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Home My WebLink About2012-10-15 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, October 15, 2012 Page 1 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER 15, 2012 ___________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; and, for a portion of the meeting, Nick Lelack and Peter Gutowsky, Community Development; Susan Ross, Property & Facilities; and Steve Hasson of the City of La Pine. Chair DeBone opened the meeting at 1:30 p.m. ___________________________ 1. Discussion and Possible Action regarding Ashton Eaton Boulevard, La Pine, Proposal. Mr. Kropp said he check with various departments; ODOT will add a designation to Highway 97 within the city limits. Signage for Highway 97 will remain in place and maps will not change. 911 can add an ‘alias’ for reporting reasons. ODOT has agreed to add the designation but has signage standards for the addition. Community Development advised getting the input of businesses and others who might be affected by this. Steve Hasson stated that Community Development keeps the County’s road maps. Representatives of the Post Office have indicated they will do what the County directs. He would like to see a way to tie the community together. Commissioner Baney said that Highway 97 business through Bend is also known as Third Street, which was a formal name change through the State. Using Ashton Eaton Boulevard in La Pine is a designation but not a formal name change. There is a requirement at the State level that if a road is named after a person, they have to be deceased for at least a year. Minutes of Board of Commissioners’ Work Session Monday, October 15, 2012 Page 2 of 5 Commissioner Unger stated that he wants to be sure that businesses are not impacted by additional costs for changing stationery or advertising. Mr. Hasson said that it has been publicized and feedback has been positive. What they are seeking more than anything is a sense of community ide ntity. The Board supported staff working with city representatives as long as it does not impose difficulties on 911, the Sheriff’s Office or local businesses. 2. Executive Session, under ORS 192.660(2)(a), Consideration of Employment of a Public Official. The Board addressed other items first, and then went into executive session at 2:00 p.m. 3. Other Items. Ms. Ross stated that they have reviewed additional material on a brownfields grant in regard to the demolition landfill and sites in the community in general. She said it is more of a Community Development project than one her Department should take on. Mr. Lelack stated that addressing this is a great idea , but it is not on their work plan. If consultants are used, this work would have little impact on staffing resources. Through the community process, sites are identified and remediation can be discussed. Ms. Ross stated there are two grants available; one for petroleum based sites and one for other kinds. The grants are $200,000 each. This particular company seems to have a good success rate. Mr. Kropp stated that if they got a partial award that would still take a lot of staff time, they probably would not pursue it. Commissioner Unger stated he got a call from Becky Johnson about using part of the demolition landfill for OSU purposes. Ms. Ross stated that these funds could not be used for fixing the properties, but could be utilized for planning purposes. Mr. Lelack said the City is supportive of pursuing the grants. Minutes of Board of Commissioners’ Work Session Monday, October 15, 2012 Page 3 of 5 Chair DeBone asked if they are looking for problem properties, and whether they are known; or those now in use. Ms. Ross stated that an active gas station is not a brownfield. It is voluntary and they will not go out to identify issues to cause complications. It would be for an inventory of known properties that may have problems and what it would take to redevelop the properties. She feels that each city should take on its own study, but the company sees it being countywide. Mr. Lelack said that the County could set the guidelines. There are areas in the unincorporated parts of the County that could stand to be analyzed. Ms. Ross added that there is no match required and no scope of work needs to be identified for the grant, so it is very broad. It makes more sense for this to be under Community Development. The deadline is a few weeks away. The Board indicated they should proceed with the grant application and keep the Board informed. ___________________________ Mr. Kropp spoke about a draft letter to Carla Elms, who wants the deed restriction removed on land she bought in La Pine that cannot be developed due to high groundwater. It was very clear when she purchased the property that this restriction was in place.. UNGER: Move signature of the letter. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. ___________________________ Citizen Tom Fee contacted Commissioner Baney. He was part of the senior tax deferral program, and lives in Sunriver. His property is over the value set by the legislature. He has met also with Senator Telfer and Scot Langton. He did not pay his taxes last year because he said Ms. Telfer advised him there would be a legislative fix. She does not recall a promise to fix this, and it is unlikely one legislator would make such a statement knowing she cannot do something like this without a process and consensus. Minutes of Board of Commissioners’ Work Session Monday, October 15, 2012 Page 4 of 5 Mr. Fee sent a letter requesting they retroactively reinstate him to avoid the 16% interest being charged. She said they are not able to change the interest rate, as that has to be done by the legislature. The options would be whether to pay the penalty for him. She thinks this program is quite vulnerable since paying property taxes for individuals out of general funds is not favored. It is a sad situation and unfortunate. She asked if the County would consider paying his taxes or interest. Commissioner Unger said this could set precedence. Commissioner Baney stated that the State should change the interest rate. If the County paid taxes or interest for this person, others may follow suit. It would adjust his income level. The County can work for change, but there could be a lot of property owners in the County who can no longer pay taxes and are not eligible for any assistance. He does not seem to understand this is not something the County can control. The Board did not support providing financial relief to Mr. Fee. ___________________________ The Board took action after executive session. BANEY: Move appointment of Tom Anderson as interim Administrator, subject to the parameters discussed in executive session. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. ___________________________ BANEY: Move that the County retroactively compensate Erik Kropp as discussed in executive session. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. ___________________________ Being no other items discussed, the meeting adjourned 2:40 p.m. DATED this 7;;1 <J Day of_----"-'"_______~2012 for the ~ Deschutes County Board of Commissioners. Anthony DeB one, Chair Alan Unger, Vice Chair ATTEST: Tamm~ner ~~ Recording Secretary Minutes of Board of Commissioners' Work Session Monday, October 15,2012 Page 5 of5 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, OCTOBER 15,2012 1. Discussion and Possible Action regarding Ashton Eaton Boulevard, La Pine, Proposal -Erik Kropp 2. Executive Session, under ORS 192.660(2)(a), Consideration of Employment of a Public Official 3. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates. times and discussion items are subject to change. All meetings are conducted in the Board ofCommissioners' meeting rooms at 1300 NW Wall St., Bend. unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6571. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative fonnats or for further infonnation. I ... ~ o .... N v..00.N >ItI "0 C o ~ r::: 0.'" '" cu V\ .:¥. II 0 ~ I·81NI I-;:::'i .5: OJ'~ Q:; E:. !b' !tIj~i ZQJ '~ -.;:. ~' "',,:i. ' ) .. , \S' 0+ 0"',:L ~ i I ~I ,j I i OJi n:I ,(,"" \-:r '\J\ Q. Date: October 11, 2012 To: Board of County Commissioners From: Erik Kropp, Interim County Administrator Re: Ashton Eaton Boulevard Proposal The City of La Pine sent a letter (attached) to the Board asking the County to take formal action to amend its road maps to reflect the City of La Pine's action to rename the portion of Highway 97 located in the City to Ashton Eaton Boulevard. The Board asked staffto provide input into the request in terms of how the change would impact County operations. I checked with the Sheriffs Office, County Legal Counsel, Community Development Department, the Road Department, and Deschutes County 911. From conversations with the departments listed above, the operational impacts of the name change to the County would be minimal. If the change is approved by the Oregon Department of Transportation, staff at 911 would convert all of the impacted address points in the Master Street Address Guide and the Computer Aided Dispatch (CAD) system. 911 could also discuss the name change at a Central Oregon Fire Operations Group (COFOG) meeting which would update the fire departments and ambulance services. c: Sheriff Larry Blanton Chris Doty, Public Works Director Rob Poirier, 911 Director Tom Anderson, COD Director Mark Pilliod, Legal Counsel Mayor-~~,-Ken Mulenex ,'.::" A~~!:;.; Council MembersCity of Don Greiner Stu MartinezLA PINE Kathy Agan'<11:!"'.\:1 ~ Dan Varcoe CITY OF LA PINE September 8, 2012 Deschutes County Board of Commissioners 1300 Northwest Wall Street Suite 200 Bend,Oregon 97701 Tony DeBone Commission Chairperson; Tammy Baney Commissioner, and; Alan Unger Commissioner Subject: Road map renaming request Lady and Gentlemen: The City of La pine is asking the Deschutes County Commission to consider taking a formal action to amend its Deschutes County road maps to reflect the City of la Pine's action to rename Highway 97 as it traverses through La Pine to Ashton Eaton Boulevard. The La Pine City Council took action to rename this roadway after Ashton Eaton in honor of the fact he is a world class athlete, world record holder, and Olympic Decathlon Gold Medalist and arguably the best track and field athlete in the world today_ Also the fact that Ashton grew up in La Pine, his family lives here and he was taught and coached in the local schools. Our effort to rename the roadway runs deeper that an effort to recognize his talents. This renaming is also intended to honor the fact it takes a community to raise a child. Accordingly, this action honors his mother who raised him as a single mother, his grandmother, the community's youth and their aspirations, the many coaches and teachers of our community that provide youth counsel and inspiration and the community itself. The action to rename the highway running through La Pine also helps establish and solidify this young community's identity and locational presence and noting La Pine is physically disconnected north and south as well as east and west because of our settlement patterns, geography and a highway that separates the community in two . Therefore, this unified naming action helps the community coalesce both in terms of strengthening its sense of identity, while also addressing land use and transportation connectivity issues. P 1 3 _r L ----------------------------------------------- However, the reason we are asking the County to join us in this recognition effort has to do with health and safety considerations: If the highway through our community is renamed after Ashton and a call goes out for emergency service dispatch and the caller relies on the name Ashton Eaton for orientation purposes -it is important the emergency responders know where to go and relying upon correctly id ntifying road maps. For example, a person calls emergency services [911] stating: "grandpa is choking [ rning blue] on Ashton Eaton Boulevard -it is important the emergency responders timely attend to h needs because they know where to go and relying accurate road maps. appreciate your consideration of this request. ulenex Mayor City of La Pine, Oregon I I Steven as n, AICP City Ma ger City of La Pine, Oregon I I i [ t I I, \ ! ! ! J f,. ! f PO Box 3055, La Pine, OR 97739 Phone #541-536-1432 Fax #541-536-1462