HomeMy WebLinkAbout2011-08-03 Work Session MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 3, 2011
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Anna Johnson, Communications; Timm Schimke and Chad
Centola, Solid Waste Department; Judge Michael Sullivan; Ernie Mazorol, Court
Administrator; media representative Hillary Borrud; and six other citizens.
Chair Baney opened the meeting at 1:30 p.m.
1. Update from Deschutes County Circuit Court on Plans & Programs for FY
2012.
Judge Michael Sullivan and Court Administrator Ernie Mazorol gave an
overview of the plans and programs in Circuit Court, and changes that are
necessary due to funding issues. The Chief Justice requested they put a plan
together to address cuts in funding, which is now in Salem for approval.
Mr. Mazorol presented a document showing where cuts were done last year. (A
copy of this information is attached for reference.) Their counters have
remained open and accessible the normal number of days and hours. Some
staff was shifted around to allow for coverage, but the process is slower and
there have been other impacts. Some permanent losses of staff have been
experienced.
The legislature allows for 54% of the budget to be spent the first year. If the
economy stays even or improves, other funding might be restored; otherwise,
they will take another cut in funding. They are being cut 5.5 staff positions
permanently. Furlough days add to this lack of staffing. The Chief Justice will
decide what the employees will have to do, including perhaps taking up to 14
furlough days during the next biennium.
Minutes of Board of Commissioners' Work Session Wednesday, August 3, 2011
Page 1 of 8 Pages
The Courts are subject to a $55,000 cut out of supplies and capital purchases.
Employee concessions in some configuration have to equal $189,000, per the
Chief Justice.
Their primary goal is to keep the pace of litigation consistent so that people do
not have to wait to have their cases addressed. They have to move staff to the
courtrooms and justice building to have this happen. They will have to close
three hours a day in the courthouse as a result. There will be no one to answer
the phones there during those times. Mail service will be delayed since they do
not have a designated mail person anymore. Document processing will be
hindered as well.
Traffic diversion school will be canceled since it is labor-intensive. Judge
Sullivan said they have to monitor compliance so they cannot offer this on-line
or through a private contractor. Mr. Mazorol stated he has three people out on
leave at this time, so further adjustments had to be made. This may mean that a
courtroom cannot be used or services must be cut. Most furlough hours are
being scheduled for Fridays.
They will be running a deficit on services and supplies; there is no contingency
at all to cover costs if there are computer or equipment problems. Judge
Sullivan said they are down to 48 people but with furloughs, vacations, sick
time and leave, they are very short-staffed.
They are trying hard to provide the same level of service through reorganizing
the court system. (Handout) Judge Sullivan said that there 13,871 cases file
and resolved. The number of felony filings has gone up.
If a case has had little activity, they can notify the parties that the case will be
dismissed. However, it takes time and money to make notifications.
They do not want to inconvenience the public any more than necessary.
Chair Baney said that the County does not have authority over the courts, but
this will impact County services as well. She asked if there are other things that
can be done, that perhaps other jurisdictions have done.
Mr. Mazorol said they try to hang on to the specialty courts, which are
important. He would like to see some renovations to combine two counters
into one. Two courtrooms still have inferior jury rooms so they have to juggle
Jury rooms.
Minutes of Board of Commissioners' Work Session Wednesday, August 3, 2011
Page 2 of 8 Pages
Dave Kanner said that they are going to complete the space needs study for the
Courts, but it does not make sense to complete this until the District Attorney
can be involved as well.
Commissioner Unger stated he appreciates the update as it does impact the rest
of the County.
2. Discussion of Business Development Loan Fund Request from COBA
(Central Oregon Builders Association).
I Eric Stroebel of EDCO introduced member Roger Lee, and David Dietz of the
subcommittee that reviews applications for the loan fund. Mr. Dietz is also on
I the Bend Economic Development Advisory Board.
They were approached regarding a new software idea to allow for contractors
to bid more efficiently. They were asked to partner with others in the industry.
COBA will be licensing the software. The local arena has stalled, but the idea
is for export to broaden the impact. COBA applied for five primary jobs and
twenty secondary jobs (members producingjobs as a result of the software).
The secondary jobs involve export companies in COBA's membership.
They recommended funding the primary jobs only. However, the
Commissioners can choose to do more.
