HomeMy WebLinkAboutGrant Request - Big Brothers Big SistersFor: 414
Economic Development Fund
Discretionary Grant Program
Organization: Big Brothers Big Sisters of Central Oregon
Organization Description: Big Brothers and Big Sisters is a one-on-one mentoring
program that matches professionally screened and trained volunteers with youth
throughout the tri -county area. The purpose is to give children and families the
opportunity to form meaningful relationships with volunteer mentors.
Project Name: 2011 Bowl For Kids' Sake
Project Description: Bowling for Kids Sake is an annual fundraising event which helps
provide financial support for the program. The grant will be used to promote the event,
provide t -shirts and sponsor one team. The event is expecting to raise $27,000.
Project Period: May 14, 2011
Amount of Request: $2,500 (Total Project Expenditures = $2,900)
Previous Grants:
• August 2000 - $1,000 ($1,000 Swaringen)
• April 2001 - $50 ($50 DeWolf)
• January 2006 - $2,500 Bowling ($1,250 Daly; $1,250 Clarno)
• February 2007 - $1,000 Bowling ($500 Luke; $500 Baney)
• February 2008 - $1,500 Bowling ($500 Luke; $500 Baney; $500 Daly)
• February 2010 - $1,000 Bowling ($500 Baney; $500 Unger)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Tony DeBone
Date:
2/14/2011
Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Alan Unger
All Three Commissioners
xxx
2011 — Bowl For Kids' Sake
May 14, 2011
$2,500
Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Tax ID #:
City & Zip:
Telephone:
Email:
Big Brothers Big Sisters
of Central Oregon
2125 NE Daggett Land
Contact Name(s):
Mark Wilke -Program Director
Amanda Gow-Event Coordinator
Fax: 541-312-6052 Alternate Phone:
Mav 14. 2011
April 15, 2011
93 - 0677650
Bend 97701
541-312-6047
aeowabbbsco.ore
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
Declined:
By: Date:
By: _ Date:
Big Brothers Big Sisters Start Something for Kids in Your Community.
of Central Oregon
BAWL
FOR KIDS' SAKE
February 14, 2011
Dear Deschutes County Commissioners,
On Saturday, May 14, 2011, Big Brothers Big Sisters of Central Oregon will host the
12th Annual Bowl for Kids' Sake at Sun Mountain Fun Center! Bowl for Kids' Sake
(BFKS) is a fundraising event and campaign to support Big Brothers Big Sisters of
Central Oregon.
Our program matches youth, ages six through fifteen, with caring adult mentors
throughout Deschutes, Crook & Jefferson Counties. Our "Bigs" and "Littles" spend
an average of six to twelve hours a month together in the community participating in
activities such as, hiking, biking, arts & crafts, going to movies or simply sitting and
chatting. All youth deserve a positive role model in their lives.
Community members are invited to participate in Bowl for Kids' Sake by entering a
team of 4-6 people to bowl on Saturday, May 14th for two hours between 10:00 -
Noon or Noon -2:00. The bowler who raises the most money for Big Brothers Big .
Sisters will receive an awesome grand prize trip to Las Vegas for 2! You don't
have to be a great bowler. Anyone can come and bowl to support the program and
make a difference in the life of a child in our community!
The enclosed information sheet lists the various sponsorship opportunities
available and benefits to the sponsors. We encourage you to purchase a
sponsorship package as soon as possible so that we may fully promote your
company. If you would like to form a bowling team as well, simply give us a call at
541.312.6047, or visit our website at www.bbbsco.org
Thank you for your consideration and we look forward to hearing from you soon.
Sincerely, /
t'vvteu/tc
Amanda Gow
Event Coordinator
gow@bbbsco.org
i
!
2125 NE Daggett Lane • Bend, OR 97701 • 541-312-6047 • 541-312-6052
AO/
BigBig Brothers Sisters
of Central Oregon
Little Moments Big Magic.'''
1.) BBBSCO is a one-to-one mentoring program; which matches professionally screened
and trained volunteers with youth throughout the Tri County area. The purpose of
BBBSCO is to give children & families the opportunity to form meaningful relationships
with volunteer mentors. Our program provides many match activities for program
participates (i.e. rafting, snowshoeing, camping, fishing, etc.). Many `Gigs" and "Littles"
spend their time taking advantage of the Central Oregon landscape. Our leadership
structure stems from being a part of the largest regional youth development provider. We
are a program of J Bar J Youth Services; which provides executive leadership,
accounting, grant writing and many administrative functions. BBBSCO has its own
Advisory Board and Program Director; who provide support, oversight and guide the
program while working closely with 2 Advisory Boards in surrounding counties.
