HomeMy WebLinkAboutGrant Request - Upper Deschutes RiverDeschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: December 12, 2012
Organization: Upper Deschutes River Coalition (UDRC)
Organization Description: The UDRC is a leader in developing and managing a diverse
collaboration of Federal, State, County, neighborhood associations, stakeholders, and nonprofits
to address issues and effectively manage 69,000 acres in the Deschutes River Basin of Central
Oregon. The UDRC was formed in 2004 and since 2005, obtained grants and donations of over
$600,000 which the Coalition invested in its service area with an economic impact of $3 million
(1:5 ratio).
Project Name: Tetherow Riparian Rehabilitation, Upper Deschutes River
Project Description: Numerous user created trails/roads have been created by quad runners or
similar vehicles in the proposed project area which reaches from the Tetherow boat ramp on the
Deschutes River at river mile 212.5 downriver approximately 2 miles. Damage to soils,
vegetation, and riparian areas has been noted and the area is a potential habitat for the Oregon
Spotted Frog which may soon become a federal threatened species. The proposed project will
rehabilitate disturbed soils and damaged riparian vegetation with equipment and by hand raking,
place downed wood and boulders across created trails, and clean up litter in the project area.
Project Period: 03/01/2013 — 08/01/2013
Amount of Request: $2,000 ($12,000 total cost)
Previous Grants:
11/30/09 - $1,500, Environmental Education
08/30/2010 - $1,500, Web Content Management System
10/12/11 - $2,500, Wildfire Reduction Mapping
Approved:
Declined:
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner
Date:
D Jit
10 30.2012
Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Alan Unger
All Three Commissioners
xxx
Tetherow Riparian Rehabilitation, Upper Deschutes River
3/1/2013
2,000.00
Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Tax ID #:
City & Zip:
Telephone:
Email:
Upper Deschutes River Coalition
PO Box 3042
Contact Name(s):
Fax:
Jerry Hubbard
Alternate Phone:
541 593 1777
8/1/2013
3.1.13
03-0557393
Sunriver, OR 97707
541 390 9798
ihubbardachamberscable.com
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: Signature:
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Amount: _ Signature:
Alan Unger: Amount: Signature:
DESCHUTES COUNTY DISCRETIONARY GRANT
UPPER DESCHUTES RIVER COALITION - SUMMARY
10/31/2012
GRANT REQUEST — PROJECT SUMMARY
Request: $2,000.
Executive Summary UDRC
Introduction:
The Upper Deschutes River Coalition's mission statement is to protect Upper Deschutes River
Communities by restoring and sustaining healthy fire-resistant forests, pure and abundant river flows and
wildlife habitat.
The Coalition has a proven record of managing grant and donated funds and has worked in Deschutes
County with the USFS, BLM, Oregon Department of Forestry, Project Wildfire and other agencies in
fulfilling its mission.
The UDRC is a leader in developing and managing a diverse collaboration of Federal, State, County,
neighborhood associations, stakeholders and nonprofits to address issues and effectively management of
69,000 acres in the Deschutes River Basin of Central Oregon. The UDRC was formed in 2004 and since
2005, obtained grants and donations of over $600,000 which the Coalition invested in its service area with
an economic impact of $3 million (1:5).
The Coalition staff and 26 volunteer board members have extensive business, nonprofit and public land
experience. The Coalition's main strengths, which make it uniquely qualified to handle the administration
of this foundation are: our demonstrated skill at making efficient and fair decisions with regard to
dispersing grant funds; and our well respected abilities at coordination and cooperation with all public and
private entities in our region.
Services:
The UDRC is a multiple -issue, project -based coalition representing a broad range of interests among its
26 member communities, Federal, State, County and other stakeholders. Our web site is www.udrc.org.
The UDRC's primary roles in its 69,000 acre Wildland Urban Interface is to catalyze and coordinate its
stakeholders and partners. The primary need the UDRC fills is to enable partners, including conservation
education and volunteer partners, to leverage their resources and build capacity to carry out their own
missions.
