HomeMy WebLinkAboutCDD Work Plan Staff Memo
‐1-
MEMORANDUM
DATE: January 4, 2011
TO: Deschutes County Board of Commissioners
FROM: Peter Gutowsky, Principal Planner
Nick Lelack, Planning Director
MTG: January 12, 2011 Work Session
RE: Planning Division / Long Range Planning Section Update
This work session provides a status report on the Planning Division’s Long Range Planning
(LRP) Section FY 2010-2011 work program. During the work session, staff will engage the
Board of County Commissioners (Board) in an exercise to identify their priorities and direction
for the LRP Section over the next six months. Due to staffing limitations, reduced hours, and
ongoing responsibilities, it is not be possible to undertake all the projects identified in the FY
2010-11 LRP work plan as well as the new tasks identified below in Table 2.
Three recent actions occurring last quarter prompted this status report:
1. In September, the Board directed staff to schedule a work session to discuss the Planning
Division’s FY 2010-11 Work Plan, specifically the priority action item to:
“Initiate legislative amendments to address commercial use of farm land.” 1
2. In October, the Board directed staff to schedule a work session to:
“Discuss a possible second phase of a destination resort study.” 2
3. In December, the Planning Commission approved the following motion by Vice Chair Ed
Criss:
“The [Planning] Commissioners have heard public testimony that South County residents
would like a community plan to address local issues with local input. The Commission
requests that the Board direct the Planning Division, with an extensive citizen input process,
to initiate this project early in 2011 (February or March). This will take time and resources
that could be directed toward other projects. As a potential health problem has been
recognized by the DEQ, we believe that this issue is a #1 priority in our area and the
County.”
1 This direction followed the Board’s denial of a fee waiver request for a privately initiated text amendment to address
event venues in the Exclusive Farm Use (EFU) Zone.
2 This action followed the completion of the Community Planning Workshop’s presentation of the study’s first phase.
-2-
Direction from the Board is therefore necessary to identify which projects should be initiated
over the next six months, and those that will need to be deferred to the FY 2011-12 work plan.
In an effort to spearhead the discussion, this memorandum does the following:
• Updates the LRP Section’s FY 2010-2011 ongoing projects (Table 1);
• Identifies projects that are on the adopted FY 2010-11 Work Plan but not yet begun for
various reasons (Table 2);
• Summarizes the LRP Section’s ongoing statutory and regional coordination responsibilities
(Table 3);
• Lists LRP Section planning staff responsibilities (Table 4) and,
• Summarizes the LRP Section’s completed projects for FY 2010-2011 (Table 5).
I. Overview of LRP Section
The LRP Section conducts public involvement to consider land use policy, updates the County
Comprehensive Plan and zoning regulations and coordinates with cities and agencies on
various planning projects. A Planning Director oversees the LRP (and Current) Section(s). The
LRP Section consists of a Principal Planner, Senior Planner, Senior Transportation Planner, and
an Administrative Secretary. The LRP Section, like the rest of the Community Development
Department, is on a reduced work week of 36 hours, recognized as 0.9 Full Time Equivalent
(FTE).
II. Board Prioritization Exercise
Using the tables below, staff will first discuss Table 1, confirming with the Board which existing
programs warrant continuing and then, if there is capacity and available resources, which
projects in Table 2 can be initiated.
III. LRP Section’s Ongoing Projects
Table 1 provides an overview of the LRP Section’s current projects, including the FTEs required
for managing them. For each project, staff seeks Board affirmation to continue. The results of
this specific exercise will enable the Board to ascertain whether there is staff capacity and
available resources to undertake new projects listed in Table 2. All of the projects in Table 1
noted with an asterisk (*) encompass a legislative amendment that is presently being reviewed
by the Planning Commission. Deschutes County Code requires all legislative amendments to
first go through a public hearing before the Planning Commission. Once they have made a
recommendation, the Board then holds a public hearing. Legislative amendments, once adopted
by the Board, can be appealed to the Land Use Board of Appeals. It is important to note that
those projects that do not have an asterisk (*) will, at some point in the future, require a
legislative amendment.
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V. LRP Section / Coordination Responsibilities
In addition to the projects identified in Tables 1 and 2 above, LRP staff has localized and
regional coordination duties, as shown in Table 3 below.3
Table 3 – Statutory / Regional Coordination Duties
Planning Project Description Lead Staff
Regional Trail
Plan
Coordinate with local, state and federal agencies through the
Deschutes County Bicycle and Pedestrian Advisory Committee to
develop a regional trail plan. Upon completion of a trail plan,
amend the Transportation System Plan (TSP) to include the
routes. Also work with the Bicycle and Pedestrian Advisory
Committee to develop an online trail guide
Peter
Russell
Current Planning
and Development
Review
Provide comments and expertise to current planning staff on land
use applications, and calculate System Development Charges
(SDCs) as part of land use application review process or upon
request.
