community Development Department Work Plan & 2011 Accomplishments Background: Each year, COD prepares a document describing accomplishments from the prior calendar year, and a proposed work plan for the coming fiscal year. The work plan describes the most important objectives and proposed projects in each COD division, usually in order of priority. It is intended that a review of the draft work plan will provide the Board of County Commissioners, the Planning Commission, County Administration and COD's customers and partner agencies the opportunity to provide input, including additions, modifications and possible re-prioritization. The work plan also serves as the context within which new projects that arise during the course of the year are prioritized and undertaken. Discussion: COD staff will provide a brief overview of each Division's section of the work plan during the Board work session, and the Board is encouraged to ask questions and provide whatever feedback they wish. The draft work plan has already been distributed to the Planning Commission, the Central Oregon Builders Association, the Central Oregon Association of Realtors, and other interested parties. A work session was held with the Planning Commission on the entire COD work plan at its meeting of April 12, 2012, and a Public Hearing on the Planning Division section of the work plan on April 26, 2012. Planning Commission input has been incorporated into the draft plan. At the request of the Board of Commissioners at their Spring Retreat this year, proposed cost figures for each division, as well as projects within the Long Range Planning section have been included. This was done to provide the Board with a sense of "what they are buying" with the supporting transfers the Board has made to COD in the past, and will be asked to consider again as part of FY 12-13 budget discussions. Following today's work session, and after incorporation of whatever changes the Board wishes to make, the Board is scheduled to conduct a public hearing on the draft work plan at its meeting of June 4,2012. Requested Board Action: Discuss the 2011 CDD Accomplishments and FY 12-13 Draft CDD Work Plan and offer whatever additions or modifications the Board deems appropriate. J I i DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT WORK PLAN - DRAFT 2012 - 2013 The Community Development Department’s mission is to facilitate orderly growth and development in the Deschutes County community through coordinated programs of Land Use Planning, Environmental Soils, Building Safety, Code Enforcement, education, and service to the public. Coordinated Services and Administration Building Safety Environmental Soils Planning Community Development Department Page 2 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 COORDINATED SERVICES AND ADMINISTRATION DIVISION The Community Development Department (CDD) Coordinated Services and Administration division is managed by Tom Anderson, Director. Operations within this division include satellite offices in Redmond and La Pine as well as the main office in Bend. The Administrative Supervisor for Coordinated Services oversees 5 Permit Technicians who serve customers, handle phone calls and process related paperwork in support of each division. In addition, CDD has an Administrative Secretary who provides support to all divisions. (Proposed Budget $1,592,382-includes $552,190-County Indirect Charges, $179,155 for CDD Bldg debt service, and $85,171 contingency) 1. CDD customer service will continue to be the highest priority in FY 2012-13. Management will continually assess customer feedback to ensure that the “front counter” is run efficiently, wait times are minimized and comprehensive and accurate information is provided. An evaluation will be made of the effectiveness of the Redmond and La Pine satellite offices based on current staffing levels and operations. Specifically, we will strive to maintain our high overall customer service rating and develop a means to obtain a greater number of customer survey responses. During the construction slowdown in 2006-2010, CDD staffing levels underwent dramatic decreases. A continuing challenge in FY 2012-13 will be to manage existing staff to minimize disruption in service levels. This includes shift changes, areas of assignment and changes to assigned CDD offices. 2. Provide phone coverage Monday through Friday; returning all calls within 24 hours. 3. As the City of Redmond continues to modify its Building Permit program, we will continue to provide seamless customer service, coordinate inspection scheduling and are responsive to informational requests. 4. Evaluate the effectiveness of the permitting system and the need to enhance, modify or terminate certain features within the system to meet current needs and expectations, without adversely affecting the original data. A main focus will be to plan for eventual migration to the system purchased by the State of Oregon Building Codes Division. Staff has been participating in a quarterly focus group committee to establish a statewide standard configuration for the new software system. This ongoing participation has been extremely helpful to the state and staff when dealing with the eventual migration to a new system. Approximately 12 jurisdictions have converted to the new software with more coming online on a regular basis. Most jurisdictions have opted for the common configuration and seem very satisfied with the system and overall functionality. Staff visited Jefferson County in the fall of 2011 to view the product first hand. Jefferson County was the first