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HomeMy WebLinkAboutGrant Request - Sisters C of CEconomic Development Fund Discretionary Grant Program Organization: Sisters Area Chamber of Commerce Organization Description: Founded in 1974, this organization works to enhance the economic vitality of the Sisters area through business advocacy, tourism enhancement and promotion & community support. Project Name: Brews, Views & Bar-B-Ques Project Description: This event is the first ever Kansas City BBQ Society sanctioned barbeque contest in the state of Oregon. The event includes four different contests — brisket, chicken, pork and ribs. Each category will give cash prizes to the winners. About 25 contestants are expected and more than 500 visitors to Sisters. Project Period: June 25-26, 2011 Amount of Request: $2,000 Previous Grants: • July 2001: Advertising $195 (DeWolf $195) • September 2006: Visitor Center $1,000 (Clarno $500; Luke $500) • June 2007: Leadership Sisters $3,000 (Baney $2,000; Luke $1,000) Deschutes County Board of Commissioners 1300 NW Wall St., Bead, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: v/ Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners fr v Br -67,405 130 -13 4049510Z oai Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID 11. City & Zip: Telephone: / /7:5 F (iwyge pc) „stx, 171.2 Contact Name(s): ,„__) Lt C 1/1/10 11 1/1 Fax:(" 0 )6-"W(/-/-1,;,,,5 Alternate Phone: 9,3 (4 Ye) Si571il5 97;159 ,-.)tw (-721 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity, 3. Provide a timeline for completing the proposed project or activity. 4, .Explain how the proposed project or activity will impact the commundy's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant, .funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. lithe grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may be contacted during the review process and asked to provide a complete line item bu4et. Taniniv Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: Sisters Area Chamber of Commerce Brews, Views & Bar-B-Ques Deschutes County Economic Development Grant Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Sisters Area Chamber of Commerce was founded in 1974 as a mutual benefit corporation. The mission of the organization is to enhance the economic vitality of the Sisters Country through business advocacy, tourism enhancement & promotion and community support. The Chamber is governed by a 9 member board of directors and has a staff of 3. Each of the staff members are charged with managing day-to-day operations, marketing the community of Sisters and planning events for the community. 2. Describe the proposed project or activity The Brews, Views & Bar-B-Ques is the first ever Kansas City BBQ Society (KCBS) Sanctioned bar-b-que contest in the state of Oregon. It will be held June 25-26 in downtown Sisters and encourage travelers from all over the country to experience Sisters and Central Oregon as competitors try their hand at creating the best bar-b-que. Competitors can enter 4 different contests — brisket, chicken, pork and ribs; each category offers a cash prize. This two —day event will be a boon to the Sisters economy and help to ensure many folks from across the country travel to Central Oregon and have a great time. Contestants traditionally travel with family members to this competition — the Sisters Area Chamber of Commerce is anticipating 25 contestants for this inaugural event and over 500 visitors to the Sisters Country. In addition to competitors there will be several judges and other representatives in the area. This event has a national sanction, a first ever for the state of Oregon. The Sisters Area Chamber of Commerce has been publicizing the event [describe how] to encourage visitors to come a spend the weekend in Sisters. 3. Provide a timeline fir completing the proposed project or activity This event has been in production since the fall of 2010. While budgets were prepared and planned we also worked closely with the Kansas City BBQ Association to ensure a quality sanctioned event was correctly planned. We had visits from KCBS representatives and showcased our lodging properties, community and county. The 2011 event is scheduled for June 25 & 26. It will be held from 12pm — 8pm on Saturday and 1 lam to 4pm on Sunday. Recruitment for BBQ competitors is ongoing and will continue up until a week before the event. The Sisters Area Chamber of Commerce has secured marketing sponsorships and is continuing to find additional ways to spread the word of the Brews, Views, and Bar-B- Ques event. At the close of the 2011 event, the Sisters Area Chamber of Commerce will conduct a simple survey of participants, visitors and businesses to document the effectiveness and community participation of this event which will then help to determine the economic impact. 