HomeMy WebLinkAbout2011-05-23 Work Session Minutes1r_
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 23, 2011
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; and, for a portion of the meeting, Marty Wynne, Finance,
Dave Inbody, Assistant to the Administrator; Susan Ross and Teresa Rozic,
Property & Facilities; and media representatives Hillary Borrud of The Bulletin
and representative of KOHD TV.
Vice Chair DeBone opened the meeting at 1:35 p.m., as Chair Baney was delayed.
1. Tax/Finance Update.
Marty Wynne said that Investment rates are at or above 0.7, as budgeted. Most
items were discussed at the annual budget discussions held last week.
Most funds are close to the budgeted amounts, except for the Fair & Expo
Center. There were a number of smaller items that affected the budget, and not
one big item. As a rule, operating expenses have been close to expenses.
2. Property & Facilities Update.
• Redmond Rod & Gun Club Lease Extension.
Teresa Rozic said the Club has asked for a five-year extension. They have
looked for an alternate site for several years and have not yet found one.
Commissioner Unger asked if they have continued to do anything in the last
year. Ms. Rozic replied that she is not included in their discussion. They
had looked at Remington Ranch in Crook County, but they were turned
down after neighbors objected. She added that perhaps an extension of a
lesser amount of time. Commissioners Unger and DeBone agreed that three
years might be an appropriate amount of time.
Minutes of Board of Commissioners' Work Session Monday May 23, 2011
Page 1 of 4 Pages
Chair Baney joined the meeting at this time.
La Pine Water District Loan Status.
Susan Ross gave an overview of the item. The Water District is asking the
County to forgive the existing $60,000 loan. Ms. Ross believes that the
County had no expectation of getting this money back, per the intent of the
Commissioners at the time.
The Board would like to have a work session at some point to discuss this
further.
3. Review of 2011 Skyliner Road Events.
Erik Kropp explained that a 2010 Resolution creating a Skyliners event fee
included some grandfathered events, and named a specific organizer. The
organizer of the event has changed. The Board agreed to allow the new
organizer, FreshAirSports, to host the Duel in the Desert event.
4. Review of Economic Development Discretionary Grants.
Deschutes County Weed Board - $3,000 — Chair Baney said this program
has received statewide recognition and is worth supporting. RAC funding
has to be used on Forest Service property only. She would like to see this
budgeted annually in the future. Commissioner Unger feels this event
provides a lot of bang for the buck for a problem that needs more attention.
It was decided to use video lottery contingency dollars to fund this request.
• Upper Deschutes River Coalition - $2,000 — Commissioners Unger and
Baney granted $500 each.
• Icon City - $5,000 — This involves an initiative to secure needed items
through texting. Commissioner Unger stated that they need to partner with a
lot of others doing this kind of work. Chair Baney said they are working
closely with the Homeless Leadership Council. Commissioner Unger would
like to see more in writing on how they are working with other groups. It
would be best for this to be submitted after July 1.
• The Nature of Words - $3,500 — Chair Baney said that this should come
back after July 1. Commissioner Unger stated they can leverage County
support even if it is small amount.
Minutes of Board of Commissioners' Work Session Monday May 23, 2011
Page 2 of 4 Pages
• La Pine Community Action Team - $3,000 — Commissioner DeBone granted
$450; Commissioners Baney and Unger granted $500 each.
• Sisters Area Chamber of Commerce - $2,000 — Commissioner Baney
granted her remaining funds of $550.
5. Update of Commissioners' Meetings and Schedules.
Chair Baney spent Friday at a Central Oregon Healthcare Collaborative
meeting, discussing coordinated care with many healthcare providers in the
area.
Chair Baney is heavily involved in the Early Learning Design Team meetings
as established by the Governor. It may be more of a block grant type of
arrangement by region, having one director for HeadStart, some Commission
on Children & Families' programs run regionally, and so on. There is even talk
about having fewer different school districts. Having a reduced number of
points of accountability is important to the Governor.
Commissioner Unger is concerned about things moving too fast because there
may be critical issues that are not being addressed, such as capital fundraising.
Some programs are in jeopardy at this time while on hold during this process.
Chair Baney stated that if the legislation goes forward, all of the funds will be
going into the Early Learning fund, for better or worse. She is concerned about
the fallout also, and questions if it addresses all of the issues.
In regard to destination resort legislation, the County may not be the right entity
to bring up these concerns, but someone needs to take the lead at least in
organizing the discussion. Commissioner Unger added that there needs to be a
goal, such as a positive economic outcome.
Commissioner DeBone indicated he is still involved with DEQ meetings
regarding south County off-site treatment systems.
Minutes of Board of Commissioners' Work Session Monday May 23, 2011
Page 3 of 4 Pages
Chair Baney said that there is a seat available on the Environmental Quality
Commission in the State. Commissioner DeBone said he is interested.
Commissioner Unger has been appointed to the Oregon Workforce Investment
Board, beginning July 1, 2011 through June 30, 2014.
6. Other Items.
Executive Session under ORS 192.660(2)(e), real property negotiations.
The meeting ended at 2.40 p.m., at which time the Board went into
executive session.
DATED this / Day of
Deschutes County Board of Commissio s.
ATTEST:
(12Nikw-Lir*P-e&
Recording Secretary
2011 for the
Tammy Baney, Chair
451 -
Anthony DeBone, Vice Chair
(aect.-
Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session Monday May 23, 2011
Page 4 of 4 Pages
SES
LijeM011k
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - .deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 23, 2011
1. Tax/Finance Update — Marty Wynne
2. Property & Facilities Update — Susan Ross
• Redmond Rod & Gun Club Lease Extension
• La Pine Water District Loan Status
3. Review of 2011 Skyliner Road Events — Erik Kropp
4. Review of Economic Development Discretionary Grants — Dave Inbody
• Deschutes County Weed Board - $3,000
• Upper Deschutes River Coalition - $2,000
• Icon City - $5,000
• The Nature of Words - $3,500
• La Pine Community Action Team - $3,000
• Sisters Area Chamber of Commerce - $2,000
5. Update of Commissioners' Meetings and Schedules
6. Other Items
• Executive Session under ORS 192.660(2)(e), real property negotiations
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (c), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
,fleeting dates. limes and discussion items are subject to change. A11 meetings are conducted in the Board of Commissioners' meeting rooms al
1300 NW Wall St.. Bend. unless otherwise indicated. Ifvou have questions regarding a meeting. please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Work Session Monday, May 23, 2011
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Memorandum
Date: May 12, 2011
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find April 2011 financial reports for the following funds: General (001),
Community Justice — Juvenile (230), Sheriff's (255, 701, 702), Public Health (259),
Behavioral Health (275), Community Development (295), Road (325), Community
Justice — Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), and Fair &
Expo Center (618).
The projected information has been reviewed and updated, where appropriate, by the.
respective departments.
Cc: All Department Heads
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non -Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
NET (Resources - Requirements)
GENERAL FUND
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
FY
Coll %°
$ 8,300,000 $ 9,677,699 $ 1,377,699
Revised
Year End
$
Budget
Projection
Variance
100% 117% $8,300,000 $9,677,699 $ 1,377,699
17,138,333 20.173,967 3,035,634 83% 98%
1,997,615 2,146,746 149,131 83% 90% a)
663,075 798,014 134,939 83% 100% b)
1,017,262 1,221,727 204,465 83% 100%
10,332 13,077 2,745 83% 105% b)
261,750 139,396 (122,354) 83% 44%
150,167 194,349 44,182 83% 108% b)
56,555 50,658 (5,897) 83% 75%
75.943 81,124 5,181 83°ro 89%
1,667 1,667 (0) 83% 83%
21,372,699 24,820,726 3,448,027 83% 97%
29,672,699 34,498,425 4,825,726 83% 102%
2.818,516
1,236,773
62.836
4,068,439
705,758
218,498
211,023
93,503
1,849,489
3,401,895
14,666,730
13,114,303
27,781,033
1,891,666
2,667,417
1,109,471
58,941
3,970.302
687,634
216,714
211,551
95,949
1,041,697
10,059,675
13,513,061
23,572,736
10,925,689
151,099
127,302
3,895
98,137
18,124
1,784
(528)
(2,446)
807,792
3,401,895
4,607,055
(398,758)
4,208,297
9,034,023
Beginning NWC per Proposed Budget
Exp.
83% 79%
83% 750/0
83% 78%
83% 81%
83% 81%
83% 83%
83% 84%
83% 86%
83% 47%
83% n/a
83% 57%
83% 86%
83% 71%
c)
d)
20,566,000
2,397,138
795,690
1,220,714
12,398
314,100
180,200
67,866
91,132
2,000
20,996,770
2,497,138
795,690
1,530,344
12,398
270,300
200,200
67,866
91,132
2,000
430,770
100,000
309,630
(43,800)
20,000
25,647,238
26,463,838 816,600
33,947,238 36,141,537 2,194,299
3,382,219 3,287,219
1,484,127 1,381,923
75,403 75,403
4,882,127 4,778,777
846,910 833,910
262,197 262,197
253,227 253,227
112,203 112,203
2,219,387 2,119,387
4,082,274 -
17,600,074 13,104,246
15,737,164 15,737,164
33,337,238 28,841,410 4,495,828
610,000 7,300,127 6,690,127
95.000
102,204
103.350
13,000
100,000
4,082,274
4,495,828
7,300,000
a) YTD Actual includes annual payments: Federal in lieu of taxes - $471,913 and State tax on electric co-ops - S464,452.
Justice Courts fines projected to be $90,000 more than budgeted. Interest projected to be $10,000 more that budgeted
b) YTD Actual includes three quarterly payments of the A&T grant.
c) Revised Budget and Year End Projection include $2,763,000 transfer of "one time resources".
d) Appropriation transferred to Fund 575 - $610,000
COMM JUSTICE -JUVENILE
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Budget
Year to Date
Actual
Variance
FY
Coll.
RESOURCES:
Beg. Net Working Capital $ 987,000 $ 1,039,997 $
Revenues
Federal Grants 12,939
SB #1065 -Court Assess. 50,000
Discovery Fee 13,333
Food Subsidy 31,667
OYA Basic & Diversion 283,338
Inmate/Prisoner Housing 83.333
Inmate Commissary Fees 83
Contract Payments 73,742
Miscellaneous 250
MIP Diversion Fees 833
Interest on Investments 14.167
Leases 2,000
Grants - Private 417
Behavioral Health 5,000
CCF Interfund Grant 50,413
Gen Fund Grant -Crime Prev. 16,667
Total Revenues 638,182 386,887
Transfers In -General Fund 4,619,321 4,619,321
TOTAL RESOURCES 6,244,503 6,046,205
7,985
42.897
11,083
20.355
103,769
53,550
133
70.070
70
170
6.839
2,000
1.397
3.319
48.250
15.000
REQUIREMENTS:
Expenditures
Community Justice -Juvenile
Personal Services
2,469,963
Materials and Services 999,905
Capital Outlay 83
Juvenile Resource Center
Personal Services
52,997 100% 105%.
