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Home My WebLink AboutGrant Request - Weed BoardEconomic Development Fund Discretionary Grant Program Organization: Deschutes County Weed Board of Orchard District Neighborhood Organization Description: This Board advises the Board of Commissioners on matters relating to noxious weeds and provides oversight of the County's vegetation management program. The Board works with the Bend Orchard District Neighborhood, which is a non-profit organization. Project Name: Let's Pull Together Project Description: Let's Pull Together is a countywide effort to raise awareness about noxious weeds and invasive species. Over the past seven years, it has grown from an Orchard Neighborhood Association's weed pull to what is now a statewide campaign. There are 17 weed pull sites identified countywide in Bend, Redmond, Sisters and La Pine. Last year, more than 900 volunteers participated in Deschutes County. Project Period: March 1, 2011 — June 11, 2011 (Event occurs on Amount of Request: $3,000 (2010 Expenses = $9,726) Previous Grants: • May 2007: $1,500 Let's Pull Together (Baney $1,000; Luke $500) • May 2008: $3,500 Let's Pull Together (Luke $2,000; Baney $1,000; Daly $500) • April 2010: $1,500 Let's Pull Together (Baney $500; Lune $500; Unger $500) oyk Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: March Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners Let's Pull Together, County -wide weed pull March 1, 2010 $3,000 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Deschutes County Weed Board for the Orchard Neighborhood Assoc. 1300 NW Wall Street Contact Name(s): Fax: Paul Stell Dann Sherwin 541 388 3613 Alternate Phone: 541 948 4088 June 11.2011 May 15, 2011 11 - 3687192 Bend 97701 541 388 5435 541 322 7135 Haul anbendnarksandrec.ore On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: Signature: On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Deschutes County Weed Board advises the BOCC on matters relating to noxious weeds and provides oversight of the County's vegetation management program. The non-profit Bend Orchard Neighborhood Association works with the Weed Board as a mechanism through which private donations and sponsorships are channeled for Let's Pull together. The Weed Board Chair is Paul Stell, Natural Resource Manager for Bend Metro Park & Recreation District. Cheryl Howard is a founding member of the Orchard Neighborhood Association, a former Weed Board member and weed pull event organizer. Dan Sherwin is the Deschutes County Vegetation Manger. Along with other members of the Weed Board and many volunteers these are the lead people regarding the Let's Pull Together weed pull event and those requesting funds from the Deschutes County Economic Development Fund Discretionary Grant Program. The Weed Board supports the Vegetation Manager with several out reach efforts throughout the year, including the County Fair, Home and Garden Show, Sportsman Show, Riverfest, Neighborhood and Homeowner Association meetings, Farm Bureau, Cattlemen's Association, Soil and Water Conservation District and many other points of contact with the public. Let's Pull Together is the biggest outreach effort for the Weed Board and has been a tremendous success and a model for the state as featured on Oregon Public Broadcasting's Oregon Field Guide. 2. Describe the proposed project or activity. Let's Pull Together is a county -wide effort to raise awareness about noxious weeds and invasive species. Over the last six years it has grown from the Orchard Neighborhood Association's first weed pull to what is now a statewide campaign. Other counties have started their own weed pulls following Deschutes County's example. There are so far weed pull sites identified countywide in Bend, Redmond, Sisters and La Pine. Last year over 900 volunteers participated in Let's Pull Together in Deschutes County. The event also continues to receive support from Central Oregon's legislators, city councils and mayors. Funding for Let's Pull Together in the past has come from sponsors and donors (see #6) as well as grants. A stipend for the event organizer has come from State and Private Forest Health Act grant funding. This program has been cut substantially and its future, like the Timber Receipt Replacement funding, is in serious doubt. 