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Home My WebLink About2012-12-12 Work Session Minutes of Board of Commissioners’ Work Session Wednesday, December 12, 2012 Page 1 of 8 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, DECEMBER 12, 2012 ___________________________ Present were Commissioners Anthony DeBone and Tammy Baney; Commissioner Alan Unger was out of the office. Also present were Tom Anderson, Interim County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Ronda Connor, Personnel; Dave Inbody and Judith Ure, Administration; Linda Koth of Medcor; David Givans, and media representative Elon Glucklich of The Bulletin. Chair DeBone opened the meeting at 2:00 p.m. 1. Review and Signature of Medcor Contract. Dave Inbody gave an overview of the work done towards finalizing the Medcor contract. The main different from the previous vendor is that a registered nurse/ office manager has been added, and Medcor will be able to address additional concerns in this manner. There will be a closer working relationship between the pharmacy and clinic as well. Ms. Said that she is familiar with handling this kind of project, and they are already working towards addressing issues that have been a problem in the past with the previous provider. Mr. Inbody added that they would expand opportunities relating to lab work. They are working towards a relationship with St. Charles Medical Center regarding lab work, which will be very beneficial for patients. Commissioner Baney asked if there is a way to do any video consulting with patients, especially for a follow-up. Ms. Koth said they need to be careful about privacy and confidentiality, and this is sometimes a problem with video discussions. They are open to ways to interact with patients, however. They hope to visit various locations to get to know employees better. Mr. Inbody, Ms. Koth and Ms. Connor left at this time. Nancy Blankenship, Scot Langton, David Inbody and Mark Pilliod joined the meeting. Minutes of Board of Commissioners’ Work Session Wednesday, December 12, 2012 Page 2 of 8 2. Review of Economic Development Grant Applications. Judith Ure presented the current applications. Erik Kropp said the greater discussion regarding grants would come before the Board next month. Tom Anderson stated that the City of La Pine has reduced its request for funding for economic development support to $10,000, but that is just for six months. The Board will need to decide whether to reserve some for the cities and this specific use. Chair DeBone does support helping out the cities in this way and he wants the Budget Committee’s thoughts on this as well. He would like to see this $10,000 be the starting point to support these efforts. Ms. Ure said that $10,000 would take much of the discretionary funds that remain. The Board could perhaps take it out of the business development fund or from community grants, where there is more funding available. She is tracking this fund on a quarterly basis, but there were a couple of grants approved previously (Cloverdale Fire District and NeighborImpact) that reduced the total amount available. There are some savings in the discretionary grant program for $16,000 that can also be used, since Dave Inbody is no longer handling this program. She noted that it is a bit awkward handling these requests quarterly, since some events occur before the discussion can happen, and some are of a more urgent nature. Commissioner Baney said that she is not sure food programs can be linked with economic development; the Legislature will be addressing this next year. Chair DeBone wants it to be for strictly economic development and business start-up. Commissioner Baney stated that some events bring people in, which is part of economic development. The community grant program has more opportunities for food programs and similar needs. Ms. Ure said that these applications were submitted under the current rules and clarity it needed as to what is expected. Chair DeBone said he is prepared to approve just a few and deny the rest. There are different groups with different needs: private industry, government and nonprofits. He would rather not use funding to empower nonprofits, but concentrate instead on supporting private industry and business. For example, he is focused on helping a young town, La Pine, which needs some kind of support for economic development so they can add businesses and jobs. Commissioner Baney feels there are funds available other than these for that kind of effort. Minutes of Board