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Home My WebLink About2012-05-21 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, May 21, 2012 Page 1 of 2 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MAY 21, 2012 ___________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; and, for a portion of the meeting, Susan Ross, Property & Facilities; Nick Lelack, Community Development; and media representative Hillary Borrud of The Bulletin. Chair DeBone opened the meeting at 5:05 p.m. 1. Consideration of Signature of a Notice of Intent to Award Contract Letter for the Construction of the Deschutes County Health Care Clinic, Sisters. Susan Ross gave an overview of the bids and work to be done. She said the building would be about 2,600 square feet. There is a grant for $500,000 to which the County would be adding about $152,000 out of the capital projects fund. There were four bids, with the lowest being $282,000. She was able to negotiate this down to $552,000. The cost is higher than anticipated because an assisted living facility was supposed to already be in place, and they would have had to deal with some of the infrastructure. She is negotiating with that developer to offset these costs once construction of the assisted living facility is underway. BANEY: Move signature of the intent to award contract letter. UNDER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Ms. Ross left the meeting at this time. 2. Discussion regarding Interviews for Planning Commission Vacancies. Nick Lelack said that there are two open seats on the Planning Commission; one is for the Redmond area and one is at large. He provided a list of applicants interested in the positions. He said that the appointments need to be made before the end of June due to upcoming meetings. Commissioner Baney emphasized that it is important to have diversity on this group. She feels this could be accomplished given the experience and background of the current applicants. Chair DeBone said he would like to interview them all. Commissioner Unger noted that they want to avoid any potential conflicts of interest. Commissioner Baney indicated that if someone has a personal agenda, that might be okay if they want to institute change and are up-front about it. However, the person needs to keep the interest of the entire county in mind. The Commissioners felt that it would be appropriate for Chair DeBone to represent the Board during this selection process. He will be interviewing the candidates along with Mr. Lelack and the Chair of the Planning Commission. At this point, at 5:20 p.m., the Board went into Executive Session, called under ORS 192.660(2) (a), to consider the employment ofa County officer or employee (County Forester). DATED this ~~ Day of ~ 2012 for the Deschutes County Board of Commission~ ~~ Anthony DeBone, Chair ATTEST: ~~ Recording Secretary Minutes of Board of Commissioners' Work Session Monday, May 21,2012 Page 2 of2 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDA Y, MAY 21, 2012 -5:00 PM Legal Conference Room, Deschutes Services Building 1. Executive Session, under ORS 1 92.660(2)(a), to consider the employment of a County officer or employee (County Forester). 2. Other Items Consideration of Signature of Notice of Intent to Award Contract Letter for the Construction of the Deschutes County Health Care Clinic in Sisters Susan Ross PLEASE NOTE: At any time during this meeting. an executive session could be called to address issues relating to ORS 192.660(2) (e). real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board ofCommissioners' meeting roams at J300 NW Wall St., Bend, unless otherwise indicated. ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled. dial 7-1-\ to access the state transfer relay service for TrY. .f Please caU (541) 388-6571 regarding alternative formats or for further information. I PLANNING COMMISSION APPLICATIONS: AT LARGE & REDMOND AREA DCC 2.52.020 Membership -Qualifications. (B) No more than two members may be engaged in the same kind of occupation, business, trade or profession OR be members, officers or employees of any partnership or corporation than engages principally in buying, selling, or developing of real estate for profit. (emphasis added) (D) The membership of the commission shall, as much as possible, be representative of the various geographic areas of the County. AT LARGE Bruce Bowen (Retired Health Economist) 17212 Pine Drive Sisters Matt Cyrus (Triple C Farms, Sisters Aggregate & Construction, Aspen Lakes) 16925 Green Drake Ct. Sisters Deborah McMahon (DMC Consulting -Land Use) 60352 Arnold Market Road Bend Hugh Palcic (Sunriver Owners Association) P.O. Box 3384 Sunriver Carolyn Perry (Red Truck Ranch) 20058 Sunglow Ct. Bend Robin Vora (US Forest Service) 1679 NE Daphne Drive Bend REDMOND AREA: Townships 14 or 15, Ranges 12 or 13 Sarah lee Lawrence (Rainshadow Organics) 70955 NW Lower Bridge Way Terrebonne Matthew Lisignoli (Central Farms) 1250 NE Wilcox Ave Terrebonne Term: July 1, 2012 -June 30, 2016 Interviews: Who? Date: June 18 or 19?