3. Provide a timeline for completing the proposed project or activity. Below is listed the sponsors and donors that have made the weed pull possible and are now being contacted again for this year's event. Ms. Howard has donated countless hours over the past 9 years to make the event happen. This year her personal situation has not allowed as much time for making all the contacts with the many businesses to enlist their support. However, the event is a very successful means for the Weed Board to get out a very positive message about invasive species and we wish it to continue. Following is an outline of Weed Pull Coordinator, Howard's scope of work for the 20 10 Let's Pull Together. • Write press releases. • Coordinate media and advertising with city, county and all Deschutes County publishers and broadcasters. • Coordinate participating organizations, sponsors, in kind, support crews. • Coordinate diverse weed pull locations. • Provide direction and support for site coordinators and noxious weed experts, schools, park district, volunteer organizations. • Secure appropriate permits, waivers and insurance forms for each weed site, festivities from city/parks. • Coordinate all advertising, logo submission review with graphic design firm and tee- shirts from Specialty advertising. • Secure sponsorships and in-kind sponsorships. • Invitations to dignitaries (representatives, city council, chamber, etc.). • Coordinate weed pick up and disposal, all locations. • Secure BBQ's permits from the health department. • Rent or purchase tents, tables, hardware, food items, refreshments, disposal, entertainment, vendors, ADA accessibility plans, etc. • Secure prizes for festivities. • Coordinate and produce the program. 4. Explain how the proposed project or activity will impact the community's economic health. Noxious weeds have a direct correlation with property values and environmental health. Agriculture and urban lands infested with weeds are not as productive or as appealing as a healthy landscape. Invasive species displace native plant communities and have a direct impact on wildlife. The primary engine in the Central Oregon economy is tourism. Weed infested landscapes detract from the natural beauty of Deschutes County. 5. Identify the specific communities or groups that will benefit. Raising awareness about noxious weeds will benefit everyone in Deschutes County, but specifically ranchers, farmers, real estate, COBA, tourism industry, fire fighters and wildlife. 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. LETS PULL TOGETHER BUDGET LPT Costs 2009 2010 Print & Ads Pronto Print 0 0 The Nugget 0 0 The Source Weekly 0 1000 The Bulletin 1000 1000 The Redmond Current 0 0 Televised Media 0 1000 Printing Signs x20 0 LPT Web Site 125 The Frontier 0 0 1000 3150 BBQ 2009 2010 Cafe Yumm Costco 1000 1500 Redmond Lockers 675 753 Greg Cross 0 200 Culinary 200 200 Tee Shirts 0 5000 Printing Tents Et Tables 1248 1240 Tickets 0 0 Posters 110 Wrist Bands 0 0 Insurance 383. 383 Disposal 59 100 Misc. BBQ 0 0 Advaced Systems 80 150 Misc. (Staples/Fuel) 0 0 Permits 40 90 3685 9726 Sponsors 2009 2010 Bend Metro Parks 2000 1000 Bonneville Power 2000 1000 Brooks Resources Corporation 0 0 City of Redmond 1000 1000 Deschutes County Lottery 0 2000 0 1500 Jack Robinson � Sons, Inc. 0 0 Miller Lumber 200 0 Moon Fire Sun 0 0 OLCA .250 100 PacifiCorp/Pacific Power 250 250 Round Butte Seed Growers 500 500 Silvan Power Company 0 0 TransCanada 1000 1000 Crop Production Services 500 500 Wild Birds Unlimited 0 0 Winter Creek Restoration 0 0 Bend Neighborhood Associations 0 800 Boyd Acres 100 Summit West 100 Old Farm District 100 Riverwest 200 Southeast 100 South Bend 100 Orchard District 100 Mountain View 100 Sun Mountain Fun Center 250 250 Oregon Lottery 0 4000 NWX 0 500 Deschutes River Woods Neighborhood Assoc. 0 50 New York Life DuPont 0 0 Total Sponsorships 7950 12950 The budget for 2011 is considerably less than in previous years due to the economic down turn. The budget is dependent on how many successful solicitations there are. Additionally, in consideration of current economic climate, we are forgoing pursuing a tee shirt sponsor this year. Oregon Lottery is also unable to sponsor but has committed to supplying gloves for our volunteers. The Orchard Neighborhood Association continues to be the non-profit organization through which donors and sponsors can direct their support for the event.