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HomeMy WebLinkAboutGrant Request - FAN FundraiserDeschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: December 12, 2012 Organization: Family Access Network Foundation Organization Description: The Family Access Network (FAN) has been serving local disadvantaged families since 1993. FAN has created a network of partners who collaborate to ensure children receive the services they need most and provides advocates in all Deschutes County public schools and three early childhood sites. The High Desert ESD manages the FAN program and the FAN Foundation was established in September 2005, to ensure fiscal stability and long-term support of FAN. Project Name: Family Access Network Luncheon for Children Fundraiser Project Description: The FAN Foundation is conducting its sixth annual fundraiser in April of 2013 at a luncheon at St. Charles Medical Center. The goal of this event is to raise enough money to serve 450 children with FAN services during the school year. Sponsorship funds provided through the proposed grant will be used for direct support of the event. Project Period: 04/01/2013 — 04/30/2013 Amount of Request: $2,500 ($3,985 total) Previous Grants: 09/26/2002 — $1,500, Fundraising event 01/24/2007 —$2,000, Breakfast fundraiser 02/11/2008 —$3,000, ??? 07/07/2008 — $1,375, Golf tournament fundraiser 02/02/2009 — $3,000, Luncheon Fundraiser 02/08/2010 —$1,500, Luncheon Fundraiser 12/06/2010 — $1,575, Luncheon Fundraiser 10/12/2011 — $2,500, Luncheon Fundraiser Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orz DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 08-31-12 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners Family Access Network Luncheon for Children Fundraiser April 2013 (date TBD) $2,500 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Family Access Network Foundation 2125 NE Daggett Lane Contact Name(s): Fax: Kathy Oxborrow (541) 693-5651 Alternate Phone: (541) 693-5675 April 2013 January 1, 2013 20-3534560 Bend, 97701 (541) 318-5518 Fan,development@hdesd.org On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: .Amount: Signature: Family Access Network DISCRETIONARY GRANT PROGRAM APPLICATION Submitted September 6,2012 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Family Access Network (FAN) has been serving local disadvantaged families since 1993. Currently, FAN has 25 advocates in 46 public school sites. FAN is unique to Deschutes County in two ways. First, FAN created a network of health and social service providers, schools, businesses, community organizations and individuals who collaborate to ensure children receive the services they need most. Second, FAN provides advocates in all Deschutes County public schools and three early childhood sites. FAN advocates are hired by the schools as service brokers who link children and families to critical social supports in the community. Working through one dedicated advocate, a child or parent is referred for dental work, job opportunities, clothing, rent assistance, childcare support, health insurance and more. The High Desert ESD manages the countywide FAN program with a director and one support staff position, working closely with FAN advocates. The FAN Foundation was established in September 2005, to ensure fiscal stability and long-term support of FAN. The expansion of FAN to include the FAN Foundation has enabled the organization to increase the number of disadvantaged children served through FAN advocates. The Foundation has allocated $184,13o for FAN advocate salaries and $32,844 for client emergency funds to Deschutes County school districts this fiscal year and will continue to boost support as fundraising increases. 2. Describe the proposed project or activity. The FAN Foundation is conducting its sixth annual fundraiser in April of 2013 (date TBD) at a luncheon at St. Charles Medical Center. The goal of this event is to raise enough money to serve 450 children with FAN services during the school year. Through community sponsorship and individual donations, the target is $ 45,000. Last year the event increased the number of FAN supporters as well as multi-year pledges. Sponsorship funds provided through the Deschutes County Economic Development Fund will be used for direct support as with other local sponsors and event contributors. 3. Provide a timeline for completing the proposed project or activity. FAN 2013 Luncheon Fundraiser Timeline December 2012 Reserve location for FAN luncheon fundraiser - pending January 2013 Recruit table captains for individual attendees Secure community sponsorships February Develop written materials for event February Finalize speakers, including FAN advocate, youth and family March Complete guest list Finalize community sponsorships April Conduct event April Report back to sponsors 3. Explain how the proposed project or activity will impact the community's economic health. The Family Access Network works with families in dire need within Deschutes County. These are often the working poor. More than half of the families served through FAN receive assistance one time only, based on life transition due to a job change, domestic violence, a medical issue, or another life occurrence. With assistance, these families are able to continue to support themselves and avoid the long-term cycle of poverty. With the current economic downturn FAN is working with families who have never needed help in the past. Families who have become homeless due to foreclosure, bankruptcy or employment lay-offs are walking through the doors of our FAN offices. Many of these families have been donors to FAN in the past. FAN advocates are working to help these families navigate a social service system they have never been in need of prior to their current struggles. Through support of the FAN luncheon fundraiser, the Economic Development Fund will be assisting in building upon the current successes of our FAN advocates. By helping families move to the next level, out of poverty and into a self-supporting family situation, our work impacts the economic health of our community. The FAN Foundation is dedicated to pursuing sustainable funding for this very important piece of our social service network. Through FAN, we are able to help break the cycle of poverty, assist families in improving their living situation and move towards the economic health of our children and families. 