HomeMy WebLinkAboutEcon Dev Grant Request - La Pine RodeoEconomic Development Fund
Discretionary Grant Program
Organization: La Pine Rodeo Association
Organization Description:. Formed in 2002, the La Pine Rodeo Association is a non-
profit organization dedicated to the operation of an annual rodeo, maintenance of the
rodeo facilities, promote local youth participation in equestrian events and sponsor other
community events contributing to the preservation of "our Western Heritage."
Project Name: La Pine Rodeo
Project Description: Dubbed "The Greatest Little Rodeo in Oregon," the annual La Pine
Rodeo has been sanctioned by the Professional Rodeo Cowboys Association (PRCA).
This grant request is for promotion of the event. In 2010, there were nearly 300 entries.
the total cost for advertising the event was $4,191.86.
Project Period: July 4, 2011
Amount of Request: $1,000
Previous Grants:
• September 2002 - $2,000 (Daly $2,000)
• December 2002 - $8,900 (Daly $8,400; Luke $500)
• May 2004 - $2,000 (Daly $2,000)
• October 2004 - $4,000 (Daly $4,000)
• May 2005 - $3,000 (Daly $3,000)
• May 2006 - $3,500 (Daly $2,000; Clarno $1,000; Luke $500)
• March 2007 - $2,500 (Daly $1,000; Baney $1,000; Luke $500)
• January 2008 - $1,500 (Daly $500; Baney $500; Luke $500)
• August 2008 - $2,000 (Daly $1,000; Baney $1,000)
• February 2010 - $900 (Baney $500; Luke $200; Unger $200)
Jan 10 11 01:26p Florence Neis
501 c (4) non-profit organization
EIN #54-2125846
541-536-5376 p.1
FAX
To:
Dave Inbody
County Board of Commissioners
From:
Florence Neis
Fax:
541-385-3202
Date/rime:
1110/2011 12:25 PM
Phone:
# pages
8 (including cover page)
Re:
Discretionary Grant Application
Cc:
Scott Morrison
Please see attached application and backup documents.
Thank you,
Florence S Neis, Treasurer
La Pine Rodeo Association
PO Box 674
La Pine OR 97739
Home/Fax (541) 536-5376
CeII (541) 410-6177
My Docs\Neis Cover Sheet Rodeo.doc
Jan 10 11 01:26p Florence Neis
0
541-536-5376 p,2
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 -
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner TammB ey
y y�h�
Commissioner Bae
Date:
-/D-A011
Project Name:
Project Beginning Date:
Amount of Request:
Applicant/Organization:
Address:
Commissioner Alan Unger
All Three Commissioners
1
—I -,U it
Project End Date:
Date Funds Needed:
Tax ID #•
City & Zip:
Telephone:
Email:
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Po '><- 11/-
Contact Name(s):
Fax:
. re -06e_ I+ be i s-
3-+116, I
Alternate Phone:
1:,-71/-4/"0-47/1
371.4.0i/
Ali- Paw 6)/7q1
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or m -kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
*Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Barmy:
Alan Unger:
Amount: Signature:
Amount: Signature:
Amount: Signature:
Jan 10 11 01:26p
Florence Neis
Secretary of State
Corporation Division
255 Capitol Street NE, Suite 151
Salem, OR 97310-1327
Phone:(503)966--2200
Fax(503)378-4381
www.filhnginoregon.com
541-536-5376
p.3
2010 ANNUAL REPORT
Registry Number 173971-91
Date of Incorporation_ 09/23/2003
Fee: $50.00
Due Date: 09/23/2010
Type: DOMESTIC NONPROFIT CORPORATION
LA PINE RODEO ASSOC.
PO SOX 674
LA PINE OR 97739
Name of Domestic Nonprofit Corporation
LA PINE RODEO ASSOC.
Jurisdiction: OREGON
Nonprofit Type: Public Benefit With Members
The following information is required by statute. Please complete the entire form. If any of the information is incorrect,
you can make changes on this form. Failure to submit this Annual Report and fee by the due date may result in
inactivation on our records.
Registered Agent
SCOTT MORRISON If the Registered Agent has changed, the new Agent
53080 BRIDGE DR has consented b the appointment Oregon street addre:
LA PINE OR 97739 requited.