of Commissioners’ Work Session Wednesday, December 12, 2012 Page 3 of 8 Chair DeBone said that after what he went through at a recent La Pine meeting where County support was requested, he wants to push harder for that use of funds. Mr. Anderson asked if they talked about their relationship with EDCO. Chair DeBone stated that EDCO is very professional, but there was a room full of people who are not supportive and feel that EDCO does not really care about La Pine. Commissioner Baney said it is their prerogative to decide they do not want EDCO involved. Chair DeBone wants to support the City of La Pine’s efforts towards economic development in the amount of $10,000. Mr. Anderson said if he wants to do this now, it would take most of the discretionary money. Ms. Ure stated that community grants have much more funding available. The business loan program has funding already. There is only about $40,000 available for the rest of the year for discretionary grants. Chair DeBone stated he was in a catch-22 yesterday at the La Pine meeting. He wants to support this effort, but nothing would happen until he offered $10,000 in start-up funds from the County to be available in January. They indicated the economic development person will not be hired for a few months, but they need to get set up, and he would like them to hire someone right away. Mr. Kropp said that it might be better to look at the whole program. Each funding program impacts another program, so this needs to be discussed globally. It is hard to determine who should be service partners and funded off the top; this can change each year. Mr. Anderson feels that it should be part of a broader discussion of all of the grant programs. They can compare past practices with today’s needs, and also look at how other counties use their funds. Ms. Ure said that they should keep this in mind , but perhaps move forward today with what is before them now. The $10,000 is available in some fashion when this issue is discussed in detail. Commissioner Baney stated that she would like a representative of each city present, as they have to be fair to all and not just grant $10,000 for planning for La Pine’s needs. She would rather see this go to the person doing the work, but the planning should be up to the community. Chair DeBone does not see this as being planning dollars only. Commissioner Baney stated the timeline seems to lead to the funds being used for planning, with another request for $10,000 when the person is hired. Mr. Kropp said that the whole request needs to be analyzed and come before the Budget Committee. Minutes of Board of Commissioners’ Work Session Wednesday, December 12, 2012 Page 4 of 8 Commissioner Baney feels that the dollars should come out of a different fund anyway. They need to stay with the rules of the grant program at this time, but that can change in the future. Chair DeBone presented a map of La Pine and talked about the industrial area and issues regarding providing adequate water pressure to the sites, which are supposed to be shovel-ready. The estimated cost to improve this is about $30,000, and he wanted the Board to be aware of this. He will advise Susan Ross of Property & Facilities of this need.. Mr. Anderson said Commissioner Unger will match whatever the other Commissioners grant if both agree to contribute on any of the requests.  OSU Extension – $2,000 – Living on a Few Acres Conference. The Commissioners granted $500 each.  Cat Rescue, Adoption & Foster Team, Cans for Cats trailer project. The Commissioners agreed to split these three ways. Chair Debone will pay the extra $1.  Family Access Network - $2,500 –Sixth Annual Fundraiser at St. Charles Medical Center. The Commissioners granted $500 each.  Upper Deschutes River Coalition - $2,000 – Rehabilitate riparian areas at Tetherow. This was delayed while Ms. Ure finds out exactly where the project is physically located.  Community Presbyterian Church – $2,500 – Europe educational tour for students. This grant was not approved.  CERF – $2,500 – Center for Economic Research and Forecasting Conference, January 31, 2013. The Commissioners granted $500 each.  Every Idea, LLC – $3,000 – Western Christmas event, supporting CRC rodeo finals. Minutes of Board of Commissioners’ Work Session Wednesday, December 12, 2012 Page 5 of 8 Ms. Ure said she does not think this group is a 501(3)(c) nonprofit. Commissioner Baney said she would like to support their efforts, but that they need to realize this is for nonprofits and not for a for-profit business. It does benefit local businesses, however. Maybe they can partner in some way with a nonprofit. Mr. Kropp said there are many for-profit event organizers that bring business into the community. Chair DeBone is not supportive without further information. Ms. Ure will find out if the applicant can be changed to a nonprofit or whether the funds could be provided to a nonprofit partner.  