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HomeMy WebLinkAboutGrant Request - New Generations School - SRDeschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: December 12, 2012 Organization: New Generations School Organization Description: New Generations School is an early childhood development center located in Sunriver, Oregon. New Generations is the only learning center, preschool, and daycare facility in the Sunriver area. The school was started in 1999 and is a 501(c)3 not for profit corporation. Project Name: New Generations School Project Description: This November, the school shut down temporarily due to a large grant no longer being available. Parents, community members, staff, and local businesses developed a plan to raise funds, cut costs, shorten hours, and increase tuition in order to re -open the school, and are now working together to transition to an improved business model that can be sustained long-term. The $5,000 grant request provides for two months of expenses to keep the school open while the transition takes place. If the school cannot be saved, seven teachers will immediately lose their jobs and parents who rely on the school to watch their children during work hours will have to travel to Bend or La Pine twice a day to maintain their schooling. Project Period: 11/26/12 —1/26/13 Amount of Request: $5,000.00 ($27,376 total cost) Previous Grants: 2/26/03 - $2,000, Early Childhood Development Center 12/3/07 - $3,000, Head Start Program 10/20/08 - $6,345, Head Start Program Approved: Declined: Sun( c vef, Die y'x' Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 11f2(,Jrz_ Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Address: Commissioner Alan Unger All Three Commissioners S) boo, cc) Project End Date: Date Funds Needed: Tax ID #. City & Zip: Telephone: Email: -P.o.7d 3-2)9 7 Contact Name(s): ��t"���'r 1i �C'f CJ\'O (- c -e P. - Fax: -Fax: Alternate Phone:f3� 3.3t-3i.c3-9,-iI On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. -) 5� gQCUj 5c/i- 593 -161 v-rtti3 IClSi (1raetd� Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: PO Box 3397 Sunriver, OR 97707 541-593-1010 newaenerations@chamberscable.com Tax Ib # 93-1328004 1. New Generations is an early childhood development center located in Sunriver Oregon. The school was started in 1999 and is a 501(c)3 not for profit corporation. New Generations is the only learning center, preschool, and daycare facility in the Sunriver area. o New Generation's Vision and Mission New Generations and its staff have a commitment to bringing high quality education to our families and children, by encouraging children to problem solve, interact with peers, and reflect on the wonders of our planet. Through nature education, science instruction, art appreciation, and multi -cultural activities, we foster a developing understanding of our world and raise future stewards of our planet and its cultures. o Purpose: New Generations Engages in a Reggio Emilia Approach to Preschool Education This concept leads into the project -based approach used primarily in our classrooms, which allows children to explore ideas and themes through a variety of media, with no end time required. As long as children require time to think and create, the time is give. Teachers offer guidance is offered on the next steps in the projects and encouragement is given to work out problems with others. Project topics may be presented by teachers through observation of the children's play or may be derived from an academic or social concern brought forth by parents or teachers. The School enrolled 28 children in October of 2012. o New Generations Leadership Structure New Generations is managed by a seven member Board of Directors and the Director of the school. The School employs eight teachers that work various schedules to manage three separate classrooms. PO Box 3397 Sunriver, OR 97707 541-593-1010 newgenerations®chamberscable.com Tax ID # 93-1328004 o Activities: Infant and young children learn about nature, playing amongst each other, speech, writing, drawing, letters, numbers, art and science. 2. We are requesting funds to help us through two months of transition. This November, the school shut down temporarily due to a large grant no longer being available. The parents, community members, staff and a few local businesses worked together for weeks, meeting sometimes three times a day in an effort to re -open and save the school. After many late night and early morning meetings, we eventual re -opened the school. We raised funds amongst ourselves, have cut costs where we could, shortened our hours and have raised tuition by 20%, but we still need your help. These changes will allow us to go forward, however they did not go into effect right away. We are approximately $5,000.00 short of funds and need this money to help us with our transition period of two months. With your help we will continue to offer high quality early education and childcare in Sunriver. 