HomeMy WebLinkAboutGrant Request - OSU ExtensionDeschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: December 12, 2012
Organization: OSU / Deschutes County Extension
Organization Description: Oregon State University Extension Service engages the people of
Oregon with research -based knowledge and education that focus on strengthening communities
and economies, sustaining natural resources, and promoting healthy families and individuals. In
Deschutes County, the OSU Extension Service was established in 1916. A permanent tax base
was passed in 1982 to support Deschutes Extension programming which covers the areas of
Small Farms, Horticulture, Forestry, 4-H Youth Development, and Family and Community
Health.
Project Name: Living On A Few Acres Conference
Project Description: Living on a Few Acres (LOAFA) is a one -day conference which targets
small acreage landowners and farmers of all sizes. The LOAFA conference has been taking
place for 25 years and last year had 286 participants. OSU Extension is collaborating with the
Small Acreage Resource Team to plan, coordinate, market, and facilitate this conference. Ten
concurrent sessions in four time slots will be offered for a total of over 33 classes. Major topics
include: small farm production, small farm business, wildlife/weeds, livestock production and
care, field management, water quality, specialty crops, tractor training, and food safety and
preservation. A tradeshow will introduce landowners to local vendors, encouraging networking
and shopping. The LOAFA conference will be held on March 16, 2013 at the Deschutes county
Fairgrounds and Expo Center.
Project Period: Through 03/16/2013
Amount of Request: $2,000 (approximately $4,215 total)
Previous Grants:
01/26/2010 - $1,000, Living on a Few Acres Conference
Approved: _
Declined:
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Anthony DeBone
Date: 11/20/12 Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Alan Unger
All Three Commissioners
x
Living On A Few Acres Conference
Planning process ongoing
$2,000.00
Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Tax ID #:
City & Zip:
Telephone:
Email:
OSU/Deschutes County Extension
L3893 SW Airport Way
Contact Name(s):
Fax:
Toni Stephan
541-548-8919
Alternate Phone:
541-548-6088
March 16, 2013
The beginning of January 2013
93-6002292
Redmond, OR 97756
541-548-6088 Ext. 7959
toni.stepban@oregonstate.edu
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: Signature:
Anthony DeBone: Amount: Signature:
Alan Unger: Amount: Signature:
Deschutes County Discretionary Grant Program: November 16, 2012
Dan Sherwin, Deschutes County Vegetation Manager; dan.sherwin@co.deschutes.or.us;
Toni Stephan, OSU Extension/Central Oregon Horticulture/Small Farms instructor; toni.stephan@oregonstate.edu
OSU Extension Mission Statement (in collaboration with SmART)
Oregon State University Extension Service engages the people of Oregon with research -based knowledge and
education that focus on strengthening communities and economies, sustaining natural resources, and promoting
healthy families and individuals.
In Deschutes County, the OSU Extension Service was established in 1916. A permanent tax base was passed in
1982 to support Deschutes Extension programming which covers the areas of Small Farms, Horticulture, Forestry,
4-H Youth Development and Family and Community Health.
Proposed Program
Living on a Few Acres (LOAFA) is a one -day conference which targets small acreage landowners and farmers of all
sizes. As more people move to small acreages, they need to be educated in the areas of livestock care, crop
production, farm business management, basic rural living and land stewardship.
The LOAFA conference has been taking place for 25 years and last year had 286 participants. The number of
participants has increased steadily over the past two years due to collaborative efforts of many local
organizations. Still, it is amazing how many people need and want this information but have not heard of this
event. In 2013, we are bringing fresh ideas for classes, as well as including some of the highest attended classes
from last year. Our goal is to make LOAFA the premier annual conference of its type east of the Cascades, bringing
more dollars into Central Oregon.
To accomplish this, OSU Extension continues to collaborate with SmART (Small Acreage Resource Team) to plan,
coordinate, market and facilitate this conference. We will offer 10 concurrent sessions in 4 time slots for a total of
over 33 classes. The LOAFA conference will be held on March 16, 2013, at the Deschutes County Fairgrounds and
Expo Center.
A wide variety of topics will be covered. Major topics being covered include: small farm production, small farm
business, wildlife/weeds, livestock production and care, field management, water quality, specialty crops, tractor
training, and food safety and preservation.
A tradeshow will introduce landowners to local vendors, encouraging networking and shopping with our local
businesses.