Healthy Beginnings – $2,500 – Improved access to screenings & early intervention services. The Commissioners granted $500 each.  High Desert Museum – $5,000 – Butterflies & hummingbirds exhibit. No grant was approved.  Sunriver New Generations School – $5,000 – Towards keeping the school open for two months while other fundraising efforts take place . Ms. Ure said they have reopened the school and have a new board. They are doing a lot of fundraising but still need to get on a sustainable path. This is a one-time infusion of funds to help them in the interim. Commissioner Baney said they seem to go along okay for a while, and then stumble. The County has helped them in the past. When the Bend Community Center said they were not sure if they could remain viable, it fell into the same kind of situation. Ms. Ure stated that the school went to the business community and are arranging for matching funds. Commissioner Baney said this impacts childcare and the ability of people to be able to go to work. Ms. Ure stated they have raised tuition and have sought and received funding from the community and businesses. Commissioner Baney granted $1,000 if it could be matched in some other way. Chair DeBone agreed. Commissioner Unger previously agreed to grant the same amount, bringing the total grant to $3,000. Judith Ure left, and Mark Pilliod, Nancy Blankenship and Scot Langton jo ined the meeting at this time. Minutes of Board of Commissioners’ Work Session Wednesday, December 12, 2012 Page 6 of 8 3. Discussion regarding Multnomah County MERS Lawsuit. Mark Pilliod said there is no actual lawsuit at this time. However, the law firm involved was receptive to the idea that Deschutes County may want to join Multnomah County in pursuing this. There are two different issues. MERS has a private records-keeping system and some feel this has been used to circumvent the law to allow foreclosures of real property. It is felt the County’s recording system should have been utilized. The purpose of looking at this is to decide if the County has a basis to recover lost revenue. Also, whether due to the MERS system, people whose property was subject to foreclosure were negatively impacted. The only purpose for pursuing this would be in regard to fees not paid for recording. Commissioner Baney asked if the revenue part of this discussion should be publicly known at this time. Mr. Pilliod said the size of the claim is not yet known so there is no way of estimating the potential financial impact. At this time, the Board went into executive session at 3:05 p.m. Potential Executive Session, under ORS 192.660(2)(h), Litigation. The Board came out of executive session at 3:40 p.m. 4. Other Items. ___________________________ Chair DeBone said he has had a request to schedule a Board meeting or work session in La Pine next year, possibly at City Hall. Commissioner Baney stated that she would like to do this in all the city locations. ___________________________ Commissioner Baney asked when they would be having another joint meeting with La Pine, and with Bend. Mr. Anderson will find out. ___________________________ Mr. Anderson stated that there was a grant previously given to a company located outside the City of Sisters. This would not require any additional funds be sent to REDI. $1,200 remains from this grant that the grantee would like to use for educational purposes. The Board was supportive. ___________________________ Minutes of Board of Commissioners’ Work Session Wednesday, December 12, 2012 Page 7 of 8 Mr. Kropp said the Board received a letter from Evie Weiss regarding supervision requirements imposed on her husband by Parole & Probation. There is nothing the Board can do in this regard, so a letter will be sent to acknowledge her concerns and to refer her to the proper State agency. ___________________________ Mr. Kropp said that the Board Chair and Vice Chair positions are to be formally voted on at the first meeting of the year. Documents are being drafted now for January meetings, and staff wants to know how to show the Board signature block. Commissioner Unger is interested in being Chair, and the Commissioners