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HomeMy WebLinkAbout2012-08-27 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, August 27, 2012 Page 1 of 4 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 27, 2012 ___________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; and Consultant Greg Prothman. Chair DeBone opened the meeting at 3:15 p.m., after the close of executive session. ___________________________ 1. Executive Session, under ORS 192.660(2)(a), employment of a public officer or employee. 2. Discussion of County Administrator Recruitment Process. After the executive session, there was a discussion regarding scheduling interviews and how the interview would be handled. Mr. Prothman suggested that there be advisory panels. He also recommended a reception on Sunday evening, with interviews on Monday, and time allowed for furth er interviews of a finalist or finalists on Tuesday morning. Partners and employees could be invited to participate at the reception, with comment cards. Mr. Prothman suggested that the Commissioners comprise one panel. Mr. Kropp indicated that except for executive session, the Board could not do this together. Mr. Prothman suggested executive session as it is important for the Board to meet with the candidates as a group, so that group chemistry will come into play. He would like to be there to observe. He said they could also meet individually with the candidates prior to the reception. Minutes of Board of Commissioners’ Work Session Monday, August 27, 2012 Page 2 of 4 Each panel would have a facilitator. The panels will advise the Board as to the candidates’ strengths and weaknesses. They will make it clear whom they like. The Board would meet with the groups at one point to ask about particulars. Mr. Prothman stated that the three panels should be homogenized, not just comprised of elected officials or department directors. They should allow for some time after each interview to debrief. Mr. Kropp and Mr. Prothman, with input from the Commissioners, will work on some questions for each panel. The County will be expected to pay for airfare or other transportation and lodging. Mr. Prothman said it is best to include the spouse and cover the costs. It was determined that most of the candidates live close enough to drive, but two will have to fly in. Mr. Prothman will conduct a background check prior to then: criminal, education verification, driver’s license, and more. The candidates will be contacted immediately so they can make a final determination and schedule their transportation. At this point, their names may become public so they have to be aware of this. The dates will be September 16 through 18, which works for all three Commissioners. 3. Other Items. George Ponte of the U.S. Forest Service said that Doug Decker of the USFS wants to visit Central Oregon to talk about a collaborative process, probably on September 17. Commissioners DeBone and Unger will be available that day, and will meet with him individually. _______________________________ Mr. Kropp said some changes were made to the letter to be sent to John Holland, who is concerned about connecting Lava Lands to Sunriver through bicycle paths. BANEY: Move signature of the letter. UNGER: Second. Minutes of Board of Commissioners’ Work Session Monday, August 27, 2012 Page 3 of 4 VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. _______________________________ In regard to bed & breakfast facilities, Paul Dewey has brought up a question as to the definition of family. Commissioner Baney stated that the Planning Commission might be the appropriate route to determine this. She said that perhaps Nick Lelack of CDD could be contacted to see if it is even an issue. Commissioner Unger asked what the big deal is. So what if you cook guests dinner. How do others in the world deal with this? Unless there are real reasons like health and safety, there is no reason to get involved. It might just be a couple of people with concerns. They might be someone who sees this as competition. Entrepreneurial activity should be encouraged. Chair DeBone said that with small destination resorts in the South County Plan, there might be opportunities on a smaller scale. Commissioner Baney added that she would like to find out where the cities are going with this issue. _______________________________ Mike Morgan of Sisters has complained about the news reports regarding a bond to expand the jail. He feels this should be done by a vote of the people. Commissioner Baney stated that the County’s bond counsel knows of this man. Commissioner Unger noted that some people do not want more jail beds, but what they really want is a better judicial system. About 70% of those in jail are waiting for trial. Attorneys sometimes use this issue to thei r advantage as well. Commissioner Baney suggested a simple letter be sent to Mr. Morgan indicating they appreciate his comments. _______________________________ Chair DeBone said he attended the latest LIGI meeting. The Board had asked the City of La Pine to take the lead but they are not working on it. It is the same thing; they do not want it to go away entirely but do not know what to do. They need to decide something. Commissioner Baney suggested they send a message to the City, giving them a deadline to figure out what to do with LIGI. Chair DeBone asked how the funds would be managed. Commissioner Baney responded that it needs to be applicable to other areas. They need to form some complete by-laws. Mr. Kropp indicated that the Board wanted to get away from the status quo. Chair DeBone said they want to be able to spend the money. Commissioner Unger stated that the City needs the ability to advise, and someone with a big idea to work on this. Some things went into the industrial zone because it was cheap land when they should really have gone into a commercial location. Mr. Kropp said he would contact the City Manager for a status update. Being no further discussion, the session ended at 3:45 p.m. DATED this 0 Day of ~2012 for the Deschutes County Board of Commissioners: ............... Anthony DeB one, Chair Alan Unger, Vice Chair ATTEST: Tam~crJ.Sioner ~~ Recording Secretary Minutes of Board of Commissioners ' Work Session Monday, August 27,2012 Page 4 of 4 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:00 P.M., MONDAY, AUGUST 27, 2012 (Note earlier time) 1. Executive Session, under ORS 192.660(2)(a), employment of a public officer or employee -Greg Prothman 2. Discussion of County Administrator Recruitment Process -Greg Prothman 3. Other Items PLEASE NOTE: At any time during this meeting. an executive session could be called to address issues relating to ORS 192.660(2) (e). real property negotiations; ORS 192.660(2) (h). litigation; ORS 192.66O(2)(d). labor negotiations; or ORS 192.660(2) (b). personnel issues. Meeting dates. times and discussion items are subject to change. 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