County to go live and they are very pleased with the results. Lane County has just gone live with a custom configuration and staff will visit them in FY 2012-13. Community Development Department Page 3 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 5. As part of the future migration to the new permitting software system, CDD will continue its database clean-up project. This project will identify permits, scanned documents, land use actions and code enforcement cases on deleted tax account numbers and migrate them to the new tax account number. This will streamline the data conversion process that will be necessary to migrate to new software, plus keeps our records current and readily available. Staff will continue to work on updating the address database. This project involves correcting existing addresses, as well as creating addresses for properties that have had permits issued, but no address formally assigned. Since addresses are used by multiple agencies, it is very important to keep this information accurate and up-to-date. 6. Another project that staff will begin working on in FY 2012-13, will be documenting the work flows for different types of permits and projects. This will help with the design of the work flows once we start the conversion process to Accela Automation. This is a key element when designing our new system. 7. Staff will also take the necessary classes and training to learn Crystal Reports. Crystal Reports is the reporting software used by Accela Automation and selected staff will need at least a good working knowledge of this product in order to understand and help design reports during the software conversion process. 8. Staff will assess the usage of the current online permitting system and evaluate ways to improve the usage. Electrical, mechanical, plumbing and septic repair permits are currently available for purchase online for contractors. This is a time saving convenience for the customers that utilize this service and would like to encourage more contractors to use it. 9. Assist County Administration in the processing of Liquor License Applications to determine whether there are any existing Building Safety, Planning, Environmental Soils (septic), or Code Enforcement issues, which could preempt applicants from qualifying for licensure. 10. Participate on the County Campus Safety Committee, while maintaining a CDD safety team to conduct quarterly inspections and the annual fire drill. Continue to work with Risk Management and other Departments as appropriate to ensure the safety of staff and visitors. The Department is committed to maintaining an exemplary safety record while complying with all applicable Occupational Safety and Health Administration (OSHA) regulations. CODE ENFORCEMENT The Code Enforcement program consists of two Code Enforcement Technicians (1.6 FTE) plus volunteers, working in coordination with law enforcement personnel from the Sheriff’s Department, supported by CDD management and the CDD operating divisions. Code Enforcement is responsible for investigating code violation complaints associated with the building, land use, on-site septic systems and solid waste codes, with the overriding goal of achieving voluntary compliance. (Proposed Budget $228,531) Community Development Department Page 4 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 Ongoing: 1. Continue proactive Code Enforcement effort in investigation of illegal second dwellings, review of temporary use permits, and replacement dwelling follow-up. 2. Continue to establish a relationship between CDD Code Enforcement and rural subdivision homeowners associations. Code Enforcement Technicians make themselves available to speak at stakeholder meetings to share Deschutes County Code Enforcement information and operating procedures. 3. Participate in land use text amendment process by providing information and insight to ensure code enforceability. An example is the proposed text amendment to allow limited commercial events on rural farmland. 4. Survey other code enforcement jurisdictions and incorporate innovative practices where appropriate. This effort includes direct involvement with the Oregon Code Enforcement Association (OCEA) conference participation and networking. 5. Administer the Code Enforcement Volunteer Program, focusing on proactive, non threatening case review. Projects (listed in priority order, to be accomplished as time allows): 1. In cooperation with the Building Safety Division, participate in the development of a text amendment on the County Outdoor Lighting Ordinance. The amendment will update tables to include compact florescent lighting options. 2. Continue thorough review of the Code Enforcement Procedures Manual, including input from the Board of Commissioners, and update those sections to reflect current practices, delete those no longer appropriate, and add provisions for updated objectives. One discussion item will be a review of the policy on accepting anonymous complaints. 