are supportive. They were not certain as to who should be Vice Chair. Commissioner Baney said that it is more of a facilitation type of role since they all have the same responsibility. The Chair just runs the meetings and is authorized to sign certain documents on behalf of the others. ___________________________ Mr. Kropp asked about a letter from a lodging provider, Mark Halvorsen of Village Properties, regarding a change in their recreation fee. Finance representatives advise that a 90-day notice is required; however, this is not used to calculate what comes to the County at this point. There was a lot of discussion on this issue several years ago. The County may want to include recreation fees in the tax structure at some point. Commissioner Baney added that the County could choose to impose this at any time, but it has not been pursued even though the recreation fees might be increasing over time. If the providers balk at an increase in the transient lodging tax at some point, the County could go to this instead. Mr. Anderson will respond to the letter and waive the 90-day notice requirement. BANEY: Move Interim County Administrator send the appropriate response. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. Being no further discussion, the meeting adjourned at 4:05 p.m. Day of .wtl for the Deschutes County Board of Commission~. DATED this 9f}; ~tL-fU.U-/\A~/ Zb /3 Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: (fon~~ Recording Secretary Minutes of Board of Commissioners ' Work Session Wednesday, December 12 ,2012 Page 8 of8 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701·1960 (541) 388-6570 -Fax (54l) 385·3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 2:00 P.M., WEDNESDAY, DECEMBER 12,2012 -NOTE LATER TIME 1. Review and Signature of Medcor Contract -Dave Inbody 2. Review of Economic Development Grant Applications -Judith Ure • OSU Extension -$2,000 -Living on a Few Acres Conference • Cat Rescue, Adoption & Foster Team -$1,000 -Canlbottle trailer fundraiser (paint & prepare trailer) • Family Access Network -$2,500 - 6th Annual Fundraiser at St. Charles Medical Center • Upper Deschutes River Coalition -$2,000 -Rehabilitate riparian areas at Tetherow • Community Presbyterian Church -$2,500 -Europe educational tour for students • CERF -$2,500 -Center for Economic Research and Forecasting Conference, January 31, 2013 • Every Idea, LLC -$3,000 -Western Christmas event, supporting CRC rodeo finals • Healthy Beginnings -$2,500 -Improved access to screenings & early intervention services • High Desert Museum -$5,000 -Butterflies & hummingbirds exhibit • Sunriver New Generation School-$5,000 -Towards keeping the school open for two months while other fundraising efforts take place 3. Executive Session, under ORS 192.660(2)(h), Litigation -Mark Pilliod 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to OKS 192.660(2) (e), real property negotiations; OKS 192.660(2) (h), litigation; OKS I 92.660(2)(d), labor negotiations; or OKS 192.660(2)(b), personnel issues. Meeting dates. times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at 1300 NW Wall St .. Bend. unless otherwise indicated. Ifyou have questions regarding a meeting. please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accomroodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative fonnals or for further information. · t --Se ... Q./ ..0 '"E '" IQ,JQ./ 'V :giQ./ N0 -0 (\l>.N -10 ..f 'ml"'0 EVI . Q./ I :C -g Q,J ~ ::tt: Q,JI c:: 0:.cl Q.. I ~I i .-A '1 '--i> & J ~--.,) I J 'jl --...J Ci"" : J~..Ll (J ('..) , t.o " I r: ..... '-J:)! \ "--' ~I 0 '"r: 0 '" Q) 10 Q.. "'0 /r,vJL -vvp lAUJ~&J-)v.J1-,~LJ~ . wI~·-~-Y~s cr~-re..(jJ LAV;)--6L f-~~~ CAT RESCUE, ADOPTION & FOSTER TEAM (CRAFT) Past, Present & Future ___________________  Tiny skeletons in the tall weeds. The location, a worn-out house right in the heart of Redmond, was home to at least 25 cats and kittens that were living in a dumpster and beneath the house. The neighbors had tried in vain for over a year to get local authorities or the shelter to help these unfortunate cats. Finally a jogger who lived blocks away saw the cats rummaging for food in the dumpster, and called around enough to learn about CRAFT. The next day CRAFT volunteers approached the resident, who agreed to cooperate as long as the cats did not go someplace where they would be euthanized. 