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HomeMy WebLinkAboutGrant Request - High School Equestrian TeamFor: 3/2 Economic Development Fund Discretionary Grant Program Organization: Oregon High School Equestrian Teams (OHSET) Organization Description: OHSET promotes programs fostering horsemanship education, sponsor activities to encourage interscholastic participation and to have cooperative, adult -supervised leadership for students in grades 9 to 12. Students represent their schools in a variety of individual and team events. Project Name: State Championships Project Description: Grant funding will be used in support of the state championship meet for high school equestrian athletes held in Redmond. Athletes qualify for the meet by placing in 1St, 2nd or 3`d at one of three district meets in one of more than 20 individual or team events. There are eight districts in the state. The event hosts more than 500 families and more than 600 horses. Project Period: may 19 — May 22, 2011 Amount of Request: $3,000 Previous Grants: • June 2008: State Championships $4,000 (Daly $3,500; Luke $500) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney —row.1 De. Sic+nC. Commissioner Deni- ", ' -- Date: a -i'1 -2a tl Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners YVll,y i9, 2-ei I 4 3,Doo Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #• City & Zip: Telephone: Email: Ore J u n 140 1, (S' e-I,a �.1 Elugs-r•)r n /e.krns (ne, (q2q t..)C I,Jc:lnki- b - Contact Name(s): ec...,d; go -14)10i, Fax: SII ._s e 4 _o I s t Alternate Phone: 9-11-S4-18- 40 kg M'y 22. 20tI MNV) IGI , 2.o t I 93•-l�� st��i`i Reeirhond 0111SC. t-Li1q-63so Cgot j,u-i @OIseT.Crn' On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: Signature: Deschutes County Discretionary Grant Program Application Oregon High School Equestrian Teams, Inc. Non -Profit 501C3; TIN: 93-1238799 Thank you for this opportunity. 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Oregon High School Equestrian Teams, Inc. (OHSET) is an independent non-profit organization that provides structure and opportunity for high school equestrian athletes. We are dedicated to promoting and organizing equestrian competition in high school athletic programs. Our goal is to give high school equestrian athletes an opportunity to achieve recognition in a fair, positive and educational format. We encourage team play, peer acceptance and good horsemanship. We utilize OSAA (Oregon School Activities Association) guidelines for competition eligibility and participation . There are eight (8) ONSET districts throughout the state, each having between 75-135 athletes, 975+ athletes total. Each district operates three (3) local meets annually. Athletes placing 15t -3rd overall in their district (All 3 meets total into final results) in any event qualifies that athlete to attend the state championship and vie for a state title or medal. Athletes may also qualify for the state meet by setting and holding a record in a timed event or being in the top 10% if more than 30 athletes are competing in any single event in their district. There are 18 individual events ranging from western, to English, to dressage, and timed events like barrels, poles and daubing. Additionally, there are various team events where more than one rider works together as a team, including team penning, drill, working pairs and team flags. The diverse offerings of OHSET make it popular, fun, and educational. All OHSET staff, including coaches, directors, and advisors are volunteers. The State Board includes four (4) officers, committee chairs, and two (2) adult representatives and one youth from each district. The State Board is responsible for hosting the State Championship Meet and work together year round to manage this meet in addition to updating our rule book, managing operating guidelines, and much more. You can find out more about our organization by viewing our website at www.ohset.com 2. Describe the proposed project or activity. The State Championship meet, is the opportunity for athletes who qualify in each district to compete against the winners of other districts for state title honors. The event hosts 500+ families and 600+ horses. While some of these families stay in RVs on site, many stay in motels around the area. They purchase meals and fuel, shop and entertain in the Bend and Redmond areas. The local economy is significantly impacted by this event. It's one of, if not the largest, equine activity hosted in the region. Oregon High School Equestrian Teams (ONSET) — State Championships 2011 Page 1 3. Provide a timeline for completing the proposed project or activity. The actual competition is Thursday, May 19 — Sunday, May 22, 2011. Athletes and their families begin arriving early on Wednesday, May 18. The planning and facilitation of this event happens immediately following the previous year's event. All vendors/contractors associated with the event are paid immediately on presentation of a bill or statement at the event or upon receipt of documentation. 