3. Coordinating with the County W eeds Program Specialist and County Forester, extend proactive enforcement program focus to potentially include educational outreach on noxious weed control and defensible space on residential property. Further expand program to include periodic checks on lots sold by the county that contain non- development covenants. GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting the mapping and geographical analysis needs of each of the operating divisions, the GIS Analyst/Programmer is responsible for the development and maintenance of the County digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. In addition, GIS supports customer service applications. (Proposed Budget $117,560) Ongoing: Community Development Department Page 5 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 1. Continue to educate CDD staff on the use of GIS data and products in their work objectives, and identify areas where current or modified GIS capabilities may assist those objectives, including enhanced linkages between the GIS and permit systems. Areas of particular emphasis include:  Providing training and assistance for CDD employees and outside groups as requested for Community Development Online Mapping Applications  Maintaining and enhancing GIS Metadata when necessary 2. Work with Information Technology Department (IT) to maintain and support the Community Development Department Online Mapping Application. 3. Continue to update, enhance, and support the department web page. 4. Provide technical support for personal computers, printers, projectors and computer systems. Oversee computer inventory and coordinate computer system and equipment upgrade plan. 5. Provide technical support, including mapping and analysis to the cities of Bend, La Pine, and Sisters for future Urban Growth Boundary (UGB)/Urban Reserve Area (URA) expansions. 6. Continue to provide support to Long Range Planning Division for the Comprehensive Plan Update and South County Plan. Assist with mapping, analysis and technical support. 7. Continue to work with the Information Technology Department (IT) in development of the county’s Land Information System (DIAL 2). Provide technical support and participate on DIAL 2 application review committee. 8. Continue to assist Long Range Planning with mapping and database support for the Destination Resort Remapping Project. 9. Continue to provide GIS support of the South County Groundwater Protection Project. 10. Work with the Transportation Planner, ODOT and their Transportation Planning Analysis Unit (TPAU) in an effort to complete the update of Deschutes County’s Transportation System Plan. 11. Update and enhance the Land Use Tracking System (LUTS) by incorporating and updating the spatial databases contained within LUTS. Projects (listed in priority order, to be accomplished as time allows) Due to the nature of constantly changing projects and timelines, the GIS division project list is continuing to evolve and typically difficult to predict in advance. 1. Create pre-printed series of maps that will be provided in PDF on the department website. Community Development Department Page 6 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 2. Create bicycle route map/online guide. 3. Assist with creation of implementation plan for CDD’s conversion from existing AccuTerm legacy software permit system to Accela Automation software permit system. 4. Create and inventory databases and maps for all surface mines in Deschutes County. Work with the Planning Division to determine which surface mines are currently active and which surface mines have been reclaimed. Determine which surface mines no longer require Surface Mining Impact Area reviews; update the Land Use Tracking System (LUTS), Geographic Information System (GIS) and Deschutes Information Access Line (DIAL) to reflect the current mining status. WEB PROJECTS* * Note: The CDD Webmaster resigned during FY 10-11, and due to budget restraints, she was not replaced. Therefore, CDD will continue to rely on assistance from the Information Technology Department (IT) to complete the objectives outlined below. 1. Online Ecommerce Application: Develop ability to process other types of permits online such as roof replacement permits using our ecommerce application. 2. Community Development Document Retrieval Application Records / Searches: In conjunction with Information Technology (IT) staff, develop a search system to research child/parent tax lot number structure in order to retrieve data attached to cancelled tax lots. 3. Recreate and expand the information center with Sharepoint to provide a “one stop shop” for all of Community Development’s data. Add interactive forms to help staff process incoming information such as: Get Legal Program/Quickstart Program Pages Online Address Request Form Online Address Problems Form Online Property Violation Report Form 4. Online Community Development Statistics Sharepoint Application: Automate monthly statistics reports in a dashboard format. This application would include dynamic charts and reports. The database needs to be updated and reorganized first. 5. Land Use History Documents Application: Automate application with Sharepoint to retrieve land use history maps and documents scanned by the Clerk’s office. Community Development Department Page 7 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 BUILDING SAFETY DIVISION The Building Official, David Pedersen, seven building inspectors and support staff provide construction plan review, consultation and inspection to assure compliance with national and State building specialty codes. Deschutes County's Building Safety Division interprets and enforces the state mandated Building Codes for the people of the community through a process of education and a clear and fair application of the Specialty Codes. The Division provides services to the City of Redmond through a contract and provides various services to Lake, Jefferson, Crook, and Harney Counties, the City of Bend and the State of Oregon Building Codes Division on an “as needed" basis. (Proposed Budget $964,323) 1. Maintain field inspection turnaround time to meet goal of 24 hours, with Plan Review completion within the stated time frames of 10 days for commercial and 7 days for residential. 