17 cats and kittens were loaded into carriers, and since that time volunteers have brought in 6 more. Even though she signed a release form for all cats to be removed, the resident became less than cooperative after the first day, which happens all too often, so the remaining cats are being caught at the neighbor’s. All of the cats had a bacterial intestinal infection, which was treated immediately. They were also treated for parasites, vaccinated, etc. Two weeks later, they were spayed and neutered and ID chipped, and were then ready for new forever homes. Several of the cats had given birth in the past month or two, but the babies could not have survived this kind of infection. Thus, tiny skeletons in the tall weeds. Another challenging day in the life of the CRAFT volunteers. ___________________ Prior to this rescue, CRAFT had received 14 cats and kittens from Canyon City, Oregon. The authorities there were rounding up cats from the home of an elderly person who was unable to care for them, and the cats were to be destroyed as there is no shelter in that area. A local woman talked them into waiting, and contacted CRAFT. CRAFT agreed to take in the remaining 18, some of which were mom cats with tiny kittens. ___________________ Before that, CRAFT accepted 23 starving cats from a farm outside Redmond where the resident decided it was time to ‘thin out’ the cat numbers by shooting them. His sister asked us if we would take them and for help in getting them out of there. ___________________ Prior to that, over three month’s time CRAFT rescued a total of 96 cats and kittens from a ‘collector’ situation in Madras. The two big shelters took in about 30 cats each. Jefferson County has no shelter for cats and must place immediately or euthanize those that come to the dog pound. About a dozen of these cats required specialized veterinary care, but all have new forever homes. One of these kittens was Lyle. ___________________ About the same time, CRAFT became aware of a group of 16 Munchkin cats living in squalor for years in a makeshift ‘kitten mill’ pen in a Bend backyard. All had health issues, and the females used as breeding stock all had uterine infections that were life- threatening. All have since been adopted, including several that required extensive veterinary care. Here’s the Munchkin ‘pit’. ___________________ On top of the larger rescues, CRAFT rescues or accepts individual cats or smaller groups of cats from a variety of situations. Some are abandoned or abused, others come in as strays, and far too many are surrenders from desperate people who often have ended up without jobs or homes. The two local shelters either turn them away at the door, or accept the cats only to euthanize most of them. ___________________ CRAFT cannot help these forgotten or abandoned cats without the help of the community. Grants and corporate donations are hard to get, and most government funding goes to the shelters that take in dogs. Much of CRAFT’s income goes to spay/neuter, the only real long-term answer to the problem of too many unwanted & abandoned pets. By the Numbers 2006: 494 cats cared for by CRAFT 2007: 569 cats cared for by CRAFT 2008: 588 cats cared for by CRAFT 2009: 1,023 cats cared for by CRAFT 2010: 1,134 cats cared for by CRAFT 2011: 1,268 cats cared for by CRAFT 34% from the Redmond area 23% from Terrebonne/Madras 14% from the La Pine/Sunriver area 13% from the Bend area 5% from the Sisters area 11% from other parts of the State CRAFT’s Wish List  Good quality dry & canned cat food  KMR kitten formula & bottles  Good quality canned & dry kitten food  Clay litter; scoopable litter  Cleaning and laundry supplies  Occasional handyman help  Trees, shrubs and flowers, & an irrigation system for landscaping around the sanctuary  A 10 x 20 storage shed for cages, carriers, litter and supplies  Fold-down cages  Quality live traps  Professional grooming services  Professional bookkeeping services  Gift cards for purchases of vaccines and medical supplies  Volunteer help with cattery chores, grooming, on-site adoption days, off- site adoption events, advertising, fundraising events, outreach to retailers & others regarding services & supplies, trapping & transporting, etc. More Numbers – Expense Breakdown Veterinarian fees: 58% Prescription meds: 5% Non-prescription meds: 4% Litter: 7% Food: 6% ID chips: 4% Supplies and equipment: 5% Building maintenance: 6% Other (advertising, fees, professional services, postage, etc.): 5% ___________________ Cat Rescue, Adoption & Foster Team P O Box 6441, Bend, OR 97708 (mail) 65480 78th St., Bend (sanctuary) (541) 389-8420 info@craftcats.org www.craftcats.org Nonprofit federal ID #26-3044332 