1
Financial Considerations:
The Upper Deschutes River Coaltion is a proven steward of over $600,000 in grants and donations
consisting of:
• BLM 2005 planning grant of $100,000 to start the Coalition's operations.
• National Fire Plan 2006 grant of $145,000 for fuel reduction in the Coalition's service area.
• Western States 2006 Fuels grant of $194,000 for fuel reduction in the UDRC's service area.
• Project Wildfire and Deschutes County sweat equity grant for two years at $100,000 for fuel
reduction.
• Coalition members from 2005 to date $40,904.
• Project Wildfire and Deschutes County grants over $10,000 for various projects.
• National Forest Foundation grants of $23,000 for on the ground projects and Coalition
capacity building.
The Coalition has used the same accounting firm for 6 years and strives to be as transparent as possible.
The Coalition produces monthly and yearend fmancial reports. The reports are reviewed at the
Coalition's board meetings and posted to their web site. Minutes of each meeting are posted to the web
site.
The Coalition's Treasurer and President reviewed all financial transactions from 2005 to 2011 and found
no issues with invoices, checks and approvals. All checks over $100 need two officer signatures.
UDRC Vision: Communities and partners aware of the issues, engaged, collaborating and acting together
to create and maintain a healthy, scenic and sustainable environment where everyone is able to live with
their core values.
UDRC Mission: To protect Upper Deschutes River Communities by restoring and sustaining healthy
fire-resistant forests, pure and abundant river flows and wildlife habitat.
Relationships:
In 2004, the UDRC was formed and now consists of the following communities and or
neighborhood associations including:
Beaver Road District
Blue Eagle Road District
Caldera Springs
Cougar Grove
Crosswater
Deschutes River Recreational Home sites 1-5; 6; 8 & 9.
Fall River Estates
Haner Park
Lazy River South
Oregon Water Wonderland # 1 & 2
Pinewood Country Estates
River Forest Acres
River Meadows
Spring River Fire & Safety Assn.
Sundance
Thousand Trails
Vandevert Ranch
Wild River Assn.
Lazy River/Huntington Corridor
Sun Country Estates
Whispering Pines
The Coalition enables communities and neighborhoods along the Upper Deschutes River to work
together to resolve natural resource issues in this sensitive, fire -prone area.
With 26 individual neighborhoods dispersed among four rivers and a rich forestland, the Coalition
provides one collective voice to accomplish more than one neighborhood could achieve alone.
The Coalition has long standing relationships with Federal, State, and Deschutes County, local
governmental agencies and other non -profits and community groups.
Partnerships, Coordination and Collaborations
CURRENT LIST OF UDRC PARTNERS
• Formal representative to UDRC
Partner
Deschutes National Forest*
BLM*
U.S. Fish & Wildlife Service*
Oregon Dept. of Forestry*
Oregon Dept. Fish & Wildlife*
Oregon State U Ext. Svc.
Deschutes County Forester*
Deschutes County Commissioners*
Soil & Water Cons. Dist.*
Irrigation Districts
Central Ore. Intergovernmental C.
Deschutes River Conservancy*
Upper Des. Watershed C.*
UDRC 24 Neighborhoods*
La Pine Rural Fire Pro. Dist.*
Fuel Reduction Contractors
Project Wildfire*
Biomass Facility Operators
Private Business
Chamber of Commerce's
Outdoor Clubs
Three Rivers School K-8
Oregon State Parks
Interest Current
Federal lands
Federal lands
Federal lands
State lands
State lands
Education/Stewardship
Wildfire Risk Management
Public Interest
Education/Stewardship
Water Management
Coordination
Water Management
Water Management
Stewardship
Public Safety
Job Creation, Fuel Reduction X
Defensible Space X
Operations/employment X
Stewardship X
Tourism and job creation X
Fishing and recreation X
Education projects X
Education projects X
3
Nonprofit Experience:
• UDRC — was created in 2004 and has invested over $600,000 in South Deschutes County
projects.
• UDRC — has grown to include 26 communities from south of Sunriver to Wickiup.