Mr. Dietz said that there could be a County form developed just for this
purpose. The application did not specifically meet the City's criteria. It is really
about getting a feel for the business, how they got to where they are and how
they will maintain. COBA's financials were not reviewed since they have been
around for many years. COBA's pursuit of a virtual planning room is a good
idea. It makes sense for a lot of their members to start doing this so they can be
more competitive.
Roger Lee stated this technology could generate income from membership,
from neighboring counties and from other areas as well.
Chair Baney pointed out that this program is a work in progress. Clarification
on what the County should consider is important.
Minutes of Board of Commissioners' Work Session Wednesday, J\ugust3, 2011
Page 3 of 8 Pages
Dave Kanner said that the consideration of secondary jobs is a new idea. The
question is, how you prove these jobs resulted from this; and if they are not
sustained, the County has to be paid back. Mr. Stroebel stated that they would
sign an agreement to that effect. He has been involved with grant programs and
believes there is a way to show how a company is growing, and other aspects.
They could pick the companies to be involved, get a baseline employment
number, and at the end of the program get a final number of jobs. It would be
hard to say that this all resulted from the software, but the companies might be
able to more adequately pinpoint the numbers.
Chair Baney said it is hard to measure but with any economic development
program, there will be additional positions generated if things go as they
should.
Mr. Stroebel said an agreement could be drafted to address these results.
Commissioner Unger asked what EDCO feels about this proposal, and said that
the City of Redmond had trouble trying to figure out what a family wage job is.
They settled on about $16-$17 per hour. Mr. Stroebel said the average County
wages is $35,000. Mr. Kanner stated that the Commissioners did not specify
family wage jobs, just jobs.
Mr. Lee stated that it is up to the Board to decide if they like the proposal and at
what level to assist. Commissioner DeB one wants to see the money in the fund
used, but used well. Commissioner Unger supports the idea of creating five
jobs, but is not sure about the secondary jobs. There will be challenges to know
whether these jobs pay well enough and are full-time. He feels that $2,000 per
job for the five jobs and $1,000 for the others might be reasonable.
Commissioner DeB one said he thought there are already planning centers in the
area. Tim Knopp said there were two, and that one of them went out of
business. The program as presented is unique. It can be done on-line but also
at their location, and the cost would be about half of the cost of a normal bid
center. They want to provide access to a better and easier way for small
contractors to bid on a larger number of contracts. He understands the idea
behind the secondary jobs, but there needs to be a nexus. All of their members
are essentially shareholders of the organization. They hope to make bidding
more efficient locally. It is not as efficient here as it is in other areas where
some companies have an easier time bidding.
Minutes of Board of Commissioners' Work Session Wednesday, August 3, 2011
Page 4 of 8 Pages
This is a unique and cutting-edge way to do this kind of thing. There is a lot of
complicated, expensive software out there and this would make it much easier
for the smaller companies. People who have heard about this are already
signing up. The funding would go to hardware and training.
Commissioner Unger asked where the dollars for secondary funding would go.
Mr. Knopp said it would stay with COBA for training and other uses. It will
help the contractors get more technologically able to compete with other
contractors, including those from other areas who come here to bid on work.
Commissioner Unger said he would rather look at it as funding to create more
activity at the center instead of saying it is for secondary jobs, since that would
be hard to track. Mr. Knopp said the software is new and is being created by a
local company.
Chair Baney stated that she is concerned about shifting the goal line at this
point. This is a unique application and economy. This business has been in the
community for forty years and they are willing to sign an agreement to show
how they can reach success with the funding. If the risk is to the applicant and
not the County, and if the applicant is willing to agree to the terms, she would
like to see the dollars used for this purpose. She feels this should be funded so
they can proceed.
Commissioner DeBone disclosed that he became a member of both the
Chamber of Commerce and COBA, even though he does not do construction
work. He is supportive of the full amount as requested. The County needs to
take a bit ofa risk to get the economy going locally. Commissioner Unger
agreed that many jobs that were lost in this area are tied to the construction
industry.
DEBONE: Move the application be funded as requested.
UNGER: Yes.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Work Session Wednesday, August 3, 2011
Page 5 of 8 Pages
3. Update on Landfill Gas Project.
Thrun Schimke introduced Randy Lutz of Waste Energy Group and consultant
Cylvia Hayes.