2. Continue to participate in regular meetings with the Central Oregon Builders Association (COBA) and maintain an excellent working relationship with that group. 3. Continue to review and refine the process for consistently determining Agricultural and Equine exemptions with the goal of all exemptions meeting the requirements of ORS 455.315. 4. Continue to refine the permit expiration rules and practices with the goal of reducing the number of dormant or abandoned open permit files. 5. Maintain existing intergovernmental agreements with other jurisdictions to offset the staffing shortages for our Building Division and other local Building Divisions. Continue to seek opportunities for new contractual relationships with other jurisdictions for contractual services or mutual aid. 6. Work to refine and expand the process to advise customers on energy efficient building materials and practices. These efforts will be conducted both at the plan review and inspection phase of development projects. Activities will be documented for reporting to the Department of Energy (DOE) as part of the Energy Efficiency and Conservation Grant requirements. 7. Work with the Planning Division to investigate the potential benefits and drawbacks of adopting a County Grading Ordinance. This will entail examining the ICC model Grading Code, along with local adaptations utilized by other jurisdictions. Present a decision framework to the Board of County Commissioners. 8. Develop and coordinate a process that will ensure that all necessary permits have been issued by the Building and Environmental Soils Divisions when inspections of wastewater sewer/septic system repairs and alterations are required. Community Development Department Page 8 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 9. Work to develop a routine method of providing on-going technical training for residential inspectors, in addition to the State mandated Code change updates. 10. Provide an in-house electrical code cross training program to assure the remainder of the residential inspectors are certified for electrical inspections. 11. Identify potential electronic tools and enhancements to provide increased efficiencies in delivery of services. Community Development Department Page 9 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 ENVIRONMENTAL SOILS DIVISION Providing and promoting protection of Public Health and the Environment through education, consultation, and regulation. The Environmental Soils Division (ES) is responsible for the onsite wastewater treatment system program as the agent of the Oregon Department of Environmental Quality (DEQ). ES provides site evaluations, design review, permitting and inspection of onsite wastewater treatment and soil absorption systems. ES also inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an Operation and Maintenance tracking system, informs the public on wastewater treatment systems and regulations, and investigates sewage hazards. ES works with the state and other jurisdictions to promote public water and natural resource protection throughout Deschutes County. In addition, ES supports and is participating with DEQ in the proactive pursuit of groundwater protection in Southern Deschutes County. One staff Environmental Health Specialist with additional on-call help provides these services. (Proposed Budget $159,412) Goal: Maintain service turnaround averages with priority given to the investigation and repair of failing systems. 10 days for construction-installation permits 20 days for authorization notices and system reports 30 days for site evaluation reports Two days for pre-cover inspections (DEQ rules allow up to seven days for pre-cover inspections) Objectives: 1. Allocate staff as necessary to ensure efficient service and meet turnaround goals. 2. Develop checklists and handouts, as necessary, to help front counter permit technicians obtain complete applications and avoid follow-up requests for information. 3. Work with installers and owners to use the automated inspection request system. Goal: Improve communication with our customers, CDD staff and other County departments. Objectives: Community Development Department Page 10 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 1. Consistently provide high quality and clear professional reports, permits and documents to applicants and the public. Update template letters as necessary. 2. Attach the standardized inspection procedures flyer with permits, and encourage the use of the automated inspection request line. 3. Develop an electronic mailing list for installers and distributors to improve information transfer and distribution. 4. Instruct installers on how to obtain a list from the CDD website of active and expired permits that identify them as the installer. This should help finalize permits and improve service. 5. Prepare and send out at least one installer newsletter each year. 6. At the time of issuance of the Certificate of Satisfactory Completion, provide information to owners regarding the Operation and Maintenance requirements for their system and rules for owners of Alternative Treatment Technologies (ATT). 7. Meet as necessary, with permit technicians and other CDD staff to ensure consistent and clear communication with customers. 8. Update the High Groundwater map for South County with the most recent information. 