HomeMy WebLinkAboutGrant Request - Cascade Theater#46
Economic Development Fund
Discretionary Grant Program
Organization: Cascade Theatrical Company
Organization Description: Founded in 1978 as the Community Theatre of the Cascades,
this organization began by presenting its productions in the gymnasium at Kenmore
Elementary School, using an abandoned church for rehearsals. In 1982, they began
leasing a building in Bend. This building was purchased in 1990 and the mortgage has
been paid in full. Six full-length productions are presented each year, with 12 to 15
performances of each.
Project Name: Main Stage Season
Project Description: These grant funds will be used to support the nine 2012 Main Stage
productions. Ticket sales cover about 60% of costs, while the remainder relies on
contributions.
Project Period: January 2012 — December 2012
Amount of Request: $2,500 (Total budget = $78,050)
Previous Grants:
• July 2003 — $1,000 (Luke $1,000)
April 24, 2012
Mr. Dave Inbody
Assistant to the County Administrator
Deschutes County
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Dear Mr. Inbody:
On behalf of the staff, volunteers and the performing arts patrons that Cascades Theatrical
Company (CTC) serves, we respectfully submit this grant application for funding assistance from
the Deschutes County Discretionary Grant Application process. Specifically, we seek support in
the amount of $2,500 toward an initiative for our Main Stage Presentations for 2012-2013. The
project budget for this initiative is $78,050.
We are pleased to provide additional information in the attached brief narrative. With the
completion of a first-time, comprehensive long-range plan, CTC is poised to renew its efforts to
connect with current friends in the local community and to focus efforts to establish new partners
who enjoy the unique performing arts presentations of CTC.
The upcoming shows (some are secured, some rights are pending) include:
"Rabbit Hole" a drama by David Lindsay-Abaire (current Pulitzer Prize-winning show)
"Social Security" a comedy by Andrew Bergman
"Wrong Window" a mystery/comedy by Billy Van Zandt and Jane Milmore
"It's Only Money" world premiere musical by local playwright and lyricist David Forrest
"A Christmas Carol" as adapted by John Jakes
"Twelfth Night" by William Shakespeare
"The Shadow Box" a Pulitzer Prize-winning drama by Michael Cristofer
"Shooting Star" a romantic by Steven Dietz
"Fox on the Fairway" a comedy by Ken Ludwig
Thank you so much for Deschutes County's interest and consideration of funding assistance for
Cascades Theatrical Company.
If I can answer any questions or provide additional information, please feel free to contact me at
541-389-0803.
Sincerely,
Lana Shane
Theatre Operations Manager
LS:
Enc.
iNEalgic��Cov
s
pAriy+
148 NW Greenwood Avenue Bend, OR 97701 p: 541.389.0803 f: 541.383.2879
I email: acinfo@cascadestheatrical.org www.cascadestheatricai.org
Deschutes County Discretionary Grant Application
Deschutes County Board of Commissioners
1300 NW Wali St., Bend, OR 97701
(541) 322-7697 Fax (541) 385-3202
www.deschutes.orq
APPLICANT INFORMATION
Organization Name Cascades Theatrical Company Project Name Main Stage Season
Street Address 148 NW Greenwood Avenue
City Bend, Oregon Zip 97701 Phone 541-389-0803
Contact Name Lana Shane E-mail Address admin@cascadestheatrical.org
Beginning Date January 2012 End Date December, 2012 Date Funds Needed June, 2012
Requested Amount $2,500 Total Project Budget $78,050
TYPE OF REQUEST (SELECT ONE):
Funds for a capital purchase or the purchase or equipment Funds for a fundraising event
Funds for an event (not a fundraiser) Funds for staffing
Other (Please specify): CTC seeks funding in the amount of $2,500 to support its main -stage live
presentations held throughout the year for the benefit of residents and visitors in Deschutes County.
ORGANIZATIONAL INFORMATION
1. For an application to be considered by the Board of Commissioners, proof of the organization's non-
profit status must be submitted with this application. CTC's 501 C 3 is attached.
