HomeMy WebLinkAboutLottery Funds Process DocsI
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Date: August 16,2012
To: Board of County Commissioners
From: Erik Kropp, Interim County Administrator £4
Re: August 22, 2012 Work Session -Lottery Funds Process
At a recent Board work session, the Commissioners discussed the process to distribute video
lottery funds. Attached is the sheet Dave Inbody distributed which provides a summary of the
three components of the fund (discretionary grants, community grants, and service partners) as
well as breakdown of the distribution of these funds.
The Board asked staff to develop recommendations to the program. Listed below are ideas staff
generated for Board consideration:
• Review Discretionary Grants once a quarter to potentially reduce applications and allow
the Board to set priorities for funding. Quarterly disbursements could be limited to
$15,000 to ensure the funds last all year.
• Beginning in FY 2014, allow the Board to identify how they would like Community
Grant funding to be distributed between categories (for example: 20% for emergency
food, shelter and clothing).
• Establish a process for considering organizations to become Service Partners. This
process could also be applied to current Service Partners.
• Only allow organizations to receive funding from one grant program (Service Partner,
Community or Discretionary).
• Prevent organizations from receiving grant funds outside of these three programs (such as
directly presenting to the Board for funds).
The Board also discussed adding additional requirements for the discretionary grant program, but
there was no consensus on how to change this grant program.
c: Judith Ure, Grants Coordinator
Dave Inbody, Assistant to the County Administrator
Video Lottery Funds
These funds are provided quarterly to Deschutes County by the State of Oregon. The majority of
these funds are used in support of three grant programs:
• Discretionary Grant Program -These funds support local non-profits with grants
typically less than $5.000. Applications are accepted throughout the year and reviewed
by the Board of Commissioners on a monthly basis.
• Community Grant Program -These funds support local non-profits providing services
in specific areas of need. This grant program was established in FY 2009. These areas
include:
o Providing emergency food, clothing and shelter to those who would otherwise go
without these essentials.
o Protection for abused and/or neglected individuals who lack resources to
otherwise obtain such protection.
o Healthcare, mental health care and addictions treatment for individuals who lack
resources to otherwise obtain such care.
o Juvenile crime prevention programs for at risk youth.
o Other essential services underserved and indigent populations, especially
children and seniors.
• Service Partners Grant Program -These funds support local non-profits funded by
revenue dictated by law for a specific service, they provide a service the County would
otherwise be required to provide or they are created and governed by the Board of
Commissioners. This grant program was established in FY 2010. The 11 identified
service partners are as follows:
o Central Oregon 2-1-1
o Central Oregon Council on Aging (COCOA)
o Central Oregon Intergovernmental Council
o Central Oregon Mediation -grant from General Fund
o Central Oregon Visitors Association (COVA)-grant from Transient Lodging Taxes
o Court ApPOinted Special Advocates (CASA)
o Economic Development of Central Oregon (EDCO)
o Humane Society of Central Oregon -grant from Dog Control Fund
o Humane Society of Redmond -grant from Dog Control Fund
o Sunriver Area Chamber of Commerce -grant from Transient Lodging Taxes
o Upper Deschutes Watershed Council
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Here is breakdown of the video lottery funds received and how they have been distributed:
Year Discretionary
Grants
Community
Grants
Service Partner
Grants
Other
Grants
TOTAL
GRANTS
2006 $196 425 $0 $100,000 $47,715 $344.140
2007 $253088 $0 $100000 $90041 $348018
2008 $151.517 $0 $113777 $392120 $657414
2009 $105.402 $286.500 $123777 $43,635 $561,664
2010 $49,272 $200.000 $186.277 $24,640 $464,326
2011 $64.334 $269,350 $211,258 $8000 $552942
2012 $77 700 $317,500 $214,700 $57000 $666900
2013 Budget $60,000 $350000 $228458 $18739 $657,197