4. Explain how the proposed project or activity will impact the community's economic health. Hosting 500+ families and 600+ horses will most certainly have a significant economic impact. Hotels, restaurants, fuel stations, veterinarians, and other local businesses will benefit. Most families will spend at least three (3) days in Central Oregon. Simply hosting this event, before the participants arrive also improves the local economy. The meet requires portable stalls, cattle, the facility, and local vendors. All of these inject statewide dollars into our local community. 5. Identify the specific communities or groups that will benefit. Redmond will benefit most, followed closely by Bend. Redmond motels will fill and some families will stay in Bend. Participants will eat, shop and entertain in Redmond, Bend and Sisters. 6. Budget is attached. This grant will specifically help us provide additional stalls for this event. The fairgrounds offers 425 portable stalls, we'll need to set up an additional 200 stalls. These stalls cost $65 each to set and shavings can run as high as $40 per stall depending on availability. The goal is for these dollars to help reduce the cost of the stalls to athletes and their families. This will possibly allow more families to participate, and leave others more money to spend locally. This event is funded in a variety of ways. Athletes and their families pay for RV parking and stalls. Additionally, each athlete contributes $50 of their "pay to play" fees when they register for ONSET. Those funds also help to cover the costs of this event. Oregon High School Equestrian Teams (ONSET) — State Championships 2011 Page 2 OHSET PROPOSED _ Camping $25/night $20/night State Meet I ,Proposed for 2011 Income Expense Budget 1 a & RVs 300 night%). 6000 6000 w/electrical w/o Stalls 36000 32000 325 @ $48 (assumes 4 nights) 75 (included in buildin ) 250 0 $65 Additional Electrical and Water to portables 1000 Clean Out 2000 :(Thu-Sun)_ Facilities 1 13000 All barns & Arenas EMTs x 40hrs 2400 $20/hr x 2 Judges 8000 Fees .4000 _ Meats 500 Lodging 1000 — Travel 2500 Dance/Family Event 500 Radios 650 32 @ $20 Shavings 2000 6000 6 Loads 0 $1000 Portable Restrooms :500 12x_$65 Golf Carts & Gators 300 _ 5+2 Judges/Admin Room Snacks & Drinks 500 Cattle 1500 3200 Roping & Daubing $700 Team Penning $2500 Office Supplies 200 IPrinting 500 signage - - 500 200 Vendors Sponsors 4000 200 Contract Labor 500 Contingency ?_% +/- of Total Budget Awards 1500 5000 Trophies $3600 Appreciation Gifts $300 - medals $500 Patches $375 TOTALS 51000 83150 32150 Funds to Raise INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: APR 18 2071 OREGON HIGH SCHOOL EQUESTRIAN TEAMS INC C/0 LUANNE BoE'ITIGER 36887 WALLACE CREEK RD SPRINGFIELD, OR 97478 Dear. Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1238799 DLN: 17053343032000 Contact Person: PATRICE WHANG Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Form 990 Required: Yes Addendum Appljes: No ID)( 95083 Based on information supplied, and assuming youx operations will be as stated in your application for recognition of exemptions we have determined you are exempt from federal•inconxe tax under section 50i(a) of the Internal Revenue Code.as_an organization described in section 501(c)(3).. • We have further determined that you are not a private foundation within_. the meaning of section 509(a) of the Code, because you are an organization described in section 509(a)(2). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable -for the tax imposed under, the Federal Unemployment Tax Act (FUTA);. Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit-trainsaction, that transaction might be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. 'If you have any questions about :excise, employment, 'or other federal. taxes, please contact your key district office. Grantors and contributors may rely on this determination unless the • Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (2) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware Letter 947 (DO/CG)