(4,954) 83% 51% a)
(7,103) 83% 71% b)
(2,250) 83% 69°/ b)
(11,312) 83Y 54% b)
(179,569) 83% 31°/ c)
(29,783) 83% 54% d)
50 83% 133%
(3,672) 83% 79%
(180) 83% 23°/
(663) 83% 17% b)
(7,328) 83% 40%
831 83%
980 83% 279%
(1,681) 83% 55% b)
(2,163) 83% 80% e)
(1,667) 83% 75%
(251,295) 83% 51%
Revised
Budget
Year End
Projection
Variance
$ 987,000 $ 1,039,997 S 52.997
15,527
60,000
16,000
38,000
340,006
100,000
100
88,490
300
1,000
17,000
2,400
500
6,000
60,495
20,000
15.527
51.500
13.300
27.150
266,358
70.000
170
85.000
100
200
7,850
2,400
1,500
4,000
96,500
20,000
(8,500)
(2.700)
(10,850)
(73,648)
(30.000)
70
(3.490)
(200)
(800)
(9.150)
1.000
(2,000)
36,005
765,818 661,555 (104,263)
83°/ 83% 5.543,186 5,543,186
(198,298) 83% 83% 7,296,004 7,244,738 (51,266)
Exp. %
2,295,900 174,063 83% 77% f) 2,963,956 2,765,000 198,956
871,281 128,624 83% 73% g) 1,199,886 1,046.364 153.522
83 83°/ 0% 100 - 100
1,929.253 1,797,234 132,019 83% 78% h) 2.315,104 2,165,000 150,104
142,435 3,810 83% 81% 175,494 167.000 8.494
Materials and Services 146,245
Contingency 534,553
TOTAL REQUIREMENTS
NET (Resources - Requirements)
534,553 83% nfa 641,464 - 641.464
6,080,002 5,106,850 973,152 83% 70% 7,296,004 6,143,364 1,152.640
164,501 939,355 774,854 1,101,374 1,101,374
Beginning NWC per Proposed Budget 1,101,374
a) Third quarter Federal Grant reimbursement of S4,150 is expected in May
b) Revenues trending less than projected due to reduction in use of services and lower juvenile populations
c) OYA monies collected in Nov, Feb. May, and June - New reduction due to under -utilization of Maplestar treatment foster care -
(population of kids in Maplestar less than anticipated in the original budget) $78.000 payment anticipated in May
d) Revenue is generated when non -Deschutes juveniles utilize facility - less utilization than anticipated to date
e) Additional funding from CCF allocated for Juvenile programs
f) Personnel savings due to approximately 3.00 FTE unfilled
g) DHS/BRS match payments and Maplestar contract payments are less than originally budgeted due to reduction
in youth using the program
h) Personnel savings due to less on-call and overtime for the detention facility
SHERIFF - Fund 255
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Cagslt<i $
Revenues
L� Enf Dist Rurai
Total Revenues
11 388,283 9,5-1 152
30, 412, 831 24, 647, 761
TOTAL RESOURCES 30,412,831
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division 2,475,043
Civil 685,363
Automotive/Communications 1,210,863
Investigations/Evidence 1,375,660
Patrol/Civil/Comm Supp 6,650,543
Records 550,322
Adult Jail 8,212,387
Court Security 234,043
Emergency Services 145,368
Special Services Division 1,035,337
Regional Work Center 2,410,202
Training Division 275,000
Other Law Enforcement Svcs 497,431
Non -Departmental 235,848
Contingency 4,252,756
Transfer Out - Jail Remodel 83,333
Transfers Out - DIS Fund 83,333
$
100%
83%
(1,817,C91) 83%
(5,765,070) 83%
24,647,761 (5,765,070) 83%
2,595,048
658,288
1,234,437
1,240,082
6,495,235
511,379
7,276,162
223,158
142,827
919,610
2,209,180
213,424
499,211
269,182
100,000
60,539
(120,005)
27,075
(23,574)
135,578
155,308
38,943
936,225
10,885
2,541
115,727
201,022
61,576
(1,780)
(33, 334)
4,252,756
(16,667)
22,794
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
n/a
Revised
Budget
Year End
Projection
Variance
66% 829.457 1 5
70% 13.,665,939 11,490,629 (2,175,310)
68% 36,495,396 30,076,195 (6,419,201)
68% 36,495,396 30,076,195 (6,419,201)
Exp. %
87%
80%
85%
75%
81%
77%
74%
79%
82%
74%
76%
65%
84%
95%
n/a
n/a
61%
a)
b)
c)
b)
b)
b)
d)
e)
fl
2,970,051 2,979,177 (9,126)
822,436 775,971 46,465
1,453,036 1,461,292 (8,256)
1,650,792 1,563,236 87,556
7,980,651 7,704,326 276,325
660,386 637,571 22,815
9,854,864 9,226,054 628,810
280,851 267,835 13,016
174,441 167,372 7,069
1,242,404 1,233,596 8,808
2,892,242 2,700,917 191,325
330,000 284,916 45,084
596,917 590,914 6,003
283,018 283,018
5,103,307 - 5,103,307
100,000 100,000
100,000 100,000
TOTAL REQUIREMENTS 30,412,832 24,647,761 5,765,070 83% 68% 36,495,396 30,076,195 6,419,201
NET (Resources - Requirements)
Beginning) NWC per Proposed Budget
a) Higher than budgeted employee vacation sell back. Appropriation transfer pending
b) Delay in filling open positions will result in lower personnel expenditures for FY 2011
c) Higher than planned M & S expenses. Appropriation transfer pending
d) Unfilled budgeted positions and no planned jail bed rental. Forecast includes $350,000 for JMS software in Qtr 4
e) Unfilled budgeted positions and lower material and service expenditures projected for FY 2011
f) Personnel expenses will be lower than planned due to employee transfers
Fund 701 LED -Countywide
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
FY %
Coll. %
1
RESOURCES:
Beg. Net Working Capital $4,722,862 $ 5,609,156 $ 886,294 100% 119% $ 4,722,862 $5,609,156 $ 886,294
Tax Revenues - Current 12,377,995 14,218,258 1,840,263 83% 96% 14,853,594 14,853,594 -
Tax Revenues - Prior 535,000 671,841 136,841 83% 105% 642,000 727,000 85,000
Federal Grants 29,167 48,563 19,396 83% 139% 35,000 48,563 13,563
State Grant 40,396 54,332 13,936 83% 112%a) 48,475 71,627 23,152
Transp. of State Wards 4,167 3,321 (846) 83% 66% 5,000 5,000 -
SB 1145 1,645,550 1,854,463 208,913 83% 94%b) 1,974,660 1,854,463 (120,197)
Des. Cty Video Lottery Grant 4,167 - (4,167) 83% o% 5,000 5,000 -
Des Cty Court Security 79,167 79,046 (121) 83% 83% 95,000 95,000 -
Des Cty Juvenile Contract - 4,994 4,994 83% n/a 4,994 4,994
Title 111 Reimbursement 125,000 154,996 29,996 83% 103% 150,000 154,996 4,996
Transport 3,333 424 (2,909) 83% 11% 4,000 4,000 -
DC Fair & Expo Center - 4,185 4,185 83% n/a 4,185 4,185
Inmate Commissary Fees 40,000 59,799 19,799 83% 125% c) 48,000 68,000 20,000
Work Center Work Crews 20,833 43,290 22,457 83% 173% d) 25,000 50,000 25,000
Concealed Handgun Classes 5,000 3,500 (1,500) 83% 58% 6,000 6,000 -
Soc Sec Incentive -Fed 4,167 6,000 1,833 83% 120% 5,000 6,000 1,000
Miscellaneous 4,167 5,799 1,632 83% 116% 5,000 6,000 1,000
Oregon Mentors - 11,222 11,222 83% n/a e) 15,000 15,000
Medical Services Reimb 10,000 13,142 3,142 83% 110% 12,000 18,000 6,000
Restitution 833 3,520 2,687 83% 352% 1,000 5,000 4,000
Sheriff Fees 133,333 211,996 78,663 83% 132% f) 160,000 230,000 70,000
Interest 23,611 42,901 19,290 83% 151% 28,333 53,075 24,742
Interest on Unsegregated 2,944 1,598 (1,346) 83% 45% 3,533 3,533
Rentals - 2,500 2,500 83% n/a - 2,500 2,500
Donations - 200 200 83% n/a - 200 200
Sale of Reportable Assets - 1,257 1,257 83% n/z. 1,257 1,257
Total Revenues 15,088,830 17,501,988 2,413,158 83% 97% 18,106,595 18,293,827 187,232
TOTAL RESOURCES 19,811,692 23,111,144 3,299,452 83% 101% 22,829,457 23,902,983 1,073,526
REQUIREMENTS:
Department
Sheriffs Services
Civil
Auto/Comm
Adult Jail
Court Security
Emer Svcs
Special Services
Work Center
Training
Other (CODE, Forensic)
Internal Services
Transfer to Debt Service
Transfer to Jail Remodel
Transfer for Reserve Fund
Contingency
Exp. %
2,341,390 2,454,916 (113,526) 83% 87% 2,809,668 2,818,301 (8,633)
685,363 658,288 27,075 83% 80% 822,436 775,971 46,465
435,911 444,397 (8,487) 83% 85% 523,093 526,065 (2,972)
8,212,387 7,276,162 936,225 83% 74% 9,854,864 9,226,054 628,810
234,043 223,158 10,885 83% 79% 280,851 267,835 13,016
145,368 142,827 2,541 83% 82% 174,441 167,372 7,069
836,552 743,045 93,507 83% 74% 1,003,862 996,746 7,117
2,410,202 2,209,180 201,022 83% 76% 2,892,242 2,700,917 191,325
167,750 130,189 37,561 83% 65% 201,300 173,799 27,501
497,431 499,211 (1,780) 83% 84% 596,917 590,914 6,003
34,660 134,860 (100,200) 83% 324% 41,592 41,592 -
83,333 60,539 22,795 83% 61% 100,000 100,000
83,333 100,000 (16,667) 83% 100% 100,000 100,000 -
83,333 - 83,333 83% 0% 100,000 100,000 -
2,773,492 - 2,773,492 83% 0% 3,328,190 - 3,328,190
Total Requirements
19,024,548 15,076,772 3,947,775 66% 22,829,457 18,585,566 4,243,891
Net 787,144 8,034,373 7,247,228 5,317,417 5,317,417
Beginning NWC per Proposed Budget 5,108,671
a) Timing of reimbursements for the Emergency Planning Grant
b) Funding reduction from Dept of Corrections
c) Higher than planned inmate telephone use and commissary purchases
d) Work Crew revenue from USFS was not planned
e) Unplanned revenue for the "Children of Incarcerated Parents" program
f) Revenue for concealed weapons permits and civil papers will exceed budget
Year End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $4,722,862 $ 5,609,156 $ 886,294 100% 119% $ 4,722,862 $5,609,156 $ 886,294
Tax Revenues - Current 12,377,995 14,218,258 1,840,263 83% 96% 14,853,594 14,853,594 -
Tax Revenues - Prior 535,000 671,841 136,841 83% 105% 642,000 727,000 85,000
Federal Grants 29,167 48,563 19,396 83% 139% 35,000 48,563 13,563
State Grant 40,396 54,332 13,936 83% 112%a) 48,475 71,627 23,152
Transp. of State Wards 4,167 3,321 (846) 83% 66% 5,000 5,000 -
SB 1145 1,645,550 1,854,463 208,913 83% 94%b) 1,974,660 1,854,463 (120,197)
Des. Cty Video Lottery Grant 4,167 - (4,167) 83% o% 5,000 5,000 -
Des Cty Court Security 79,167 79,046 (121) 83% 83% 95,000 95,000 -
Des Cty Juvenile Contract - 4,994 4,994 83% n/a 4,994 4,994
Title 111 Reimbursement 125,000 154,996 29,996 83% 103% 150,000 154,996 4,996
Transport 3,333 424 (2,909) 83% 11% 4,000 4,000 -
DC Fair & Expo Center - 4,185 4,185 83% n/a 4,185 4,185
Inmate Commissary Fees 40,000 59,799 19,799 83% 125% c) 48,000 68,000 20,000
Work Center Work Crews 20,833 43,290 22,457 83% 173% d) 25,000 50,000 25,000
Concealed Handgun Classes 5,000 3,500 (1,500) 83% 58% 6,000 6,000 -
Soc Sec Incentive -Fed 4,167 6,000 1,833 83% 120% 5,000 6,000 1,000
Miscellaneous 4,167 5,799 1,632 83% 116% 5,000 6,000 1,000
Oregon Mentors - 11,222 11,222 83% n/a e) 15,000 15,000
Medical Services Reimb 10,000 13,142 3,142 83% 110% 12,000 18,000 6,000
Restitution 833 3,520 2,687 83% 352% 1,000 5,000 4,000
Sheriff Fees 133,333 211,996 78,663 83% 132% f) 160,000 230,000 70,000
Interest 23,611 42,901 19,290 83% 151% 28,333 53,075 24,742
Interest on Unsegregated 2,944 1,598 (1,346) 83% 45% 3,533 3,533
Rentals - 2,500 2,500 83% n/a - 2,500 2,500
Donations - 200 200 83% n/a - 200 200
Sale of Reportable Assets - 1,257 1,257 83% n/z. 1,257 1,257
Total Revenues 15,088,830 17,501,988 2,413,158 83% 97% 18,106,595 18,293,827 187,232
TOTAL RESOURCES 19,811,692 23,111,144 3,299,452 83% 101% 22,829,457 23,902,983 1,073,526
REQUIREMENTS:
Department
Sheriffs Services
Civil
Auto/Comm
Adult Jail
Court Security
Emer Svcs
Special Services
Work Center
Training
Other (CODE, Forensic)
Internal Services
Transfer to Debt Service
Transfer to Jail Remodel
Transfer for Reserve Fund
Contingency
Exp. %
2,341,390 2,454,916 (113,526) 83% 87% 2,809,668 2,818,301 (8,633)
685,363 658,288 27,075 83% 80% 822,436 775,971 46,465
435,911 444,397 (8,487) 83% 85% 523,093 526,065 (2,972)
8,212,387 7,276,162 936,225 83% 74% 9,854,864 9,226,054 628,810
234,043 223,158 10,885 83% 79% 280,851 267,835 13,016
145,368 142,827 2,541 83% 82% 174,441 167,372 7,069
836,552 743,045 93,507 83% 74% 1,003,862 996,746 7,117
2,410,202 2,209,180 201,022 83% 76% 2,892,242 2,700,917 191,325
167,750 130,189 37,561 83% 65% 201,300 173,799 27,501
497,431 499,211 (1,780) 83% 84% 596,917 590,914 6,003
34,660 134,860 (100,200) 83% 324% 41,592 41,592 -
83,333 60,539 22,795 83% 61% 100,000 100,000
83,333 100,000 (16,667) 83% 100% 100,000 100,000 -
83,333 - 83,333 83% 0% 100,000 100,000 -
2,773,492 - 2,773,492 83% 0% 3,328,190 - 3,328,190
Total Requirements
19,024,548 15,076,772 3,947,775 66% 22,829,457 18,585,566 4,243,891
Net 787,144 8,034,373 7,247,228 5,317,417 5,317,417
Beginning NWC per Proposed Budget 5,108,671
a) Timing of reimbursements for the Emergency Planning Grant
b) Funding reduction from Dept of Corrections
c) Higher than planned inmate telephone use and commissary purchases
d) Work Crew revenue from USFS was not planned
e) Unplanned revenue for the "Children of Incarcerated Parents" program
f) Revenue for concealed weapons permits and civil papers will exceed budget
Fund 102 LED Rural
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
FY %
Coll. %
IYear
End
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 1.905,939 $ 2,498,487 $ 592,548 100% 131% $ 1,905,939 $ 2,498,487 $ 592,548
Revenues
Tax Revenues - Current 6,256,872 7,159,680 902,808 83% 95% 7,508,247 7,508,247 -
Tax Revenues - Prior 261,667 334,109 72,442 83% 106% 314,000 371,000 57,000
Federal Grants 1,667 13,326 11,659 83% 666%a) 2,000 13,326 11,326