Peter
Russell
ODOT Refinement
Planning Projects
Participate in ODOT funded refinement planning projects for
Highway 97 and Highway 20. These projects may include planning
for the Quarry Road interchanges and the Wickiup Junction
interchange or bypass
Peter
Russell
Coordinate Road
Issues with
Federal
Government
Coordinate road issues with Bureau of Land Management (BLM)
and the United States Forest Service (USFS) for urban interface
plans
Peter
Russell
Assist with Safe
Routes to Schools
Assist the City of Bend with Safe Routes to School (SR2S) efforts
in the Bend-La Pine School District, and County schools as
needed
Peter
Russell
Transportation
Committees
• Central Oregon Area Commission on Transportation (COACT)
TAC
• Highway 97/20 Project Technical Advisory Committee
• La Pine Comprehensive Plan Technical Advisory Committee
• Bend Airport Master Plan Update Technical Advisory
Committee
• Wickiup Junction/97 Technical Advisory Committee
• South Redmond Collaborative Group
• US 20 in Tumalo Project Technical Advisory Committee
• Central Oregon Rail Plan study group
• Commute Options Working Group
• Deschutes County Bicycle and Pedestrian Advisory
Committee
Peter
Russell
3 Oregon Revised Statute (ORS) 195.025 requires each county, through its governing body to be responsible for
coordinating all planning activities affecting land uses within the county, including planning activities of the county,
cities, special districts and state agencies, to assure an integrated comprehensive plan for the entire area of the
county
‐8-
Table 3 – Statutory / Regional Coordination Duties
Planning Project Description Lead Staff
Monitoring
Legislative
Session
Participate in and monitor Oregon Legislature, committees and
work groups to amend state planning law, and keep the Board,
Planning Commission, staff and the public informed and engaged
on such activities
Nick Lelack,
Peter
Gutowsky
City of Bend
Growth
Management
Coordinate with the City to complete Urban Growth Boundary
Amendment.
Upon state acknowledgment of a UGB amendment, reinitiate an
Urban Reserve Area (URA) work program for the City of Bend
Nick Lelack,
Peter
Gutowsky,
Peter
Russell
Bend Airport
Master Plan Coordinate with the City to update the Airport Master Plan Anthony
Raguine
Bend La Pine
School District
Fulfill obligations associated with recently enacted state law
requiring school facilities planning for large school districts. The
law requires large school districts, cities, and counties to plan for
the future and to coordinate with one another to assist school
districts in obtaining land
Peter
Gutowsky
La Pine Parks
District
Coordinate on BLM land transfer for rodeo grounds.
Coordinate on land use and environmental health issues
associated with parks facilities at Roslund Campground
Tom
Anderson,
Nick Lelack
City of Sisters
Urban Reserve
Area
Coordinate with the City to initiate an Urban Reserve Area (URA)
work program.
Nick Lelack,
Peter
Gutowsky
Historical
Landmarks
Commission
Provide staff to the Historic Landmarks Commission for any county
related applications or policy issues
Nick Lelack,
Peter
Gutowsky
Portland State
University Annual
Population
Questionnaire
Coordinate with Assessor and Administration Offices
Submit questionnaire to Portland State University in Fall 2010
Peter
Gutowsky
Association of
Oregon County
Planning
Directors
Monthly meetings Nick Lelack
State Legislative
Work Groups Monthly meetings Nick Lelack
Deschutes River
Mitigation and
Enhancement
Committee
Quarterly meetings Peter
Gutowsky
Project Wildfire Monthly meetings Peter
Gutowsky
-9-
Table 3 – Statutory / Regional Coordination Duties
Planning Project Description Lead Staff
Statewide
Planning Goal 11
(Public Facilities)
Coordinate with Oregon Department of Environmental Quality on
their efforts to lead the groundwater protection program for the
Upper Deschutes basin, including discussions regarding Statewide
Planning Goal 11 (Public Facilities)
Peter
Gutowsky
Wildland Urban
Interface
Coordinate with the County Forester, Oregon Department of Fish
and Wildlife, Oregon Department of State Lands, Oregon
Department of Forestry, Oregon State Parks and Recreation
Department, and environmental non-government organizations to
discuss wildland urban interface issues near wetland and riparian
areas. Many areas of the unincorporated county have community
wildfire protection plans or state legislation (Senate Bill 360) that
give homeowners a framework for minimizing their wildfire risk in
wildland urban interface areas
Peter
Gutowsky
County owned
Land Adjacent to
Deschutes & Little
Deschutes Rivers
Continue coordinating with the Upper Deschutes Watershed
Council, Deschutes Basin Land Trust, Deschutes River
Conservancy and County Property Management on management
options for County owned land adjacent to Deschutes and Little
Deschutes Rivers in the South County
Peter
Gutowsky
Wetland Grant
Opportunities
Continue to pursue opportunities for wetland grant funding for
restoring enhancing wetlands
Peter
Gutowsky
-10-
VI. LRP Section / Planning Staff Responsibilities
As noted above, the LRP Section is administering ongoing projects and performing coordination
duties (Tables 1 and 3). Table 4 summarizes the responsibilities of the Principal Planer, Senior
Transportation Planner, and Senior Long Range Planner.
