HomeMy WebLinkAboutCloverdale Fee Waiver RequestFee Waiver Request Form
Name of Organization:
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Address of Organization:
City: S'r S /2t/S r
Type of Permit
kJ Building $
[ ] Restaurant $
[ ] Other $
Total amount of Fee(s) requested to be waived: $ -17 - 5, j `�,
State:
Zip Code:
Planning $
Subsurface Sewage $
The applicant shall provide a written explanation of the request and explain why one or more of
the criterions stated below are satisfied. The request will be reviewed by the Community
Development Director and a response will be provided within ten business days.
Criterion that must be met to qualify for a Fee Waiver:
A. The applicant meets the criteria for indigency and at least one of the following conditions.
Indigence shall be established by the financial hardship process attached (refer to Affidavit of
Indigence and Request for Fee Waiver form).
1. There is an immediate need of the services to CDD to protect the applicant's or
public's health or safety.
2. Where granting the waiver will create a long term efficiency of a Code
Enforcement issue.
B. The request is from a nonprofit organization that has encountered an extraordinary
hardship that could not have been anticipated in planning for and funding of the project;
and the fee waiver will benefit the community.
(NOTE: Community Services may be required by the CDD Director for some or all of
the waived fees.)
Fee Waiver Policy and Form January 2006.doc Pane 7
BY: /ll� ED
NOV 0 5 2012.
EBRD Y:
CLOVERDALE RURAL FIRE PROTECTION DISTRICT
68787 George Cyrus Road
Sisters, Oregon 97759
(541) 548-4815
05 November 2012
Mr. Tom Anderson RECEIVED
Director BY: ___J41 -1 --
Community Development Department
Deschutes County NOV 0 5 2012
117 NW Lafayette
Bend, Oregon 97701 DEL E�REL� BY:
Email: Tom.Anderson@deschutes.org , �1
Telephone: (541) 385-1704
Subject: Request to Waive Fees
67433 Cloverdale Road
Parcel A, Tax Lot 203, Map 15-10-25
SE 1/4 of the NE 1/4 of Section 25, T15S, R10E, W.M.
Deschutes County, Oregon
Dear Director Anderson,
I am writing this letter to request a blanket fee waiver as allowed by County Ordinance
for the placement of a factory -built structure at our Fire Station No. 2 location (67433
Cloverdale Road, Sisters, Oregon). Included in our request is a full variance for set-
back requirements.
We are requesting the fee waiver because (a) there is an immediate Public Safety need
and (b) the fees contribute a financial hardship to the project. Other issues relevant to
this request include:
• The use of the site will not change. The location has been used continuously
as a fire station for the past thirty-eight (38) years.
• The placement of the factory -built structure will not reduce, nor add to, the
roadway capacity on Cloverdale Road.
• Vehicle access to the site will use the existing driveway.
• The structure is factory -built and will meet all applicable codes.
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Fees included in the Blanket Fee Waiver Request
County fees we have identified for placing the factory -built structure on our property and
for which we request a blanket fee waiver include: NOTE: All numbers are estimates.
• System Development Charge
• Planning Fees (site plan, etc)
• Full Variance/set-back requirements
• Septic Permit (pressure distribution system
• Septic/electrical Permit
• Plumbing permit: water and sewer lines
• Foundation Permit (24x66)
• Other Permits (for connection of utilities)
Electrical Permit (panel)
Plumbing Permit connection
Heating/Ventilation/Air Conditioning
$3,000.00
4,995.00
2,600.00
and electrical) 1410.00
114.80
250.00
570.00
500.00
TOTAL PERMIT FEES
$13,439.80
The Proposed Project
It is the desire of the Fire District to place 1600 square feet factory -built structure at our
Fire Station No. 2 location. The current structure at the above referenced locations is a
pole -barn building erected in 1974 for the storage of firefighting equipment.
A recent analysis of our emergency responses showed that residential development
over the years as occurred in the southern portion of our Fire District. The development
has been accompanied by an increase in alarm activity. Approximately seventy percent
(70%) of our alarms occur in the southern area of our District.
In order to reduce our response times in the southern area, it is our plan to locate the
Fire Chief and Deputy Chief to Station 2 and implement a resident volunteer firefighter
program with volunteers living at Station 2 to supplement our traditional volunteer
response.
Variance Request for Set -back Requirements
The Fire Station No. 2 property is a triangular shaped area of approximately 1.26 acres.
Because of the triangular shape and limited area, there are challenges in placing the
factory -built structure on the property and construction of the septic system. Also, future
plans, as funds allow, are to renovate the existing pole structure to allow additional
space for firefighting equipment.
A variance allowing zero set -back would allow us to maximize this small land area, site
the building in the most advantageous position and allow for future modifications to the
existing fire apparatus building.
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Background of the Cloverdale Rural Fire Protection District
Cloverdale Rural Fire Protection District is a special district organized under Oregon
Revised Statutes. The Fire District is located in the triangular area between Sisters,
Redmond and Bend. The Fire District began operation in 1963. We are funded by
property taxes. Our permanent rate is $1.0924 per thousand dollar of taxable property
value.
The Fire District operates from two fire stations; Station 1 in the north area of our District
and Station 2 in the south area. Station 2 is a pole -barn building originally constructed
in 1974 to shelter firefighting equipment.
We protect an area of fifty (50) square miles with a year -around population of
approximately 3500. The area we serve is primarily agricultural and residential in
nature. We provide emergency response to sections of State Highway 20 and 126
which run through our District.
The Fire District is staffed with two employees (Fire Chief and Deputy Chief) and
twenty-three volunteer firefighters.
Financial Aspects Relating to the Fee Waiver
As mentioned, our permanent tax rate is $1.0924 per thousand of taxable property
value. This tax rate is the lowest of any fire district in Deschutes County. Property tax
revenues are our primary funding source. (Our total revenues, for fiscal year 2010-
2011, were $320,581.)
We are working to maximize our limited purchasing power with a factory -built structure
for office and dormitory. We have significant financial limitations related to the
completion of this project and ask you to consider this in light of our request.
Thank you, Director Anderson, for your consideration in this matter. If there are any
questions regarding our request, please contact me directly on my cell phone (541) 480-
4222.
Sincerely,
Thad Olsen
Fire Chief
Cloverdale Rural Fire Protection District
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