Federal Grants-BLM 7,608 7,608 83% n/a - 10,000 10,000
US Forest Service 63,750 64,125 375 83% 84% 76,500 78,750 2,250
State Grant 156,361 81,519 (74,842) 83% 43% 187,633 187,633 -
SB#1065Court Assessmt 55,833 42,897 (12,936) 83% 64% 67,000 50,000 (17,000)
Marine Board License Fee 118,694 49,842 (68,852) 83% 35%b) 142,433 187,433 45,000
Des Cty General Fund Gr 585,298 - (585,298) 83% 0% c) 702,358 702,358 -
Des Cty Transient Room 1 1,623,035 1,623,035 - 83% 83% 1,947,642 1,947,642 -
City of Sisters 360,546 360,546 - 83% 83% 432,655 432,655 -
Des Cty Tax/Fin Contract 833 - (833) 83% 0% 1,000 1,000
Des Cty CDD Contract 45,305 45,305 - 83% 83% 54,366 54,366
Des Cty Solid Waste Cont 45,305 45,305 - 83% 83% 54,366 54,366
Des Cty Clerk/Election 1,667 675 (992) 83% 34% 2,000 2,000 -
School Districts 83,333 32,725 (50,608) 83% 33%d) 100,000 50,000 (50,000)
Claims Reimbursement - 8,472 8,472 83% n/a - 8,472 8,472
Security & Traffic Reimb 10,833 1,081 (9,752) 83% 8% 13,000 13,000 -
Seat Belt Program 5,000 5,700 700 83% 95% 6,000 6,000 -
Miscellaneous 8,333 7,651 (682) 83% 77% 10,000 10,000 -
Restitution 417 1,058 641 83% 212% 500 1,500 1,000
Sheriff Fees 8,333 8,150 (183) 83% 82% 10,000 10,000 -
Court Fines & Fees 70,833 106,232 35,399 83% 125%e; 85,000 120,000 35,000
Impound Fees 12,500 5,400 (7,100) 83% 36% 15,000 15,000 -
Restitution - Street Crimes 417 - (417) 83% 0% 500 500 -
Interest 8,333 17,396 9,063 83% 174% 10,000 20,000 10,000
Interest on Unsegregated 1,500 803 (697) 83% 45% 1,800 1,800 -
Donations - 11,090 11,090 83% n/a f) - 11,090 11,090
Sale of Reportable Assets 8,333 32,762 24,429 83% 328%g; 10,000 32,762 22,762
Sale of Equip & Material 5,000 3,569 (1,431) 83% 59% 6,000 10,000 4,000
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Department
Sheriffs Services
Auto/Comm
Investigations
Patrol
Records
Special Services
Training
Internal Services
Transfer for Reserve
Contingency
Net
9,799,998 10,070,060 270,062 50% 86% 11,760,000 11,910,900 150,900
11,705,937 12,568,547 862,610 50% 92% 13,665,939 14,409,387 743,448
Exp. °/a
133,652 140,133 (6,480) 83% 87% 160,383 160,876 (493)
774,953 790,040 (15,087) 83% 85% 929,943 935,227 (5,284)
1,375,660 1,240,082 135,578 83% 75% 1,650,792 1,563,236 87,556
6,650,543 6,495,235 155,307 83% 81% 7,980,651 7,704,326 276,325
550,322 511,379 38,943 83% 77% 660,386 637,571 22,815
198,785 176,565 22,220 83% 74% 238,542 236,850 1,691
107,250 83,235 24,015 83% 65% 128,700 111,117 17,583
34,522 134,322 83% 324% 41,426 41,426 -
Fund 83,333 83,333 83% 0% 100,000 100,000 -
1,479,264 1,479,264 83% 0% 1,775,117 - 1,775,117
70% 11.111111111.1129 2.175,310
317,655 2,997,557 2,679,902 2,918,758 2,918,758
Beginning NWC per Proposed Budget 2,936,523
a) Detective overtime reimbursements from HIDTA
b) Contract increased for purchase of new boat. Payments will be received in Qtr 4
c) Grant will be received in June 2011
d) Less than planned revenue due to lower billing rates and hours worked
e) Revenue from traffic fines will exceed budget
f) Animal Rescue Facility donations
g) Proceeds from sale of used patrol vehicles were higher than estimated
RESOURCES:
Beg. Net Working Capital
Revenues
PUBLIC HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
'tear to Date
Budget
Actual
Variance
FY %
_ Coll. %
$1,100,000 $ 1,615,306 $ 515,306 100% 147%
Medicare Reimbursement 6,667
State Grant 2,094,148
Child Dev & Rehab Center 25,633
State Miscellaneous 183,247
OMAP 398,167
Title 19
Family Planning Exp Proj 412,500
Local Grants 54,167
Water Program -Base Fee 35,000
Water Program -Field Work 46,514
H2O Sys Insp-Priv Wells 167
Miscellaneous -
Patient Insurance Fees 158,550
Health Dept/Patient Fees 124,146
Vital Records -Birth 30,000
Vital Records -Death 81,667
Environmental Health 572,792
Interest on Investments 14,083
Donations 5,000
Interfund Contract 157,815
Administrative Fee 22,500
Drug Court Byrne
Total Revenues
Transfers In -General Fund
Transfers In -PH Res Fund
Transfers In -Gen. Fund Other
TOTAL RESOURCES
147
2,126,208
15,379
183,920
500,241
927
387,244
89,340
28,158
40,460
83
112,809
93,881
25,875
85,575
677,686
9,426
31,905
48,984
22,500
4,157
(6,520) 83% 2%
32,060 83% 85%
(10,254) 83% 50%
673 83% 84%
102,074 83% 105%
927 83% n/a
(25,256) 83% 78%
35,173 83% 137%
(6,842) 83% 67%
(6,054) 83% 72%
(167) 83% 0%
83 83% n/a
(45,741) 83% 59%
(30,265) 83% 63%
(4,125) 83% 72%
3,908 83% 87%
104,894 83% 99%
(4,657) 83% 56%
26,905 83% 532%
(108,831) 83% 26%
83% 83%
_ 4,157 83% n/a
Revised
Year End
Budget
Projection
Variance
$1,100,000 $1,615,306 $ 515,306
8,000
a) 2,512,977
30,759
219,896
477,800
495,000
b) 65,000
42,000
55,817
200
c) 190,260
c) 148,975
36,000
98,000
d) 687,350
16,900
e) 6,000
189,378
27,000
200
2,613,704
30,759
269,334
520,000
1,000
520,000
113,773
42,000
55,817
200
200
135,000
103,500
30,000
96,000
687,350
11,200
35,430
162,513
27,000
4,157
(7,800)
100,727
49,438
42,200
1,000
25,000
48,773
200
(55,260)
(45,475)
(6,000)
(2,000)
(5,700)
29,430
(26,865)
4,157
4,422,763 4,484,905 62,142 83% 85% 5,307,312
1,931,473
55,936
56,510
1,931,473
50,342
50,859
7,566,682 8,132,885
REQUIREMENTS:
Expenditures
Personal Services 4,880,968
Materials and Services 1,671,156
Capital Outlay 20,833
Transfers Out 125,000
Contingency 685,386
4,787,789
1,650,134
5,432
112,500
83% 83%
(5,594) 83% 75%
(5,651) 83% 75%
566,203 83% 92%
93,179
21,022
15,401
12,500
685,386
83%
83%
83%
83%
83%
Exp. %
82%
82%
22%
75%
n/a
2,317,765
67,123
67,812
5,459,137 151,825
2,317,765
67,123
67,812
8,860, 012
5,857,162
2,005,387
25,000
150,000
822,463
9,527,143 667,131
5,784,000
1,970,226
25,000
150,000
73,162
35,161
822,463
TOTAL REQUIREMENTS 7,383,343 6,555,855 827,488 83% 74% 8,860,012 7,929,226 930,786
NET (Resources - Requirements)
183,339 1,577,030 1,393,691 - 1,597,917 1,597,917
Beginning NWC per Proposed Budget 1,596,918
a) State grant through Revision #4, supplemental grant appropriation to be submitted
b) Health Matters -local grant for Chronic Care Program is $17,000 & $21,000. Bioterrorism NACCHO grant $10,000 received in July
c) In current economic environment, fewer patients with private insurance or self pay
d) Environmental Health fees are due and collected primarily in January
e) My Future My Choice donation carry over from FY10, in the amount of $25,880. $3,550 HIV sponsorship donation
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
BEHAVIORAL HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 20 1 I
Year to Date
Budget
Actual
Variance
FY
COIL
Revised
Year End
Budget
Projection
Variance
$ 2,616,050 $ 2,651,262 $ 35,212 100% 101% $ 2,616,050 $ 2,651,262 $ 35,212
4,583
Divorce Filing Fees 108,333
Domestic Partnership Fee 833
Federal Grants 80,808
State Grants 5,472,677
State Miscellaneous 123,478
ABHA -
Title 19 250,771
Liquor Revenue 87,833
School Districts 58,333
Miscellaneous 14,083
Patient Insurance Fees 128,333
Patient Fees 10,833
Seizure/Forfeiture
Interest on Investments 36,321
Rentals 10,917
Interfund Contract -Gen. Fund 105.833
Comm. on Children & Fam 20.000
Administrative Fee 3,509,548
Total Revenues
Transfers In -General Fund
Transfers In-OHP-CDO
Transfers In -Acute Care Svcs
Transfers In-ABHA
TOTAL RESOURCES
4.075
117.087
40
85,638
4,946,477
93,310
98,335
137.285
75.487
54,940
35,420
62,445
1,880
14,841
19.034
15,750
96,281
3,506,965
10,023,517 9,365,290
1,096,799
83,332
304,715
556,877
1,096, 799
83,332
304,715
501,189
(508)
8,754
(793)
4,830
(526,200)
(30,168)
98,335
(113,486)
(12,346)
(3,393)
21,337
(65,888)
(8,953)
14,841
(17,287)
4,833
(9,552)
(20,000)
(2,583)
(658,227)
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
74% 5,500
90% 130,000
414 1,000
88% a) 96,969
75% b) 6,567,212
63% 148,173
n/a
46%
72%
78%
210%
41%
14%
n/a
44%
120%
76% a)
0% c)
83% 4,211,457 4,21 1,457
300,925
105,400
70,000
16,900
154,000
13,000
43,585
13,100
127,000
24,000
5,500
130,000
100
96,969
5,893,958
148,173
160.938
160,000
105,400
70,000
40,000
75,000
3,000
14,841
23,000
16.000
127,000
(900)
(673,254)
160,938
(140,925)
23,100
(79,000)
(10,000)
14,841
(20,585)
2,900
(24.000)
83% 78% 12,028,221 11,281,336 (746,885)
- 83%
- 83%
- 83%
(55,688) 83%
14, 681, 290 14, 002, 587
83%
83°%o
83%
75%
1,316,158
100,000
365,657
668,252
1,316.158
100.000
365,657
668.252
(678,703) 83% 82% 17,094,338 16,382,665 (711,673)
REQUIREMENTS:
Expenditures
Personal Services 7,780,961 7,419,888 361,073 83%
Materials and Services 4,396.876 3,270,050 1,126,826 83%
Capital Outlay 638,333 159,403 478,930 83%
Transfers Out 130,970 112,500 18,470 83%
Contingency 1,298,142 - 1,298,142 83%
TOTAL REQUIREMENTS 14,245,282 10,961,841 3,283,441 83%
NET (Resources - Requirements) 436,008 3,040,746 2,604,738
Beginning NWC per Proposed Budget
Exp. °/o
a) Received quarterly, in arrears
b) Department of Human Services Grant projected at amended contract amount for FY 11
c) Child and Family prevention program eliminated
d) Personnel expenditure projected to be less than budgeted due to unfilled positions
79% d) 9,337,153 8,905,000 432:153
62% 5.276,251 3.600,000 1,676,251
21% 766,000 450,000 316,000
72% 157,164 150,000 7,164
n/a 1,557,770 1,557,770
64% 17,094,338 13,105,000 3,989,338
- 3,277,665 3,277,665
3,268,759
RESOURCES:
Beg. Net Working Capital
Revenues
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget Actual
$ 686,081
Variance
FY Sb
Coll.
Budget
Year End
Projection
Variance
613,031 $ (73,050) 100% 897° $ 686.081 $ 613,031 (73,050)
Admin -Operations 13,750 13,390 (360) 83% 81% 16.500 16,400 (100)
Admin -GIS 2,292 4,249 1,957 83°c 154% a) 2,750 4,400 1.650
Admin -Code Enforcement 134,765 142,626 7,861 83% 88% 161.718 163.900 2.182
Building Safety 901,014 817,010 (84,004) 83% 76% b) 1,081,217 1.005,800 (75.417)
Electrical 222,210 210,905 (11,305) 83% 79% 266,652 246,800 (19.852)
Contract Services 153,333 142.125 (11,208) 83% 77% c) 184.000 225,000 41.000
Env Health -On Site Prog 236,525 218,848 (17,677) 83% 77% 283,830 280,400 (3,430)
Planning -Current 647,468 596,463 (51,005) 83% 77% d) 776,962 715,700 (61,262)
Planning -Long Range 294,809 260.478 (34,331) 83% 74% e) 353.771 337,100 (16.671)
Total Revenues
Trans In -GF
Trans ln-GF for Lng Rng Ping
TOTAL RESOURCES
2,606,166 2,406,095 (200,071) 83% 77% 3,127,400 2,995,500 (131,900)
211,156 211,156 - 83% 83% 253,387 253,387
430,000 430.000 - 83% 83% 516,000 516,000
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin -Operations
Admin -GIS
Admin -Code Enforcement
Building Safety
Electrical
Contract Services
Env Health -On Site Pgm
Planning -Current
Planning -Long Range
Transfers Out (D/S Fund)
Contingency
TOTAL REQUIREMENTS
3,933,403 3,660,282 (273,121) 83% 80% 4,582,868 4,377,918 (204,950)
Exp. %
1,168,663 1,158.323 10,340 83% 83% 1,402,396 1,391,651 10.745
180,113 142,483 37,630 83% 66% f) 216,135 158,312 57.823
153,943 154.217 (274) 83% 83% 184,732 182.607 2.125
416,942 418,867 (1,925) 83% 84% g) 500,330 479,817 20.513
156,338 147,151 9,187 83° 78% 187,606 183,756 3.850
20:3.543 187,114 16,429 83% 77% g) 244,251 225,066 19,185
193,338 182,988 10,350 83% 79% h) 232,006 183,725 48,281
575,242 524,985 50,257 83% 76% i) 690,290 631,208 59.082
410,356 420,343 (9,987) 831° 85% j) 492,427 523,682 (31.255)
144,425 145,000 (575) 83% 84% 173,310 173,310 -
216,154 - 216,154 83% n/a 259,385 259.385
3,819,057 3,481,471 337,586 83% 76% 4,582,868 4,133,134 449,734
NET (Resources - Requ,rements) 114,346 178,811
64,465 244,784 244,784
Beginning NWC per Proposed Budget 229,822
Revenues
Expenditures
Net from Operations
2,406,095
3,481 ,471
(1,075,376)
3,127,400 2,995,500 (131.900)
4,582,868 4,133,134 449.734
(1,455,468) (1,137,634) 317,834
a) Custom GIS work revenue sporadic. Includes webmaster work for Health Dept
b) YTD revenue is low in relation to budget, it is expected that final revenue will be closer to budget projections, as several large projects
are expected to generate significant revenue later in the fiscal year (S200,000 Sunriver Aquatic Ctr, $50.000 La Pine biomass plant)
c) City of Redmond receipts lag one month behind
d) YTD business volume/revenue projected to be less than estimated
e) Grant payments received irregularly
f) Savings due to resignation of CDD webmaster, who will not be replaced
g) Savings due to retirement of Building Inspector in January, who will not be replaced
h) Savings due to retirement of EH Director, who will be replaced by an EH Specialist III
i) Savings due to lower expenses associated with Hearings Officer, mailings, etc.