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 2:00 P.M., WEDNESDAY, DECEMBER 12, 2012 -NOTE LATER TIME 1. Review and Signature of Medcor Contract -Dave Inbody 2. Review of Economic Development Grant Applications -Judith Ure OSU Extension -$2,000 -Living on a Few Acres Conference Cat Rescue, Adoption & Foster Team -$1,000 -Can/bottle trailer fundraiser (paint & prepare trailer) Family Access Network -$2,500 - 6th Annual Fundraiser at St. Charles Medical Center Upper Deschutes River Coalition -$2,000 -Rehabilitate riparian areas at Tetherow Community Presbyterian Church -$2,500 -Europe educational tour for students CERF -$2,500 -Center for Economic Research and Forecasting Conference, January 31, 2013 Every Idea, LLC -$3,000 -Western Christmas event, supporting CRC rodeo finals Healthy Beginnings -$2,500 -Improved access to screenings & early intervention services • High Desert Museum -$5,000 -Butterflies & hummingbirds exhibit Sunriver New Generation School-$5,000 -Towards keeping the school open for two months while other fundraising efforts take place 3. Executive Session, under ORS 1 92.660(2)(h), Litigation -Mark Pilliod 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2Xd), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board ofCommissioners' meeting rooms at 1300 NW Wall St. , Bend, unless otherwise indicated. lfyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY. Please call (541) 388-6571 regarding alternative formats or for further information. Department of Transportation Oregon Robert W. Bryant, PE Region 4 Manager John A. KiUhabcr, M.D., Governor 63055 N. Hwy 97, Bldg K Bend, OR 9770 I (541) 388-6184 December 10,2012 FAX: (541) 388-6231 FILE CODE: To: Eric King, City Manager Alan Unger, Commissioner City of Bend Deschutes County Board of Commissioners 710 NW Wall St 1300 NW Wall St Bend, OR 97701 Bend, OR 97701 Over the past year, the project team has been working on addressing issues raised in your May 2012 letter as well as comments received during the public comment period for the Draft Environmental Impact Statement for the US 97: Bend North Corridor Project. As such, the recommended alternatives have been once again scaled back. The modified alternative that will be presented to the public this week will achieve our collective goal of establishing a long term plan for meeting the regional mobility needs for this segment of the US 97 Corridor. The modified alternative retains the dual corridor concept that provides for long term safety and mobility needs by separating through traffic on what essentially would be an extension of the Parkway, while more efficiently accommodating local traffic to the commercial district on what would become an extension of the existing 3rd Street. However, in recognizing today's realities regarding available revenues for large transportation improvements, the modified alternative has been developed in such a way as to not preclude phasing options as funding . becomes available. Demands for improvements within the study area will likely precede the ability to implement the final Preferred Alternative. We will therefore continue to look for short term safety and operational strategies that can be deployed within the existing corridor. The need for short term strategies, can be made as a separate process from the long term plan, and are not precluded by the modified plan. The next steps for this project include identifying the Preferred Alternative, along with the completion of the documentation for the Final Environmental Impact Statement and receiving a Record of Decision by FHWA Do advise if you would like for my staff to assist in presenting the modified alternative to your respective City Council and Board of County Commissioners. If you have questions for me, please do not hesitate to give me a call. . Thanks. ~re~(Y) .*" RobertW. Bryant, ~ R4Manager ~ Deschutes County Clerk Recording Fees Example of fees for a one-page document FY 2000 -2009 Fee Schedule Deed Recording 5.00 LCP A&T aUF GIS Total ~o.oo ~o.oo ~.oo 5.00 3 1 .00 Mortgage 5.00 ~o . oo ~o.oo 1.00 5.00 3~·00 Lien 5.00 .00 ~o.oo 1.00 .00 ~6.00 FY 2009* -Present LCPRecording aUFA&T GIS AH 218 Total Deed 5.00 ~o.oo ~o.oo 1.00 6.00 1.00 4 8 .0015.00 Mortgage 5.00 ~o .oo ~o.oo 1.00 6.00 48 .0015.00 1' 1.00 1.00Lien .00 ~o.oo .00 1.00 3 2 .0015.005 .00 * September 28, 2009 the Affordable Housing (A H) fee became effective along with the $1 fee for Fund 218 and an increase of $1 for the GIS fee. Of the fees collected above, the Clerk's office retains 5% of the