HomeMy WebLinkAbout2012-10-29 Work Session MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 29, 2012
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Tom Anderson, Interim County Administrator; Erik Kropp,
Deputy County Administrator; andfor a portion ofthe meeting, SheriffLarry
Blanton; David Givans, Internal Auditor; Darryl Nakahira, Jim Ross, Capt. Shane
Nelson and Capt. Mike Espinoza ofthe Sheriffs Office; Susan Ross, Property &
Facilities; several citizens, including Dee Hansen and Roger Olson ofNAM1; and
media representative Joe Ditzler ofThe Bulletin.
Chair DeBone opened the meeting at 1:30 p.m.
1. NeighborImpact Request for Deschutes County Support for Housing
Rehabilitation CDBG Grant.
NeighborImpact representative, Emily Quaka, explained that the group needs to
have more than one entity sign the grant (along with Crook County and
Jefferson County). The request is for $400,000 over two years. Tom Anderson
said that NeighborImpact has worked well with CDD for many years on various
projects.
BANEY: Move Chair signature of the grant application.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, October 29,2012
Page 1 of6
Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012
Page 2 of 6
2. Adult Jail Proposal for Medical/Behavioral Health Unit and Outside
Recreational Area.
Sheriff Blanton gave an overview of the medical needs of the jail. The larger
expansion plans had included covering the needs of inmates with health and
mental health issues.
There was to be an outside recreation area. Health and mental health concerns
have to be addressed every day, at approximately twenty a day. Some are
working through the judicial system and have been in jail for months. The
budget adopted for this year set aside $800,000 for future jail expansion needs,
from the old OSP project. They need to move forward with this change, as one
mental health bed is not adequate. They have had to deal with attempted
suicides and other problems. It is difficult for staff to supervise and manage
this population.
Ms. Ross presented an oversized site plan of the existing jail, demonstrating
where the new housing unit would be located. She showed a plan of the
medical unit including a day room, cells, offices and treatment areas. They will
lose adult jail beds with this change, but will gain space for health and mental
health cases. They will have to rent more jail beds from Jefferson County in the
short-term. The facility is adequate but they do not include anything extra like
medical or mental health care.
Ms. Ross provided an additional handout. She said they can start on
construction documents once they get approval; this takes about ten weeks.
Permitting and bidding for contracting will take about ten weeks also. There is
a long lead-time for some of the components.
Sheriff Blanton added that when a decision is made, there is still a lag time for
bidding, permits and other parts of the process. There must be a goal regarding
the timing. They need to be able to start spending the $800,000 budgeted. This
work is to be done inside a full-capacity jail, which takes more time.
Ms. Ross stated that since the scope has been significantly reduced, County
Counsel indicated they can use the architect already involved and then go to
hard bid to hire a company who can do this kind of specialized work.
Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012
Page 3 of 6
Chair DeBone asked if this changes the operational mode regarding
supervision. Capt. Espinoza said they will be able to classify and house inmates
in the proper area. The people needing special care are scattered around the
facility now. The isolation area will eliminate having to move others who are
high risk.
Sheriff Blanton stated that sometimes segregation is needed, but they do not
always have use of the day room. The mental health evaluations and treatment
start on the street with CIP training. Trained staff takes over and Behavioral
Health will step in for further evaluation.
Scott Johnson said that they have to work collaboratively through the whole
process. This is the most cost-effective way of handling it.
Capt. Espinoza stated they are seeing an increase in medical needs as well. By
mixing those with health or mental health issues into the general population is a
tragedy waiting to happen. The facility does not have the specialized housing
needed at this time.
Dee Hansen of NAMI gave an example of a recent situation in Multnomah
County where a mentally ill man got worse while in custody, resulting in an
expensive lawsuit. They really need to move forward with this quickly. The
jail ends up being a mental health hospital for this area, which is difficult.
Roger Olson added that this County has a reputation around the State as being
progressive and on the forefront. He would like to see this happen as quickly as
possible.
Commissioner Baney said that it is a wonder that they have been able to limp
along as well as they have, going above and beyond what is needed.
BANEY: Move approval of this process for jail improvements in the amount
of $475,000.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012
Page 4 of 6
3. Executive Session – ORS 192.660(2)(e) – real property negotiations; and
ORS 192.660(2)(d), labor negotiations.
The Board went into executive session at 3:00 p.m. The regular meeting was
continued at 3:35 p.m.
4. Other Items.
Ms. Ross said that the developers of McKenzie Meadows are donating property
to the County for a clinic near the assisted living center. The infrastructure was
to be in first, but this has not happened. They went to a 99 -year lease so some
work could begin, but the federal government now wants a lien on the property.
The parcels have not yet been created due to tax ramifications to the owners,
and improvements would have to go in at the time the parcels are created.
Therefore, the County went out for a minor partition. In reviewing construction
costs, the County would have to put in utilities now in order to build. The latest
thing is getting power to the site. It was supposed to be in already; the estimate
from Central Electric Cooperative is almost $90,000. She met with the
developers and they would be willing to reimburse the County as development
comes in; with a five-year call on the balance.
It has been one issue after another since they are the first one in. This free
property is becoming very expensive. She thinks they should pull the plug
temporarily and try to get an extension on the grant. Worst case would be if the
grant is not extended, but they could drag out the project for a while.