j) Consultant expenditure higher than budgeted associated with timing of grant revenue received in FY 2010
RESOURCES:
Beg. Net Working Capital
Revenues
ROAD
Statement of Financial Operating Data
Teri Months Ended April 30, 2011
Year to Date
Budget
Actual
jVariance
FY
Coll. %
$ 3,430,429 $ 3,419,603 $ (10,826) 100% 100%
Mineral Lease Royalties 16,667
Forest Receipts 1,864,167
State Miscellaneous 80,820
Motor Vehicle Revenue 8,333,333
City of Bend 229,167
City of Redmond 291,667
City of Sisters 8,333
City of La Pine 8,333
Admin Recovery (SDC)
Miscellaneous 75,000
Road Vacations 833
Interest on Investments 33,333
Other Bank/LGIP Interest -
Parking Fees 750
Grants -Private -
Interfund Contract 625,000
Equipment Repairs 208,333
Vehicle Repairs 75,000
LID Construction 8,333
Vegetation Management 29,167
Forester 20,833
Car Washes 2,500
Car Rental 417
Sale of Equip & Material 502,917
150,057 133,390 83° 750%
2,237,091 372,924 83% 100% a)
(80,820) 83% 0% b)
7,390,409 (942,924) 83% 74% c)
215,049 (14,118) 83% 78% d)
250,458 (41,209) 83% 72% d)
(8,333) 83% 0% d)
(8,333) 83% 0% d)
1,531 1,531 83% n/a
27.846 (47,154) 83% 31%
1.000 167 83% 100%
18,688 (14,645) 83% 47%
61 61 83% n/a
(750) 83% 0%
2,434 2,434 83% n/a
234 (624,766) 83% 0% e)
158,067 (50,266) 83% 63%
(75,000) 83% 0%
(8,333) 83% 0% e)
(29,167) 83% 0% e)
(20,833) 83/ 0% e)
3,464 964 83% 115%
462 45 83% 92%
531,287 28,370 83% 88%
Total Revenues 12,414,903
Trans In - Solid Waste
Trans In - Transp SDC
Trans In -Road Imp Res
243,117
166,667
10,033
10,988,138 (1,426,765) 83% 74%
218,805
150,000
(24,312) 83%
(16,667) 83%
(10,033) 83%
TOTAL RESOURCES 16,265,149
REQUIREMENTS:
Expenditures
Personal Services 4,794,139
Materials and Services 7,892,519
Capital Outlay 976,409
Transfers Out 333,333
Contingency 1,697,010
TOTAL REQUIREMENTS
NET (Resources - Requirements)
75%
75°/,
0%
14,776,546 (1,471,936) 83% 86%°
4,549,131
5,870,036
75,980
400,000
245,008
2,022,483
900,429
(66,667)
1,697,010
Exp %°
83% 79%
83% 62%
83% 6% f)
83% 100%
83% n/a
15,693,410 10,895,147 4,798,263 83% 58%
571,739 3,881,399 3,326,327
Beginning NWC per Proposed Budget
$ 3,430,429 $ 3,419,603 $ (10,826)
20,000
2,237,000
96,984
10,000,000
275,000
350,000
10,000
10,000
90,000
1,000
40,000
900
750,000
250,000
90,000
10,000
35,000
25,000
3,000
500
603,500
155,000
2,237,091
9,000,000
375,000
275,000
1,700
93,451
1,000
20,000
62
2,434
700,000
190,000
90,000
35,000
25,000
4,000
462
659,439
135,000
91
(96,984)
(1,000,000)
100,000
(75,000)
(10,000)
(10,000)
1,700
3,451
(20,000)
62
(900)
2,434
(50,000)
(60,000)
(10,000)
1,000
(38)
55,939
14,897,884 13,864,639 (1,033,245)
291,740
200.000
12,040
291,740
200,000
(12,040)
18,832,093 17,775,982 (1,056,111)
5,752,967
9,471,023
1,171,691
400,000
2,036,412
5,583,544 169,423
9,199,372 271,651
94,900 1,076, 791
400,000
2,036,412
18,832,093 15,277,816 3,554,277
2,498,166 2,498,166
2,834,720
a) Annual payment -January 2011
b) Received in June 2010
c) Even though gas taxes increased by 25% ($.06/gal.) effective January 2011 (revised State estimate); gas tax receipts will be less than
estimated
d) Billed upon completion of work
e) Payment to be received in June 2011 from Funds 326, 328, 329, & 340
f) Budget includes $1,076,691 for 19th Street construction. Will be expended in future years
Year End
Budget
Projection
Variance
$ 3,430,429 $ 3,419,603 $ (10,826)
20,000
2,237,000
96,984
10,000,000
275,000
350,000
10,000
10,000
90,000
1,000
40,000
900
750,000
250,000
90,000
10,000
35,000
25,000
3,000
500
603,500
155,000
2,237,091
9,000,000
375,000
275,000
1,700
93,451
1,000
20,000
62
2,434
700,000
190,000
90,000
35,000
25,000
4,000
462
659,439
135,000
91
(96,984)
(1,000,000)
100,000
(75,000)
(10,000)
(10,000)
1,700
3,451
(20,000)
62
(900)
2,434
(50,000)
(60,000)
(10,000)
1,000
(38)
55,939
14,897,884 13,864,639 (1,033,245)
291,740
200.000
12,040
291,740
200,000
(12,040)
18,832,093 17,775,982 (1,056,111)
5,752,967
9,471,023
1,171,691
400,000
2,036,412
5,583,544 169,423
9,199,372 271,651
94,900 1,076, 791
400,000
2,036,412
18,832,093 15,277,816 3,554,277
2,498,166 2,498,166
2,834,720
a) Annual payment -January 2011
b) Received in June 2010
c) Even though gas taxes increased by 25% ($.06/gal.) effective January 2011 (revised State estimate); gas tax receipts will be less than
estimated
d) Billed upon completion of work
e) Payment to be received in June 2011 from Funds 326, 328, 329, & 340
f) Budget includes $1,076,691 for 19th Street construction. Will be expended in future years
RESOURCES:
Beg. Net Working Capital
Revenues
DOC Measure 57
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Ten Months Ended April 30. 2011
Year to Date
Budget
Actual
Variance
FY %
Col. to
Revised Year End
Budget Projection
Variance
$ 616,371 $ 728,649 $ 112,278 100% 118% $ 616,371 $ 728,649 $ 112,278
181,088
State Miscellaneous 3,584
Alternate Incarceration 25,765
State Subsidy 10.833
SB 1145 2,468,324
Probation Work Crew Fees 31.667
Miscellaneous 2.500
Electronic Monitoring Fee 141.667
Probation Superv. Fees 175,000
Interest on Investments 7,500
Interfund - Sheriff 41.667
Crime Prevention Grant 41,667
CFC -Domestic Violence
Total Revenues
Transfers In -General Fund
217,350 36.262 83% 100°/ a) 217,305 217,350 45
4,301 717 83% 100% 4,301 4,301
30.918 5,153 83% 100% a) 30,918 30,918 -
13,306 2.473 83% 102% b) 13.000 13,306 306
2,781,694 313,370 83% 94% c) 2,961.990 2.781,990 (180,000)
21,342 (10,325) 83% 56% d) 38.000 25,610 (12.390)
3,515 1,015 8351 117% e) 3.000 4,000 1,000
138,780 (2,887) 83% 82% 170.000 166,000 (4.000)
171,805 (3,195) 83% 82% 210.000 199,000 (11,000)
7,324 (176) 83% 81% 9,000 9,000
41,667 - 83% 83% 50,000 50,000 -
37,500 (4.167) 83% 75% f) 50,000 50,000 -
37,416 37,416 83% n/a g) - 56.124 56,124
3,131,262 3,506,918 375,656 83% 93%
95,857 95,857
TOTAL RESOURCES 3,843,490 4,331,424
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
83% 83%
487,934 83% 96%
2,644,381 2,475,178 169,203 83%
745,228 668,495 76,733 83%
83 - 83 83%
351.069 - 351.069 83%
TOTAL REQUIREMENTS 3,740,761 3,143,673 597,088 83%
NET (Resources - Requirements) 102,729 1,187,751 1,085,022
Beginning NWC per Proposed Budget
Exp.
a) Annual payment received in July
L.\ 1XC..Oiv ed final payment for fiscal
u� i�cucivcu final j.iayiiicin for fiscal year
c) Anticipated funding cuts from Dept. of Corrections. Money above opt out
d) Increase in fee waivers from court due to economic conditions
e) Larger number of offenders doing out of state and county transfers
f) Payments received quarterly (Sept. Dec, Mar and June)
g) Intensive Supervision DV grant (Federal grant)
h) Personnel expenditure projected to be less than budgeted due to unfilled positions
i) M57 treatment funds have been used less based on current population
78% h)
75% i)
0%
n/a
70%
3,757,514 3,607,599 (149,915)
115.029 115,029
4,488,914 4,451,277 (37,637)
3,173 257
894,274
100
421,283
2,966,580
864,274
206,677
30.000
100
421.283
4,488,914
3,830,854 658,060
620,423 620,423
560,000
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
FY %
Coll.
RESOURCES:
Beg. Net Working Capital $ 562,762 $ 635,340
Revenues
Federal Grants 333,473
Title IV - Family Sup/Pres 53,125
HealthyStart Medicaid 79,167
Level 7 Services 214,987
State Prevention Funds 12,083
HealthyStart /R -S -G 257,437
OCCF Grant 503,603
Charges for Svcs-Misc 6,667
Court Fines & Fees 62,500
Interest on Investments 16,667
Grants -Private 4,167
Donations
Video Lottery
Miscellaneous 215,462
Total Revenues 1,759,338
Trans from General Fund
Trans from GF -Other
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
355,788
49,319
71,972
214,798
7,532
134,805
376,943
3,597
70,252
4,341
3,857
2,500
85,058
1,380,762
Revised
Year End
Budget
Projection
Variance
$ 72,578 100% 113% $ 562,762 $ 635,340 $ 72,578
236,945 236,945
20,833 18,750
22,315
(3,806)
(7,195)
(189)
(4,551)
(122,632)
(126,660)
(3,070)
7,752
(12,326)
(4,167)
3,857
2,500
(130,404)
(378,576)
83% 89% a) 400,167 413,268 13,101
83% 77% 63,750 63,750 -
83% 76% 95,000 95,000 -
83% 83% 257,984 257,984 -
83% 52% b) 14,500 17,000 2,500
83% 44% c) 308,924 263,596 (45.328)
83% 62% c) 604,323 549,044 (55,279)
83% 45% d) 8,000 4,000 (4,000)
83% 94% 75,000 78,000 3,000
83% 22% e) 20,000 8,000 (12,000)
83% 0% f) 5,000 (5,000)
83% n/a d) - 3,857 3,857
83% n/a d) - 2,500 2,500
83% 33% g) 258,554 118,500 (140,054)
83% 65% 2,111,202 1,874,499 (236,703)
- 83%
(2,083) 83%
257,778 255,695
(2,083) 83%
2,579,878
499,633
1,645,903
83
340,462
2,271,797 (308,081) 83%
453,554
1,317,983
46,079
327,920
83
340,462
83% 284,333 284,333
75% 25,000 25,000
83% 309,333 309,333
76% 2,983,297 2,819,172 (164,125)
Exp `)/0
83% 76% h)
83% 67% c)
83% 0%
83% n/a
599,559
1,975,084
100
408,554
545,878
1,806,153
53,681
168,931
100
408,554
TOTAL REQUIREMENTS 2,486,081 1,771,537 714,544 83% 59% 2,983,297 2,352,031 631,266
NET (Resources - Requirements)
93,797 500,260 406,463
467,141 467,141
Beginning NWC per Proposed Budget 467,111
a) Federal grants adjusted to projected actual
b) FY 2011 Budget includes $8,374 which was received in FY 2010. Additional $9,924 grant received
c) Governor's mandated State General Fund reductions in July & Sept 2010. Additional $19,900 grant received
d) Community donations received for "Week of the Young Child" & building partner reimbursements reduced
e) Interest revenue projected to be less than budgeted
f) Youth conference donations will not be received
g) LAUNCH grant will be reported in Public Health (Fund 259) $100,000 - SPF grant will not be received
h) Personnel costs will be less than budgeted due to open positions -increased due to .50 FTE working additional hours
SOLID WASTE
Statement of Financial Operating Data
Ten Months Ended April 30. 2011
Revised
Budget
Year End
Projection
Variance
RESOURCES:
Beg. Net Working Capital S 392,509 $ 318,001 $ (74,508) 100% 81% $ 392,509 $ 318,001 $ (74,508)
Revenues
Miscellaneous 23,333 17.980 (5,353) 83% 64% 28,000 22,000 (6.000)
Refunds/Reimbursements - 15 15 83% n/a - 15 15
Franchise 3% Fees 166.667 204.222 37,555 83% 102% 200,000 204,222 4.222
Commercial Disp. Fees 700,000 704,674 4,674 83% 84% 840.000 860,000 20.000
Private Disposal Fees 1,095.000 1,068,836 (26,164) 83% 81% 1,314,000 1.314,000
Franchise Disposal Fees 3,049.167 3,260.972 211,805 83% 89°r0 3,659,000 4,000,000 341,000
Yard Debris 60,833 64,656 3,823 83% 89% 73,000 73,000 -
Special Waste 20,833 41.251 20.418 83% 165% a) 25,000 50.000 25.000
Interest 10.417 7,143 (3,274) 83% 57% 12,500 7,500 (5.000)
Leases - 1 1 83% n/a 1 1
Sale of Carbon Credits 66.667 - (66,667) 83% 0% b) 80,000 - (80.000)
Sale of Equip & Material 100 100 83% n/a c) - 100 100
Recyclables 16.667 41,255 24,588 83% 206% d) 20,000 49,000 29.000
Total Revenues 5,209,584 5,411,105 201,521 83% 87% 6,251,500 6,579,838 328.338
TOTAL RESOURCES 5,602,093 5,729,106 127,013 83% 86% 6,644,009 6,897,839 253,830
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out -Road
Contingency
TOTAL REQUIREMENTS
Exp
1.362.182 1,355,887 6,295 83% 83% 1.634.618 1.631,569
2,388.191 1,987.769 400,422 83°% 69% e) 2,865,829 2,783,058
808.388 401.732 406,656 83% 41 970,066 970,066
123,333 77.986 45,347 83% 53% f) 148,000 145,661
243,1117 218.805 24,312 83% 75%b 291,740 291,740
611,463 611,463 83% n/a 733,756
5,536,674 4,042,179 1;494,495
NET (Resources - Requirements) 65,419
83°/ 61 %
3.049
82.771
2,339
733.756
6,644,009 5,822,094 821,915
1,686,927 1,621,508 1,075,745 1,075,745
Beginning NWC per Proposed Budget 1,092,508
a) Bonneville Power did large clean-up of contaminated soil -unexpected revenue
b) No market at this time. Not expected to market this fiscal year
c) Minor revenue for sale of gate remotes
d) Markets for recyclables varies throughout the year - usually declines during Winter
e) Larger expenditures (i.e. grinding at 375,000) will be made in Spring
f) Software purchase in process; also. 530,000 from contingency needed for safety covers for Knott Transfer Trailer Bays
Year to Date
Budget
Actual Variance
FY %
Coll. %
Revised
Budget
Year End
Projection
Variance
RESOURCES:
Beg. Net Working Capital S 392,509 $ 318,001 $ (74,508) 100% 81% $ 392,509 $ 318,001 $ (74,508)
Revenues
Miscellaneous 23,333 17.980 (5,353) 83% 64% 28,000 22,000 (6.000)
Refunds/Reimbursements - 15 15 83% n/a - 15 15
Franchise 3% Fees 166.667 204.222 37,555 83% 102% 200,000 204,222 4.222
Commercial Disp. Fees 700,000 704,674 4,674 83% 84% 840.000 860,000 20.000
Private Disposal Fees 1,095.000 1,068,836 (26,164) 83% 81% 1,314,000 1.314,000
Franchise Disposal Fees 3,049.167 3,260.972 211,805 83% 89°r0 3,659,000 4,000,000 341,000
Yard Debris 60,833 64,656 3,823 83% 89% 73,000 73,000 -
Special Waste 20,833 41.251 20.418 83% 165% a) 25,000 50.000 25.000
Interest 10.417 7,143 (3,274) 83% 57% 12,500 7,500 (5.000)
Leases - 1 1 83% n/a 1 1
Sale of Carbon Credits 66.667 - (66,667) 83% 0% b) 80,000 - (80.000)
Sale of Equip & Material 100 100 83% n/a c) - 100 100
Recyclables 16.667 41,255 24,588 83% 206% d) 20,000 49,000 29.000
Total Revenues 5,209,584 5,411,105 201,521 83% 87% 6,251,500 6,579,838 328.338
TOTAL RESOURCES 5,602,093 5,729,106 127,013 83% 86% 6,644,009 6,897,839 253,830
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out -Road
Contingency
TOTAL REQUIREMENTS
Exp
1.362.182 1,355,887 6,295 83% 83% 1.634.618 1.631,569
2,388.191 1,987.769 400,422 83°% 69% e) 2,865,829 2,783,058
808.388 401.732 406,656 83% 41 970,066 970,066
123,333 77.986 45,347 83% 53% f) 148,000 145,661
243,1117 218.805 24,312 83% 75%b 291,740 291,740
611,463 611,463 83% n/a 733,756
5,536,674 4,042,179 1;494,495
NET (Resources - Requirements) 65,419
83°/ 61 %
3.049
82.771
2,339
733.756
6,644,009 5,822,094 821,915
1,686,927 1,621,508 1,075,745 1,075,745
Beginning NWC per Proposed Budget 1,092,508
a) Bonneville Power did large clean-up of contaminated soil -unexpected revenue
b) No market at this time. Not expected to market this fiscal year
c) Minor revenue for sale of gate remotes
d) Markets for recyclables varies throughout the year - usually declines during Winter
e) Larger expenditures (i.e. grinding at 375,000) will be made in Spring
f) Software purchase in process; also. 530,000 from contingency needed for safety covers for Knott Transfer Trailer Bays
RISK MANAGEMENT
Statement of Financial Operating Data
Ten Months Ended April 30 2011
Year to Date
Budget
Actual I Variance
of FY
% Coli.