Timeline
Oct. 3, 2012:
Nov. 6, 2012:
Nov., 2012:
Dec., 2012:
Jan., 2013:
Feb., 2013:
Mar., 2013:
April, 2013:
Organizational meeting with SmART group, classes and speakers discussed, assignments given,
send out "Save the Date" emails to group lists
Planning progress updated, class progress updated, lunch time networking discussed
Sponsors sent response forms, apply for grant:
Continued planning, marketing strategies discussed, update progress
Begin marketing (advertising, posters, press releases), progress meeting
Process registrations, continue marketing, organizational meeting
Last organizational meeting, LOAFA conference takes place
Wrap up and review
Impact on Community Health
Those of us involved in agriculture and natural resources are noticing that as more people move to rural acreages,
many do not understand what is involved in the management and care of their land. They want to make good use
of the land so it doesn't become weed infested. People have the desire to raise livestock and need to know how
to care for animals. They know it's important to follow the regulations of water quality and water rights but may
not be aware of the correct practices. Some want to produce food that can be marketed locally and need the
tools to become financially viable.
The list is long with what people would like to learn and the opportunity is available through LOAFA as informed
and experienced instructors will teach the classes. Educating our landowners is a high priority so we can all be
better neighbors and stewards of our resources.
Specific communities/groups that will benefit
Once people hear about LOAFA, land owners in Central Oregon and beyond our region will benefit from this
conference. Hotel rooms are reserved for out-of-town speakers, and as the event grows, it will help local
businesses as even more people travel here for LOAFA.
Anticipated Expenditures
LOAFA is mostly self-supporting through the small registration fee of $45/person or $80/couple and the vendor
booth charge. We are currently seeking sponsorship to cover the expense of lunch which is included with
registration.
We are requesting $2000 from the Deschutes County Discretionary Grant Program, primarily to cover marketing
and advertising expenses for this conference. We need to get the word out about this event and believe that
advertising is vital to the success of LOAFA. Marketing efforts will include the publishing and distribution of
posters and brochures, paid advertisements, email lists, newspaper articles, press releases and other media
outlets.
Budget
$1800.00 Paid advertisements in local media
$ 250.00 1000 color brochures and flyers @ $0.25 each
$ 75.00 250 color posters @ $0.25 each
$ 90.00 1800 pages/registration/class handouts
$2000.00 Hire a facilitator for LOAFA event
To date, we have solicited sponsorship from:
Deschutes County Farm Bureau and Round Butte Seed Growers to help cover lunch ($17.00/person)
Wy'East has contacted us about sponsoring LOAFA 2013
In-kind: Deschutes Valley Equipment, SmART team partners (time and materials)
SmART partners include: Dan Sherwin (Deschutes County Vegetation Manager), Ellen Hammond (Oregon
Department of Ag), Spring Olson, Jan Roofener (Jefferson County Soil and Water), Rick Leeper (Field consultant,
RBS), Gen Hubert (Deschutes River Conservancy), Larry Pecenka (Oregon Department of Fish and Wildlife), Mylen
Bohle, Dana Martin and Toni Stephan (OSU Extension Service)
Thank you for your consideration of our grant request.
TES
Deschutes County Finance Department
; { Marty Wynne, Finance Director and Treasurer
County Commissioners
Tammy Baney, Chair
Dennis R. Luke, Vice Chair
Alan Unger, Commissioner
Dave Kanner, County Administrator
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
(541) 388-6559 • Fax (541) 749-2909
www.co.deschutes.or.us
Deschutes County, Oregon
Political Subdivision of the State of Oregon
Tax Exemption Certificate
This is to certify that Deschutes County, Oregon is a political subdivision, Local County
Government, of the State of Oregon, established under Oregon Revised Statutes
201.005 and 201.260 and is not subject to Federal income tax under provisions of
Section 115(1) of the Internal Revenue Code.
Deschutes County understands that the fraudulent use of this certificate for the purpose
of securing an exemption from the Federal Excise Tax imposed by Section 4251 or
state and local sales tax may subject us to fines.
Address of Deschutes County Finance: Phone Numbers:
Deschutes County, Oregon Marty Wynne, Finance Director (541) 388.6559
Department of Finance Fax: (541) 749-2909
1300 NW WaII Street, Suite 200
Bend, OR 97701
Federal Tax ID#: 93-6002292 (tax exempt)
Marty Wynne
Finance Director
Date: 07-1°—('9