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Home My WebLink About2012-12-20 Work Session Minutes Minutes of Board of Commissioners’ Work Session Thursday, December 20, 2012 Page 1 of 3 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS THURSDAY, DECEMBER 20, 2012 ___________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present was Tom Anderson , Interim County Administrator; Erik Kropp, Deputy County Administrator; Nick Lelack, Community Development; and Mark Pilliod, John Laherty and Laurie Craghead, County Counsel. Also present were Liz Dickson, attorney with Hurley Re PC, representing Pronghorn Intangibles; Joe Willis of Schwabe, Williamson & Wyatt, representing the previous developer, Casilli; and Randy Koss of Pronghorn Intangibles. The meeting was called to order at 2:20 p.m. 1. Consideration of Approval of an Amendment to the Pronghorn Improvement Agreement. Liz Dickson, attorney for the applicant, said her clients are in an awkward spot because much of their plans need to be kept confidential at this time. The Commissioners could come out individually to look at the property if desired. Mark Pilliod stated that they are just interested in the basics, and how her client got to the current cost of the project. Randy Koss, representing Pronghorn Intangibles, said they have met with contractors and others to discuss the project on a broad scale. Ms. Dickson said a drawing was provided of the rooms and their approximate size and amenities. The original plan was to build units on the Hotel A site and more on the Hotel B site. They may move these around to make the best possible arrangement for the market. Mr. Koss added that the resort manager might have much to say about this; Conde Nast named them the best resort management in their field. They have discussed architects and are preparing to bring in one of them. Minutes of Board of Commissioners’ Work Session Thursday, December 20, 2012 Page 2 of 3 Ms. Dickson said the finish level of these hotels is unlike anything found in Central Oregon. They will take advantage of the sun and views. Their standards are very high. The right kind of support services have to be provided as well. Commissioner Baney asked about the timeline of five years or completion by the end of 2018. She wants assurances that this will move forward. Mr. Koss stated that they wanted to use a number that they know they can meet. They take this contract very seriously. They are working on room concepts and hope to start soon. Ms. Dickson said this agreement is based on compromise. Commissioner Baney stated that the developer cannot use the state of the economy to delay things; the climate now is known. Ten years ago, it was not clear what was coming. Mr. Koss stated they have had to work hard on this situation over the past year, clearing up issues regarding ownership, foreclosures, liens, taxes and so on. Mr. Pilliod referred to page 2, next to the last paragraph regarding the first deed of trust being held by the County. On page 8, 14.2, it speaks to the first deed of trust but the language is different; it needs to reflect the language in the recital. Ms. Dickson agreed. Ms. Dickson feels this document is appropriate, but there is some terminology in the trust deed that does not match what is in the agreement. The contract will govern. Mr. Willis, representing Casilli, confirmed the current language, and thanked the County Legal staff for its hard work on a complicated matter. BANEY: Authorize Interim County Administrator signature of the Agreement and Legal Counsel’s signature on related documents relating to litigation, on behalf of the County, including adjustments discussed and agreed to at this meeting. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 2. Other Items. None were discussed. Being no further discussion, the meeting adjourned at 2:40 p.m. Zf;rs DATED this vr2 Day of ~()JI\)'fi-i-./lA/t Wtlfor the Deschutes County Board of Commission~. Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: ~~k- Recording Secretary Minutes of Board of Commissioners' Work Session Thursday, December 20, 2012 Page 3 of3 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., THURSDAY, DECEMBER 20, 2012 1. Consideration of Approval of an Amendment to the Pronghorn Improvement Agreement -Mark Pilliod 2. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at /300 NW Wall St., Bend. unless otherwise indicated. Jfyou have questions regarding a meeting, please call 388·6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7·1·1 to access the state transfer relay service for TTY. 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