(See attached Organizational Chart)
2.) Bowl For Kids' Sake is an annual fundraising event which helps in providing
financial support to ensure the future quality and growth of the program. This will be our
12th annual BFKS! Many people get involved and this is a great way to engage our Bigs
and Littles; while supporting a community event. This event has approximately 425
people attend to support the program.
3.) The event is typically held the first weekend of May each year. It will take place on
May 14th this year at Sun Mountain Fun Center.
4.) This activity (BFKS) will recruit community support to provide financial assistance to
the number one mentoring program in the nation. Many individuals, business
professionals and friends of the program rally to collect pledge money to benefit
BBBSCO. This event allows our community to advocate and support BBBSCO; while
raising funding to sustain and expand the program. It is a great marketing tool for local
businesses to that choose to sponsor our event as well as those businesses that donate in-
kind food, services and materials
5.) The children & families of Deschutes County will directly benefit from this activity
because it will allow our staff to match more youth with a mentor. Our services are free
to children between the ages of 6-15 who want and need a mentor. Most children in the
program are from low-income, single -parent households. Many struggling with school
and have inadequate support systems.
6.) BFKS 2010 expenditures were $$2,800. This year we anticipate approximately
$$2,900 in expenditures (see budget attachment). Grant funds will be used as a BFKS
Lucky Strike Sponsorship (see BFKS $2,500 Lucky Strike Sponsorship attachment for
details on how the grant funds will be used). ALL proceeds from 2011 BFKS (approx.
$27,000) will benefit Big Brothers Big Sisters in Deschutes County.
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Revised 3/2009
g RS
S
Dc1.it uurnl �'f the Treasury
lnlernal lte enuc Service
OGDEN UT 84201-0046
J BAR J YOUTH SERVICES INC
62895 HAMBY RD
BEND OR 97701-9575956
In reply refer to: 0424060201
Mar. 23, 2004 LTR 252C
93-0677650 000000 00 000
03223
BODC: TE
Taxpayer Identification Number: 93-0677650
Dear Taxpayer:
Thank you for the inquiry dated Mar. 03, 2004
We have changed your business name as requested. The number shown
above is valid for use on all tax documents. For your convenience,
we have ordered corrected Forms 8109, Federal Tax Deposit Coupons
for you to make your deposit. You should receive them in five to
six weeks. REMINDER - Your new business name should also be used
if you deposit electronically. You can make Electronic Funds
Transfer (EFT) payments using the government's Electronic Federal
Tax Payment System (EFTPS) through a financial agent designated to
process tax payments.
If you have any questions, please call us toll free at
1-877-829-5500:
If you prefer, you may write to us at the address shown at the top
of the first page of this letter.
Whenever you write, please include this letter and, in the spaces
below, give us your telephone number with the hours we can reach you.
Also, you may want to keep a copy of this letter for your records.
Telephone Number ( ) Hours
Internal Revenue Service Department of the Treasury
District P.0 Box 2350 Los Angeles :r 90053
Director
J -Bar -J Boys Ranch
62895 Hamby Road
Bend, OR 97701
Pe:, Contact:
Barbara S. Cowans
Tefe�,r.. Number:
t21e3094-2336
EC4.0928) 93
Jr 0 1 1993
RE: J -Bar -J Boys Ranch - EIN: 93-0677650
Gentlemen:
C�
This letter is in response to your request for a copy of
the determination letter for the above named organization.
Our records indicate that this organization was recognized
to be exempt from Federal Income Tax in November 1972 as
described in Internal Revenue Code Section 501(c)(3). It is
further classified as an organization that is not a private
foundation as defined in Section 509(a) of the code, because it
is an organization described in Section 170(b)(1)(A)(vi).
The exempt status for the determination letter issued
in November 1972
continues to be in effect.
If you need further assistance, please contact our office
at the above -address or telephone number.