• UDRC — continuous nonprofit leadership — several of the founding officers and members
are still active members of the board.
• Other nonprofit experiences:
o Jerry Hubbard, UDRC Executive Director was the Chair of the St. James Hospital
Foundation in south Chicago. The Foundation raised over a million dollars yearly
in support of the hospitals services. Jerry is an elected Director of the La Pine
Rural Fire Protection District.
o Carl Jansen, UDRC President, President of the UDRC and Board member since
2005 and board member for the La Pine St. Vincent's de Paul Social Services and
Retail Thrift Store.
o John Moore, UDRC Treasurer and Treasurer of the Spring River Road District.
• Watershed Program
With other organizations, we focus on watershed issues including:
o Balanced water flow on the Upper Deschutes
o Fisheries expansion
o River cleanup on the Fall, Spring, Little and Upper Deschutes Rivers
o Partnering with the USFS for their Tumbull fish habitat project on the Upper Deschutes River
north of Sunriver and the Todd Lake campground restoration.
• Private Land Fire Reduction Program
Through collaborating with other agencies, volunteers and funding sources, the Coalition has
reduced fuel loads on 600 acres allowing landowners to comply with Oregon Senate Bill 360,
which requires owners to certify their properties are fire safe.
• Public Lands — USFS and BLM
Members of the Coalition work with the Forest Service and the BLM in many areas including:
• Deschutes Provincial Advisory Committee — Jerry Hubbard, UDRC acting VP and
Executive Director has served on the committee. Jerry Hubbard has reapplied for a
position on the committee.
• UDRC Leadership team meets at year end with the District Ranger and staff to review the
next year's goals and operating plans.
• USFS Bend Ft. Rock District Ranger and staff participated in the UDRC's 2010 visioning
conference.
• The UDRC, using a National Forest Foundation grant of $20,000 completed to the
satisfaction of the USFS two road closures north of Sunriver, the Benham Falls trail
4
restoration, the Tumbull fish habitat restoration project and in 2012, the Todd Lake camp
ground restoration.
• The UDRC's Wildland Urban Interface plan contains 53,959 acres of National Forest and
BLM land.
• Environmental Education Program
To educate and motivate our neighbors and visitors to become better stewards of our public and
private lands in the Upper Deschutes River region. The Coalition conducted a 20 year visioning
conference attended by over fifty people including Federal, State and County agencies.
PROJECT SUMMARY
Summary Statement
The project area would be from the Tetherow boat ramp on the Deschutes River at river mile 212.5
downriver approximately 2 miles.
Existing Condition: Numerous user created trails/roads have been created from FS road 4330-900 down
to the river. Appear to be created by quad runners or similar vehicles. Several hill climbs have been
created. Damage to soils, vegetation, and riparian areas has been noted. Potential habitat for Oregon
Spotted Frog exists in the area. This is a species that may soon become a federal threatened species.
Proposal: Rehabilitate disturbed soils with equipment and by hand raking. Rehab damaged riparian
vegetation by hand. Place downed wood and boulders across created trails. Clean up litter.
Total Project Cost Estimate: $12,000 Includes cost for Forest Service personnel, heavy equipment,
hauling boulders.
Funds requested from UDRC for 50/50 match: $6,000
Deschutes County Grant of $2,000 will contribute to the fund raising goal and implementation of the
proj ect.
UDRC matching in-kind funds of $9,946 consisting of 45 hours of Board and Watershed committee
time and 500 hours of work volunteer hours at $18.25 per hour.
UDRC Fund Raising: the Coalition will raise an additional $4,000.
Schedule: Fund raising has started and the project will begin in the spring of 2013 and be complete by
mid -summer of 2013.
The Upper Deschutes River Coalition:
Economic health:
The Deschutes County grant will assist the Coalition in restoring riparian areas, closing
unauthorized trails and roads and restoring the area to a natural state. The Upper Deschutes
River is a major tourist attraction plus is used heavily by residents for recreating.
Communities benefitting from a healthily river include:
Enclosed is a map showing the 26 neighborhoods served by the Coalition.