1) Type of Business
2) Principal Place of Business (Str. address,city,state.zip)
PO BOX 674
LA PINE OR 97739
4) President Name and Address
SCOTT MORRISON
53080 BRIDGE DR
LA PINE OR 97739
6) 5r ,Mute
J) �r . r .
tip. f ,
,F.ri
8) DateI is
3) Mailing Address (Address,city,state,zip)
PO BOX 674
LA PINE OR 97739
5) Secretary Name and Address
FLORENCE NETS
15175 PONDEROSA LOOP
LA PINE OR 97739
7) Printed Name
9) Daytrme,Phone Number
Make check payable to 'Corporation Division" and mail completed form with payment to Secretary of State,
Corporation Division, 255 Capitol ST NE Suite 151, Salem, OR 97310=1327.
Note: You can also fax to (503) 378-4381. Filing fees may be paid with VISA or MasterCard. Submit the card number
and expiration date on a separate page for your protection.
ANRPF1 08/06/10
Jan 10 11 01:26p Florence Neis
541-536-5376 p.4
Scott Morrison
President
536-7500
Greg Roush
Vice President
954-6397
Treasurer
Florence Neis
Secretary
536-5376
Directors
Mike McKefvie
536-7843
De Martin
536-1532
Kerri Raymond
480-4135
Marina Woifgram
536-9222
January io, 2011
La Pine Rodeo Association
La Pine Rodeo is a 501c(4) Organization
ID #54-2125846
Item #1 page 1
The La Pine Rodeo Association was formed by a volunteer group in 2002, which soon
formed a board of directors, became a non-profit organization, and drew up by-laws,
conflict of interest policy, budgets, and committed themselves entirely to bringing
awareness to La Pine and the greater South County Region in the form of the great
American and Western tradition of a sanctioned rodeo.
The rodeo has been in existence forthe last eight years as a sanctioned rodeo following
in the footsteps of Sisters Rodeo. This was the plan and drearn of this group of
volunteers. Sisters has taken years to achieve its goal as PRCAsanctioned, nationally
recognized and nationally sponsored event to Central Oregon. La Pine Rodeo has
dubbed itself "The Greatest Little Rodeo in Oregon" and we are fast becoming just that.
We are surprisingly just a step below Sisters already in that we are and have been
sanctioned by a Professional Cowboy Association forthe last eight years, the NPRA,
and this was not an easy feat.
The rodeo board has a mission and that is to get enough land to bring year-round
equestrian events forthe entire community. The horse dubs, the high school rodeo,
the individual events related to rodeo would have this available for all activities related
to these things, year round! (Please see attached Mission Statement.)
The rodeo is growing and becoming the place to be over the July 4tn Weekend in
Southern Deschutes County. In 2010 we had nearly 30o entries; our rodeo is becoming
quite popular amongst the NPRA members.
The Board of Directors is in the left hand column of this letter. They are all volunteers
and for the most part, work full time attheirown jobs. They work tirelessly and
unselfishly to bring this event to the community and forthe awareness of La Pine and
the Greater La Pine area. We would appreciate your time and help in our quest.
Thank you,
The La Pine Rodeo Board, Members and Volunteers
P.O. Box 674, La Pine, OR 97739 • (541) 536-7500
E-mail infog4apinerodeo.com
Jan 10 11 01:27p Florence Neis
541-536-5376 p.5
Scott Morrison
President
536-7500
Greg Roush
Vice President
954-6397
Florence Neis
Treasurer
536-5376
Gina Wearin
Secretary
610-6719
Directors
Mike McKelvie
536-7843
De Martin
536-1532
Keni Raymond
480-0618
Marino Wolfgram
536-9222
La Pine Rodeo Association
La Pine Rodeo is a 501c(4) Organization
ID #54-2125846
Item #1 page 2
La Pine Rodeo's Mission Statement
The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of creating a
non-profit corporation dedicated to the implementation of the following board goats:
1. To create and implement an annual rodeo in the La Pine community for the
purpose of providing entertainment, recreation and preservation of the great
western tradition of rodeo.
2. To create and maintain a rodeo facility in Southern Deschutes County (La Pine
Area) that can be used year round for organized and casual equestrian activities
by the residents of the La Pine area.
3. To create and sponsor other community events that utilizes the rodeo facilities
and contributes to the preservation of our Western Heritage.
4. To stimulate interest and promote growth in the community of La Pine and
southern Deschutes County.
5. To encourage and promote our local youth to participate in equestrian and
western events.
6. To create a non-profit corporation.
7. The non-profit corporation will be in charge of maintaining and organizing the
rodeo facilities and the rodeo board will be the governing body.
8. To support any other lawful activity that is not for profit that can utilize the
facilities and directly benefit the local community at large.