9. Report site evaluation denials to the County Assessor’s Office. Goal: Manage the Onsite Wastewater Treatment Systems Operation and Maintenance (O & M) oversight program that is practical and effective for homeowners and maintenance service providers. *OAR 340-71 requires ongoing maintenance contracts, service tracking and reporting for Alternative Treatment Technology (ATT) systems. Objectives: 1. Continue to refine database and office processes to efficiently track O & M activities. 2. Work with other counties and DEQ to develop a plan to ensure continued O & M compliance, time of sale transfers and enforcement of non-compliant systems as required by rule. 3. Communicate with the O & M providers to more efficiently track annual inspections, fees, ownership changes and contract extensions. 4. Support statewide efforts to improve, expand and modernize the O & M program. 5. Coordinate with CDD Code Enforcement staff regarding O&M compliance issues and promote voluntary compliance. Community Development Department Page 11 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 Goal: Promote groundwater protection in South County. Objectives: 1. Coordinate with DEQ when protective systems are required to protect water quality. 2. Provide property owners with information regarding the DEQ approved treatment units that meet the protective requirements in South County. 3. Provide financial assistance opportunities where needed and appropriate (Nitrogen Reducing System Rebates and the NeighborImpact Non-conforming Loan partnership). 4. Continue to apply knowledge gained during the La Pine Demonstration Project and associated scientific studies to provide cost-effective solutions on difficult sites, and promote innovation with DEQ. Goal: Assist the Department of Environmental Quality (DEQ) efforts in achieving a sustainable solution to the developing public health hazard in South County. Objectives: 1. Provide staff assistance and input associated with the Southern Deschutes/Northern Klamath (SD/NK) Groundwater Protection Steering Committee established by DEQ to investigate alternative solutions to groundwater protection. 2. As opportunities become available, work with stakeholders to assist in future sewer feasibility studies or logistical research. 3. Provide constructive input and support for creative solutions presented through the committee or other avenues. 4. At the direction of the Board of County Commissioners, assist in the implementation of DEQ and Southern Deschutes/Northern Klamath Groundwater Steering Committee recommendations. Goal: Promote other programs that affect water quality and natural resources in Deschutes County. Objectives: 1. Participate in the Department of Environmental Quality Total Maximum Daily Load (TMDL) Technical Advisory Committee for the Upper Deschutes Basin. 2. Coordinate with other agencies and jurisdictions regarding the Underground Injection Control Program (UIC), new gray water reuse rules, and storm water impacts. Community Development Department Page 12 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 3. Promote the abandonment of sewage drill holes. 4. Assist and advise on solutions that protect both groundwater quality and surface water quality throughout Deschutes County. Long-term goals: Update County Code Chapter 13.08 to be consistent with contemporary rules and requirements. Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (current contract dates from 1981). Develop and coordinate a process that will ensure that all necessary wastewater sewer/septic permits have been finalized by the Environmental Soils Division prior to final approval of building permits. Community Development Department Page 13 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 PLANNING DIVISION Providing courteous, timely, and professional land use planning services through innovative, cost-effective, and community-based solutions. The Planning Division consists of 9 employees, including the Planning Director, an Administrative Secretary, 2 Principal Planners, 4 Senior Planners, and 1 Associate Planner. The Division’s work plan is organized by project or service within current and long range planning. Current Planning handles individual land use applications, zoning review and sign-off for building and septic permits and information to the public on all land use related issues. It is also responsible for all addressing and road naming in the rural County. Long Range Planning conducts public involvement to consider land use policy, updates the County Comprehensive Plan and zoning regulations and coordinates with cities and agencies on various planning projects. Most planners perform duties in multiple areas in both current and long range. Services and projects are identified in the Work Plan as “required,” “priority” and “discretionary.” A required service or project is: Required by law; Implements a Deschutes County Board of Commission approved fiscal year goal; and/or Meets minimum service standards established by the Board and/or County Administration. A priority service or project is: Dependent on resources available, but the expectation is that many, but not all projects, will be provided, pursued or completed within the work plan time frame; An exceptional level of customer service and/or facilitated partnerships with our direct customers, the general public, or a private, non-profit or public entity; and/or, Currently underway and is recommended to be continued and/or completed within the fiscal year. A discretionary service or project is: Pursued and/or completed if resources are available, with the expectation that few, if any, of the items will be undertaken during the work plan time frame, but nonetheless should be considered a priority in subsequent fiscal