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HomeMy WebLinkAbout2011-06-13 Work Session Minutes Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JUNE 13, 2011 ___________________________ Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone. Also present were Dave Kanner, County Administrator; Anna Johnson, Communications; David Givans, Internal Auditor; Scott Johnson, Health Services; Tracy Scott, Personnel; and Hillary Borrud of The Bulletin. Chair Baney opened the meeting at 1:33 p.m. 1. Update on County Social Networking Sites. Anna Johnson explained that the County site has been updated with social media applications. The County will be able to communicate with the public through Facebook and Twitter. Chair Baney asked who will monitor and respond to contacts. Ms. Johnson said a staff person would be assigned to respond to specific inquiries; program managers would be trained and required to keep it active. Joe Sadony stated that program managers filled out forms to give an idea of what they are trying to achieve with their social media base. They may be trying to attract certain target markets or enhance services. Assistance would be provided to set it up. The County has a Facebook site – not yet activated – and all County programs would go under that site. Pages could be delegated to specific programs. Ms. Johnson stated that Fair & Expo has a Facebook page that is very effective; and 911 has a heavily used Twitter account. The Children & Families’ Commission and Health Services has sites waiting to be activated. She will manage the Board site. At least one post a week would be ideal. Mr. Sadony said that the site does not need to be kept as an archive although some comments might need to be. Minutes of Board of Commissioners’ Work Session Monday, June 13, 2011 Page 1 of 4 Pages Minutes of Board of Commissioners’ Work Session Monday, June 13, 2011 Page 2 of 4 Pages _____________________________________ The State of the County presentation is Friday, with a basic question & answer forum. Ms. Johnson talked about the general concept and who will be participating. It will be held from about 7:30 to 9:30 a.m. 2. Discussion of Amendment to Personnel Rules regarding On-Call Employee Evaluations. Dave Kanner said the first amendment would extend the prohibition of using relatives of employees sent to the County by temporary placement agencies, if the person is going to be directly supervised by the relative. _____________________________________ The second change would clarify when an on-call employee must have an evaluation. These employees are eligible for the same COLA’s, but no step increases. Some may put in a few hours a year, while others put in many hours. About a third of missing evaluations are for on-call employees. They are due to for an evaluation after they have worked 1,000 hours, but no more than once a year. They would be eligible for a step increase. If someone is not called in to work for a long period of time, they can be dropped from the payroll. Non-represented employees have always been eligible for on-call pay, and this has been fixed at the equivalent of two hours straight salary for standby. Upper management would not be eligible for this. There are not that many non- represented, non-exempt employees who would be eligible for on-call pay. The Board was open to these suggested changes. _____________________________________ Under ORS 294, the County has to designate a budget officer. A Commissioner used to do this. Other counties usually designate the County Administrator as the budget officer. Chair Baney stated that she would rather wait on this due to some of the issues that have come up lately concerning the role of the County Administrator. Minutes of Board of Commissioners’ Work Session Monday, June 13, 2011 Page 3 of 4 Pages 3. Discussion of AFSCME Request for Extended Leave without Pay. Mr. Kanner stated that this is a Board decision. All of her family leave has been exhausted and she is not ready to come back to work. She has also applied for LTD. He and Marty Wynne recommended a three-month period. At that point, Finance will need to have a person in the position. UNGER: Move approval of three months of extended leave without pay for Rebecca Starkey. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Update of Commissioners’ Meetings and Schedules. Commissioner Unger said that he is attending an Oregon Watershed Enhance Board meeting, and has a Deschutes Watershed meeting this week. He is attending the Northwest Water Conference in Vancouver as well, to discuss issues relating to the Deschutes and Yakima basins. Commissioner DeBone is attending the DEQ Steering Committee meeting this week. He is also going to concentrate more on connecting with La Pine City Councilors as well. He is attending the Bend MPO meeting this week, but would like to see the program expanded to a greater area. Change is needed to the structure, to give a greater voice in transportation. Chair Baney stated that she has a couple more meetings of the Governor’s early design team to attend. She is meeting with representatives of the Boys & Girls Club concerning their missing out on community investment funds. Commissioner Unger noted that it is an important program that impacts a lot of people. He would like to find a way to help them get solid funding. Chair Baney said that she is on the Oregon Transportation Committee meeting, but will not be able to participate in their meetings until July. She found her trip to Washington DC was very worthwhile. She was able to concentrate on leadership issues and other matters there without too many distractions.