HomeMy WebLinkAbout2012-10-29 Work Session MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER 29, 2012 Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Anderson, Interim County Administrator; Erik Kropp, Deputy County Administrator; andfor a portion ofthe meeting, SheriffLarry Blanton; David Givans, Internal Auditor; Darryl Nakahira, Jim Ross, Capt. Shane Nelson and Capt. Mike Espinoza ofthe Sheriffs Office; Susan Ross, Property & Facilities; several citizens, including Dee Hansen and Roger Olson ofNAM1; and media representative Joe Ditzler ofThe Bulletin. Chair DeBone opened the meeting at 1:30 p.m. 1. NeighborImpact Request for Deschutes County Support for Housing Rehabilitation CDBG Grant. NeighborImpact representative, Emily Quaka, explained that the group needs to have more than one entity sign the grant (along with Crook County and Jefferson County). The request is for $400,000 over two years. Tom Anderson said that NeighborImpact has worked well with CDD for many years on various projects. BANEY: Move Chair signature of the grant application. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, October 29,2012 Page 1 of6 Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012 Page 2 of 6 2. Adult Jail Proposal for Medical/Behavioral Health Unit and Outside Recreational Area. Sheriff Blanton gave an overview of the medical needs of the jail. The larger expansion plans had included covering the needs of inmates with health and mental health issues. There was to be an outside recreation area. Health and mental health concerns have to be addressed every day, at approximately twenty a day. Some are working through the judicial system and have been in jail for months. The budget adopted for this year set aside $800,000 for future jail expansion needs, from the old OSP project. They need to move forward with this change, as one mental health bed is not adequate. They have had to deal with attempted suicides and other problems. It is difficult for staff to supervise and manage this population. Ms. Ross presented an oversized site plan of the existing jail, demonstrating where the new housing unit would be located. She showed a plan of the medical unit including a day room, cells, offices and treatment areas. They will lose adult jail beds with this change, but will gain space for health and mental health cases. They will have to rent more jail beds from Jefferson County in the short-term. The facility is adequate but they do not include anything extra like medical or mental health care. Ms. Ross provided an additional handout. She said they can start on construction documents once they get approval; this takes about ten weeks. Permitting and bidding for contracting will take about ten weeks also. There is a long lead-time for some of the components. Sheriff Blanton added that when a decision is made, there is still a lag time for bidding, permits and other parts of the process. There must be a goal regarding the timing. They need to be able to start spending the $800,000 budgeted. This work is to be done inside a full-capacity jail, which takes more time. Ms. Ross stated that since the scope has been significantly reduced, County Counsel indicated they can use the architect already involved and then go to hard bid to hire a company who can do this kind of specialized work. Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012 Page 3 of 6 Chair DeBone asked if this changes the operational mode regarding supervision. Capt. Espinoza said they will be able to classify and house inmates in the proper area. The people needing special care are scattered around the facility now. The isolation area will eliminate having to move others who are high risk. Sheriff Blanton stated that sometimes segregation is needed, but they do not always have use of the day room. The mental health evaluations and treatment start on the street with CIP training. Trained staff takes over and Behavioral Health will step in for further evaluation. Scott Johnson said that they have to work collaboratively through the whole process. This is the most cost-effective way of handling it. Capt. Espinoza stated they are seeing an increase in medical needs as well. By mixing those with health or mental health issues into the general population is a tragedy waiting to happen. The facility does not have the specialized housing needed at this time. Dee Hansen of NAMI gave an example of a recent situation in Multnomah County where a mentally ill man got worse while in custody, resulting in an expensive lawsuit. They really need to move forward with this quickly. The jail ends up being a mental health hospital for this area, which is difficult. Roger Olson added that this County has a reputation around the State as being progressive and on the forefront. He would like to see this happen as quickly as possible. Commissioner Baney said that it is a wonder that they have been able to limp along as well as they have, going above and beyond what is needed. BANEY: Move approval of this process for jail improvements in the amount of $475,000. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012 Page 4 of 6 3. Executive Session – ORS 192.660(2)(e) – real property negotiations; and ORS 192.660(2)(d), labor negotiations. The Board went into executive session at 3:00 p.m. The regular meeting was continued at 3:35 p.m. 4. Other Items. Ms. Ross said that the developers of McKenzie Meadows are donating property to the County for a clinic near the assisted living center. The infrastructure was to be in first, but this has not happened. They went to a 99 -year lease so some work could begin, but the federal government now wants a lien on the property. The parcels have not yet been created due to tax ramifications to the owners, and improvements would have to go in at the time the parcels are created. Therefore, the County went out for a minor partition. In reviewing construction costs, the County would have to put in utilities now in order to build. The latest thing is getting power to the site. It was supposed to be in already; the estimate from Central Electric Cooperative is almost $90,000. She met with the developers and they would be willing to reimburse the County as development comes in; with a five-year call on the balance. It has been one issue after another since they are the first one in. This free property is becoming very expensive. She thinks they should pull the plug temporarily and try to get an extension on the grant. Worst case would be if the grant is not extended, but they could drag out the project for a while. Commissioner Baney said that considering the added costs and some uncertainty in the community, they should be mindful and do it right. Ms. Ross said the slab is in and they need to pay the contractor to stay on board. They can get the plat done and just wait, however. If the subdivision plat is filed, things would be much easier. Ms. Johnson said they are located in a portable unit and can provide some services now. ___________________________ Chair DeBone will be meeting with the La Pine Industrial Group, Inc. to explain the funds are the County’s. He will suggest they do a final report with their position. They will work with the City on a REDI-like program. Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012 Page 5 of 6 Commissioner Baney clarified that the County will not be working with the City of La Pine on this, but can encourage the City to work on establishing the proper group. Commissioner Unger stated the County can offer support, but cannot do it for them. Commissioner Baney wants to know what the County’s support means. The private real estate market would handle any offers to purchase. They can’t use the funds for just La Pine. Chair DeBone will not be able to answer that question from them; they will have to request assistance through normal channels. Mr. Pilliod said that by parking funds such as these, they are not solely available to use in just one area but for any worthwhile project in the County. Commissioner Unger stated that they cannot direct that money to just La Pine. Commissioner Baney said they know this has been coming, but have been looking at how to handle it. Chair DeBone stated he i s being set up with expectations. He hopes that Rick Allen will be able to normalize this issue. Mr. Anderson said that it is more than just a real estate transaction. EDCO may need more information to market the properties. He added that traffic capacity is the only lingering issue for the industrial development. Commissioner DeBone does not worry about the workforce. There is a willing employee base already in the area. ___________________________ Commissioner Unger went to the community meeting regarding high water issues in the upper Deschutes. What was explained is that there is more water flowing in the winter, resulting in more weeds and sediment catch. The next Upper Deschutes Coalition meeting will address plans for that area. Mr. Anderson said it is a matter of following policies and letting people know what they can reasonably expect. ___________________________ Chair DeBone stated that he and his wife attended the COCC mental fitness for leaders class. They found it very interesting. Some department heads were there as well. Being no further discussion, the meeting adjourned at 4:10 p.m. DATED this I q~Day of ;)(JV~ 2012 for the Deschutes County Board of Commissioners. Anthony DeB one, Chair Alan Unger, Vice Chair ATTEST: ~~ Recording Secretary Minutes of Board ofCornrnissioners' Work Session Monday, October 29,2012 Page 6 of6 0\ N ... Q) ..0ON-..­uoON c: a·Vi VI Q) V'I ~ L­a ~ '" '" Q) , L. ' "c ' ~I T­ i I I I r ~ 1 \ I I c{) Q ~ 1 ....... ~j~ ~ I -j-­ V> Q) (\] 0.. '+­o ~ Q) (\] 0.. Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, OCTOBER 29, 2012 1. Neighborlmpact Request for Deschutes County Support for Housing Rehabilitation CDBG Grant Neighborlmpact 2. Adult Jail Proposal for MedicallBehavioral Health Unit and Outside Recreational Area -SheriffLarry Blanton. 3. Executive Session -ORS 192.660(2)( e) -real property negotiations 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e). real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, limes and discussion items are subject to change. Ail meetings are conducted in the Board ofCommissioners' meeting rooms at 1300 NW Wall St.. Bend, unless otherwise indicated. f/you have questions regarding a meeting, please cail388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Date: October 25, 2012 To: Board of County Commissioners From: Erik Kropp, Interim County Administrator Re: NeighborImpact Request for County Support for CDBG Grant NeighborImpact operates a home rehabilitation loan program that provides low-interest loans to low-income (80% or less area median income) homeowners who need to make health and safety repairs to their homes. The program serves Crook, Deschutes and Jefferson counties. In the last funding cycle, NeighborImpact provided loans to 24 homes, 19 of which were in Deschutes County. NeighborImpact is applying for a new CDBG grant for housing rehabilitation to continue this service. Crook County will serve as the lead applicant, but NeighborImpact is requesting two other jurisdictions to sign on in order to show buy in from the community. These two jurisdictions have no responsibility beyond signing on and completing an Intergovernmental Agreement with Crook County. Staff recommends Board approval to support the grant application and work with Crook County to develop the necessary IGA. f I PENDING PROJECTS AND FUNDING OPTIONS Prepared October 29, 2012 Available Funds Fund 456, Jail Construction ($540k from Jamison; $ lOOk from General Fund) Fund 142, General Projects ($1.6m contingency; $3OOk additional bnwc) Fund 143, General Capital Reserve General Fund (additional bnwc) GF savings Juvenile FY 201471 Sale of Design Center Total Funds Available Pending Project Needs Jail medical unit remodel Work Center remodel Redmond Project (if Evergreen option) Repay Solid Waste Bethlehem Inn payoff Total Project Needs Difference 620,000 I 1,900,000 I 1,750,000 300,000 71 1,400,000 5,970,000 f 675,000 630,000 1,500,000 3,100,000 2,700,000 8,605,000 (2,635,000) I ADULT JAIL MEDICAL UNIT PROJECT BUDGET AND TIMELINE October 29, 2012 Construction Estimate Medical Unit Outdoor Rec A&E, Permits, Misc Contingency PROJECT TIMELINE November -January January -March April-August 2013 400,000 125,000 100,000 50/000 675,000 10 weeks 10 weeks 4 months Construction documents City land use if necessary Other predevelopment activities Permitting Bidding and contracting Construction I