3. Our transition to a better business model should be complete within two months. On December 17, 2012, we will have a new budget in place with items such as lease rates, food costs, insurance costs and employee salaries all renegotiated. This new budget, hours of operation and new tuition rates will all be in full force by the end of January or sooner. We can send you this budget as soon as it is completed. 4. If the school is not saved and is shut down due to a shortage of funds, the community will be greatly impacted. The seven teachers will immediately lose their jobs. Parents that rely on the school to watch their children while they work will no longer have that option. Many parents have stated that they would have to leave Sunriver as they do not have anyone else to watch their children, and driving back and forth to Bend or La Pine twice a day will require more time and money than is feasible. The children would suffer the most as their schooling and education would be discontinued. PO Box 3397 Sunriver, OR 97707 541-593-1010 newgenerations@chamberscable.com Tax Ib # 93-1328004 5. New Generation's children, families, and Sunriver's local businesses will all be affected as employers lose quality employees and families leave our small community to seek work elsewhere. Families considering moving to Sunriver in the future may choose not to if there is not a pre-school in the area. 6. Anticipated Estimated Expenditures Per Month Utilities $600.00 Rent $1,820.00 Food $1,020.00 Insurance $1,178.00 Office Supplies $150.00 Payroll Expense $8,920.00 Payroll Taxes $1,005.00 Total $13,688.00 Anticipated Income Per Month During Transition Period: $11,100.00 Amount Needed From Other Funding Sources: $2,588 per month for two months (total $5,176.00 estimated). These funds will be used for scholarships for some of the parents that cannot afford the new increased tuition rates. It is important that we do not lose children as we go through this transition period. If we receive this grant, we will be able to pay for our operating activities (shown above) while we renegotiate our lease rate, food expense, insurance expense and other items. We need approximately $5,000.00 to help us get through the next two months while we work to cut our expenses and increase our revenue. Any help towards this goal is greatly appreciated. Thank You! INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: APR 1 6 2002 GENERATIONS FAMILY DAYCARE AND LEARNING CENTER PO BOX 3850 SUNRIVER, OR 97707 Dear Applicant: _2PARTMENT OF THE TREASURY Employer Identification Number: 93-1328004 DLN: 17053318008001 Contact Person: WILLIE G DAVIS Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Foundation Status Classification: 509(a) (1) Advance Ruling Period Begins: November 23, 2001 Advance Ruling Period Ends: December 31, 2005 Addendum Applies: no ID# 75082 Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to' meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make 1).1 M I� U SEP 1 1 2002 By tter 1045 (DO/CG) -2- GENERATIONS FAMILY DAYCARE AND a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984,• you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your. employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the. Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payments in conjunction with fundraising events may not necessarily 3u.alify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives 3uidelines regarding when taxpayers may deduct payments for admission to, or Dther participation in, fundraising activities for charity. You are not required to file Form 990, Return of Organization Exempt From [ncome Tax, if your gross receipts each year are normally $25,000 or less. If fou receive a Form 990_package in the mail, simply attach the label provided, :heck the box in the heading to indicate that your annual gross receipts are formally $25,000 or less, and sign the return. Because you will be treated as 1 public charity for return filing purposes during your entire advance ruling )eriod, you should file Form 990 for each year in your advance ruling period Letter 1045 (DO/CG) -3 - GENERATIONS FAMILY DAYCARE AND that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause. for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. 50, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual information return, Form 990 or Form 990 -EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax -Exempt Status for Your Organization, or you may call our toll free number shown above. You need an employer identification number- even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt Status and foundation status, you should keep it in your permanent records. Letter 1045 (DO/CG) -4 - GENERATIONS FAMILY DAYCARE AND If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Enclosure(s): Sincerely yours, 7 Steven T. Miller Director, Exempt Organizations (IJIJ SEp 11 2002 11 y Letter 1045 (DO/CG) The Betty Gray Gallery at the Lodge presents an exhibit of quilts and whimsical watercolors through the first of the new year Page 1.2 INSIDE THIS ISSUE Nature Center 8 SROA News 22-23 Love Wine Inc 10 Public Safety 30 Calendar 13 Classified 37 Women's Club 17 Commentary 39 Just because Ws winter doesn't mean there's not fun to be had at