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HomeMy WebLinkAbout2011-04-04 Work Session Minutes Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL 4, 2011 ___________________________ Present were Commissioners Tammy Baney, Alan Unger and Tony DeBone. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Dave Inbody, Assistant to the Administrator; and media representative Hillary Borrud of the Bulletin. No other citizens were present. Chair Baney opened the meeting at 1:32 p.m. 1. Economic Development Grant Requests. ƒ Big Brothers Big Sisters – 2011 Bowl for Kids’ Sake ($2,500) – The Commissioners granted $500 each. ƒ Central Oregon Teen Challenge – Thrift Store Startup ($3,000) – Commissioner Baney said they are looking at getting matching grant funds. The Commissioners granted $500 each. They want to support this, but can only help with seed money. ƒ Sisters-Camp Sherman RFPD – Structure Assessment Project ($25,729) – Commissioner Baney said she spoke with some individuals about this request, so a different request will be forthcoming. ƒ KPOV (Women’s Civic Improvement League) – Expand Radio Broadcast Capabilities ($2,500) – Commissioner Unger said they are trying to increase their signal capacity, and they are non-commercial. The Commissioners granted $500 each. ƒ High Desert Museum – Volcano Country Exhibit ($5,000) – Commissioner DeBone granted $1,000; Commissioners Unger and Baney granted $500 each. Minutes of Board of Commissioners’ Work Session Monday, April 4, 2011 Page 1 of 4 Pages Minutes of Board of Commissioners’ Work Session Monday, April 4, 2011 Page 2 of 4 Pages ƒ InnovationTheatre Works – Performing Arts Center System Capacity Expansion ($2,500) – The Commissioners granted $500 each. ƒ Rotary Clubs – Greater Rotary Duck Race ($1,535.16) – Commissioner Baney said this is to cover City fees for putting signage up on private property. It was decided that the Commissioners would cover half of the expense (about $768 total) if the City would waive the balance. If the City declines, the Commissioners will grant $250 each. 2. Community Grant Criteria Review. Mr. Inbody gave a brief overview of the criteria. $281,850 has been budgeted, from the basic $200,000 plus crime prevention funds similar to the amount funded in the past. He recommends doing what was done last year unless there appears to be a significant change. Commissioner Baney stated that a large number of residents being served are now suffering through foreclosure. She would like to subsidize this grant process further if possible. Dave Kanner said video lottery receipts are running a big higher than in the past, so this additional amount could be moved into this fund from contingency. Commissioner Unger would like to beef up the discretionary funding as well, as community grants. The County needs to be more supportive of citizens’ needs at this time. Chair Baney said this fund should be at least $300,000, with further discussion on how to handle the discretionary fund amount. The other Commissioners agreed. Commissioner DeBone would like to see more funds dedicated to helping new businesses get started. Mr. Kanner said other organizations generally handle this and the County usually does not because of the risk involved. 3. Review of 2011-12 Budget Document Narrative. Chair Baney she likes the wording in the document, with some minor rewording and some adjustments to the list of committees and affiliations. Mr. Kanner asked if the Commissioners had some ideas of successes from the past year to include in the document. Minutes of Board of Commissioners’ Work Session Monday, April 4, 2011 Page 3 of 4 Pages The Commissioners listed: ƒ Construction of the Telecare Facility ƒ Bringing a new Commissioner up to speed. ƒ Began finalizing the comprehensive plan update. ƒ Passage of the 9-11 levy ƒ Collaborative forest restoration funding ƒ Construction of the OSP/9-1-1 building ƒ Employee healthcare clinic ƒ Repeal of the groundwater ordinances. ƒ Sisters area services ƒ North County service building planning ƒ Redistricting issues Dave Inbody gave an overview of performance measures, and the Board pointed out some specifics: ƒ DEQ appeals ƒ Economic development ƒ Tax collections ƒ Expediting land use planning. ƒ Investigate and increase ideas on how to handle childcare needs. ƒ Commissioner Unger said the County needs to look at how state mandated services are being met. ƒ Commissioner DeBone would like a way to find out about and look into any situations where someone perhaps was not served as well as they should have been. They are hard to reach, so how can they be surveyed. ƒ Commissioner Unger listed how the County deals with challenges by the State Chair Baney wanted to emphasize pursuing shared services when possible. 4. Executive Session – Litigation. This item will be addressed at the Wednesday, April 6 work session. 5. Update of Commissioners’ Meetings and Schedules. The Commissioners then discussed their schedules for this week and going into next week.