Commissioner Baney said that considering the added costs and some
uncertainty in the community, they should be mindful and do it right. Ms. Ross
said the slab is in and they need to pay the contractor to stay on board. They
can get the plat done and just wait, however. If the subdivision plat is filed,
things would be much easier.
Ms. Johnson said they are located in a portable unit and can provide some
services now.
___________________________
Chair DeBone will be meeting with the La Pine Industrial Group, Inc. to
explain the funds are the County’s. He will suggest they do a final report with
their position. They will work with the City on a REDI-like program.
Minutes of Board of Commissioners’ Work Session Monday, October 29, 2012
Page 5 of 6
Commissioner Baney clarified that the County will not be working with the
City of La Pine on this, but can encourage the City to work on establishing the
proper group.
Commissioner Unger stated the County can offer support, but cannot do it for
them. Commissioner Baney wants to know what the County’s support means.
The private real estate market would handle any offers to purchase. They can’t
use the funds for just La Pine. Chair DeBone will not be able to answer that
question from them; they will have to request assistance through normal
channels.
Mr. Pilliod said that by parking funds such as these, they are not solely
available to use in just one area but for any worthwhile project in the County.
Commissioner Unger stated that they cannot direct that money to just La Pine.
Commissioner Baney said they know this has been coming, but have been
looking at how to handle it. Chair DeBone stated he i s being set up with
expectations. He hopes that Rick Allen will be able to normalize this issue.
Mr. Anderson said that it is more than just a real estate transaction. EDCO may
need more information to market the properties. He added that traffic capacity
is the only lingering issue for the industrial development.
Commissioner DeBone does not worry about the workforce. There is a willing
employee base already in the area.
___________________________
Commissioner Unger went to the community meeting regarding high water
issues in the upper Deschutes. What was explained is that there is more water
flowing in the winter, resulting in more weeds and sediment catch. The next
Upper Deschutes Coalition meeting will address plans for that area.
Mr. Anderson said it is a matter of following policies and letting people know
what they can reasonably expect.
___________________________
Chair DeBone stated that he and his wife attended the COCC mental fitness for
leaders class. They found it very interesting. Some department heads were
there as well.
Being no further discussion, the meeting adjourned at 4:10 p.m.
DATED this I q~Day of ;)(JV~ 2012 for the
Deschutes County Board of Commissioners.
Anthony DeB one, Chair
Alan Unger, Vice Chair
ATTEST:
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Recording Secretary
Minutes of Board ofCornrnissioners' Work Session Monday, October 29,2012
Page 6 of6
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, OCTOBER 29, 2012
1. Neighborlmpact Request for Deschutes County Support for Housing
Rehabilitation CDBG Grant Neighborlmpact
2. Adult Jail Proposal for MedicallBehavioral Health Unit and Outside
Recreational Area -SheriffLarry Blanton.
3. Executive Session -ORS 192.660(2)( e) -real property negotiations
4. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e). real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, limes and discussion items are subject to change. Ail meetings are conducted in the Board ofCommissioners' meeting rooms at
1300 NW Wall St.. Bend, unless otherwise indicated. f/you have questions regarding a meeting, please cail388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Date: October 25, 2012
To: Board of County Commissioners
From: Erik Kropp, Interim County Administrator
Re: NeighborImpact Request for County Support for CDBG Grant
NeighborImpact operates a home rehabilitation loan program that provides low-interest
loans to low-income (80% or less area median income) homeowners who need to make
health and safety repairs to their homes. The program serves Crook, Deschutes and
Jefferson counties. In the last funding cycle, NeighborImpact provided loans to 24
homes, 19 of which were in Deschutes County.
NeighborImpact is applying for a new CDBG grant for housing rehabilitation to continue
this service. Crook County will serve as the lead applicant, but NeighborImpact is
requesting two other jurisdictions to sign on in order to show buy in from the
community. These two jurisdictions have no responsibility beyond signing on and
completing an Intergovernmental Agreement with Crook County. Staff recommends
Board approval to support the grant application and work with Crook County to develop
the necessary IGA.
f
I
PENDING PROJECTS AND FUNDING OPTIONS
Prepared October 29, 2012
Available Funds
Fund 456, Jail Construction
($540k from Jamison; $ lOOk from General Fund)
Fund 142, General Projects
($1.6m contingency; $3OOk additional bnwc)
Fund 143, General Capital Reserve
General Fund
(additional bnwc)
GF savings Juvenile FY 201471
Sale of Design Center
Total Funds Available
Pending Project Needs
Jail medical unit remodel
Work Center remodel
Redmond Project (if Evergreen option)
Repay Solid Waste
Bethlehem Inn payoff
Total Project Needs
Difference
620,000 I
1,900,000 I
1,750,000
300,000
71
1,400,000
5,970,000
f
675,000
630,000
1,500,000
3,100,000
2,700,000
8,605,000
(2,635,000) I
ADULT JAIL MEDICAL UNIT
PROJECT BUDGET AND TIMELINE
October 29, 2012
Construction Estimate
Medical Unit
Outdoor Rec
A&E, Permits, Misc
Contingency
PROJECT TIMELINE
November -January
January -March
April-August 2013
400,000
125,000
100,000
50/000
675,000
10 weeks
10 weeks
4 months
Construction documents
City land use if necessary
Other predevelopment activities
Permitting
Bidding and contracting
Construction
I