SPARC. Sec what's being offered throughout the season Page 20 SC E N E A COMMUNITY NEWSPAPER PUBLISHED MONTHLY BYTHE SUNRIVER OWNERS ASSOCIATION VOLUME XXXVIII • NUMBER 12 New _. Generations recovering from financial crisis From Sum -lye?. Scene news sources Halloween was scary at New Gen- erations Early Childhood Development Center in the Sunriver Business Park. As parents dropped off their children for what they thought was just another day of childcare and education, they were told of the center's closure effective Nov, 2. Teachers were laid off, donors informed and the state notified of the center's immediate closure. Donations and tuition the nonprofit organization relied on had been stretched to the breaking point. New Generations board members, comprised of Sunriver business owners and long-time residents, worked to keep the center open with grants, ftmdrai"s- ers and, at times, donations from their own pockets. After long deliberations, they saw no way to continue. But in the ensuing days a flood of support from parents, grandparents and local busi- nesses affected by the center's closure TURN TO Ctusts, PAGE 3 DECEMBER • 2012 "New Generations has been wouldn't have been able to saved by a group of committed do this without the outgoing cONT)NUED PROM PAGE 1 parents, grandparents, teach- board's years of sacrifice. Your swayed the board's position to ers and business leaders. 1 am example is why businesses like evaluate the possibility of saving confident they will continue to ours knew we had to step up." the center, support the -organization." On Nov. 9 the newly seared, "Maybe this was the wake-up Mootry told the new board nine -member board met for call we all needed," said Brian that the outgoing board was, the first time. The new offi- Reilly, emergency president of "overwhelmed by your gener- cers include Veronica Becker, the new board and parent of osby and commitment to the president; Melissa Cameron, a child .who attends the pre- families of Sunriver." treasurer, and Raquael Flores - school. -"New Generations has "We are not out of financial Vuylstek, secretary. Jennifer beehiite.:a community instead difficulty yet, but the help we Abanto agreed to stay on as of just a collectionof_parents. have already received puts us a interim director, Parents Greg The board ser out fourre-. for closer," said Melissa Cam- Logan and I3rian Reilly will act as liaisons with the staff and parents. Melissa Reilly will coordinatevolunteers, Financial and personnel committees were established. The new board expressed gratitude to outgoing board members Sandi Mootry, Al liveit, Bob Wrightson, Dick Chapin, Char Reynolds, Greg Gregoriott, Brian Melee, Gaiy sox, Dennis Rund and Gene Whisnant "for their great getter - sit), and years of commitment o the center." "Research shows children who have healthy connections with peers and adults in their ottle community arc more onfidenr, resilient and see the orld beyond themselves," aid Becker, a former teacher. quirements to ensure,Yhe cen-, ters future viability, including collection of $6,500 in dona- tions to meet current unpaid operating expenses, enlistment of three new guarantors on the building lease, a show of financial commitment from families and the community to meet future monthly expenses, and formation of a new board of directors. New Generations was closed the week of Nov 5 as parents, teachers and the newly ap- pointed board met with past board members to make final arrangements, some hour by hour, to ensure its opening the following week. Outgoing board president Sandi Mootry told donors, eron, board Treasurer, "The generosity of business own- ers of ATL Communications, Hermes Computer Solutions and Sunriver Brewing Compa- ny were instrumental in making that happen'"..„ Board member and business owner Aelea Christofferson ' contacted past benefactors and obtained verbal prom- ises of continued financial IG support from Village Bar & Grill, Sunriver Resort, Sunriver Women's Club and Sunriver Rotary Club. During the final meeting of the two boards, Marc Cameron, owner of Sunriver Brewing h Company and a New Gen- c erasions financial supporter x, said, "It is clear to all of us we s "A highly qualified staff, led by Jennifer Abanto, along with a strong curriculum ensure these students are familiar with school routines and social rules necessary t0 academic success." "New Generations gradu- ates are entering kindergarten at Three Rivers School with strong social and academic - readiness skills," said Flores- VVuylsteke, a mother of four. `.`With the help of New Genera- tions' preschool program and, in particular Jennifer Abanto, our daughter Sophia entered kindergarten with much en- thusiasm, Now a first grader, she is in the top of her class in read ing." Ncw Generations will host an open house Dec. 2'at p.tn. to celebrate 20 years -of operation and the future. Members of the outgoing board, benefactors past and future and the public are invited to tour the facility and learn about its role in the community. New Generations is located at 56840 Venture Lane in the Sunriver Business Parks. Information, 541-550-6413.