The Coalition encompasses a variety of land ownerships including:
Private acres 12,547
Public lands acres (USFS & BLM) 53,959
Oregon State owned acres 2,288
Deschutes County -owned acres 211
Total Coalition Boundary Acres: 69,005
As a result, these landowners and managers became our first partners in reducing hazardous
fuels in our area that threaten the health of our forests and the properties here. To date, we
have successfully collaborated with the US Forest Service, Bureau of Land Management,
Oregon Department of Forestry and Deschutes County to reduce hazardous fuels on both
public and private lands.
We are taking a lead in educating owners of river front property on the issues facing the
Deschutes River Basin and how to be good stewards of the river.
c}
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
DEPARTMENT OF THE TREASURY
Employer Identification Number:
Date: JUL 1 4 2006 03-0557393
DLN:
17053250011015
UPPER DESCHUTES NATURAL RESOURCES Contact Person:
COALITION WAYNE A FORD ID## 75068
PO BOX 3042 Contact Telephone Number:
SUNRIVER, OR 97707 (877) 829-5500
Accounting Period Ending:
December 31st
Public Charity Status:
170(b) (1) (A) (vi)
Form 990 Required:
Yes
Effective Date of Exemption:
August 31, 2004
Contribution Deductibility:
Yes
Advance Ruling Ending Date:
December 31, 2008
Dear Applicant:
We are pleased to inform you, that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c) (3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c) (3) of the Code are further classified
as either public charities or private foundations. During your advance ruling
period, you will be treated as a public charity. Your advance ruling period
begins with the effective date of your exemption and ends with advance ruling
ending date shown in the heading of the letter.
Shortly before the end of your advance ruling period, we will send you Form
8734, Support Schedule for Advance Ruling Period. You will have 90 days after
the end of your advance ruling period to return the completed form. We will
then notify you, in writing, about your public charity status.
Please see enclosed Information for Exempt Organizations Under Section
501(c)(3) for some helpful information about your responsibilities as an exempt
organization.
If you distribute funds to other organizations, your records must show whether
they are exempt under section 501(c)(3). In cases where the recipient
organization is not exempt under section 501(c)(3), you must have evidence the
funds will be used for section 501(c)(3) purposes.
Letter 1045 (DO/CG)
-2 -
UPPER DESCHUTES NATURAL RESOURCES
If you distribute funds to individuals, you should keep case histories showing
the recipient's name and address; the purpose of the award; the manner of
selection; and the relationship of the recipient to any of your officers,
directors, trustees, members, or major contributors.
We have sent a copy of this letter to your representative as indicated in your
power of attorney.
Sincerely,
C>41.-14.4.".0•0.,
ais G. Iyer.' er;-
Director, Exempt Organizations
Rulings and Agreements
Enclosures: Information for Organizations Exempt Under Section 501(c)(3)
Statute Extension
Letter 1045 (DO/CG)
009595
IRSDcparhnenl the Treasury
Internal Revenue Service
OGDEN UT 84201-0046
UPPER DESCHUTES RIVER COALITION
JIM KING
PO BOX 3042
SUNRIVER OR 97707-0042428
In reply refer to: 0423328921
Nov. 17, 2008 LTR 252C 0
03-0557393 000000 00 000
00003241
BODC: TE
Taxpayer Identification Number: 03-0557393
Dear Taxpayer:
Thank you for the inquiry dated Sep. 05, 2008.
We have changed the name on your account as requested. The number
shown above is valid for use on all tax documents.
If you have any questions, please call us toll free at 1-877-829-5500.
If you prefer, you may write to us at the address shown at the top
of the first page of this letter.
Whenever you write, please include this letter and, in the spaces
below, give us your telephone number with the hours we can reach you.
Also, you may want to keep a copy of this letter for your records.
Telephone Number ( ) Hours
Enclosure(s):
Copy of this letter
Sincerely yours,
Vpiim egt-L
Karen E. Peat
Dept. Manager, Code & Edit/Entity 3