He said that all landfills produce gas from waste and heat. Relatively small
amounts of waste and low humidity as found in this area are not the best for
producing landfill gas. However, the potential for a landfill gas project has
been there. Possibly now is a good time to look into this kind of project. In a
wetter climate, the gas amount peaks quickly and then stabilizes. EPA has
agreed to allow enhancement by allowing more liquid into the waste to speed
things up, although it is not anywhere near optimal. Once a portion of the
landfill is filled and capped, no more moisture goes in and it takes many years
for the material to break down.
Mr. Schimke went through a presentation detailing the Waste Energy Group's
approach. (A copy is attached for reference.) A part of this is steam injection,
which can be used in all areas of the landfill. This can increase the gas
production four-fold. Care would be taken to make sure the liner is not
damaged. This process has been approved by the DEQ.
Another process is to create a fuel product from the landfill waste. It allows for
more choices in selling back power to the grid.
Originally, the group talked with him about the demolition landfill site. There
is probably not enough organic material in that location to make the project
viable. However, it could stabilize the waste mass and leave the land more
attractive for development purposes. The DEQ is comfortable with this process
at Knott Landfill; however, the demolition landfill site is not lined and the DEQ
has not yet indicated support. The Knott Landfill project might help provide
necessary data for the other proj ect.
There is a landfill in south County where the level of the groudnwater is an
issue, but it might be a good idea at some point to discuss whether a process
like this might be feasible there. DEQ did not feel a cap was needed there
because the contact of the waste with water is already occurring underneath the
ground.
Minutes of Board of Commissioners' Work Session Wednesday, August 3,2011
Page 6 of 8 Pages
One big benefit of the main project is that Deschutes County would not have to
make capital expenditures. It is a revenue source for the County of perhaps
$200,000 or more a year, to go into the Solid Waste fund. It is a faster way to
stabilize the waste in the landfill. The company would also install groundwater
monitoring equipment at the demolition landfill site at no cost to the County.
This would allow the County to meet its permit obligation and will help
determine the future of that site.
Mr. Schimke said this is a unique project, especially the waste to oil process.
He is doing a site visit in Texas to learn more about potential impacts,
especially noise. He has been advised by County Counsel that this can be a sole
source procurement due to its unique features.
Chair Baney asked how they know that there is not another patented system that
might work so that people can be told there is no viable competition or a better
way to go. Mr. Schimke replied that he is very involved in the landfill industry
in the country and is familiar with what else is out there that is in development
or is being used. He has not seen anything like this even under development.
There were discussions with a company about plasma injection, but that
involved sending the waste to the company to let them extract what they wanted
on their site.
There will be a substantial bond in place to cover potential problems. The
overall plan is to start at Knott Landfill and perhaps move on to the other
locations if feasible, but that would be years from now. They will at least have
a general overview of those sites within a few years. However, the Knott
project can stand on its own if plans for the other sites go a different direction.
Commissioner Unger asked about the future use of the landfill, and whether the
site can be utilized to withdraw items to be recycled and the space used for
more waste. Mr. Schimke said that due to its proximity to the city's population,
mining this landfill in that fashion would be problematic. Opening up a landfill
is not something you want to do in most cases. This is his biggest concern
about the demolition landfill where the contents are somewhat unknown.
There will be a lot of discussions to come regarding details of the project,
including which areas are impacted, how long the contract would run, etc.
Minutes of Board of Commissioners' Work Session Wednesday, August 3, 2011
Page 7 of 8 Pages
Dave Kanner stated he wants the contract structured so the County will benefit
if the value of the process increases dramatically. Mr. Schimke will be
investigating how revenue sharing or royalties are structured in other areas. It
does not make sense to wait in the chance that someone else might be able to
offer a few more cents. The County can play it safe and just get a Hat fee, but it
might be much more beneficial to follow the market with a guaranteed base.
The Board reached a consensus to proceed with this process.
4. Update of Commissioners' Meetings and Schedules.
None were discussed.
5. Other Items.
At 3:35 p.m., the group went into executive session, under ORS 192.660(2)(f),
to consider information or records that are exempt by law from public
inspection; and ORS 192.660(2)(h), pending or threatened litigation.
Being no further discussion after the executive sessions, the meeting adjourned
at 4:50 p.m.
