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HomeMy WebLinkAbout2011-07-25 Work Session MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JULY 25, 2011 Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone. Also present were Dave Kanner, County Administrator; and, for a portion ofthe meeting, Marty Wynne, Finance; David Inbody, Assistant to the Administrator; Anna Johnson, Communications,' media representative Hillary Borrud ofThe Bulletin; and two other citizens. Chair Baney opened the meeting at 1:30 p.m. 1. TaxIFinance Update. Marty Wynne explained that the "big 12" budget figures for Fiscal Year 2010­ 11 show expenditures that adjust daily. The numbers should not change much in the next couple of months, however. Some departments and expenditures came in under budget for the year. A few were over budget, but not by a huge margin. Some of this can be attributed to when grant income is received. Due to event cancelations, Fair & Expo costs were significantly higher than budgeted, but there are future events that will help make up the difference. A copy ofthe finance report is attached for reference. 2. Discussion of Request from Project Connect for Grant Funding. Dave Inbody said that the Project Connect group missed the deadline for filing for community grant funds. He reviewed the grants awarded this year; many got 50% or less of what was requested. Chair Baney indicated that Project Homeless Connect and Mobile Connect are doing a lot of good work, including necessary dental care and clothing. Project Connect funding is used entirely within Deschutes County. Minutes of Board of Commissioners' Work Session Wednesday, July 25,2011 Page 1 of 5 Pages Commissioner Unger stated this is part of the Partnership to End Poverty, and needs to have support to transition over time. Commissioners Unger and Baney want to support this work. The Commissioners agreed to provide $12,000 in funding, with $5,000 for Homeless Connect and the remainder for Mobile Connect. 3. Discretionary Grants & Grant Application Suggested Changes. • Sunriver Music Festival (Marketing) -$2,500 each Commissioner granted $500. • Redmond-Sisters Hospice (Festival of Trees) -$4,000 -Chair Baney said this is a request for the use of the Expo Center. Dave Inbody said the Board decided to have each organization ask directly for this kind of funding. Each Commissioner granted $1,000. • Icon City (Text Initiative) -$5,000 -Mr. Inbody said the Board had asked for further information on how they are working with other groups, but he has not received anything in writing. The Commissioners are unclear on how this process works and want more specifics. Commissioner DeB one said it is primarily to buy the appropriate software; plus there would be ongoing expenses for leasing and texting. The Commissioners are supportive of the concept, but asked for further clarification. • Nature of Words -$3,500 -each Commissioner granted $500. • Humane Society of Redmond (HVAC) -$4,500 -each Commissioner granted $500. • Deschutes Economic Alliance -$5,000 -Commissioner DeBone said this is different from the Economic Forecast project. Launae Hunter and Dave Lewis were invited to speak, at which time they gave an overview of the work of the group. They have had a lot of community commitment and there are good things happening. They brought handouts. There have been ten strategies developed. Mr. Lewis went into great detail regarding the project and its plans for the future. This will help to bring an individual in as a trainer and guest speaker. Minutes of Board of Commissioners' Work Session Wednesday, July 25, 2011 Page 2 of 5 Pages Commissioner Unger likes the idea of thinking bigger, so change can happen. He does not want to pay for past work, but for things moving forward to help bring about economic improvement and jobs. Mr. Lewis said it is difficult to find good leadership and keep things moving. Commissioner Unger would like to think this through a big longer. Commissioner DeBone feels this is the right time for this kind of project. Chair Baney wants to invest more in the action piece. Commissioner Unger said much of what was discussed today is not in the application, and he wants to be able to see more accountability. This will be addressed at a future meeting. • Healthy Beginnings (Early Childhood Screenings) -$2,400 -Dave Inbody said this group has received community grant funds for the past four years, for about half of their request. The Commissioners granted $500 each. • Community Support Services (Fair Tickets) -$450 -the Commissioners will split this amount equally ($150 each). • Revised Grant Application Form -Mr. Inbody presented a revised form giving more specifics on the request, and requiring how to measure outcomes. Commissioner DeB one wants to make sure there is an economic development side of the request. He wondered why these have to be made to a nonprofit. Commissioner Unger said it is much harder to maintain oversight if the funds do not go to a nonprofit. This is public money and most new companies are not successful. Chair Baney would like these allocations to be at the discretion of the Board. 