P.O. Box 674, La Pine, OR 97739 • (541) 536-7500
E-mail info@lapinerodeo.com
Jan 10 11 01:27p Florence Neis
541-536-5376 p.6
Scott Morrison
President
536-7500
Greg Roush
Vice President
954-6397
Florence Neis
Treasurer
536-5376
Gino Wearin
Secretary
610-6719
Directors
Mike McKelvie
536-7843
De Martin
536-1532
Kerri Raymond
480-4135
Marina Walfgram
536-9222
January 10, 2011
La Pine Rodeo Association
La Pine Rodeo is a 501c(4) Organization
ID #54-2125846
Items #2,3.455
The proposed project is the annual La Pine Rodeo held every year on
July 4th weekend_
The timeline is January 1, 2011 through December 31, 2011.
The project greatly showcases La Pine and provides an economic boost to
this area every year. Every business in Southern Deschutes and Bend area
benefits from not only the thousands of visitors from the eight Western
States and Canada, but from the approximately 300 cowboys, cowgirls
and their families traveling through from one rodeo to another on `The
Cowboy Christmas Weekend."
The entire community of La Pine benefits from all of the above, including
the youngsters who take part and help out each year.
Please see the itemized list from 2010, describing the advertising
expenditures.
The rodeo IS growing and becoming better known and in the future the
Board would like to not only rely totally on sponsorships, but on having its
own land and facilities that will keep the organization more fluid.
Thankyou for your time and attention to this request.
The La Pine Rodeo Association
Scott Morrison, President
P.O. Box 674, La Pine, OR 97739 • (541) 536-7500
E-mail info®lapinerodeo.com
Jan 10 11 01:27p Florence Neis
541-536-5376 p.7
LA PINE RODEO ADVERTISING 2010
Item #6
Item
Cost
PROGRAM GUIDES
Day Sheets
$ 147.00
Program Guide Printing
$ 740.00
Artwork
$ 100.00
Complimentary ads (Pepsi, Shop Smart, Home Federal Bank, Septic Service,
Wickiup Storage, Chamber of Commerce, Columbia Distributing, BBBS, Karen
Demaris Accounting, McDonald's)
$ 2,300.00
(Program Guide giveaways (VIP/Guests) - 60
$ 180.00
Day Sheets giveaways (VIP/Guests)
$ 60.00
Sub -Total:
$ 3,527.00
Ads Sold
$ 1,460.00
Program Guides sold
$ 247.00
Day Sheets sold
$ 38.00
Sub -Total:
$ 1,745.00
Total:
$ (1,78.2.00)
POSTERS
(Printing
$ 180.00
Total:
$ 180.00
(RADIO ADS
Horizon Broadcasting Group (KQAK, KWPK, KRCO)
$ 240.00
Total
$ 240.00
Ticket Promos (Gift Certificates/VIP/Guests)
$ 3,030.00
Total:
$ 3,030.00
MERCHANDISE COSTS
Merchandise cost
$ 750.00
Merchandise giveaways (Rodeo Queen 20 t -shirts)
$ 200.00
Subtotal:
$ 950.00
Merchandise sold
$ 790.00
Total:
$ (160.00)
NEWSPAPER/CABLE ADS
Wise Buys
$ 667.00
Total:
$ 667.00
WEB SITE
Little d Technolody
$ 350.00
Total:
$ 350.00
RODEO QUEEN EXPENSES
$ 1,000.00
Total
$ 1,000.00
Page 1 of 2
Rodeo Advertising Report July 2011
Jan 10 11 01:27p Florence Neis
541-536-5376 p.8
LA PINE RODEO ADVERTISING 2010
Item #6
Item
_ Cost
TICKETS
_
Frontier Advertising (printing)
$ 250.00
Total:
$ 250.00
(MISCELLANEOUS COSTS FOR OTHER
PRINTED ADVERTISING
(Flyers, brochures
$ 205.00
Invoicing/accounting and mailing costs
$ 100.00
Thank You letters mailing costs (volunteers)
$ 22.00
Thank You cards mailing costs (sponsors, advertisers)
$ 19.18
Certificates of Appreciation (mailing costs, certificates, color cartridge)
$ 70.68
Total:
$ 416.86
TOTAL EXPENDITURE:I
$ 4,191.86
Figures based on actual expense per Treasurer's Reports, and Excel files detailing tickets and
other item usage created by Florence Neis, Treasurer
Page 2 of 2 Rodeo Advertising Report July 2011