DATED this lot) Day of ~ 2011 for the
Deschutes County Board of Commissioners:
Tamm~
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, August 3, 2011
Page 8 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388·6570 -Fax (541) 385-3202 -www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, AUGUST 3, 2011
1. Update from Deschutes County Circuit Court on Plans & Programs for FY
2012 -Ernie Mazorol
2. Discussion of Business Development Loan Fund Request from COBA (Central
Oregon Builders Association -Eric Stroebel, EDCO
3. Update on Landfill Gas Project -Timm Schimke
4. Update of Commissioners' Meetings and Schedules
5. Other Items
Executive Session, under ORS 192.660(2)(f), to consider information or records
that are exempt by law from public inspection
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h). litigation; ORS 192.66O(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at
/300 NW Wall St., Bend, unless otherwise indicated. ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service forlTY.
Please call (541) 388-6571 regarding alternative fonnats or for further infonnation.
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Deschutes County Circuit Court
Budget and Service Reductions
Resource Loss
July 1, 2009 through June 30, 2011
Positions Cut Impact/Service Reductions
55.89 FTE - S tarting Point
2.02 FTE lo ss
(4%)
EXCLUDES :
-F urlougb loss of 1.26
F T E , for a total 6%
reduction in staff
•
•
Front counter cashier • Time t o trial in mi sdemeanors increased s ubstan ti a lly from
171 to 311 days : margi nal delay in other case categories. Traffic clerk
• Case pro cessing steps move sl ower due to fewer resources to
process more fi l in gs using o ld tec hn ology .
• Five of seven co urtrooms do wn Frida y afternoo ns to allow
staff ti me to catch up and schedul e furl ou gh time .
• Pend ing inven tory has mo de st ly aged in all cas e categories.
• B ud get was further frozen between Fe bruary an d June 2011
to addr ess continued state wide sh ortfalls.
,
Resource Loss
July 1,2011 througb June 30, 2012
Positions Cut Impact/Service Reductions
I
53.87 FTE Starting Point
5.50 FTE loss
(13.5% from '09 total)
EXCLUDES:
-Furloughs that may be
required through
6/30/13
-$55,058 cut in services,
supplies & capital
-$188,988 cut in
employee concessions
• Telephone/mail receptionist • While the public service co unter in the Justice Building
• Criminal data entry/jud g ments remains open dail y from 8:00 a.m. -5:0 0 p.m., the file room
• Support assistance for arbitrati on~ and tel ephone switchboard are closed daily from 2:00 p.m.
appeals, security, bus in ess continuity, 5:00 p.m. During this period, the public cannot:
facility projects and committee staff 1. view files
• Permanent funds for hearing officers 2. contact the court by phone
(small claimsllandlord tenant) 3. send faxes or
• Re lease assistance officer 4. obtain prompt public records requests.
• Treatm ent court support and fund • While the phone switchboard is closed:
contribution for family drug court 1. parties may not make long distance outgoing calls
• Court Support from the courtroom, unless they use a prepaid calling
card;
2. with prior approval , parties may send time sensitive
court documents by email to the judge's assistant
(originals must still be filed);
I
(C ONTIN UED)
Resource Loss Positions Cut Impact/Service Reductions
3. outgoing calls and phone extensions are operational
for judges and staft'use only ;
4. incoming emergency phone numbers are only
available for law enforcement and the State Court
Administrator's Office.
• Mail is distributed late aftemoons between 3:00 p.m . -5:00
p.m. which may extend case processing until the next day.
• Drivers may no longer be referred to traffic safety school.
• Additional operational adjustments may be required on an ad
hoc , short or long term basis due to:
1. unexpected absences
2. extended and or mUltiple state/federal leave
entitlements
3. unanticipated workload demands
4. judges scheduled out but return unexpectedly and
require staff
Operati onal adjustments could result in further office closure
or inability to ade quatel y staff co urtroom(s).
• Management 's inability to m eet deadlin e s; res pond promptly
to proj ects, initiatives or committees; an d provide prompt
turnaround fo r p ublic r ecord requests.
• Continues curren t polic y of no new jury trials on Friday and
lim ited short matters on Friday afternoon.
• Funds for servi ces and s upplies are stretched very thin a nd
cannot exceed e stablis he d limits without furth er operational
adj ust ments to ba lan ce the b ooks. A financial cushion must
be bui l t and is essential to addre ss emergency purchases; e.g.,
computers, servers , broken chairs, etc.