RESOURCES:
Beginning Net Working Capital 52,500,000 52,374,541 (5125,460) 1000/0 95% 52,500,000 52,374,541 (5125,460)
Revenues
Inter -fund Charges
General Liability 279.861 279,861 0 83% 83% 335,833 335,833 -
Property Damage 245,016 245,016 0 83% 83% 294,019 294,019 -
Vehicle 152,259 152,259 (0) 83% 83% 182,710 182.710 -
Workers' Compensation 755,301 750,424 (4.877) 83% 83% 906,361 906,361 -
Unemployment 142,031 141,694 (337) 83% 83% 170,437 170,437 -
Claims Reimb-Workers' Compensation 25.000 - (25.000) 83% 0Vo 30,000 30,000
Claims Reimb-Gen Liab/Property 16.667 28,071 11,404 83% 140% 20,000 30,000 10,000
Process Fee-Events/Parades 1,250 1,495 245 83% 100% 1,500 1,700 200
Miscellaneous 1.667 - (1,667) 83% 0% 2,000 500 (1,500)
Skid Car Training 18.333 15,118 (3.215) 83% 69% 22,000 18,000 (4,000)
Interest on Investments 25.000 13,545 (11,455) 83% 45% 30,000 15,000 (15,000)
TOTAL REVENUES 1,662,384 1,627,483 (34,901) 83% 82% 1,994,860 1,984,560 (10,300)
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
4,162,384 4,002,024 (160,361) 83% 89% 4,494,860 4,359,101 (135,760)
Exp.
62,603
18,386
7,935
155,221
726
250
333,333 245,121 88,212 83% 61% 400,000 300,000 100,000
Insurance 153,414
Repair / Replacement 14,790
Total Property Damage 250,000 168,204 81,796 83% 56% 300,000 240,000 60,000
VEHICLE
Professional Service 1,839
Insurance 390
Loss Prevention 14,792
Repair / Replacement 63,953
Total Vehicle 100,000 80,974 19,026 83% 67% 120,000 100,000 20,000
WORKERS' COMPENSATION
Settlement / Benefit 531,911
Professional Service 6,250
Insurance 102,569
Loss Prevention 39,299
Miscellaneous 33,071
Total Workers' Compensation 541,667 713,100 (171,433) 83% 110% 650,000 813,000 (163,000)
UNEMPLOYMENT - Settlement/Benefits 133,333 267,377 (134,043) 83% 167% 160,000 320,000 (160,000)
Total Direct Insurance Costs 1,358,333 1.474,776 (116,443) 83% 90% 1.630,000 1.773,000 (143.000)
Insurance Administration:
Personal Services 241,211 242,689 (1,478) 83% 84% 289,453 289,453
Materials & Service 190,695 143,378 47,317 83% 63% 228,834 228.834
Capital Outlay 83 - 83 83% 0% 100 100
Total Insurance Administration 431.989 386,067 45,922 83% 74% 518,387 518,287 100
Contingency 1,955,394 1,955,394 83% n/a 2,346,473 2,346.473
TOTAL REQUIREMENTS 3,745,717 1,860,843 1,884,874 83% 41% 4,494,860 2,291,287 2,203,573
NET 416,667 2,141,181 1,724,513 2,067,814 2,067,814
Beginning NWC per Proposed Budget 2,100,000
Year End
Budget
Projection
Variance
RESOURCES:
Beginning Net Working Capital 52,500,000 52,374,541 (5125,460) 1000/0 95% 52,500,000 52,374,541 (5125,460)
Revenues
Inter -fund Charges
General Liability 279.861 279,861 0 83% 83% 335,833 335,833 -
Property Damage 245,016 245,016 0 83% 83% 294,019 294,019 -
Vehicle 152,259 152,259 (0) 83% 83% 182,710 182.710 -
Workers' Compensation 755,301 750,424 (4.877) 83% 83% 906,361 906,361 -
Unemployment 142,031 141,694 (337) 83% 83% 170,437 170,437 -
Claims Reimb-Workers' Compensation 25.000 - (25.000) 83% 0Vo 30,000 30,000
Claims Reimb-Gen Liab/Property 16.667 28,071 11,404 83% 140% 20,000 30,000 10,000
Process Fee-Events/Parades 1,250 1,495 245 83% 100% 1,500 1,700 200
Miscellaneous 1.667 - (1,667) 83% 0% 2,000 500 (1,500)
Skid Car Training 18.333 15,118 (3.215) 83% 69% 22,000 18,000 (4,000)
Interest on Investments 25.000 13,545 (11,455) 83% 45% 30,000 15,000 (15,000)
TOTAL REVENUES 1,662,384 1,627,483 (34,901) 83% 82% 1,994,860 1,984,560 (10,300)
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
4,162,384 4,002,024 (160,361) 83% 89% 4,494,860 4,359,101 (135,760)
Exp.
62,603
18,386
7,935
155,221
726
250
333,333 245,121 88,212 83% 61% 400,000 300,000 100,000
Insurance 153,414
Repair / Replacement 14,790
Total Property Damage 250,000 168,204 81,796 83% 56% 300,000 240,000 60,000
VEHICLE
Professional Service 1,839
Insurance 390
Loss Prevention 14,792
Repair / Replacement 63,953
Total Vehicle 100,000 80,974 19,026 83% 67% 120,000 100,000 20,000
WORKERS' COMPENSATION
Settlement / Benefit 531,911
Professional Service 6,250
Insurance 102,569
Loss Prevention 39,299
Miscellaneous 33,071
Total Workers' Compensation 541,667 713,100 (171,433) 83% 110% 650,000 813,000 (163,000)
UNEMPLOYMENT - Settlement/Benefits 133,333 267,377 (134,043) 83% 167% 160,000 320,000 (160,000)
Total Direct Insurance Costs 1,358,333 1.474,776 (116,443) 83% 90% 1.630,000 1.773,000 (143.000)
Insurance Administration:
Personal Services 241,211 242,689 (1,478) 83% 84% 289,453 289,453
Materials & Service 190,695 143,378 47,317 83% 63% 228,834 228.834
Capital Outlay 83 - 83 83% 0% 100 100
Total Insurance Administration 431.989 386,067 45,922 83% 74% 518,387 518,287 100
Contingency 1,955,394 1,955,394 83% n/a 2,346,473 2,346.473
TOTAL REQUIREMENTS 3,745,717 1,860,843 1,884,874 83% 41% 4,494,860 2,291,287 2,203,573
NET 416,667 2,141,181 1,724,513 2,067,814 2,067,814
Beginning NWC per Proposed Budget 2,100,000
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
% of FY
Coil.
Budget
Year End
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ 5,861,335 $ 6,691.945 $ 830,610 100% 114% $ 5,861,335 86,691,945 $ 830,610
Revenues
Property Taxes - Current 5,298,018 5,944,771 646,753 83% 94% 6,357,621 6,357,621
Property Taxes - Prior 115,000 254,125 139,125 83% 184% 138,000 254,125 116,125
Federal Grants 395,000 191,378 (203,622) 83% 40% a) 474,000 304,650 (169.350)
State Reimbursement 8.333 16,527 8.194 83% 165% b) 10,000 20,921 10,921
Telephone User Tax 458,333 502,657 44,324 83% 91% c) 550.000 550,000
Data Network Reimb. 10,000 26,672 16,672 83% 222% d) 12,000 26,672 14.672
Jefferson County 25,833 35,605 9.772 83% 115% 31,000 35,605 4.605
User Fee 41.667 50,182 8,515 83% 100% e) 50,000 52,340 2,340
COPS Reimbursements 25,000 - (25,000) 83% 0% f) 30,000 (30,000)
Contract Payments 58,333 32,134 (26,199) 83% 46% g) 70.000 32,134 (37.866)
Miscellaneous 7,083 12,985 5,902 83% 153% 8,500 12,985 4.485
Interest 33.333 42,128 8,795 83% 105% 40,000 50,000 10,000
Interest on Unsegregated Tax 1,667 668 (999) 83% 33% 2,000 800 (1,200)
Total Revenues 6,477,600 7,109,832 632,232 83% 91% 7,773,121 7,697,853 (75,268)
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
12,338,935 13,801,777
1,462,842 83% 101% 13,634,456 14,389,798
Exp.
755,342
3,340,665 3,010,717 329,948 83% 75% 4,008.798 3,758,798 250.000
1,270.120 1,005,284 264,836 83% 66% 1,524,144 1,524,144
1,469.167 1,077,893 391,274 83% 61% 1,763,000 1,763,000 -
845,051 1,014,061 (169,010) 83% 100% 1,014,061 1,014,061 -
4,437,044 4,437,044 83% n/a 5,324,453 - 5,324.453
TOTAL REQUIREMENTS 11,362,047 6,107,955 5,254,092 83% 45% 13,634,456 8,060,003 5,574,453
NET (Resources - Requirements) 976,888 7,693,822 6,716,934 6,329,795 6,329,795
Beginning NWC per Proposed Budget 6,400,000
a) CAD -to -CAD budgeted $314.000 of which 8191,378 has been received. Expect to receive 8113,300 more by June 30
ODOT project budgeted $160,000 which will not occur this fiscal year
b) GIS/Mapping revenue underbudgeted
c) Received quarterly (Nov, Feb, May and Aug) for fiscal year
d) Annual billings to agencies underbudgeted. All payments have been received
e) Crooked River Ranch paid annual fee of $45,869. Expect one more US Forest Service payment of 52,156 by June 30
f) Revenue not expected this fiscal year
g) All payments have been received
Health Benefits Trust
Statement of Financial Operating Data
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
FY
Coll.
Revised
Budget
Year End
Projection
Variance
RESOURCES
Beg. Net Working Capital $ 16,400,000 $ 16,988,140 $ 588,140 100% 104% $ 16,400,000 $ 16,988,140 588,140
Revenues:
Internal Premium Charges 9,371,667 9,506,982 135,315 83% 85% a) 11,246,000 11,400,359
Prf Emp -Add'I Prem 41,667 38,155 (3,511) 83% 76% 50,000 45,000
Employee Prem Contribution 416,667 407,445 (9,222) 83% 81% 500,000 485,000
COIC 812,500 1,193,487 380,987 83% 122% 975,000 1,425,000
Retiree / COBRA Co -Pay 375,000 596,880 221,880 83% 133% 450,000 715,000
Federal Payments 93,496 93,496 83% n/a - 93,496
Prescription Rebates - 94,970 94,970 83% n/a 94,970
Interest 83,333 94,066 10,733 83% 94% 100,000 110,000
Total Revenues 12,025,480 924,647 83% 90% 13,321,000 14,368,825 1,047,825
TOTAL RESOURCES 29,013,620 1,512,787 92% 98% 29,721,000 31,356,964 1,635,964
154,359
(5,000)
(15,000)
450,000
265,000
93,496
94,970
10,000
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Claims Paid-Medical/Rx
Claims Paid-Dental/Vision
Refunds
Insurance Expense
State Assessments
Administration Fee
PPO Fee
Health Impact
Deschutes Onsite Clinic:
Healthstat
Equipment
Remodel
Miscellaneous
Other
Total Materials & Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
11,100,833
27,500,833
107,733 106,863
10,375,162
1,559,481
275,000
62,500
250,000
33,333
42,500
191,267
12,083
94,583
51,583
125,951
10,387,962.29
1,503,511.01
(70,603)
279,950
124,832
250,690
35,798
42,802
138,154
32,114
123,907
43,167
32,797
Exp. %
870 83% 83%
(12,801)
55,970
70,603
(4,950)
(62,332)
(690)
(2,465)
(302)
53,113
(20,031)
(29,324)
8,417
93,154
13,073,443
100
11,586,240
12,925,080
148,364
100
11,586,240
129,280 129,280
83% 83% b) 12,450,194
83% 80% b) 1,871,377
83% n/a
83% 85% 330,000
83% 166% 75,000
83% 84% 300,000
83% 89% 40,000
83% 84% 51,000
83%
83%
83%
83%
83%
83%
83%
83%
60%
221%
109%
70%
22%
82%
0%
0%
24,767,517 13,031,943 11,735,574 83% 44%
2,733,317 15, 981, 677 13, 248, 360
Beginning NWC per Proposed Budget
229,520
14,500
113,500
61,900
151,141
12,276,683 173,511
1,776,877 94,500
(70,603) 70,603
335,000 (5,000)
124,832 (49,832)
300,000 -
43,000 (3,000)
51,000 -
229,520
32,114
123,907
61,900
56,141
(17,614)
(10,407)
95,000
15,688,132 15,340,370 347,762
100 100
13,903,488 13,903,488
29,721,000 15,469,650 14,251,350
15, 887, 314 15,887, 314
a) Year End Projection is amount appropriated in operating departments' budgets.
b) Projection based on annualizing 44 weeks of claims paid. YTD actual is an average of $268,656 per week.
