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Home My WebLink About2011-08-15 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, August 15, 2011 Page 1 of 3 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 15, 2011 ___________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Dave Kanner, County Administrator; and Erik Kropp, Deputy County Administrator. Chair Baney opened the meeting at 1:35 p.m. 1. Review of La Pine Heritage Fair Grant Application Commissioner DeBone said an application for economic development grant funds has come in via the La Pine Chamber of Commerce, to pay for live music at the Heritage Fair. Commissioners Baney and Unger asked for further backup information so it can be properly tracked. They conditionally granted $500 each. Commissioner DeBone will grant $1,500 and will make sure the appropriate documentation comes in. 2. Update of Commissioners’ Meetings and Schedules The Commissioners discussed the numerous meetings on their calendars for the balance of this week and for the following week. 3. Other Items Chair Baney discussed the facilities report for the Courthouse and Justice Building, and asked about ways to get the District Attorney to participate. There needs to be a way to send direction and let him know when the group is meeting, and have him send a representative if he cannot attend. They need to re-engage the contract so work can go forward. The Courts are struggling with reduced staffing and there needs to be a way to find out if there are efficiencies through changes in the facilities. The District Attorney's offices are an important factor in this discussion. Dave Kanner said that previously they were looking at space needs and not necessarily at architectural plans. At that time, they thought they were done working on the needs of the Courts. However, things have changed, the pieces are interconnected and all this needs to be coordinated. He will speak to Susan Ross (Property and Facilities) about this issue. Chair Baney stated that a deadline needs to be established. Perhaps sixty days would be appropriate. Commissioner Unger said that he got some citizen pushback on the traffic diversion program being eliminated. He feels this program helps people make a correction and move on. Citizens would like to see this remain, so he would like to look at how this might be done differently. Chair Baney stated that she would like to find out what it might take to 'buy back' that program, although this is not a County function. The traffic diversion program was mostly handled by volunteers. Maybe the efficiencies study will help with this as well. Mr. Kanner said there is a wind energy conference sponsored by NACo, and they asked if someone from Deschutes County would like to participate. The logical choice would be Peter Gutowsky, who worked on the local wind energy ordinance. NACo will waive the registration fee and pay for one night's lodging, but the transportation would not be included. Commissioner DeBone expressed doubt that this would be worthwhile since wind energy is probably not going to be a big issue in this area. Chair Baney said that he would be a panelist, and they probably want to know how we got to where we are with this. Commissioner Unger added that Deschutes County may be further along with this than most places, and Mr. Gutowsky might be able to bring back some information on things not considered here. The Commissioners agreed that if Mr. Gutowsky sees value in attending, they would cover his transportation costs out of the general fund. Minutes of Board of Commissioners' Work Session Monday, August 15,2011 Page 2 of 3 Pages Dave Kanner noted that now that Tom Blust has retired, George Kolb is doing two jobs at the Road Department. Someone from the County needs to be on the Metropolitan Planning Organization committee, and perhaps for now that should be Peter Russell. At this time, the Board met in Executive Session, under ORS 192.660(2)(i) to review and evaluate the employment-related performance of an officer, employee, staff member or agent of the County. Mark Pilliod agreed to take minutes of the meeting. Being no further discussion, the meeting adjourned at 3:15 p.m. ~)r{ ~ DATED this 'l{ Day of~_-+l-~..-;;;_____2011 for the Deschutes County Board of Commissioner . Tam~ Anthony DeBone, Vice Chair ATTEST: Alan Unger, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners ' Work Session Monday, August 15,2011 Page 3 of 3 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, AUGUST 15,2011 1. Review of La Pine Heritage Fair Grant Application 2. Update of Commissioners' Meetings and Schedules 3. Other Items Executive Session, under ORS 192.660(2)(i) to review and evaluate the employment-related performance of an officer, employee, staff member or agent of the County. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at 1300 NW Wall St., Bend. unless otherwise indicated. lfyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial7-l-1 to access the state transfer relay service for TrY. Please call (541) 388-6571 regarding alternative formats or for fiuther information. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 322-7697 -Fax (541) 385-3202 -www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Alan Unger Commissioner Tony DeBone x All Three Commissioners Date: I 07118/2011 I Project Name: I La Pine Heritage Fair, Music Portion ~----------------------------------------~ Project Beginning Date: I Sept. 10, 2011 I Project End Date: L-1_S_eD_t._l_I._2_01_1__________-' Amount of Request: 1'-_25_0_0______________ Date Funds Needed: I,--se_p_t._1,_2_01_1_______ La Pine Heritage Fair I I Applicant/Organization: L-_________~ Tax ID #: '-----------I Address: L-16_6_93_s_p_ra_gu_e_IP________________________ City & Zip: LI_L_a_Pi_ne______________....J1 Telephone: 1'--54_1_-5_36_-4_5_84_______Contact Name(s ):\L_D_Ou_g_w_a_tt__________________---I Fax: 541-536-9711 I Alternate Phone: 1 541-536-6263 Email:L-I _______---l On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures * . Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: __________ Signature: ________________ Tony DeBone: Amount: ____________ Signature: ________________ Alan Unger: Amount: ____________ Signature: ________________ Cc: Dave Inbody; Alan Unger; Bonnie Baker Subject: FW: La Pine Heritage Fair Grant Application Tammy and Dave, I request that this item be added to the agenda for next Monday if possible. --Tony From: DiamondStone Guest Lodges [mailto:diamond@diamondstone.com] Sent: Thursday, August 04,20111:44 PM To: Tony DeBone Cc: 'David.Inbody@deschutes.org' Subject: FW: La Pine Heritage Fair Grant Application Hello Tony, Here is a copy of the application for Discretionary Grant Dollars I put in with Dave Inbody on July 19th • I have left a message for Dave for a status. Do you have a status of when these things are decided? DiamondStone is housing the out of town acts at our cost, but I cannot afford to pay them as well, yet I need to commit to them, and then we need to market this. If this works this year as a free event, I believe we could make it an ongoing ticketed one that pays for itself to bring in business to South County after Labor Day. Thanks for any insight you might offer. Below are more details of the breakdown of the funds (the musical line-up on Saturday). and J believe this whole thing will be under the Frontier Days NPO, if J understand Ann correctly. J hope to bring in at least 30-50 BMW Riders that weekend to attend the fari by having a companion campout at DiamondStone. Here is the line-up of acts that I have been able to get a commitment from if we can pay them: 5:30-7:00 PM JW Everitt-headliner (Showcasing his new solo album, of Folk/Country/Blues. Having worked with acts such as Crosby Stills &Nash, David Grisman, John Hartford, Luther Allison and Leo Kottke, JW has learned a few things, among them how to wail on guitar and put down his observations of life in songs you will find compelling). See http://jweveritt.com/music.htm ($1000) 4:00-5:30 PM Hot Club du Jour Gypsy Jazz (Jaw-Dropping Instrumental Bluegrass Band from Oregon Coast) See http://www.redlotusmusic.netlhotclub.html ($500) 2:304:00 PM Timmons & Dodd from Salt Lake City (Will & Jeff, Incredible Guitar/Bass Instrumental duo. Unique and beautiful, See jeffdoddonbass.com) ($400) 1:00-2:30 Lino (Need I say more, our good friend and Incredible guitar player, a cross between Segovia &Santana) See www.linomusic.com ($600) 12:00-1PM Doug & Friends (w/ Jeff Dodd. Will Timmons and Billy on percussion) See http://www.sonicbids.com/epk/epk.aspx?epk id=75174 ($0) 10:00-12:00 Noon Bend-La Pine Local Acts Still to be determined ($500) 2 Thanks for your help. Doug Watt 541-536-6263 From: DiamondStone Guest Lodges [mailto:diamond@diamondstone.com] Sent: Tuesday, July 19, 2011 3:56 PM To: 'David.Inbody@deschutes.org'~ 'Tony.DeBone@deschutes.org' Subject: La Pine Heritage Fair Grant Application Dear Dave, Tony and whomever it may concern, Attached is the Grant Application. The following attempts to address questions regarding getting a Grant to help the City of La Pine revamp and upgrade their Heritage fair, held every year in September.: 1) Describe the applicant organization, including its purpose, leadership structure, and activities. La Pine has held a Heritage fair most every year. This year it is being coordinated through volunteers of the La Pine Chamber of Commerce, with the 10 th Anniversary of the 9111 Tragedy. 2) Describe the proposed project or activity. It will consist of Music available free to the community, and Vendors that will be part of a business expo, as well as Arts & Crafts and food concessions, a dutch oven cook-off, and live music celebrating Americana (folk, rock, country, blues, & bluegrass are all a part) on Saturday. Sunday will be the main tribute day, beginning with a flag ceremony to commemorate the 9/11 event at 8:45AM Pac Time. This will be followed by a community prayer and memorial event. The afternoon will be an Old fashioned Ice Cream Social and Gospel Music Fest. 3) Provide a timeline for completing the proposed project or activity Provide Funds needed by Sept 1 st. or by Sept lOth to pay deposit on musicians and bounce houses. 4) Explain how the proposed project or activity will impact the community's economic health. This event will bring in business after the Labor Day weekend, when La Pine tourism normally gets much slower, and will bring out local folks as well. We also hope to attract riders from the Run to the Cascades Motorcycle Rally, being held that weekend in Prineville. 5) Identify the specific communities or groups that will benefit. Included in the Organizations that will benefit from this are the La Pine Frontier Days Association, S.C.O.O.T.R., and the La Pine Community Kitchen. 6) Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts ofmatchingfimds or in-kind contributions, ifany. Ifthe grant will support an ongoing activity, explain how it will be funded in the future. 3 This year we are looking for a grant of$3000 that will pay for the music and bounces house for kids entertainment. We do not yet know if we can get matching funds, but it may be possible. If successful this year as a free event, this more developed Heritage Fair can be held indoors in the newly remodeled Community Hall next year, and make it a ticketed music festival that lasts a day longer, and generates real revenue. 7) Attach: Proof of the applicant organization's non-profit status. **We will provide whatever is necessary. Thank you very much for your help in this endeavor. Please feel free to call me with any questions you may have. Sincerely, Doug Watt, DiamondStone Guest Lodges MotoFantasy Vacations 541-536-6263 (Office) 541-536-4584 (Cell) 4