48.37 FTE Ending Balance
DESCHUTES COUNTY CIRCUIT COURT CASE STATISTICS 2011
CASE TYPE Z 0
0
ID 0
0 50 :I: 0 :: 0 ..... 0 > 0 0 w 0 0 0 ..... 0 ..... 0 Z w ID w U w _ w > w Ww > 0 > w ~w ~ w ~ ~ ~ III w ~ ~(S a: w a: III a:w a: III ~ w ~1Il Z w ZIIl ..... w ..... III ~z ~Vl ~9 LL u: ~ :: ~ 0 Q.. ..... Q.. 0 ~~ ~9 => :: => 0 =>:: =>0 OW 00 ~u: ..... ~ LL ~d ~ u: ~ ..... ~ LL ~ ..... ~ LL ~ ..... ~ Q.. ~d u u u u u u 0
1
OFFENSES ,
I
Felony 135 170 89 165 113 197 74 19 2 97 173 95 150 80 111 683 1158
Misdemeanor 249 411 216 294 288 324 186 318 265 276 240 322 213 275 1657 2220
Viol at io ns 641 471 495 509 672 810 441 669 374 564 540 544 432 I 420 3595 3987
CIVIL •
Greater and Lesser 207 244 209 242 266 391 210 287 23 7 363 22 8 376 209 233 1566 2136
Evictions 85 69 88 83 78 98 78 66 70 69 97 91 111 95 607 571
Name Change 13 3 14 6 9 17 7 15 11 6 8 8 14 I 11 76 66
Stalking Order 2 3 17 6 6 11 8 5 3 5 8 10 4 4 48 44
DOMESTIC RELATIONS I
Dissolution 87 71 76 90 120 92 104 112 99 107 93 110 87 I 92 666 674
Suppo rt 12 12 8 8 22 22 32 32 18 15 26 33 23 ! 29 141 151
Filiati on 12 14 6 6 5 3 10 10 10 9 10 15 9 I 11 62 68
Adoption 1 1 2 0 4 4 5 2 3 3 4 7 3 I 0 22 17
Restraining Order 44 50 45 41 50 51 56 53 47 55 51 56 53 50 346 356
MENTAL HEALTH 2 2 31 30 1 0 I 52 62 27 11 22 46 30 I 31 165 182
PROBATE 41 26 33 12 41 25 38 15 30 72 43 33 26 32 252 215
SMALL CLAIMS 319 240 258 181 317 309 269 274 349 389 277 398 247 I 385 2036 2176
JUVENILE PETITIONS 62 38 56 14 58 81 71 380
Determination 0 0 0 0 0 2 0 2
Dependency 5 7 5 6 2 13 8 46
Delinquency 26 22 22 18 13 24 28 I 153
TOTAL 1881 1849 1616 1711 2Q19 2410 IS94 2126 1655 2175 1781 2280 1577 1850 12123 14401
DESCHUTES COUNTY CIRCUIT COURT CASE STATISTICS 2010
,
0 0 50 :I: 0 ..J 0 0 0 0 ..J 0 ..JO ,
CASE TYPE zO z w til 0 til w U w == 0 _ w >0 > w wO Ww > 0 >w ~ w ~w ~~ ~ VI W W W VI c::w C::VI c::w C::VI ~ w ~ VI zw ZVl ..J W ..J VI I-Z I-VI ~ 9 u.. == u.. 0 ~ == ~ 0 Co .... Co 0 ~ ~ ~g :::l== :::l0 :::l == :::l 0 o w 00 ~ u:: u.. ..J ~ u.. ~ 0 ~ u:: ~ ..J ~ u.. ~ .... ~ u.. ~ .... I-Co 1-0 U U U U U U 0
OFFENSES
Felony 86 172 122 127 115 182 146 133 111 106 131 144 109 216 820 1080
Misdemeanor 213 290 195 236 210 301 193 335 209 279 343 289 221 345 1584 2075
Violation 778 562 702 643 771 896 660 704 484 656 705 538 486 538 4586 4537
CIVIL
Greater and Lesser 263 209 240 262 363 316 333 316 281 250 353 272 227 308 2060 1933
Evictions 85 80 57 52 88 93 72 71 66 63 104 99 105 108 577 566
Name Change 14 9 15 6 11 15 13 16 12 12 9 10 10 12 84 80
Stalking Orders 15 6 7 3 15 12 5 3 6 9 5 8 9 12 62 53
DOMESTIC RELATIONS
Dissolution 78 89 93 64 115 93 130 109 94 88 82 96 89 90 681 629
Support 9 9 10 10 28 28 7 7 36 37 20 15 31 30 141 136
Filiation 17 19 4 3 19 16 6 11 13 16 3 1 9 5 71 71
Adoption 1 6 1 2 5 2 5 7 2 3 0 3 4 2 18 25
Rest raining Order 51 46 40 45 60 60 60 58 52 50 37 44 68 68 368 371
MENTAL HEALTH 36 58 30 24 29 32 20 19 15 21 49 21 21 48 200 223
PROBATE 23 24 41 101 29 26 2S 25 34 16 34 19 27 29 213 240
SMALL CLAIMS 227 212 263 217 333 235 289 343 224 254 386 207 226 246 1948 1714
JUVENILE PETITIONS 49 37 56 41 84 94 77 438
Determination 0 0 1 0 0 0 0 1
Dependency 7 8 5 8 11 11 5 55
Delinquency 28 31 29 26 38 36 24 212
TOTAL 1931 1840 1859 1832 2226 2363 1998 2198 1688 1944 2308 1860 1671 2134 13681 14171
DESCHUTES COUNTY/CITY OF BEND
Business Development Forgivable Loan Fund
-APPLICATION-
The Deschutes County Business Development Forgivable Loan Fund and City of Bend Business