15,500,000
RESOURCES:
Beg. Net Working Capital
Receipts:
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Miscellaneous
Total Receipts
Transfers In
General Fund (001)
Room Tax (160)
Welcome Center (170)
Annual County Fair (619)
Reserve Fund (617)
Total Transfers In
TOTAL RESOURCES
Deschutes County - Fair and Expo Center
YTD -Budget Basis Commissioners
Statement of Financial Operating Data
Ten Months Ended April 30. 2011
Year to Date
Budget
Actual
Variance
FY %
Coll.
$ 2,809 $
564,785
1,667
42,500
7,500
35,000
175.833
77,500
37,500
3,678
6,590 $ 3,781 100% 235%
508,505 (56,280) 83%
656 (1,011) 83%
45,992 3,492 83%
6,287 (1,213) 83%
6,180 (28,820) 83%
158,099 (17.734) 83%
41,738 (35,763) 83%
45,000 7,500 83%
26.426 22,748 83%
945,963 838,882 (107,081) 83%
164,931 164,931
20,727 20,727
66,668 66,668
192,693 166,000
83 -
{26,693)
(83)
83%
83%
83%
83%
83%
75%
33%
90%
70%
15%
75%
45%
100%
n/a
74%
83%
83%
83%
72%
0%
Year End
Budget
Projection
Variance
$ 2,809
677.742
2,000
51,000
9,000
42,000
211.000
93.000
a) 45,000
4.414
$ 6,590 $ 3,781
605,505 (72.237)
989 {1.011)
45,992 (5.008)
9,287 287
36,180 (5,821)
183.099 (27,901)
116,738 23.738
45,000
27,226 22.812
1,135,156
197,919
24,873
80,000
b) 231,232
100
1,070,016 (65,140)
197,919
24,873
80,000
166,000
100
(65,232)
445,102 418,325 (26,777) 534,124
1,393,874 1,263,797 (130,077) 83% 76% 1,672,089
REQUIREMENTS:
Expenditures:
Personal Services 776.578
Materials and Services 397.238
Debt Service 96.303
Capital Outlay 83
Total Expenditures 1,270,201 1,259,008
Transfers Out - Reserve Fund 8,333
Contingency 114.873
TOTAL REQUIREMENTS 1,393,408 1,259,008
NET (Resources - Requirements) 467 4,790 4,323
723,312
463,635
72,061
53,265
(66,398)
24,242
83
83%
83%
83%
83%
Exp. °A
78% 931,893
97% c) 476,685
62% 115,563
0% 100
468,892
1,545,498
862,327
557,082
115,563
(65,232)
(126,591)
69,566
(80.397)
100
11,193 1,524,241
8,333 83% 0% 10.000
114,873 83% n/a 137,848
134,400 83% 75% 1,672,089
Beginning Net Working Capital per Proposed Budget
1,534,972 (10.731)
100 9.900
137,848
1,535,072 137,017
10,426 10,426
75,000
a) Interfund contract revenue is for park maintenance, from Fund 130 and will be received by year end.
b) Cash flow from Fair 2010 was $65,000 less than budgeted
c) Year to date amounts include costs associated with BMW and FMCA events and expenditures for HVAC repairs. An increase
to the Materials & Services category will be made via resolution, when required.
CAP1TAL PROJECTS
Secure Treatment Facility
Bethlehem Inn
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Deschutes County
Bethlehem Inn (Fund 128)
Ten Months Ended April 30, 2011
Year to Date
Budget
Actual
Variance
FY %
Coll. %
Budget
Year End
Projection
Variance
RESOURCES:
Beg. Net Working Capital $ (2,725,000) $ (2,722,510) $ 2,490 100% 100% $ (2,725,000) $ (2,722,510) $ 2,490
Revenues
Grants - Private
Lease Payments
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Debt Service:
Interest Expense
Interest Payment
2,384,167
- (2,384,167) 83% 0% 2.861,000 - (2,861.000)
22,374 22,374 83% N/A 24,408 24,408
2,384,167 22,374 (2,384,167) 83% 1% 2,861,000 - (2,861,000)
(340,833) (2,700,136) (2,381,677) 83% -1985%
Exp. %
136,000 (2,722,510) (2,858,510)
30,000 15,856 14,144 83% 44% a) 36,000 20,000 16,000
83,333 83,333 83% 0% 100,000 - 100,000
TOTAL REQUIREMENTS 113,333
NET (Resources - Requirements)
15,856 97,477 83% 12% 136,000 100,000
(454,167) (2,715,992) (2,284,200) b) - (2,722,510) (2,758,510)
a) Interest on April 2011 negative cash balance ( $2,715,992) _ $1,324.47
b) Innception through April 30, 2011
Revenues - Lease Payments $ 20,340
Expenditures:
Land/Building (Amertitle) - July 2007 2,241,313
Hickman Williams 17,578
City of Bend - May 2008 250,000
KN EX CO 5,289
Kleinfelder 3,732
Total expended on facility 2,517,913
Interest on Negative Cash Balance 220,454
Total expended 2,738,366
Net $ (2,718,026)
Deschutes County
Summary - Expenditures Compared to FY 2011 Budget
FY 2011 Appropriations - M&S and Capital Outlay
Expended to date in FY 2011
Remaining Appropriation
Balance Due on Contracts
Remaining Appropriation after contracts paid in full 39,040 641,135 680,174
FY 2011 Expenditures for other activities (a) 52,210 615,982 668,192
Remaining Appropriation after Contracts/Other (b) (13,170) 25,153 11,983
Additional Appropriation in
Contingency and Reserve for Future Expenditures 274,011
"Area A"
"Cell 5"
Landfill
Closure
Fund 611
SW Capital
Projects Fund
613
Total
817,210
436,648
2,578,638
1,806 022
3,395,848
2.242,670
380,562 772,616 1,153,178
341,522
131,482 473,004
551,196
a) Fund 611 FY 2011 Expenditures for other activities through April 30, 2011 are
interfund loans totalling $52,210 for the Humane Society of Redmond.
b) An appropriation transfer will be made prior to the end of the fiscal year.
825,207
Deschutes County - Solid Waste
Area A Closure and Cell 5 Construction
As of April 30, 2011
Engineering Contract
G. Friesen Associates, Inc.
Original Contract
Change Orders:
Change Order #1 (Note a) DEQ requirement for gas detection
Change Order #2 LFG well field management SOPs
Change Order #3 Storm sewer realignment, drainage, Area A thickness
Total Contract
Amount Paid
Through June 30, 2010
July 1, 2010 through April 30, 2011 (Final payment made December 2010)
Balance Due
Construction Contract
M A DeAtley Construction Inc
Original Contract - @ estimated cu.yd.
Amended Contract - @ revised cu.yd. and damages
Change Orders:
Change Order #1 Meet CEC requirements, increase to electrical panel,
Change Order #2 Storm sewer realignment due to refuse encountered
Change Order #3 Revise valve vaults for improved efficiencies
Change Order #4 Add'I cover material from what will be Cell 6
Change Order #5 Environmental controls building, pump station bulkheads
Change Order #6 Adjustment to pipe alignment to increase slope
Change Order #7 (not likely to occur)
Change Order #8 Additional rock to be set aside for future needs
Change Order #9 Manhole covers below grade to meet Road Dept requirements
Change Order #10 Modular Block Wall instead of MSE Wall
Change Order #11 Upgrade of cables (pump and leachate)
Change Order #12 Leachate Line connection from Cell 5 to Cells 3 & 4
Change Order #13 Additional cover material due to settling
Change Order #14 Well modification, flow meter less LFG vaults
Damages
Total Contract
Amount Paid
Through June 30, 2010
July 1, 2010 through April 30, 2011
Balance Due
Total of Engineering and Construction Contracts:
Original Contracts
Change Orders and Damages
Total Contract
Amount Paid
Through June 30, 2010
July 1, 2010 through April 30, 2011
Balance Due
"Area A"
"Cell 5"
Landfill Closure
Fund 611
SW Capital
Projects Fund
613
Total
241,869.00 182,516.00 424,385.00
19,656.00
21,500.00
34, 316.00
33,431.00
19,656.00
21,500.00
67, 747.00
317,341.00 215,947.00 533,288.00
254,413.44
62,927.56
153,904.42
62,042.58
408,317.86
124,970.14
2,097,140.50 3,290,779.98 5,387,920.48
2,284,885.13 3,552,521.82 5,837,406.94
45,095.00 45,095.00
14,302.54 14,302.54
24,885.69 24,885.69
32,690.70 32,690.70
148,958.89 148, 958.89
1,332.00 1,332.00
2,486.98
55,853.20
5,938.50
204,700.00
5,167.76
2,200.00
6,354.75
(35,000.00)
204,700.00
2,486.98
5,167.76
2,200.00
6,354.75
55,853.20
5,938.50
(35,000.00)
2,422,374.74 3,929,998.22 6,352,372.95
1,707,132.00 2,054,537.51 3,761,669.51
373,720.63 1,743,978.95 2,117,699.58
341,522.11 131,481.76 473,003.86
2,526,754.13 3,735,037.82 6,261,791.94
212,961.61 410,907.40 623,869.01
2,739,715.74 4,145,945.22 6,885,660.95
1,961,545.44 2,208,441.93 4,169,987.37
436,648 19 1,806,021.53
341,522.11 131,481.75
2,242,669.72
= 473.003.86
Note: There will not likely be additional payments to M A DeAtley until Spring. The additional services are for landscaping and other weather sensitive
activities.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Travel Expenditures
and
BOCC - County College Expenditures
FY 2011
BOCC Conference & Travel Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr YTD Total
Tammy Baney
Conf/Sem & Educ/Training - 305 45 75 150 465 15 60 1,115
Travel Meals - 20 - - 150 55 485 710
Accommodations 77 429 - 127 254 1,699 - 253 2,839
Airfare - - - - - - 484 484
Mileage reimbursement 240 255 306 297 990 2,088
Ground Transport/Parking - - - - 27 60 - 154 241
Total Baney 337 989 45 685 816 2,164 15 2,426 7,477
Dennis Luke
Conf/Sem & Educ/Training - 305 - - - - 305
Travel Meals - 56 37 25 74 32 - - - 225
Accommodations - 77 76 506 85 (214) - - 529
Mileage reimbursement - 282 178 190 211 148 61 1,069
Ground TransporUParking - 17 - - - - 17
Total Luke 432 292 1,025 370 (34) 2,146
Alan Unger
Conf/Sem & Educ/Training - - 305 45 - 30 - 15 60 455
Travel Meals - - 198 - - 32 - - 230
Accommodations - 1,414 - - 362 1,776
Airfare 1,133 - - - 1,133
Mileage reimbursement - - 372 - 575 947
Ground Transport/Parking - 29 - - - 29
Total Unger 1,133 2,317 45 - 998 15 60 4,569
Tony DeBone
Conf/Sem & Educ/Training 350 - 45 65 60 520
Accommodations - 536 - (107) - - - 429
Mileage reimbursement - 122 154 179 164 618
Total Other 536 350 14 45 154 244 224 1,567
Total - BOCC Department
Conf/Sem & Educ/Training - - 610 395 75 225 465 95 180 2,395
Travel Meals - 76 37 25 74 182 87 - - 485 1,165
Accommodations - 154 76 1,470 85 (195) 616 1,699 253 5,573
Airfare - - - - - - - 484 1,617
Mileage Reimbursement 522 178 445 211 454 933 154 179 1,154 4,722
Ground Transport 17 - - 27 60 - 154 287
Total - BOCC Department 769 292 2,550 765 544 1,921 2,318 274 2,710 15,758
FY 2011 Budget 19,600
Percent of FY 2011 Budget Expended 80.4%
BOCC County College
Public Information 1,874 - - - - 1,874
Office/Copier Supplies - - 33 65 52 - - 150
Meeting Supplies - - 295 930 828 - 2,053
2,202 995 880 - - 4,077
5/3/2011
May 2, 2011
Property & Facilities Department
Susan C. Ross, Director
14 NW Kearney Street, Bend, OR 97701-1960
(541] 388-6594 • Fax: (541] 317-3168
www.co.deschutes.or.us
TO: Dave Kanner, Administrator
FROM: Susan Ross, Property & Facilities Director
RE: STAFF REPORT FOR MAY 23 WORK SESSION
We have two items to discuss with the Board on May 23.
1. Redmond Rod & Gun Club has requested a 5 -year extension of their lease.
Their current lease expires June 2011. See attached letter with their justification
for this extension. Staff would not recommend a full 5 -year renewal. We would
recommend a maximum 3 -year renewal considering our efforts to develop this
property.
2. Attached is a letter from HGE, Inc., on behalf of the La Pine Water District. The
letter is requesting that the County forgive a $60,000 loan that was made to the
District in 1999. In 1999, the County acquired from a private developer the
water well site that is now the source of the community public water system. The
water district was just formed and had no financial resources, so the County
acquired the water site and rights on the district's behalf with the intent to transfer
it to the water district. The attached financial agreement called for repayment to
the County via a $200 hookup fee/SDC that would be assessed on each service.