following fees: Recording, LCP, A&T and GIS ($~.55) plus the $1.00 Fund 2~8 fee for all documents the affordable housing fee applies to. Remaining fees are distributed to the County General Fund or disbursed as required under ORS 20 5.3 20 -20 5.395 . Explanation offees collected and applied to what type of document: Additional pages $5.00 per page Land Corner Preservation fund (LCP) Applies to all instruments except for liens, Military Discharge (DD 214), Satisfact ion of Judgments, Federal documents, County internal documents not usually charged a recording fee . Assessment and Taxation (A&T) Fee Applies to all instruments except for Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not usually charged a recording fee . Oregon Land Information System (aUF) Fee Applies to all instruments except for Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not usually charged a recording fee. Affordable Housing (AH) Fee Applies to all instruments except for Military Discharges (DD 214), Federal documents, County internal document not usually charged a recording fee, documents required under ORS 517 .210 to maintain mining claims, warrants issued by Employment Department pursuant to ORS 657 .396, 657.642 and 657 .646, a certified copy of a judgment, a lien record abstract as described in ORS18 .170, a satisfaction of a judgment, including a judgment noticed by re cordation of a lien record abstract, Department of Revenue documents. , Affordable Housing Collection Fee -Fund 218 Applies to all instruments the Affordable Housing (AH) fee applies to . GIS Fee Applie s to all instruments except for liens, Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not usually charged a recording fee. Deschutes County Official Records Totals % Change 4.059 4,410 4,233 4 ,192 4 ,610 3,420 4,228 3.948 5,005 3.225 48 ,980 2,669 3,854 2,974 3,482 3,225 3,170 3,858 3.263 3,621 3,367 3.920 3.719 3,908 4, 181 3.628 3,837 3,899 3.86 1 4. I 78 3,344 3 ,432 3.640 4,085 3.734 4,133 3.806 3,809 4,463 4.437 3.455 4.043 5,047 4.705 4,619 5,617 5, 224 4,47 1 4,927 4,990 4.994 4,905 5,998 5,520 5,495 5,665 4,852 5.261 5,373 4,350 4,352 4 ,301 4,836 3,887 4,827 4 ,916 4,087 4,823 4.413 4,641 4.373 4.568 5.437 5,633 5,467 5.72 I 5,845 5.574 4.4 74 5,942 5.22 1 5 .410 5,920 6.146 5,928 5.789 5,836 6,235 6.238 6.940 6,247 6,425 7,290 7,565 7,650 7.761 7,595 8.282 8,058 7.961 5.858 5,561 6,818 7.737 6.702 7, I 54 6.641 6,997 6.486 6,251 6.255 5,638 7,490 7,264 7,207 8 ,009 7.803 9,008 8 .123 8.040 7.711 6,641 8,463 7, 114 8.352 7,830 6.798 7.461 6 . ISO 6.547 6.109 5.728 6.459 6,005 6,138 5,685 5,558 5,887 4,646 4,964 4,391 4,507 4,943 4,802 4,613 4,455 4, 114 3,804 4, I 24 3,984 3,082 3,988 4,879 4,889 4,555 5,058 5,1 IS 4,675 4.430 4.373 4,086 3 .877 4,622 4,065 3.933 4,576 4,156 4,386 4,569 4,5 79 4.254 4,113 4,090 3,748 3,529 3,305 4,066 3.780 4,031 3.788 4,632 4,450 4,810 4,389 4,338 4.735 4.289 5.084 .8.~ . 1DI"_IIIB!JmlI!IIEI~~ Fiscal Jan Feb Mar Apr May Jun '. Jul Aug Sept Oct NOli Dec Total& % Chang e 10 1 , . ~'0 I ., I - I .' I -~.. ±~ li t' G 0 ' W ~ '~ -+o, ~. , ~ I I " "I.'....1 .:.50flI 4 J ,40' 402.$2.0~re2~-':~ ~~"'1 ~~~.I !!:.~.~a ~.:.~!..~l e.!~~I ~~~.~E~!.~;·j ~•. oe;~l~~~~? ;2.~2' .i .sal l ·e.~a, . 4.735 4,289 Average 4,870 EDElllmlllmJlEJlDlJmDEmllmI1D Revised: 12/10/2012 December 12,2012 Mark Halvorsen Owner, Village Properties P.O. Box 3310 Sunriver, OR 97707 Dear Mr. Halvorsen: The Board of Commissioners received your letter and request regarding the 90-day notice requirement for changing recreation fees. County staff have reviewed your situation and find your explanation for not providing the 90-day notice acceptable. The Board of Commissioners concurs with staffs conclusion and the County will waive the 90-day notice requirement in this case. Thank you for notifying the County of the change to your recreation fee. Also, thank you for your work to help bring tourists to Central Oregon, our lodging providers are a key partner in this important local industry. Sincerely, Tom Anderson Interim County Administrator c: Board of Commissioners Marty Wynne, Finance Director and Tax Administrator Cheryl Circle, Revenue Supervisor Evie Weiss 50817 Fawn Loop LaPine, OR 97739 Dear Ms. Weiss: On behalf of the Deschutes County Board of County Commissioners I am responding to your letter received by the Board on November 23,2012. In the letter you assert that the supervision requirements imposed on your husband, Tim Weiss, by the Deschutes Community Justice Department Adult Parole and Probation Division