Development Forgivable Loan Fund disburse moneys for the purpose of increasing employment
and capital investment with each respective jurisdiction. The Fund has been established to offset
the costs ofbusiness relocation to and within Deschutes County, including moving of equipment,
purchase or construction or construction of facilities, and site improvements such as extension of
public services and utilities. EDCO has been designated by Deschutes County and the City of
Bend as the administrator of this fund. The magnitude of funding is dependent on Job creation
(typically $1,000-$2,000 per job).
This application may be considered a public record and thus be made available for inspection by
the public upon request. Under Oregon public records law, certain trade secrets and proprietary
financial information may be withheld from disclosure. If the applicant wishes for such
information to be withheld from disclosure, please submit a separate letter containing that
request. EDCO, Deschutes County and the city of Bend agree to withhold such information from
disclosure to the extent permitted by law.
Key Requirements Are:
Grantees must create at least five (5) new primary, permanent family wage jobs and shall
retain those jobs for at least one year.
Optional: Documented capital expenditures will increase strength of application. Grantees are
urged to document the investment of taxable investments (new equipment, building
improvements) to demonstrate expansion and growth commitment. Please provide a quarterly
capital investment projection.
Responses to the questions below need not be limited to the space provided. but
please keep total application materials to no more than J2 pages.
Number of Employees: 5
Company Request:
$10,000 -five primary jobs
$40,000--20 secondary jobs (COBA membership company job creation)
TOTAL $50,000
BEDAB Recommendation: $10,000 (Five primary jobs only)
Proposed Job Creation by end of Q2 2013: 25 new employees (five at COBA, 20 at member
companies)
Average Pay for New Employees (aU positions, excluding commissions): $36,000
Capital Investment: $25,000
Industry: Construction-Manufacturing-Technology
Website: www.coba.org
Section I
Date: 4/28111
Company Name: COBA-Central Oregon Builders Association
Location (City/County): BendlDeschutes County
Business Type: Private Non-profit Trade Association
Industry Type: Construction-Manufacturing-Technology
No. of Employees: Current: 5 expected new: 5
Association members Employment: Current: 247 expected new: 25
HQ Address: 61396 S. Hwy 97, Suite 203 Bend, OR. 97702
State & Federal Taxpayer ID: State # 285312-0 Federal: 93-0763605
Company Contact: Tim Knopp
Title: Executive Vice President
Phone: 541-389-1058
Email: timk@coba.org
Parent Company: Central Oregon Builders Association, Inc.
Website: www.coba.org
Section II-Company Profile
1. Please provide a brief overview ofyour business.
Chartered in 1972, the Central Oregon Builders Association (COBA) is a 501(c6) not-for-profit
organization founded to serve its member companies in Deschutes, Crook, Grant, Gilliam,
Harney, Hood River, Jefferson, Malheur, Sherman, Wasco & Wheeler counties. Our
membership is over 600 companies strong.
COBA's mission is to represent the building industry before government and the community, to
promote high ethical standards within the building industry, to provide service to its
membership and to defend the opportunities of home ownership for all.