year work plans. Funding availability, such as grants, may result in the re-prioritization of services and projects throughout the Fiscal Year by the Board of Commissioners. Annual cost estimates are provided for services and projects in parentheses. Community Development Department Page 14 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 STAFF Required The Planning Division serves the Board of County Commissioners. It also serves as the primary staff to the following Deschutes County committees and officers, which consists of responsibilities, such as, but not limited to: preparing agendas, staff reports and meeting packets; providing technical/legal support at meetings and taking minutes/recordings; facilitating recruitments; conducting training programs; and coordinating on various issues: 1. Planning Commission ($98,000) 2. Hearings Officers (paid for with hearings officer deposits) 3. Historic Landmarks Commission ($3,960) 4. Bicycle and Pedestrian Advisory Committee ($3,100) CURRENT PLANNING (Proposed Budget $641,136 for all required and priority services) Required 1. Meet 150-day time limits for processing all current planning applications, and the 120- day time limit for applications in the City of La Pine under an Intergovernmental Agreement. 2. Counter duty, phone duty, and appointments. Counter planner available 8 a.m. to 5 p.m., Monday through Friday, Wednesday (9 a.m. to 5 p.m.). Provide for customer appointments with individual planners as needed. (Note: We expect about 2,000 planning customers next fiscal year.) Provide phone coverage Monday through Friday; return all calls within 24 hours. 3. Process applicant initiated code amendments to change land use regulations to fix problems, clarify regulations and allow new uses. This averages about 2-4 amendments each year. 4. Work with Code Enforcement to respond to code complaints and monitor conditions of approval for land use permits. 5. Continue cost accounting system for current planning section and analyze data from that system. Information will be used to review fees and to quantify work tasks not directly tied to land use permits. 6. Provide assistance as needed to internal customers on land use matters. Priority 7. Issue all administrative decisions for land use actions that require prior notice within 45 days of determination of complete application. Community Development Department Page 15 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 8. Issue all administrative decisions for development actions (sign permits, lot-line adjustments etc.) and land use actions that do not require prior notice (non-visible landscape management and abbreviated Surface Mining Impact Area site plans) within 21 days of determination of complete application (Note: Approximately 500 applications are expected in the next fiscal year). 9. Evaluate internal processes to streamline land use permitting. 10. Continue to improve pre-application conferences and processes to provide the best available information (e.g., applicable standards, fees, processes) to customers at the start of their projects. LONG RANGE PLANNING ECONOMIC DEVELOPMENT (Total $20,000 for all required projects/services) Required 1. Regional Economic Opportunity Analysis (REOA) a. Re-adopt the REOA program. b. Participate in the development of Oregon Administrative Rule (OAR) making process to establish clarity and certainty for the program. c. Participate in the Central Oregon Intergovernmental Council (COIC) program to create and adopt Intergovernmental Agreements (IGA) for participating jurisdictions. d. Assist participating jurisdictions with adoption and implementation. 2. Coordinate with the City of Bend to update and adopt the Bend Airport Master Plan, and implementation recommendations. 3. Participate in the South Redmond Collaborative Work Group Process to create and/or serve developable land for employment purposes. 4. Provide staff support to the City of Sisters and Sisters Airport owners to expand the Sisters Urban Growth Boundary (UGB) to include the airport property. 5. Coordinate with the City of La Pine on development code amendments to facilitate the City’s economic development objectives. 6. Support Deschutes County’s Property and Facilities Department to amend the Bend Area General Plan Map designation and zone map amendment for the Demolition Landfill on the west side of Bend from Public Facilities and Surface Mining designations to mixed use zones. Community Development Department Page 16 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 Priority 7. Initiate a text amendment to permit small destination resorts as allowed by State Law, and/or revise destination resort criteria. ($5,000) COMPREHENSIVE PLAN Required 1. Complete and adopt a South County Plan to update, replace or supplement the Regional Problem Solving Chapter of the Comprehensive Plan. Support the Department of Environmental Quality (DEQ) led South Deschutes/North Klamath Groundwater Protection Project, and initiate implementation of recommendations in collaboration with state agencies, residents and stakeholders, and upon direction by the Board of Commissioners. ($60,000) 2. Develop and initiate a work program to: a. Implement the Big Look Task Force recommendations in House Bill (HB) 2229, including Section 36, if authorized by the Land Conservation and Development Commission (LCDC) in coordination with the Department of Land Conservation and Development (DLCD); and (est. $40,000 for phase 1 – pilot project). b. Create a Non-Resource Lands program. The program would be comprised of criteria, procedures and a new