4. Update of Commissioners' Meetings and Schedules. Commissioner Unger said that ONDA (Oregon Natural Desert Association) is using, in litigation, the language from the Oregon Fish & Wildlife reference guide. ODF &W said this language was not to be used in litigation. He is unsure whether this should be referenced in the Comprehensive Plan. Chair Baney said she was told this is advisory and not for other purposes. Commissioner Unger stated that he would like to see ODF & W come forward with a statement that it is for reference and not regulatory in nature, and is not to be used for litigation purposes. Minutes of Board of Commissioners' Work Session Wednesday, July 25, 2011 Page 3 of 5 Pages 5. Other Items. Mr. Kanner said there is technically a vacancy on EBAC. The Sheriffwould like to appoint Marc Mills as a management representative, but wanted to know if the Board has another preference. There are five management seats in addition to Risk Management and Personnel. UNGER: Move that Marc Mills be appointed to EBAC. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Mr. Kanner asked ifhis evaluation would be addressed on August 10 as planned. The Board said they have been busy with other things so it will be on August 15 instead. On July 27, the Board will review the template to be used to gather information, as previously discussed. The meeting adjourned at 3:40 p.m., at which time the Board went into executive session under ORS J92.660(2)(d), labor negotiations; and 660(2)(h), litigation. After executive session, the Board indicated they would not hear a certain appeal but instead have it go to a Hearings Officer; and they are not in a position to go forward with a building permit without going through the normal process. UNGER: Move that the Board deny calling up the application to hear this case. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Work Session Wednesday, July 25,2011 Page 4 of 5 Pages DEBONE: Move denial of approval of building pennit outside of the nonnal process set forth by State law. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Being no further discussion, the meeting adjourned 4:45 p.m. DATEDthis rO? Dayof ~ 2011 for the Deschutes County Board of Commissi~~ Anthony DeBone, Vice Chair ATTEST: Alan Unger, Commissioner ~~ Recording Secretary Minutes of Board of Conunissioners' Work Session Wednesday, July 25,2011 Page 5 of 5 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JULY 25, 2011 1. TaxlFinance Update -Marty Wynne 2. Discussion of Request from Project Connect for Grant Funding 3. Discretionary Grants & Grant Application Suggested Changes -Dave Inbody • Sunriver Music Festiva1(Marketing) -$2,500 • Redmond-Sisters Hospice (Festival of Trees) -$4,000 • Icon City (Text Imitative) -$5,000 • Nature of Words -$3,500 • Humane Society of Redmond (HV AC) -$4,500 • Deschutes Economic Alliance -$5,000 • Healthy Beginnings (Early Childhood Screenings) -$2,400 • Community Support Services (Fair Tickets) -$450 Revised Grant Application Form 4. Update of Commissioners' Meetings and Schedules 5. Other Items • Executive Sessions: Under ORS 192.660(2)(h), pending or threatened litigation Under ORS 192.660(2)(d, labor relations PLEASE NOTE: At any time during this meeting. an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.66O(2Xd), labor negotiations; or ORS I 92.66O(2)(b), personnd issues. Meeting dates. limes and discussion items are subject to chonge. All meetings are conducted in the Board ofCommissioners' meeting rooms at BOO NW Wall St.• Bend, unless otherwise indicated. lfyou hove questions regarding a meeting. please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodatioDs for persons with disabilities. For deaf, hearing impaired or speech disabled. dial 7-1-1 to access the state transfa-relay service for nY. Please call (541) 388-6571 regarding alternative formats or for liutha-infonnatioo. I FY 2012 Community Grant Review Form Requested Received Healthy Families $ 36,769 $ 36,500 Central Oregon Teen Challenge $ 36,000 $ 5,000 Family Resource Center $ 32,282 $ 32,000 Bethlehem Inn $ 30,000 $ 15,000 Boys & Girls Club $ 30,000 $ 30,000 Grandma's House $ 25,000 $ 5,000 Saving Grace $ 25,000 $ 15,000 Volunteers in Medicine $ 24,375 $ 15,000 Deschutes County 4~H Leaders' Association $ 22,000 $ 5,000 Neighborlmpact $ 22,000 $ 15,000 Healthy Beginnings $ 20,000 $ 9,000 MountainStar Family Relief Nursery $ 16,500 $ 13,000 Family Kitchen $ 15,000 $ 5,000 KIDS Center $ 15,000 $ 10,000 La Pine Park & Recreation District $ 15,000 $ 7,500 Pot of Gold $ 15,000 $ 6,500 Interfaith Volunteer Caregivers $ 14,949 $ 5,000 Bend's Community Center $ 14,872 $ 10,000 Latino Community Association $ 13,930 $ 10,000 Family Access Network $ 12,500 $ 10,000 Assistance league of Bend $ 10,000 $ 10,000 Cascade Youth & Family Center $ 10,000 $ 13,000 Families Forward $ 10,000 $ 5,000 La Pine Community Kitchen $ 10,000 $ 10,000 Advantage Smiles for Kids $ 9,000 $ 5,000 Together for Children $ 7,793 $ 5,000 Backpacks in Bend $ 7,500 $ 5,000 Jericho Road $ 7,500 $ 7,500 Adventist Community Services $ 5,000 $ 5,000 JCP JCP JCP $ 512,970 $ 325,000