4. Identify the specific communities or groups that will benefit. During the 2011-2012 school year, FAN improved the lives of more than 9,000 children and family members by connecting them to these services: o clothed 4,308 children and family members o connected families with improved housing options 1,921 times o linked families to food assistance over 3,201 times o provided 2,932 referrals to heating assistance o assisted with health coverage or health care 2,368 times Many of these families are struggling to make ends meet. The group benefiting from this request is one of our most fragile populations — children in poverty. A 2009 report published by Education Policy Research Unit, a joint project of Arizona State University and the University of Colorado found that out-of-school factors (OSF) significantly impact school performance, especially for families living in poverty. The report says these six factors limit what schools can accomplish on their own: (1) low birth weight and non - genetic prenatal influences (2) inadequate medical, dental, and vision care, (3) food insecurity; (4) environmental pollutants; (5) family relations and family stress; and (6) neighborhood characteristics. These OSFs are related to a host of poverty -induced physical, sociological, and psychological problems that children often bring to school, ranging from neurological damage and attention disorders to excessive absenteeism, linguistic underdevelopment and oppositional behavior. FAN addresses many of these OSFs by connecting children to food, stable housing, healthcare and other vital services. Advocacy and creative problem solving by FAN advocates has eased some of the burden for these children and families. 5. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Grant funds received will be used as community sponsorship of the FAN luncheon fundraiser. The goal is to net $45,000 in corporate/community sponsorship and individual donations at the event. Sponsorships will be used to leverage and challenge individual contributors to attain the goal of 45o children served through the event. This grant and the event are one component of the larger sustainability plan developed for the Family Access Network. There is no obligation to support an ongoing activity through the proposal. Local sponsorship will be secured on a year by year basis. Listed below are the event expenditures, pending and committed sponsorship contributions and the funding goal. Project Expenses Fundraiser food costs (for 175 guests) 2,680 Printing costs 585 Facility 720 Total $3,985 Below is a partial list of previous sponsors from whom we intend to request sponsorships again this year. The list also includes new sponsors, to whom sponsorships requests have been submitted and from whom we have received commitments. Corporate Contributions Les Schwab (title sponsor) $5,000 Past sponsor Quota 1,000 Past sponsor Bend Broadband 2,50o Past sponsor Bank of the Cascades 2,50o Past sponsor Arbor Mortgage 250 Confirmed Wells Fargo 2,000 Past sponsor Fratzke Commercial 25o Confirmed Columbia Bank 25o Past sponsor Mosaic Medical 500 Past sponsor Deschutes Brewery i,000 Past sponsor Ameri-Title 25cL Past sponsor Consumer Cellular 25o Pending Deschutes Economic Development Fund 2,500 Past sponsor Pepsi 1,50o Past sponsor Allardyce Family 25o Confirmed Steven Archer, MD 25o Confirmed Total $2o,25o FAN Fundraiser Goal: $45,000 (450 children connected) 11-19-2008 01:05 HIGH DESERT ESD 5416935701 INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: APR 12 2006 FAMILY ACCESS NETWORK FOUNDATION C/O JULIE N I,YCHE 2480 NE TWIN KNOLLS DR STE 201 BEND, OR 97701 PAGEE DEPARTMENT OF THE TREASURY Employer, identification Number: 20-3534560 DLN: 17053061009046 Contact Person: RENEE RAILEY NORTON Contact Telephone Number: (877) 829-5500 Accounting Period Ending: June 30 Public Charity Status: 170U) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: December 30, 2005 Contribution Deductibility: Yes Advance Ruling Ending Date: June 30, 2010 ID# 31172 Dear Applicant: we are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Interna. Revenue Code. Contributions to you are deductible under section 1'70 of the Code. You are also qualified to receive tax deductible bequests, devisee, transfers Or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt Status, yoU should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 501(C)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CC) 11-19-2008 01:05 HIGH DESERT ESD 5416935701 PAGE3 FAMILY ACCESS NETWORK FOUNDATION -2- sincerely, Cerst.4%.4.4--0 Lois G. Lerner Director, Exempt Organizations Rulings and Agreements Enclosures: Information for Organizations Exempt Under section 501(c)(3) Statute Extension Letter 1045 (DO/CG)