That hookup fee was never implemented because it is believed there was later
an unwritten understanding that the County would treat this $60,000 as a credit
that we had with the water district and as our properties were serviced, we would
apply the hookup cost toward our credit. I spoke with Dennis Luke and Linda
Swearingen, who signed off on this agreement, and they both confirmed that they
felt this was the understanding. I would also agree this was the intent. I need
direction on whether or not we forgive this loan so that both entities can get this
off the books.
Quality Services Performed zvith Pride
P.O. Box 14
Redmond, Oregon 97756
April 15, 2011
Deschutes County
Board of County Commissioners
1300 NW WaII Street
Suite 200
Bend, OR 97701
Re: Lease with Deschutes County, dated March 22, 2006
2555 Hwy 126 East, Redmond, OR
Deschutes County Commissioners:
The above referenced lease, as amended, between Deschutes County (Lessor) and Redmond
Rod & Gun Club (lessee) is currently scheduled to terminate on June 1, 2011. I would like to
request that the termination date be changed to June 1, 2016.
Our officers and board members have been diligently working on finding a new home for the
Club. As of this date we have not found a suitable property. We will continue to keep the
Commissioners and Deschutes County Property Management informed on our progress and
project status.
We believe we will eventually be successful in our search. We also realize that our relocation
will require an unknown amount of money to secure grants necessary to help us with the move.
We are attempting to raise money but our progress is hampered due to the current economy.
Our membership remains below historic levels due to the uncertainty with the lease and
relocation. It is anticipated that a five year lease extension would be highly beneficial to our
relocation fund raising efforts.
I would like to thank you for your help and consideration and look forward to continuing our
close working relationship in the future.
Sincerely,
Gerald W. Glave
President, RR&GC
H'GE
fC N CP'
ARCHITECTS
ENGINEERS
SURVEYORS
PLANNERS
11
375 PARK AVE
COOS BAY
OREGON
97420
11
541.269.1 166
FAX 541.269.1833
CELL 541.404.3791
rnored r@hge 1.com
■
Richard D. Nored, P.E.
Joseph A. Slack, A.I.A.
Russ Dodge, PLS
Stephen R. Cox
April 25, 2011
Deschutes County
14 N.W. Kearney Street
Bend, OR 97701
Attn: Susan Ross
Property & Facilities Director
Re: LaPine Water District
Well Site Purchase
Project No. 02.42
Dear Susan:
This letter is being provided on behalf of the LaPine Water District. In 1999, Deschutes
County purchased a well site from LaPine Water Company and Dean Rogers to be utilized
by the LaPine Water District as a source to supply the community. LaPine begin
construction of a new water system in 2002, and expanded the system to serve the
developing Wickiup Jct. in 2004. An agreement was reached between Deschutes County
and LaPine Water District in late 1999 to repay the original $ 60,000 loan. When the
original water system for LaPine was finished, there were monies remaining to reimburse
the County, but all parties believed it was more beneficial to extend service to Wickiup
Jct. and County lands in the New Neighborhood and in Wickup Jct. During this time
period, repayment of the County loan was discussed several times, and the District always
understood that the County commissioners did not anticipate repayment of the loan, and
in fact preferred expansion of the water system to serve the community and County lands
that would be greatly benefitted by continuing expansion of the water system.
District auditors have discussed the unresolved financing agreement in several past audits,
and the District would like to resolve the issue.
The LaPine Water District understood that repayment was not anticipated, and did not
charge hook-up fees for any of the original users in LaPine, or in the expansion into
Wickiup Jct. Payment of the originally agreed $ 200 per hook-up was not charged to any
of the original users in LaPine or Wickiup Jct. This policy was extended for new growth
in expansions on County lands and other developing property in their service area, as the
District did not anticipate any requirement for repayment of the original loan.
In addition to water service being provided to all original residents of LaPine and Wickiup
Jct., and the surrounding County lands on Drafter Road, the District did reimburse
Deschutes County and the LaPine Industrial Group for the full cost of system
improvements in the small lot Industrial Park, even though much of those costs should
have been developer expenses. Since the original construction, there have been no
connection fees to any of the growth developed on County lands, or in other expanding
areas of the District. Agreement has been made to continue this policy for the Biogreen
project which is planned for development on County lands. Expansion of the original
water system has been provided as follows:
Deschutes County Lands
Small Lot Industrial Park
Crescent Creek Subdivision
7 EDU
90 EDU
n;
,z1
LaPine {Vater District Well Site Purchase, Project No. 02.42
April 25, 2011
Page 2
Midstate Electric
Little Deschutes Lodge(Phase I)
Little Deschutes Lodge(Phase II)
Biogreen
TOTAL ON COUNTY LANDS
11 EDU
26 EDU (Here they also reduced the
SCD charge to 50% to allow)
26 EDU (Plans are to also reduce
the SDC charge to 50%.
785 EDU
895 EDU's
Total amount that could have been collected on County lands, 895 EDU's at $ 200 =
$ 179,000.
In addition, there has been substantial growth in the service area that has benefitted the health and
welfare of Deschutes County, including the following:
New Elementary School
Huntington Meadows Subdivision
Wheeler Ranch Subdivision
Jack Pine Village Subdivision
Hinkle Park Subdivision
R & W Estates
Black Bear Meadows
Peaceful Pines
Habitat Homes in Wickiup Jct.
Wickiup Jct. Sports Pub
Church in Wickiup Jct.
TOTAL GROWTH IN LAPINE
AND WICKIUP JCT. ON NON
COUNTY LANDS
30 EDU
117 EDU
46 EDU
20 EDU
11 EDU
11 EDU
5 EDU
4 EDU
3 EDU
13 EDU
2 EDU
262 EDU's
Total amount that could have been collected on non -county ownership, 262 EDU's at
$ 200 = $ 52,400.
The LaPine Water District would appreciate resolution of the financing agreement, by County
Commissioner concurrence that Deschutes County has benefitted by an amount at least equal to the
original loan, and that no further repayment will be required. If you have any questions or concerns,
please contact me.
Very truly yours,
HGE INC., Architects, Engineers,
Surveyors & Planners_
Richard D. Nored, P.E.
President
c. LaPine Water District
HGF
ARCIJITECTS, ENGINEERS, SURVEYORS & PLANNERS
375 Park Avenue, Coos Bay, Oregon 97420
REVIEWED
(LUr.J
LEGAL COUNSEL
TRANSFER AND FINANCING AGREEMENT
This Agreement dated , 1999 between Deschutes County (TIN # 93-
6002292), a political subdivision of the State of Oregon (hereinafter referred to as "County"),
La Pine Water District (TIN # 91-1858903), a special district organized under the laws of
Oregon (hereinafter referred to as "District ").
County and District agree as follows:
1. Recitals
1.1. County owns certain property described in Exhibit A (hereinafter referred to as
"the well property") that it acquired for purposes related to the development of a community
water system for the La Pine area.
1.2. La Pine Water Company and Dean Rogers constructed or caused to be
constructed a well, well casing and wellhead (Start Card No. 59688) relating to the
production of groundwater for distribution (hereinafter referred to as "tlie works") on the well
property for the purpose of furnishing water to and development of a water system for the La
Pine area.
1.3. The La Pine Water Company and certain individuals associated therewith
(hereinafter referred to as "the Company") acquired certain other assets, including a
groundwater permit, county land use permit, land grants from the U.S. Forest Service and the
U.S. Bureau of Land Management for the purpose of furnishing domestic water to the La Pine
area.
1.4. Citizens in the La Pine area caused the District to be formed for the purpose of
supplying domestic water to the La Pine community.
1.5. The Company and the District determined that it was in the best interest of the La
Pine community that as between the two of them, the District should develop the water supply
system for the La Pine area and that the District should acquire the assets of the Company.
1.6. The County agreed in a Purchase and Sale Agreement dated August 1 1, 1999, to
purchase the assets from the Company in order to facilitate transfer of the assets to the
District.
1.7. County and District now wish to establish the terms for the transfer by the
County of the well property and the Company assets to the District.
Page 1 — TRANSFER AND FINANCING AGREEMENT
Exhibit 3
2. Agreement to Transfer.
2.1. County agrees to transfer to District all its interest in the well property "as is" and
to furnish a quitclaim deed, with a reversionary clause to the County in the event that the
property ceases to be used by the District for supply of water. There shall be no consideration
for such transfer.
2.2. County agrees to transfer to District all of the assets relating to the production,
supply and distribution of water from the well property for the La Pine community acquired or
to be acquired by the County under that certain Purchase and Sale Agreement dated August
11, 1999, including the groundwater permit; the well works; the BLM land grant; the county
land use permit; the supporting documentation and data and rights held by grantors to the
continued use of such documentation and data.
2.3. District agrees to accept the transfer of the assets identified in Paragraphs 2.1 and
2.2 above.
2.4. County agrees to cooperate with District and to take such action as is necessary
to have the Forest Service land grant, as amended, granted to District.
2.5. County and District agree to cooperate in implementing this Agreement by
signing any documents required to effect the transfer of any of the assets covered by the
Purchase and Sale Agreement.
2.6. County agrees to exercise its rights under the Purchase and Sale Agreement, if
necessary, to complete any of the transfers contemplated under the Purchase and Sale
Agreement.
2.7. County shall pay for any filing fees or transfer fees associated with the transfer to
the District assets and/or approvals.
2.8. County shall transfer those assets to which it has title and that it has within its
possession within 30 days of the date this agreement is fully executed. The County shall take
steps necessary to transfer those assets to which it does not have title at the time this
agreement is executed within 30 days of the date it obtains title to such assets.
3. Consideration.
3.1, As consideration for County's transfer to the District of Company's assets and
the assignment of certain surviving contract rights under Paragraphs 4 and 5 herein, District
shall pay to the County the sum of sixty thousand dollars (S60,000), payable in accordance
with the terms set forth in Paragraph 3.3 herein.
Page 2 — TRANSFER AND FINANCING AGREEMENT
3.2. County shall not charge the District interest on any balance owed the County
under this Agreement.
3.3. District shall pay the county as follows:
(a). Payment in full shall be made over a period not to exceed ten years from the date
the District begins to collect fees for hooking up and/or supplying water to individual property
owners. District shall notify County when it starts to collect such fees.
(b). District shall at a minimum make payments to the County against the amounts
due hereunder at a rate of $200 out of each hook-up fee or SDC charge collected on or after
November 1, 1999.
(c). District shall pay to County proceeds from any grant received by the District that
cover acquisition of the type of assets described in this Agreement.
(d). Payment may also occur out of any other combination of bond proceeds, service
hook-up fees and/or the usage fees collected from water account holders within the District.
(c). District shall provide County with a mutually agreeable payment plan by
December 1, 1999, which plan shall be reviewed on a yearly basis until such time as the
amount due hereunder is paid in full.
3.4. This agreement represents the financing of the purchase by the District from the
County of certain personal property and/or property appurtenant to or to become appurtenant
to the real property identified herein. District hereby provides the County a security interest in
the company assets being transferred from the County to the District, as listed in Paragraph
2.2 of this agreement and the contract rights listed in Paragraphs 4 and 5 herein. To the
extent allowed by law, the security interest granted hereunder in the water right permit shall
extend to any water right certificate granted to the District following perfection of the permit.
If the District does not pay the County in accordance with the terms of this agreement, the
County may foreclose its security interest, as to all or any of the assets or contract rights
identified herein, in any manner available under existing law.
3.5. District agrees to sign such UCC financing statements or trust deeds as may be
required by the County. In addition, District agrees to notify the County if it enters into any
financing agreements whereby any of the assets and/or contract rights that are the subject of
this agreement are further encumbered.
4. Company's Representations and Warranties.
4.1. County warrants only that it has not encumbered the title it received on such
assets that it received from the Company.
Page 3 — TRANSFER AND FINANCING AGREEMENT
4.2. County hereby assigns to District whatever warranty rights it has against
Company under the Purchase and Sale Agreement.
4.3. County makes no representations nor warranties as to the quantity and/or quality
of the water that may be obtained under the permit and no representations as to the condition
of the well or the works, and the District takes the .well and the works "as is."
4.4. County makes no representation as to whether the continuing validity of the
county land use permit, which may by its terms have expired.
5. Assignment of Surviving License Terms. County hereby assigns to District its
surviving rights under Paragraphs 6, 8, and 10 of that certain License Agreement between
County and La Pine Water District dated March 30, 1998.
6. Default. A default shall include a breach of any of the obligations set forth herein
as well as a breach of any of the terms of the license agreement incorporated herein.
7. Remedies. Upon an occurrence of default, the parties shall have whatever remedies
as are available to them at law.
8. Attorney Fees, Ira suit, action or arbitration is instituted in connection with any
controversy arising out of this Agreement or to enforce any rights hereunder, no party shall be
entitled to an award of attorney fees against the other.
9. Governing Law. This Agreement shall be governed and construed in accordance
with the law of the State of Oregon.
10. Waiver. Failure of either party, or any assignee, at any time to require
performance of any provision of this Agreement shall not limit such party's right to enforce
such provisions, nor shall any waiver of any breach of any provision of this Agreement
constitute a waiver of any succeeding breach of such provision or a waiver of such provision
itself.
11. Amendment. This Agreement may not be modified or amended except by the
written agreement of the parties. This Agreement may not be amended or modified orally.
12. Severability. If any term or arty provision of the Agreement or the application
thereof to any person or circumstances shall to any extent by invalid or unenforceable, the
remainder of this Agreement shall be valid and enforceable to the Fullest extent permitted by
law.
13. Survival of Terms. The terms of this Agreement shall survive closing of the
transfer of the assets.
Page 4 — TRANSFER AND FINANCING AGREEMENT
14. Integration. This three-page Agreement contains the entire agreement between
the parties and supercedes all prior and Contemporaneous agreements between them.
11\1 WITNESS WN I-iREOF, the parties have executed this Agreement effective as of
the date first set forth above.
COUNTY: DATED this )7 f&day of October, 1999.
ATTEST:
Recording Secretary
DISTRICT:
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, S t ,GON
IS R. LUKE, Commissioner
Dated this 9 day of JJ o i/ , 1999,
BOARD OF LA PINE WATER DISTRICT
By:
BarbeAnn Nelson-D,dson, Chai
Page 5 — TRANSFER AND FINANCING AGREEMENT
Date:
To:
From:
Re:
May 18, 2011
Board of County Commissioners
Erik Kropp, Deputy County Administrator
May 23`' Work Session Item on Event Requests for Skyliners Road
The County has received a request from an event organizer to use Skyliners Road. In March
2010, the Board of Commissioners passed Resolution No. 2010-009, "A Resolution Creating a
New $100 Skyliners Event Fee and Limiting the Events Permitted for Skyliners Road" (attached).