4. Explain how the proposed project of activity will impact the community's economic health Bringing visitors from across the country to the small rural community of Sisters to participate in a nationally recognized event will help to improve the economy by having them here to experience our area. The participants and judges will be able to stay in local lodging properties, eat at local restaurants and shop at local shops. These businesses will be able to benefit from the additional folks in town. In addition, the visitors that this event will draw as "on -lookers" will assist in improving the overall economic health of Sisters Country. Each of these visitors, while they may not spend the night in a local hotel, will have an opportunity to shop, eat and experience Sisters Country. Most importantly this unique event is a great draw for other folks across Central Oregon to experience West Deschutes County — to enjoy the quieter side of the county. Our hope at the Sisters Area Chamber of Commerce is that they come for the Brews, Views and Bar-B-Ques event in June and they come back because Sisters is such a fabulous community. 5. Identif' the specific communities or groups that will benefit The town of Sisters will see a direct impact from this event. In addition, outlying communities, like Bend and Redmond will also see a modest impact. Our gas stations will see an impact from folks driving from all parts of the country hauling their BBQ's and roasters specifically for this event. We will see an impact in the tourism sector and retail sector as folks who are cooking all day will need an outlet for themselves and their friends and family that they have brought along. 6, Itemize anticipated expenditures — describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, i f any. See Attached. 2011 Brews, Views & Bar-B-Ques Budget Income: Contestants $5000 Vendors $1000 Sponsorships $3500 Total $9500 Expenses: Prize Money $5000 Supplies $500 Advertising $2000 Bathrooms $0 (In-kind donation) Garbage $0 (In-kind donation) Generators $600 Total Net: $8100 $1400 Internal Revenue Service r artvnent of the Treasury District Director Date: 1 6 n h Sisters Al:e':1 Coar[ber of: Com i.!rce 1',% Si:,tors, OR 077!39 Employer Identification Number: 93-0729390 Internal Revenue Code Section 501(c)(' ) Accounting Period Ending: June 30 Form 990 Required: [y,� Yes [] No Person to Contact: Sohn Sutton Contact Telephone Number: (2r)ci) 447,_-5106 Brea: E0; S 1--1.35 (3 Dear Applicant: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under the provisions of the Internal Revenue Code section indicated above. Unless specifically excepted, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) for each employee to whom you pay $100 or more during a calendar year. And, unless excepted, you are also liable for tax under the Federal Unemployment Tax Act for each employee to whom you pay $50 or more during a calendar quarter if, during the current or preceding calendar year, you had one or more employees at anytime in each of 20 calendar weeks or you paid wages of $1,500 or more in any calendar quarter. if you have any questions about excise, employment or other Federal taxes, please address them to this office, If your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status. Also, you should inform us of all changes in your name or address. The block checked at the top of this letter shows whether you must file Form 990, Return of Organization Exempt from income Tax. If the Yes box is checked, you are only required to file Form 990 if your gross receipts each year are normally more than $10,000, If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. The law provides for a penalty of $10 a. day, up to a maximum of $5,000, when a return is filed late, unless there is reasonable cause for the delay. This penalty may also be charged if a return is not complete. So, please make sure your return is complete before you file it. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Internal Revenue (ever) P.O. Box 21224, Seattle, Washington 981 1 1 Letter 948(DO) (3-79) Code, If you are subject to this tax, you must file an income tax return on Form 990—T. In this letter we are not determining whether any of your present or proposed activities are unrelated trade or business as defined in Code section 513, You need an employer identification number even if you have no employees, If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it, Please use that number on all returns you file and in all correspondence with the internal Revenue Service, Because this letter could help resolve any questions about your exempt status, you should keep it in your permanent records, If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, ou--t District Director cc! Arnru C.F. 2 -Fitt Letter 948(DO) (3-79)