2. Describe the organization including the history, mission, leadership structure and primary functions
and activities (maximum 250 words).
Cascades Theatrical Company (CTC) was founded and incorporated in 1978 as the Community Theatre of the Cascades and is a
501 (C) (3) non-profit theatre in the heart of Central Oregon. It is in its 33nd year of producing full seasons of quality plays and
presentations for the entertainment of all.
Initially, CTC was limited to presenting its productions in the gymnasium of Kenmore Grade School in Bend and utilized an
abandoned church building as a rehearsal space. In 1982, CTC succeeded in renting the building at its current location and, aided
by a grant from the Bend Foundation, transformed the original building into a theatre space. The building is a 5,000 square foot,
single -story structure located at 148 NW Greenwood Avenue. CTC purchased the building in 1990. We are pleased to announce
that after all of these years, the mortgage on our facility was paid in full just this month.
CTC is Central Oregon's longest standing community theatre and is volunteer -based. While a staff of three employees (Theatre
Operations Manager, Assistant Manager and Lead Production Technician) manages the organization's day-to-day operations, all
productions are directed, acted, designed, built and painted by volunteers. CTC presents six full-length, Main Stage productions
yearly, with 12 to15 performances each. More than 8,000 benefit from our productions each year.
Our Mission Statement is: Cascades Theatrical Company exists to provide opportunities for members of the Central Oregon
community to be entertained and enriched by high quality theatrical productions, and to participate meaningfully in the
creation and support of these productions.
3. Describe the program (project, activity or event) seeking grant funding. Include the specific
individuals, communities or groups benefiting from this program (maximum 250 words).
The project for which we are seeking funding is support of our Main Stage programming/presentations for
2012. We anticipate production costs for our seven major presentations will be $78,050 which includes staff
production and other costs. Sponsorship will make possible these productions which will be attended by over
8,000 Patrons from Central Oregon and visitors from outside our area. Attendees benefit through
opportunities to attend artistic presentations that, without CTC, they may not be able to avail themselves to
cultural, artistic and educational offerings in Central Oregon. The upcoming shows include:
"Rabbit Hole" a drama by David Lindsay-Abaire (current Pulitzer Prize-winning show)
"Social Security" a comedy by Andrew Bergman
"Wrong Window" a mystery/comedy by Billy Van Zandt and Jane Milmore
"Its Only Money" world premiere musical by local playwright and lyricist David Forrest
"A Christmas Carol" as adapted by John Jakes
"Twelfth Night" by William Shakespeare
"The Shadow Box" a Pulitzer Prize-winning drama by Michael Cristofer
"Shooting Star" a romantic by Steven Dietz
"Fox on the Fairway" a comedy by Ken Ludwig
Ticket sales cover approximately 60% of the cost of a performance and the balance is covered by
contributions. Thus, we approach organization such as Deschutes County and others, corporations and
businesses and individuals for additional levels of generous support.
4. Itemize the anticipated expenditures for the program. Also, provide a list of anticipated sources of
funding and amounts projected.
Expenditures for the program include:
Equipment and Sets $10,300
Scripts & Royalties $10,950
Production Support $ 9,825
Marketing, Printed Materials and Promotion $19,475
Lead Production Technician $25,000
Graphic Design $ 2,500
Total $78,050
Anticipated sources of funding projected are: Pepsi-Cola Bottling Company of Bend, ($5,000); The Kinsman
Foundation, ($7,500); Season Pass Sales, ($25,000); Donations/Memberships ($15,000); OnPoint
Community Credit Union, ($3,000); Target Stores, ($2,000); Home Federal Savings, ($2,000); and Wells
Fargo Foundation, ($5,000). We will use a portion of the above listed funds to match County support.
5. Explain how this program will positively impact the community's economic health (maximum 250
words).
Cascades Theatrical Company positively impacts the community's economic health in several ways.