and the involvement ofthe sex offender therapists in your husband's supervision are improper. I have conferred with Community Justice Director Ken Hales who has examined the matter. He finds no misconduct or violations of department policy. The conditions of your husband's post prison supervision are set forth by the Oregon Board of parole and Post Prison Supervision. Director Hales reports that supervision requirements imposed in your husband's case are consistent with conditions of post prison supervision imposed by the Oregon Board of Parole and Post Prison Supervision. Any objections you may have to your husband's conditions of post prison supervision need to be taken up with the Board of Parole and Post Prison Supervision. Respectfully; Tom Anderson, Interim County Administrator ~·... p.g.·.qp~.~......~.~.~.;;~~~~~.rOJi.iJt"ti::t¢tt.r 4trfilmfq;"'''~VI1~.i'.& 1'# t Ii 1 'i 1 '1'1~" .. 115"1".1'$'] ".iik~;I;oiI"Jr.'fiit~ili" 'r..+ned;oprn"· "1~'~1 ~&Iii;\$IiI,J!;';;i;Yi~'i4.i\fr;.·!"'tI"'$T'X"f_d.t 1'1ii~M';W'~tli~~.....l........~~~~_______ Bonnie Baker From: Tom Anderson Sent: Monday, December 10,20124:35 PM To: Board Cc: David Inbody Subject: RE: REDI Leadership Training Scholarship -Deschutes County 06-07 Grant I will bring this up at Wednesday afternoon's work session under Other Items. Tom From: Alan Unger Sent: Friday, December 07,20123:11 PM To: Board Subject: FW: RED! Leadership Training Scholarship -Deschutes County 06-07 Grant Tammy and Tony; I am looking for some direction. This request is from Jon Stark, director, Redmond Economic Development inc. In 2006, Deschutes County gave REDi a grant for leadership training for Redmond companies. They have $1,200 left and they want to use it. Jon has sent out an offer of scholarship to Redmond companies. Jon received interest from HorseGuard (a Redmond area company, winner of 2011 Venture Conference). HorseGuard would receive $350.00 toward a COCC Small Biz class on growing your business specifically related to accounting (about half the cost). Jon is mindful that this request is a little bit outside the grant specs and is looking for our OK. I want to go directly to you and not waste staff time looking this up and then bringing it to us anyway. To me this is supporting private business and helping them grow and succeed. I am looking for your support to let Jon know that we support this use of this money or not. Thanks. Alan Unger, Commissioner Deschutes County 1300 NW Wall S1. Suite 200 Bend, OR. 97701 alanu@co.deschutes.or.us Office: 541-388-6569 Cell: 541-419-0556 From: Jon Stark [mailto:jon@edcoinfo.com] Sent: Friday, December 07,2012 12:15 PM To: Alan Unger Subject: RED! Leadership Training Scholarship -Deschutes County 06-07 Grant Alan, 1 • meant to catch you on this at the Board meeting. As you know, RED' has some funding left (about $1,200) from the grant that Deschutes provided in the 06-07 fiscal yearfor leadership training for Redmond Industrial companies. We had send an e-mail (attached) out with the Small Business Management program flyer from COCCo The e-mail was sent out to about 50 Redmond Industrial companies and one responded with an interest-Horseguard. This was noted in the Executive minutes summary. Eligibility for the program included "industrial companies in Redmond who would qualify for the enterprise zone". Horseguard is in the 97756 zip code but not in the City Limits or in the enterprise zone in Redmond. Since we have had little response in deploying these funds and no other company had responded, we thought should help them anyway since they employ Redmond residents. The Executive Committee supported a 50% scholarship (about $350), which is less than the 85% that is available, as long as it didn't violate any program provision in the County Grant fund agreement. Not having a copy of this agreement, I thought I would ask if you could locate such a document and verify whether we can proceed to assist Horseguard. 'am also interested in your opinion on this. The approval and document likely were of 2006 vintage. I don't have much time to respond to the company as the classes start in January and' would like to get back to them with an answer before the Holidays. Here is more on Horseguard if you need it...of course my goal is to get them to manufacture in Redmond City Limits some day. Thanks in advance ... Sincerely, Jon Stark Manager Redmond Economic Development, Inc. (REDI) 446 SW 7th Redmond, OR 97756 P: (541) 923-5223 E: jon@edcoinfo.com W: www.rediinfo.com "Guiding Business Forward" 2