Comprehensive Plan Map designation for areas with exceedingly low capacity to be managed for commercial agricultural and forestry activities that do not deserve to be protected for resource (farm or forest) uses, but do not qualify for an exception to the applicable statewide planning goals and implementing administrative rules. Eligible property owners would then be able to utilize this new program to change the designation of their lands to a new Non Resource Lands designation. ($80,000-$100,000) Priority 3. Establish tracking and reporting systems, including annual updates to the Planning Commission and Board of Commissioners, on implementing and identifying necessary updates to the: Comprehensive Plan and Action Plan, community plans, and destination resorts. ($2,000) 4. Initiate a Deschutes Junction Master Plan process. Seek funding by the Transportation and Growth Management (TGM) Program or other applicable funding sources. ($75,000) Discretionary 5. Develop a work program to update Goal 5 inventory of natural and cultural resources. (Scope of Work: $5,000; project costs depend on the approved Scope of Work). 6. Develop a Deschutes River Woods Community Plan. ($35,000) Community Development Department Page 17 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 7. Develop and initiate a work program to review and update the Exclusive Farm Use (EFU) Horse Ridge Subzone, including provisions for non-farm dwellings. ($10,000) 8. Develop and initiate a work program to review and update, if allowed by state law and/or LCDC, to establish a regional definition of agricultural lands and apply the definitions. ($500,000). CODE AMENDMENTS Required 1. Process applicant-initiated code amendments. 2. Evaluate Deschutes County Code sections: (1) 18.04 Definitions of Agri-Tourism and Commercial Event or Activity; (2) 18.16.038(B) Winery standards; and (3) 18.16.042 Agri-Tourism and other Commercial Events or Activities Limited Use Permit, adopted by Ordinance 2012-004. Provide a report summarizing the evaluation to the Board of Commissioners and Planning Commission (Fall 2013). ($3,000) Priority 3. Initiate a text amendment to establish a new stand alone section for traffic studies and update provisions as necessary (remove from the subdivision standards). ($3,000) 4. Initiate a text amendment to prohibit the issuance of land use and building permits if a property has a pending code violation or is in violation with conditions of approval from a prior land use decision. ($3,500) Discretionary 5. Initiate a text amendment to address medical hardship dwellings and building height measurement methods for consistency with the Building Code. ($3,000) 6. Initiate adult entertainment and adult-oriented business code amendment, to create clear and objective standards that are content neutral and do not restrict free expression, to separate such uses from religious and educational uses. Adult entertainment and adult- oriented businesses would exhibit the same high standards of site planning and landscape management zone requirements as all commercial or industrial developments. ($10,000) 7. Initiate a text amendment to update wildfire protection standards. ($10,000) 8. Develop an overlay zone for property owned and/or utilized by the Oregon Military Department to protect the military site and neighboring properties from noise and land use conflicts. ($3,000) 9. Work with the Building Division to investigate the potential benefits and drawbacks of adopting a County Grading Ordinance, and assist in the process to develop and adopt such an ordinance if directed by the Board of Commissioners. ($5,000) Community Development Department Page 18 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 TRANSPORTATION (Total for all required projects/services and committees: $50,000) Required 1. Provide staff support for a City of Redmond initiated amendment to the Deschutes County Transportation System Plan to extend 19th Street from south Redmond to the planned Quarry Ave. Interchange on US Highway 97. 2. Provide comments and expertise to current planning staff on land use applications, and calculate System Development Charges (SDC’s) as part of land use application review process or upon request. 3. Participate in the annual County Capital Improvement Plan (CIP) process. 4. Update SDC’s with applicable policy changes with Road Department Director and SDC committee. 5. Update the Deschutes County Bicycle Guide on Deschutes County web page. 6. Apply for grants for enhanced bicycle and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee. 7. Participate in Oregon Department of Transportation (ODOT) funded refinement planning projects. Discretionary 8. Coordinate road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans. COMMITTEES 1. Bend Metropolitan Planning Organization Technical Advisory Committee 2. Central Oregon Area Commission on Transportation (COACT) Technical Advisory Committee (TAC) 3. Highway 97 Project Technical Advisory Committee 4. La Pine Transportation Planning Committees 5. Bend Airport Master Plan Update Technical Advisory Committee 6. Wickiup Junction/97 Technical Advisory Committee 7. US 20 in Tumalo Project Technical Advisory Committee 8. Deschutes County Bicycle and Pedestrian Advisory Committee 9. Participate in the Deschutes National Forest Transit Study Steering Committee. Community Development Department Page 19 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 NATURAL RESOURCES Required 1. Participate in State and Federal efforts to address the potential listing of sage grouse and the spotted frog as Endangered Species. ($2,500) 