COBA is a trade association serving local construction manufacturers, material suppliers and the
businesses that support them. Builders and contractors, are, in the most basic sense, local
manufacturers. They manufacture products, homes and commercial buildings, with materials
provided by numerous suppliers. Due to the labor intensive nature of construction
manufacturing, jobs are created or lost quickly depending on the economic cycle.
Central Oregon's labor force and its economic future remains tied to construction
manufacturing. It's important for Deschutes County to diversify the job base. However, ignoring
a key sector that will lead our economic recovery is done at our own peril. Construction has
had, and will continue to have, a significant impact in both labor and capital on our region's
economic health.
COBA is leading the way in innovative and energy efficient construction, by training the
construction manufacturing industry to go above and beyond code to meet best practices. We
are the region's leading authority and driving force behind the promotion, protection and
improvement of the construction manufacturing industry.
Section III-Project Activities
1. Please outline the proposed activities for these funds. How will access to the Business
Development Forgivable Loan Fund support your strategic objectives, while increasing your
employment and investment in the Central Oregon Region? Explain why public funding is
necessary for the success of this expansion or relocation. Please be specific. How will these
funds help your company grow and add jobs?
COBA, a proven and trusted non-profit provider of services to the central Oregon construction
manufacturing industry, will expand by having construction Invitation To Bid (ITB) software
designed by a local company for use both here and nationwide.
Central Oregon along with many other mid-sized markets with 250,000 population or less, are
technologically behind metro areas in capability and efficiency during the project bid process.
This leads to more costly and less successful bids. The mid-sized market currently lacks efficient
and cost effective ITB software & full bid services for both residential and commercial
contractors/ manufacturers.
Through the full service online ITB software contractors, manufacturers, suppliers, architects,
trades and the general public will be able to use a menu of services including electronically
receive notice of projects that are up for bid, host their plans, bid on plans, invite trades and
suppliers to bid on plans and reproduce those plans when necessary.
This will allow local construction manufacturing companies through the online ITB software to
efficiently and cost effectively bid projects outside the area creating traded sector capital and
employment in Deschutes County. This will save money and resources while "greening" the bid
process.
Just our region alone currently has thousands of licensed contractors. Each year hundreds of
millions of dollars in projects are bid locally and in today's economy the bidding is more
competitive than ever. More out-of-area and out-of-state contractors are successfully bidding
on local projects. The online ITB software will give local contractors the technology to be
competitive and help level the playing field creating the opportunity for more successful bids by
local contractors/manufacturers. It will also increase their ability to successfully bid projects
outside our region if they choose to.
Public funding is necessary for the success of this project to help us to create more employment
in construction manufacturing. The project will help bring traded sector revenue and tax dollars
into Deschutes County in a shorter timeframe by allowing access to public financing.
Accessing the Business Development Forgivable Loan Fund supports our strategic objectives,
while increasing our employment and investment in the Central Oregon Region in the following
ways;
It helps us expand now, creating traded sector jobs and revenue in Deschutes County, as
opposed to waiting for access to barely existent capital or limiting our expansion due to more
expensive capital in the private sector.
It allows us to use other available capital for expenses related to relocating to a larger space
where we can more efficiently serve our customers.
It will allow us to purchase and upgrade the equipment needed to help successfully market the
ITB software locally and nationwide.
It allows us to provide education and training locally to the contractor manufacturing
community to move their bidding to online ITB solutions saving them time and money.
Section IV-Grant Terms and Conditions
1. Total Employment
Grantees must create at least 5 new primary, family wage jobs (at $35,090 per year) and shall
have retained those jobs for at least one year. Please provide quarterly projection of expected job
creation, including titles and or descriptions. Also indicate expected average wages for all: A)
new jobs to be created and B) for total company employment (Le. sum of all wages divided by
total employees, new and existing).
We project COBA member companies participating in the IBT solution will create a minimum of
25 family wage jobs (including 5 with COBA and 20 with our member companies) through
increased success in the bidding process. We believe it's appropriate to aggregate the COBA ITB
job creation due to the fact that we are a member owned non-profit.
COBA Quarterly Projection of Jobs Created
1 Q 2Q 3Q 4Q Total
2011 2 3 5
2012 4 5 5 3 17
2013 2 1 3
2014 Hold for minimum of one year
25
Jobs created will all be over $35,300 in annual salary.
