HomeMy WebLinkAboutEcon Dev Grant Request - VolunteersEconomic Development Fund
Discretionary Grant Program
Organization: Network of Volunteer Administrators (NOVA)
Organization Description: The mission of NOVA, made up of volunteer coordinators,
is to increase professionalism in volunteer management through training and support of
member volunteer coordinators.
Project Name: NOVA Volunteer of the Year Event
Project Description: This grant request is for the purchase of food and gifts for NOVA's
annual volunteer of the year event, which is scheduled for May, 5, 2011. NOVA's only
source of income is a $50 yearly membership fee which is used for training. Additional
support for this event will be provided in the form of in-kind donations of food and door
prizes.
Project Period: May 6, 2010
Amount of Request: $1,000 (Budgeted event cost = $2,950)
Previous Grants:
• March 2006: $1,000 Volunteer of the Year ($500 Luke, $500 Clarno)
• February 2007: $2,000 Volunteer of the Year ($1,000 Luke, $1,000 Baney)
• March 2008: $2,000 Volunteer of the Year ($1,000 Luke; $1,000 Baney)
• February 2009: $500 Volunteer of the Year ($500 Luke)
• February 2010: $1,500 Volunteer of the Year ($1,000 Luke; $500 Baney)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Anthony DeBone
Date: 5/5/2011 Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Alan Unger
All Three Commissioners
2011 NOVA Volunteer of the Year
1/25/2011
$1000.00
Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Tax ID #:
City & Zip:
Telephone:
Email:
Network of Volunteer
Administrators
c/o DHS Volunteer Services,
1300 NW Wall St. Suite 103
Contact Name(s):
Fax:
Lin Gardner, NOVA Membership Chair
541-693-8994
Alternate Phone:
541-420-1317
5/5/2011
4/4/2011
43-2012466
Bend, Oregon 97701
541-693-8988
Lin.H. Gardneedstate. or..us
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
*Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: Signature:
Anthony DeBone: Amount: Signature:
Alan Unger: Amount: Signature:
1. The Network of Volunteer Administrators (NOVA) is made up of volunteer
coordinators from Deschutes County non-profit agencies. NOVA's mission is to
increase professionalism in volunteer management; and to support member
volunteer coordinators in fulfilling the mission of their own organizations. This is
accomplished by providing training and support for members and by hosting the
annual NOVA Volunteer of the Year event each year in the Spring. The 2011
event will be held at the Bend Senior Center on May 5, 2011. The Theme for this
years event is "2011 VOLUNTEER FIESTA"
NOVA officers for 2011 are:
Membership Chair: Lin Gardner / Department of Human Services
Secretary: Ellen Valway / American Red Cross Blood Services
Treasurer: Mardi Bruce / Ronald McDonald House Charities
2. Prior to the NOVA Volunteer of the Year event, each member agency has the
opportunity to nominate an adult and a youth volunteer for the honor of Volunteer
of the Year. The nominations are independently read and voted on by a panel of
judges chosen from Deschutes County community members. Member agencies
invite their volunteers to attend the event, held this year on May 5, 2011. Nominees
and member programs are introduced at the event and recognized by the local
media.
NOVA members have always relied heavily on community and business donations
to provide food for the event as well as gifts for the Volunteers of the Year. NOVA's
only source of income is a $50 yearly membership fee which is also used for
training or meeting expenses during the year. Previously those funds have been
used to buy items needed for the event that weren't donated. It has become
increasingly difficult in today's economy to find donations due to the growing
number of requests made to businesses and restaurants each year plus the cost of
renting space for the event increases every year.
NOVA is asking the Deschutes County Economic Development Fund for $1,000 to
help defray costs of producing the 2011 Volunteer of the Year event.
3. Timeline
• January—committee assignments; reserve space; pick theme
• February—Develop invitation; finalize assignments.
• March—Develop nomination packets and mail mid month; secure community
members to serve as judges.
• April—Committees meet to finalize tasks; pick up prize donations; develop
packets of completed nominations to deliver to community judges for Volunteer
of the Year selection. Committee meets to open judge's ballots; order awards
for adult & youth volunteers of the year; prepare certificates for all nominees;
prepare basket of prizes for volunteers of the year;
• May ---members meet at 3:OOpm to decorate on May 5th; set up food / desserts
/ beverages; event begins at 6:00 p.m.
4. Volunteerism is a vital part of a healthy community. Increasing volunteerism is
a goal of the Deschutes County 2001-2010 Community Plan. Organizations such
as NOVA and the Volunteer of the Year event help to increase awareness of the
need for volunteers and of the organizations and programs in the area that provide
services to the communities. As Deschutes County continues to grow both the
opportunity for volunteerism and the need for services volunteers provide will
increase. Due to the state of our economy we have noticed an increase in 2010.
5. Raising the visibility of the event will benefit both NOVA member agencies and
local communities—Bend, Redmond, Sisters, Terrebonne, Tumalo, Crooked River
Ranch, Sun River, and La Pine—by increasing awareness of the services provided
by agencies and volunteers which is a valuable marketing tool for the county.
6. Budget:
Table cloth rental $ 75.00
Facility Rental 250.00
Entertainment 300.00
Food 1,200.00
Beverages 200.00
Flowers/decorations 250.00
Plaques/Awards 150.00
Certificates/frames 150.00
Paper products/utensils 100.00
Gift Certificates for Volunteers of Year 150.00
Gift Certificates for Volunteer MC's 100.00
Balance $ 2925.00
• We hope to receive in-kind donations for this event such as: door prizes for the
volunteers attending the event; pizza/beverages for the youth setting up the
tables and cleaning up after the event; coffee/condiments; items for the baskets
given to the volunteers of the year; baskets; Insurance policy for the event
provided by Oregon's Department of Human Services; postage for mailing
packets to member programs and desserts.
NOVA Participating Agencies / Programs:
American Red Cross Blood Services
American Cancer Society
JIREH Project
Bend Area Habitat for Humanity
Bend Public Library
Bethlehem Inn
CASA of Central Oregon
Central Oregon Environmental Center
Department of Human Services / Volunteer Services
Grandma's House of Central Oregon
Healing Reins Therapeutic Riding Center
Healthy Beginnings
Hospice of Redmond / Sisters
Humane Society of Central Oregon
Interfaith Volunteer Caregivers
Latino Community Association
Mountain Star Family Relief Nursery
Neighbor Impact
Retired Senior Volunteer Program / COCOA
Ronald McDonald House Charities of Central Oregon
Volunteer Connect