The resolution grandfathered in a number of existing events including the "Mount Bachelor
Rotary Club's Duel in the Desert." The Mount Bachelor Rotary Club decided not to host the Duel
in the Desert this year. Instead, FreshAirSports would like to host the Duel in the Desert and use
Skyliners Road. Since the resolution specifically named the event as "Mount Bachelor Rotary
Club's Duel in the Desert," the event is not grandfathered in and the Board would need to
approve the event request. The requested date for Duel in Desert is Saturday, June 18, 2011 and
the event includes a run and bike ride.
In addition, FreshAirSports historically has used Skyliners Road to host a time trials series on
Thursday evenings (this event is grandfathered in). Last summer the time trials occurred two
times. FreshAirSports does not plan on hosting the time trials this summer.
At the work session, I will ask for Board direction on whether to allow FreshAirSports to use
Skyliners Road for the Duel in the Desert event.
//„REVIE
CGU
LEGAL COJNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Creating a New $l00 Skyliners
Road Event Fee and Limiting the Events
Permitted for Skyliners Road
RESOLUTION NO. 2010-009
WHEREAS, Skyliners Road is a popular road to hold recreational bicycles and footrace events; and
WHEREAS, Skyliners Road's condition includes potholes, broken down shoulders, severe crack,
narrow travel lanes, the absence of bike lanes and curved roadway sections; and
WHEREAS, residents living off of Skyliners Road have expressed concerns over the safety of holding
events on Skyliners Road; and
WHEREAS, establishing a new Skyliners Road Event Fee to pay for cyclist education and/ )r
enforcement of cycling laws on Skyliners Road and limiting the number of permitted events will address the
problems previously summarized; and
WHEREAS, a duly noticed public hearing was held on Monday, February 8 at 6:00 p.m. at 1300 NW
Wall Street, Barnes/Sawyer Rooms, Bend, Oregon to provide an opportunity for interested persons to comment
on the proposed Skyliners Road Event Fee; and
WHEREAS, the Board of County Commissioners' intent is to have the Skyliners Road Event Fee. a
limited number of permitted events for a limited number of days and use restrictions requiring single file
cycling on Skyliners in place until road improvements, including bike lanes are constructed to Skyliners Road;
now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTI.S
COUNTY, OREGON, as follows:
Section 1. The Board of County Commissioners hereby adopts a new Skyliners Road Event Fee in the
amount of $100.
Section 2. As part of the event permit application process outlined in DCC 8.16.030, event organize rs
applying for a Skyliners Road Event Fee shall submit in writing documentation proving that not less than thr e
(3) other event locations were considered and why each alternative route is not practical.
Section 3. The Skyliners Road Event Fee is in addition to the standard Event Permit Fee per Deschut;;s
County Code 8.16.
Section 4. The Skyliners Road event fee revenue shall be used by County Risk Management to info' 11
members of the public and/or traffic control for the use of Skyliners Road.
PAGE 1 OF 2 — RESOLUTION NO. 2010-009(3/03//2010)
Section 5. The following events will be grandfathered in and allowed to apply for the Skyliners Ro rd
Event Permit: FreshAirSports' Time Trial/Duathlon Series, Mount Bachelor Rotary Club's Duel in the Desert,
USA Cycling's US Elite Nationals, Bend Bella Cyclists/Oregon Bicycle Racing Association's High Desert
Omnium, and Mount Bachelor Sports Education Foundation's Cascade Cycling Classic. These events will re
limited to no more than two "event days" per event. An "event day" is defined as each day an event occu •s.
These events will also be subject to the stipulations discussed in Section 2 above. Events other than those list :d
in this section which propose to use Skyliners Road must be expressly approved in advance by the County
Board of Commissioners.
Section 6. Events that only cross over Skyliners Road, such as the Smith Rock Race Group's CascaJe
Lakes Relay, FreshAirSports'Haulin Aspen, and Mudslinger Events' High Cascade 100 will be permitted aid
not subject to the Skyliners Road event fee, but will still be required to obtain the standard Event Permit Fee rer
Deschutes County Code 8.16.
/J
DATED this 7> day of ---Y-171-4-1/- — , 20 P.
ATTEST:
/ 7VL ..(--
Recording Secretary
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ALAN UNGER, Vice Chair
TAMMY BANEY, Commissioner
PAGE 2 OF 2 — RESOLUTION NO. 2010-009(3/03/12010)
Organization
FY 2011 Discretionary Grant Distribution Summary
As of May 19, 2011
Date
Request
Bane
Unger
Luke
DeBone
Total
Description
2. Neighborlmpact
812110
$ 2,000.00
$ 500.00
$ 1,000.00
$ 500.00
$ -
$ 2,000.00
Redmond Child Care Provider Network
3. La Pine Senior Activity Center
8/2/10
$ 6,000.00
$ 500.00
$ 500.00
$ 500.00
$ -
$ 1,500.00
Nutritional Program
4. Heritage Theatre Company
8/2/10
$ 2,000.00
$ 500.00
$ 500.00
$ -
$ -
$ 1,000.00
Community Arts and Meals
5. Sunriver Music Festival
8/2/10
$ 2,500.00
$ 1,000.00
$ 500.00
$ 500.00
$ -
$ 2,000.00
Sunriver Music Festival
6. Deschutes County Healthy Beginnings
8/2/10
$ 2,400.00
$ 800.00
$ -
$ -
$ -
$ 800.00
Early Childhood Screenings
7. Common Table
8/2/10
$ 6,000.00
$ 2,000.00
$ 500.00
$ 500.00
$ -
$ 3,000.00
Common Table
8. Redmond -Sisters Hospice
8/2/10
$ 4,000.00
$ 1,000.00
$ 500.00
$ 500.00
$ -
$ 2,000.00
Festival of Trees
9. Deschutes Economic Alliance
8/2110
$ 25,000.00
$ -
$ -
$ -
$ -
$ -
Deschutes Economic Alliance
10. Redmond Chamber of Commerce
8/30/10
$ 3,000.00
$ -
$ 1,000.00
$ 1,000.00
$ -
$ ?.003 l/0
Redmond Retail Development Project
11. Upper Deschutes River Coalition
8/30/10
$ 1,500.00
$ 250.00
$ 250,00
$ 1,000.00
$ -
$ 1,500.00
Web content management system
12. Central Oregon Intergovernmental
Coalition
8/30/10
$ 1,000.00
$ 333.00
$ 334,00
$ 333.00
$ -
$ 1,000.00
Central Oregon Food Summit
13. Daughters of the American Revolution
8/30/10
$ 750.00
$ -
$ -
$ -
$ -
$
COCC Nursing Scholarship
14. La Pine Blue Lighting Mat Club
10/4/10
$ 1,000.00
$ -
$ 500.00
$ 500.00
$ -
$ 1.0,'i i I Oi)
501(c)3 application process
15. Caldera
10/4/10
$ 2,000.00
$ 500.00
$ 500.00
$ 500.00
$ -
$ _ 1,500.00
Arts Mentoring
16. Redmond Chamber of Commerce
10/4/10
$ 1,800.00
$ 200.00
$ 200.00
$ 200.00
$ -
$ 600.00
Leadership Redmond
17. Cat Rescue Adoption and Foster Team
(CRAFT)
11/1/10
$ 5,323.64
Recommend Spay and Neuter Grant
$ -
Targeted Area Trap and Alter Project
18. Cloverdale Volunteer Fire Fighters
Assocation
11/1/10
$ 5,150.00
$ 500.00
1 $ 500.00
$ 500.00
$ -
$ 1,500.00
Thermal Imaging Camera
19. La Pine Christmas Basket Association
11/1/10
$ 5,000.00
Support from Other Fund
$ -
Christmas Baskets
20. Grandma's House
11/1/10
$ 3,300.00
$ 1,000.00
$ 600.00
$ 1,400.00
$ -
$ 3,000.00
Volunteer Program
21. Central Oregon Police Chaplaincy
11/1/10
$ 3,000.00
$ 500.00
$ 500.00
$ 500.00
$ -
$ 1,500.00
Maintaining Operations
22. Pet Evacuation Team (PET)
11/1/10
$ 2,500.00
$ -
$ -
$ -
$ -
$ -
Cargo Trailer
23. Humane Society of Redmond
11/1/10
$ 12,000.00
Support from Other Fund
$ -
Washer & Dryer
24. Deschutes Economic Alliance
11/1/10
$ 2,000.00
$ 500.00
$ 1,000.00 $ 500.00
$ -
$ 2,000.00
1,000 Day Economic Roadmap
25. Redmond Police Department
11/1/10
$ 1,000.00
$ 200.00
$ 209.00 $ 591.00
$ -
$ 1,000.00
Canine Unit
26. Family Access Network
12/6/10
$ 2,500.00
$ 575,00
$ 1,000.00 $ - $ -
$ 1,575.00
Luncheon Fundraiser
27. OSU/Deschutes County Extension
12/6/10
$ 2,000.00
$ -
$ 1,000.00 $ - $ -
$ 1,000.00
Living on a Few Acres Conference
28. Bend-LaPine Education Foundation
1/19/11
$ 500.00
$ -
$ - $ 500.00
$ 500.00
Trivia Bee
29. Network of Volunteer Administrators
1/19/11
$ 1,000.00
$ -
$ - $ 1,000.00
$ 1,000.00
Volunteer of the Year
30. La Pine Rodeo Association
1/19/11
$ 1,000.00
$ 500.00
$ 500.00 $ -
$ 1,000.00
La Pine Rodeo
31. California Lutheran University
1/19/11
$ 3,000.00
$ 500.00
$ 100.00
$ 600.00
Central Oregon Economic Forecast
32. Neighborlmpact
3/2/11
$ 600.00
$ 200.00
$ 200.00 $ 200.00
$ 600.00
Veterans Supportive Services Grant Appl
33. Oregon High School Equestrian Teams,
Inc.
3/2/11
$ 3,000.00
$ 500.00
$ 500.00 $ 500.00
$ 1,500.00
State Championships
34. Serendipity West Foundation
3/2/11
$ 1,500.00
$ 500.00
$ 500.00 $ 500.00
$ 1,500.00
Challenge Day at Mountain View HS
35. Nativity Lutheran Church
3/2/11
$ 2,000.00
$ 500.00
$ 500.00 $ 1,000.00
$ 2,000.00
Backpacks in Bend
36. Children & Families Commission
3/2/11
$ 3,000.00
$ 500.00
$ 1,000.00 $ 1,000.00
$ 2,500.00
2011 Week of the Young Child
37. Tri -County High School Rodeo Club
3/2/11
$ 2,500.00
$ -
$ 500.00 $ 500.00
$ 1,000.00
Tri -County High School Rodeo
38. Deschutes Public Library Foundation
3/2/11
$ 1,000.00
$ 500.00
$ - $ 500.00
$ 1,000.00
A Novel Idea...Read Together
39. Family Access Network Foundation
3/2/11
$ 500.00
$ -
$ - $ -
$ -
Luncheon Fundraiser
40. Volunteer Connect
3/2/11
$ 1,500.00
$ 500.00
$ 500.00 $ 500.00
$ 1.500,00
Volunteer Connect Outreach
41. Big Brothers Big Sisters of Central
Oregon
4/4/11
$ 2,500.00
$ 500.00
$ 500.00 $ 500.00
$ 1,500.00
2011 Bowl for Kids' Sake
42. Central Oregon Teen Challenge
4/4/11
$ 3,000.00
$ 500.00
$ 500.00 $ 500.00
$ 1,500.00
Teen Challenge Thrift Store Startup
43. Sisters -Camp Sherman RFPD
4/4/11
$ 25,729.00
$ -
$ - $ -
$ -
Structure Assessment Project
44. Women's Civic Improvement League
(KPOV)
4/4/11
$ 2,500.00
$ 500.00
$ 500.00 $ 500.00
$ 1,100.00
Expanding KPOV signal strength
45. Innovation Threatre Works
4/4/11
$ 2,500.00
$ 500.00
$ 500.00
$ 500.00
$ 1,000.00
$ 1.500.00
$ 2,000.00
Bendpac Systems Capacity Expansion
Volcano Country
46. High Desert Museum
4/4/11
$ 5,000.00
$ 500.00
$ 500.00
47. Rotary Club of Bend
4/4/11
$ 1,535.16
$ 250.00
$ 250.00 $ 250.00
$ 750.00
Great Rotary Duck Race
48. Central Oregon Police Chaplaincy
5/11/11
$ 400.00
$ 400.00
$ - $ -
$ 400.00
49. Central Oregon Youth Investment
Foundation
5/11/11
$ 300.00
$ 100.00
$ 100.00
$ 100.00
$ 3,000.00
$ 00 00
$ 5 (/c CO
Barbeque
Spotlight on Homelessness Dinner
50. The Bethlehem Inn
5/11/11
$ 5,000.00
$ 1,000.00
$ 1,000.00
51. Deschutes Water Alliance
5/11/11
$ 750.00
Sup3ort
from Other Fundin. Source
$ -
Support
52. La Pine Community Action Team
5/23/11
$ 3,000.00
$
La Pine Rocks
53. Icon City
5/23/11
$ 5,000.00
$ -
"Be Remedy" Text Initiative
54. Upper Deschutes River Coalition
5/23/11
$ 2,000.00
$
Collaborative Land Stewardship
55. Deschutes County Weed Board
5/23/11
$ 3,000.00
$ -
Let's Pull Together
56. Sisters Area Chamber of Commerce
5/23/11
$ 2,000.00
$ -
Brews, Views & Bar-B-Ques
57. The Nature of Words
5/23/11
$ 3,500.00
$ -
2011 Nature of Words
$ -
YTD Paid Out
$ 193,537.80 $19,308.00
$19,243.00
$ 9,524.00
$12,550.00
Baney Unger Luke DeBone
Credits for FY 2011 $10,000.00 $10,000.00 $ 5,000.00 $ 5,000.00
Balance Brought Forward (FY 2010) $ 858.00 $ 1,209.00 $ 4,524.00 $ -
Transfer from General Fund $10,000.00 510,000.00 $ - 510,000.00
Total Credits $20,858.00 $21,209.00 $ 9,524.00 $15,000.00
Available Balance
% Allotment Remaining
1 $ 1,550.00 I $ 1,966.00 $ - ( $ 2,450.00
7%
9%
0%
16%
$ 60,625.00