2. Monitor and participate in a State-led process to address the effects of the U.S. District Court decisions related to the ESA, which may result in federal agencies placing the burden of ESA compliance on local jurisdictions and have a major impact on local development permit applications in floodplains. (TBD based on State-led process outcomes) 3. Coordinate with the County Forester, Oregon Department of Fish and Wildlife, Oregon Department of State Lands, Oregon Department of Forestry, Oregon State Parks and Recreation Department, and environmental non-government organizations to discuss wildland urban interface issues near wetland and riparian areas. Many areas of the unincorporated county have community wildfire protection plans or state legislation (Senate Bill 360) that give homeowners a framework for minimizing their wildfire risk in wildland urban interface areas. (TBD) 4. Resolve conflicts between County land use requirements for preservation of vegetation in wetland and riparian areas and goal of fuel reduction to prevent wildfire risk. Develop riparian/wetland treatment techniques so they jointly address the fuel load and riparian restoration/enhancement. (TBD) 5. Continue coordinating with the Upper Deschutes Watershed Council, Deschutes Basin Land Trust, Deschutes River Conservancy and County Property Management on management options for County owned land adjacent to Deschutes and Little Deschutes Rivers in the South County. (TBD) 6. Continue to pursue opportunities for wetland grant funding for restoring/enhancing wetlands. Prepare and administer grants as needed. (TBD) PUBLIC INVOLVEMENT Required 1. Complete and submit the Annual Community Involvement Report to the State Citizen Involvement Advisory Committee. ($250) 2. Update and maintain CDD web sites to provide timely and easily accessible information on specific planning-related programs and opportunities for public participation. ($2,500) Priority 3. Use and expand social media opportunities to increase public involvement and awareness of planning projects. ($2,000) Community Development Department Page 20 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 HISTORIC PRESERVATION Required 1. Apply for and administer Certified Local Government (CLG) grants for historic preservation projects. ($3,750) Priority 2. Coordinate with the Historic Preservation League of Oregon (HPLO) to address the future of the Petersen Rock Garden, which was listed by the HPLO as one of Oregon’s Most Endangered places in May 2011 due to its historic significance and the threat of long-term deterioration. ($500) 3. Promote Historic Preservation Month (May) (TBD) COORDINATION / COMMITTEES (Total for all coordination activities / committees $12,000) ORS 195.025, Regional Coordination of Planning Activities, requires each county to coordinate all planning activities affecting land uses within the county, including planning activities of the county, cities, special districts and state agencies, to assure an integrated comprehensive p lan for the entire area of the County. This section lists specific coordination projects and committees anticipated to require County resources, but not the full range of ongoing coordination activities in which County planning staff participates. Deschutes County’s coordination on these projects will depend on the resources available and the completion of County priority projects. BEND 1. Coordinate with the City to address the Urban Growth Boundary Amendment remand, including attending UGB Remand Task Force meetings. LA PINE PARKS AND RECREATION DISTRICT 2. Coordinate on the BLM land transfer for the rodeo grounds. 3. Coordinate on land use and environmental health issues associated with parks facilities at Rosland Campground. REDMOND 4. Participate in City’s Southwest Area Plan process for properties outside the UGB and inside the Urban Reserve near Ridgeview High School. LA PINE 5. Transition all planning services to the City upon the State’s acknowledgement of the La Pine land use code. Community Development Department Page 21 of 21 Work Plan – 2012-2013 - DRAFT May 2, 2012 6. Coordinate on the BLM land transfer for the sewer expansion property. UNINCORPORATED AREAS 7. Participate in the process to develop solutions for safe access to the Deschutes River at or near Harper Bridge. LOCAL/STATEWIDE COMMITTEES 8. Association of Oregon County Planning Directors 9. Deschutes River Mitigation and Enhancement Committee 10. Project Wildfire 11. Planning representative on regional water planning discussions, headed by irrigation districts, Central Oregon Intergovernmental Council, Oregon Consensus and others ONGOING PROJECTS (Varies depending on LUBA appeals and involvement in #3) 1. Portland State University, Population Research Center, 2010 Housing Unit and Population Questionnaire Coordinate with Assessor and Administration Offices Submit questionnaire to Portland State University in Fall, 2012 2. US Census Assist GIS staff regarding the Local Update of Census Addressing and annual annexation updates in Deschutes County. 3. Oregon Legislature / LCDC / DLCD Participate in and monitor annual Legislative sessions, committees and work groups to amend state planning law, and keep the Board of Commissioners, Planning Commission, staff and the public informed and engaged of such activities. 4. Land Use Board of Appeals (LUBA) Prepare for and respond to Land Use Board of Appeals (LUBA) cases related to Deschutes County. Addressing LUBA cases may impact current and/or long range work plan items depending on the number and type of cases requiring staff resources.