The main -stage programming offered by CTC employs three paid individuals who manage and direct
the operations of the theatre. The live community theatre offerings presented throughout each year
add to the arts and cultural vitality of this community. We believe that having community theatre for
all of our residents and visitors to enjoy enhances the economic fabric of our community. CTC
receives revenue through its ticket sales which supports the local economy. Many who attend our
productions dine in area restaurants and patronize local businesses when they attend our
productions. The performing arts, along with a variety of other arts and media forms offered in our
community, the area's natural resources and related assets, the available workforce, the stellar
educational system here including higher education, the excellence in medical services and many
other facets of our area makes it an attractive region for prospective businesses who relocate to
Central Oregon. Culture and the arts add to the overall economic health, citizen involvement and
vibrancy of Central Oregon. Potential businesses considering relocation look at these factors and
values when considering establishing new locations.
6. Identify the outcomes the organization seeks to achieve through this program (maximum 250 words).
The outcome that CTC seeks to achieve through this program are:
- - Raise necessary funding for the presentation of the 2012-2013 productions. The base budget for this aspect
is $78,050. The overall operating budget for the coming year for CTC is $257,900.
-- Utilizing volunteers and others, plan for the plays that will be presented, conduct auditions, rehearsals and
presentation of 6-8 plays in the coming year
- - Market the 33rd and 34th seasons of Cascades Theatrical Company
- - Successfully present the schedule of plays, serving and benefiting more than 8,000 patrons
-- Support the overall economy of Central Oregon through participation in the arts and making available
entertaining, educational and cultural presentations to area residents and others
The Greenwood Playhouse Theatre seats 131 audience members and is considered a landmark in Central
Oregon. Average attendance of performances is more than 75% of capacity. Another goal, through marketing
and other activities is to increase the attendance percentage at our productions.
Of important note, with the completion of a first-time, comprehensive long-range plan, CTC is poised to renew
its efforts to connect with current friends in the local community and to focus efforts to establish new partners
who enjoy the unique performing arts presentations of CTC.
DISCLAIMER AND GRANT AGREEMENT
I certify that my answers are true and complete to the best of my knowledge.
If this application results in the receipt of a Deschutes County Discretionary Grant, I agree to the following:
• The grant funds will be used only for the intended purpose, identified in #3 above.
• The grantee will complete a project completion form within 30 days of expending grant funds. A failure
to return the project completion form will disqualify organizations from consideration for future
discretionary grant funding.
• The grantee will make available its financial records to Deschutes County upon request.
Signature
Date 4-24-2012
BOARD� lOMTVIISSIONERS' GRANT ALLOCATION
Tammy Baney
Anthony DeBone
Alan Unger
Date
Date
Date
Amount
Amount
Amount
Internal Revenue Service uepartment OT the r reasury
District Director
P 0 BOX 2:350 R(]OM 5127 ATTN: E.U.
LOS ANGELES, CA 900532350
(late: MAY 19, 1989
COMMUNITY THEATRE OF THE CASCADES
7445 NE DIVISION
BEN[), OR 97701
(Dear Applicant:
This modifies our
mould be treated as an
the expiration of your
Employer Identification Number:
93--0718913
Case Number:
959083046
Contact Person:
JOYCE OARBY
Contact Te Iephone Number:
(213) 894--45:.53
Our Letter Dated:
March 14, 1979
Caveat Applies:
No
letter of the above date in which HO stated that you
organization which is not a private foundation until
advance ruling period.
Based on the information you submitted, we have determined that you are
not a private foundation within the meaning of section 509(a) of the Internal
Revenue Code, because you are an organization of the type described in section
509(a)(2). Your exempt status under section 501(c) (3) of the code is st i I I in
effect.
Grantors and contributors may rely on this determination until the
Internal Revenue Service publishes notice to the contrary. Honrzver, a
grantor or a contributor many not rely on this determination if he or she
Has in part responsible for, or Has aware of, the act of failure to act
that resulted in your loss of section 509(a)(2) status, or acquired
knowledge that the Internal Revenue Service had given notice that you
t-rou I d be removed from classification as a section 509(a)(2) organization.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
If the heading of this letter indicates that a caveat applies, the caveat
below or on the enclosure is an integral part of this letter.