2. Capital Investment (Optional)
Although not required, capital investment plans are a helpful indicator of future plans and
viability of expansion or relocation. Grantees are asked to document the investment of taxable
investments (equipment, new construction). Please provide a quarterly capital investment
projection.
COBA plans capital expansion in the following ways; COBA will invest in new equipment
including computers, monitors, printers and scanners.
In addition we will relocate to larger space investing nearly 60% more than we currently spend
on facility space. The space will be used for training and retraining our local construction and
manufacturing industry in more efficient online IBT software.
Equipment
1Q
2011
2012 $5,000
2Q 3Q
$
$5,000
4Q
10,000
$2,500
$5,000
$2,500
Total
$15,000
$10,000
$25,000
3. Primary Employer Test
Grantees must be private fInns in manufacturing, high-technology or technology-based business
which have more than 75% of customers outside Deschutes County. What percentage of your
customer base exists outside Deschutes County?
COBA is a private trade association in construction manufacturing. More than 75% of the
association customer base for the IBT software is outside Deschutes County.
To:
From :
CC:
Date:
Re:
Department of Solid Waste
61050 SE 27th Street. Bend , Oregon 97702
(541) 317-3163
FAX (541) 317-3959
Board of County Commissioners
Timm SChimke ,.fr
Dave Kanner
July 28, 2011
Landfill Gas Project
The Department of Solid Waste has been considering the various approaches available for
implementing a beneficial use of the landfill gas generated at Knott Landfill. Currently, landfill
gas is simply flared (burned off) in order to control potential migration of the gas off-site and to
control odor at the landfill. Since landfill gas is combustible, it can be used as an alternative
energy source in a variety of applications . The most common use is to generate electricity, but
there are other potential uses as well .
A lthough all landfills generate gas , the limiting factor at our landfill has been the amount
generated. Projects that use landfill gas as an alternative energy source require a significant
capital investment, and a landfill must produce a significant amount of gas to recoup such an
investment in a timely manner. Landfill gas production is directly related to the amount of
moisture in the waste. Since we live in an arid climate, and have a relatively small landfill, we
have not generated sufficient gas to support a project in the past. We have known that this
problem would be overcome over time as the amount of waste in the landfill increases. In
addition, landfill gas has become a very attractive alternative energy supply, and new
technologies are being developed that make a project at Knott Landfill feasible today.
I am on your Wednesday afternoon work session agenda for next week to discuss a potential
project. We have been approached by a company with a very unique approach to landfill gas
recovery that is patented, and unavailable to other project developers . We will be discussing
the various aspects of the project and seeking your approval to conduct a special procurement
to contract with them as a sole source supplier of this technology.
Quality Services Performed with Pride
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Landfill Gas Production Requirements
• All landfills produce landfill gas (methane)
• Amounts generated are dependent on
-Volume of waste in place
-Moisture content of the waste
-Heat.
• Due to the size of Knott Landfill and our arid
climate, a traditional Landfill Gas To Energy
(LFGTE) has not been feasible.
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WTEG Approach
• Piezo-Penetrometer (PPT) geotechnical mapping
Patented steam injection
-Controlled treatment of the waste
-Achieves optimal moisture and heat conditions
-Able to direct steam to all areas of the landfill
• Landfill Gas to Oil technology
-Alternative to standard electricity generation
-More market choices
4
-----------------------------------------------------------------------------------------_._----------------------_.
Other Opportu n ities
landfill remediation
• Demolition Landfill
-Potential to stabilize the waste mass and leave a
more attractive site from a developers perspective
-Significantly reduce county liability at the site until
redevelopment is feasible
-DEQ approval has not been obtained. Knott
Landfill will provide necessary data and
demonstration.
• Southwest Landfill?
5
Benefits To Deschutes County
• No capital requirements
• Revenue source
• Better odor control at Knott Landfill
• Shortened time frame for achieving waste
stability
6
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• WTEG has indicated a willingness to install
groundwater monitoring at Demo in order to
obtain DEQ permission to treat the waste.
This would allow us to meet our permit
obligation to assess the groundwater at a
significantly lower cost.
7
Next Steps
• Site visit to Texas
• Stakeholder input
-Neighbor/Community meetings
-Web based public input
• Contracting
- We believe the patented technology qualifies the use of a
sole source special procurement (ORS279B.080)
• Develop findings
• Publish notice (7 days)
• Hear protest -or -sign contract
• Knott Landfill only_
• PPT Assessment.
8