Table 4 – LRP Section Planning Staff Responsibilities
Planner Responsibilities FTE
Projects
Destination Resort Map Amendments 0.25
South County Local Wetland Inventory 0.20
Small Wind Energy Text Amendment 0.15
Comprehensive Plan Update 0.15
Regional Economic Opportunity Analysis 0.05
Grant Opportunities (e.g. Tumalo Area Local Wetland Inventory) 0.05
Sub-total 0.80 FTE
Coordination Duties
Monitor Legislative Session
City of Bend Growth Management
Project Wildfire
City of Sisters Urban Reserve Area
Historical Landmarks Commission
Portland State University Population Questionnaire
Deschutes River Mitigation and Enhancement Committee
Bend La Pine School District
Wetland Grant Opportunities
Statewide Planning Goal 11
Wildland Urban Interface
County-owned Land Adjacent to Rivers
Other Duties as Assigned
Peter Gutowsky,
Principal Planner
Sub-total 0.20 FTE
-11-
Table 4 – LRP Section Planning Staff Responsibilities
Planner Responsibilities FTE
Total 1.00 FTE
Projects
Transportation Plan Update 0.30
Deschutes Junction 0.15
Sub-total 0.45 FTE
Coordination Duties
Current Planning and Development Review
ODOT Refinement Planning
Regional Trail Plan
Coordination with Federal Government on Transportation Issues
Safe Routes to Schools
City of Bend Growth Management
Participation on 10 Transportation Committees
• Central Oregon Area Commission on Transportation
(COACT) TAC
• Highway 97/20 Project Technical Advisory Committee
• La Pine Comprehensive Plan Technical Advisory Committee
• Bend Airport Master Plan Update Technical Advisory
Committee
• Wickiup Junction/97 Technical Advisory Committee
• South Redmond Collaborative Group
• US 20 in Tumalo Project Technical Advisory Committee
• Central Oregon Rail Plan study group
• Commute Options Working Group
• Deschutes County Bicycle and Pedestrian Advisory
Committee
Sub-total .45 FTE
Peter Russell,
Senior
Transportation
Planner
Total .90 FTE
Planner Projects / Coordination Duties FTE
Projects
Comprehensive Plan Update .90 FTE Terri Payne,
Senior Planner
Total .90 FTE
-12-
VII. LRP Section / Completed Projects
Table 5 summarizes LRP Section’s work plan projects completed this fiscal year.
Table 5 – Completed Projects
Planning Project Description Comments
Terrebonne
Community Plan
This Plan for Terrebonne updated and replaced a chapter
in the County’s Comprehensive Plan to address issues
specifically in the Terrebonne Unincorporated Community
over the next 20 years (2010-2030).
The Board adopted
Ordinance 2010-012
pertaining to the
Terrebonne
Community Plan.
Tumalo
Community Plan
This Plan for Terrebonne updated and replaced a chapter
in the County’s Comprehensive Plan to address issues
specifically in the Terrebonne Unincorporated Community
over the next 20 years (2010-2030).
The Board adopted
Ordinance 2010-027
pertaining to the
Tumalo Community
Plan.
Historical
Preservation and
Historical
Landmarks
Commission
Amendments
The Board, adopted text amendments to update the
County’s Historical Preservation and Historical
Landmarks Commission, and to create consistent historic
preservation ordinances in a user-friendly format similar
to the City of Bend’s
The Board adopted
amendments to DCC
2.28.
Update
Transportation
Performance
Standards
The purpose of the amendment was to update the
County’s code to recognize the difference in performance
standards used by Deschutes County and the State of
Oregon. The amendment formally codified past
practices.
The Board adopted
Ordinance 2010-014
pertaining to road
performance
standards. It now
became effective on
October 12.
Guest Ranch and
EFU Zone
Amendments
The Board adopted text amendments to 1) comply with
2009 House Bill 3099 for uses in the EFU zone; 2) adopt
changes made in the 2010 Senate Bill 1036 for allowing
Guest Ranches in the EFU zone; and 3) add a definition
of current employment of land for farm use and cultured
Christmas trees
The Board adopted
Ordinance 2010-022.
Assist County
Health
Department for
Health Impact
Analysis
Assist County Health Department in the transportation
component of the department’s Health Impact Analysis
for Tumalo
A Health Impact
Assessment was
folded into the Tumalo
Community Plan.
Other Related
Text Amendments
Other text amendments adopted this fiscal year include
parking standards, cell towers, and event venues.
Adopted by various
ordinances.
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