If you have any questions, please
telephone number are shown above.
contact the person whose name
Sincerely yours,
Frederick C. Nielsen
District Director
and
!r ;.,mist Revenue Service Dopa gent of the Treasury
District Director
Date.: OCT 1 9 1988
Community Theater of Cascades
148 North West Greenwood
Bend, Oregon 97701
Attn: Mr. Robert Gould
Dear Applicant;
Employer identification Nurnber:
93-0718913
Accounting Period Ending:
June 30
Foran 990 1Required: (Xi Yes f..) No
Fercon .:o Contact:
EO Desk Officer.
Contact Telephone rvumbnr:
(206) 442-5106
Based on information supplied, and assuming your operations will he as stated
in your application for recognition of exemption, we have determined you are exempt
from Federal income tax under section 501(0)(3) of the Internal Revenue Code.
We have further determined that you are not a private foundation within the
meaning of section 509(a) of the Code, because you are an organization described in
section 509(a)(2)
If your sources of support, or your purposes, character, or method of operation
change, please let us know so we can consider the effect of the change on your
exempt Status and foundation status. Also, you should inform us of all changes in
your name or address.
As of January 1, 1984, you are i.iab Le for taxes under the Federal Insurance
Contributions Act(social security taxes) on remuneration of $100 or more you pay to
each of your employees during a calendar yertr. You are not liable for the tax
imposed under the Federal Unemployment 'Tat Act (FUTA) ..
Since you pre not a privet . fommdati en, you nre not. ;nib•1 c to t};^ _,_.'...
under Chapter 42 of the Code. However, you are not autotleRticnn.Lly exempt from other
Federal excise taxes. If you have any questions about excise, employment, or other.
Federal taxes, please let us know.
Donors may deduct contributions to you anis provided in rection 170 of the Code.
Bequests, legacies, devises, transfers, or gifts to you or for your use are,
deductible for federal estate and gift tax purposes if they meet the applicable
provision; of sections 2055, 2100, and 2.522 of the Code.
The box checked in the heading; of t)1.n letter shn o whether you nu rat, 1'i Le Feiatr
990, Return of Organization Exempt from Income Tax. If Yes is checked, you are
rcquuired to file Form (100 only if vour gross receipts e;3c11 ycnu' true normally rrior•r,
than n5,000. If a return Lo required, it must be filed by the i5th dray of the fifth
month after the end of your nnzl1tn L necourttiiL; period. TDe Law impo ;e:r m 1;e.mIt.Y r'
$10 a day, up 1.o a maximum of when a rctut'n l.tl t11nA L:rtn, anile:} there
is reasonatble cause for the delay.
P.O. 1.ox 21224, Santt►e, WA _%f311
1.cttt'r 911(0IJi
You nre not required t., file Fedcra1 income tax returns unless you'are :subject
to the tax on unrelated business income under :section 511 of the Code. If you are
:sub uct to this 'tax, you iiuist file: an income tax return on Form 990—T, Exempt
Organization Business sines I11Co111k Tax Return. In this letter, !'1 aro not determining
whether auy of your pro;scnt or proposed activities are unrelated, trade or business
as di inial i11 section 713 of the Code.
You need an employer .identification number eveti ifpyou have no employees. If an
employer identification anm':._ r" was iiot entered on your application, a number will be
r:lssigood to you and you wi11 be advised of it. Please use that nunlher on all returns
you rile and in a1J c orrespc,:'rcxence with the Internal l eva ue Service.
!3ccau se this 'litter could help resolve any questions about your exempt status
:and foundation :status, you `.ould keepit in your permanent records.
If you have any questions, please contact the person whose name and telephone
number are Shown in the heading of this latter.
Sincerely yours,
aluBAZUSalaSJ c"
District: Director