Sincerely,
156a0 -4t
et-am.z/
BARBARA S. COWANS
Disclosure Assistant
Big Brothers Big Sisters
of Central Oregon
Bend BFKS 2011 - Budget
Income:
King Pin Sponsor x 1 $5,000 $5,000
Lucky Strike x 2 $2,500 $5,000
Spare Sponsors x 2 $1,000 $2,000
Lane Sponsors x 10 $500 $5,000
Pin Sponsors x 4 $250 $1,000
Pledges/Bowlers $12,000
Total: $30,000
Expenses:
Advertising $150
Fees Sun Mt. Fun Cntr. + $2 per pizza $1,200
Printing $500
Prizes $0
Supplies $150
T-shirts $900
Total: $2,900
Net Income: $27,100
SPONSORSHIP
King Pin - SOLD (Fred Meyer)
$5000
Limited to one
OPPORTUNITIES
® Business recognized as the King Pin Sponsor for Bowl for Kids' Sake on all
radio advertisements promoting the event.
• Business name and logo included on billboard promoting the BFKS event during March 2011.
® Sponsorship of FOUR teams to bowl at Bowl for Kids' Sake ($1400).
® Business logo included in all regional newspaper advertising promoting the event.
® Business logo printed on all event posters displayed throughout Central Oregon.
® Business logo on over 500 Bowl for Kids' Sake T-shirts.
® Recognition, logo and a link to your business on our website (www.bbbsco.org).
® Business name and logo printed in the bi-monthly Big Brothers Big Sisters Newsletter
(circulation 800).
® Business logo displayed May 14, 2011 during the event.
® Recognition on all social media.
Lucky Strike
$2500
Limited to four
® Business recognized as the Lucky Strike Sponsor for Bowl for Kids' Sake on all
radio advertisements promoting the event.
® Business logo included in all regional newspaper advertising promoting the event.
® Sponsorship of TWO teams to bowl at Bowl for Kids' Sake ($700).
® Business logo printed on all event posters displayed throughout Central Oregon.
• Business logo on over 500 Bowl for Kids' Sake T-shirts.
® Recognition, logo and a link to your business on our website (www.bbbsco.org).
O Business name and logo printed in the bi-monthly Big Brothers Big Sisters Newsletter
(circulation 800).
® Business logo displayed May 14, 2011 during the event.
® Recognition on all social media.
Think of the possibilities. What will you start?
2011 Sponsorship Packet
start
Spare Sponsor -
$1000
e Sponsorship of TWO teams to bowl at Bowl for Kids' Sake ($700).
® Recognition, logo and a link to your business on our website (www.bbbsco.org).
O Business name printed in the bi-monthly Big Brothers Big Sisters Newsletter (circulation 800).
O Business logo displayed May 14, 2011 during the event.
e Recognition on all social media.
Lane Sponsor
$500
® Sponsorship of ONE team to bowl at Bowl for Kids' Sake ($350).
® Recognition, logo and a link to your business on our website (www.bbbsco.org).
® Business name printed in the bi-monthly Big Brothers Big Sisters Newsletter (circulation 800).
O Business logo displayed May 14, 2011 during the event.
O Recognition on all social media.
Pin Sponsor
$250
O Recognition, logo and a link to your business on our website (www.bbbsco.org).
O Business name printed in the bi-monthly Big Brothers Big Sisters Newsletter (circulation 800)
O Business logo displayed May 14, 2011 during the event.
O Recognition on all social media.
** Please email a high resolution company logo to below address
** AGow@bbbsco.org
***AII Sponsors will receive public recognition at the event***
Think of the possibilities. What will you start?
2011 Sponse
star
something
NAME:
2011 BFKS SPONSORSHIP REPLY FORM
COMPANY:
ADDRESS:
CITY: STATE: ZIP:
PHONE: FAX:
E-MAIL:
X KING PIN $5,000 (SOLD) ❑ LUCKY STRIKE $2,500
❑ SPARE SPONSOR $1,000 ❑ LANE SPONSOR $500
❑ PIN SPONSOR $250
Enclosed is my check payable to Big Brothers Big Sisters of Central Oregon
Please Bill Me
Charge My Credit Card (circle one) MC or VISA
Card Number: EXP. DATE:
Signature: DATE:
❑ I would like more information on forming a BFKS Bowling Team
❑ I am unable to sponsor, but would like to make a $ contribution
❑ My gift is matched by a corporate matching fund. (Please enclose form)
Please fax to 541.312.6052, email or return by mail to:
auowc bbbsco.orq
Big Brothers Big Sisters of Central Oregon
2125 NE Daggett Lane
Bend, OR 97701
www.bbbsco.org
Think of the possibilities. What will you start?
2011 Sponso
start
something