HomeMy WebLinkAboutGrant Request - La Pine Heritage FairDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 322-7697 -Fax (541) 385-3202 -www.deschutes.org
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Appli4.'!ation to:
Commissioner Tammy Baney Commissioner Alan Unger
Commissioner Tony DeBone x All Three Commissioners
Date: I 07/18/2011 I Project Name: IL-L_ap_i_ne_H_e_ri_ta_ge_F_a_ir,_M_us_ic_P_ort_i_on__________---'
Project Beginning Date: I Sept. 10.2011 , Project End Date: 1....'_Se_o_t._ll_._20_1_1____---'
Amount of Request: I 2500 Date Funds Needed: '-1_se_p_t._I._2_01_1_____-'
La Pine Heritage Fair I I
Applicant/Organization: L _________-.! Tax ID #: '------------'I
Address: L-16_6_93_S_p_ra_gu_e_IP___________.....J\ City & Zip: IL_La_p_i_ne______---'
Contact Name(s): IL-D_Ou_g_w_a_tt_________---l Telephone: I 541-536-4584
Fax: 541-536-9711 , Alternate Phone: I 541-536-6263 Email:IL-_______---'
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
*Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney: Amount: _______ Signature: _________
Tony DeBone: Amount: _______ Signature: _________
Alan Unger: Amount: _______ Signature: _________
Cc: Dave Inbody; Alan Unger; Bonnie Baker
Subject: FW: La Pine Heritage Fair Grant Application
Tammy and Dave,
I request that this item be added to the agenda for next Monday if possible.
--Tony
From: DiamondStone Guest Lodges [mailto:diamond@diamondstone.com]
Sent: Thursday, August 04, 20111:44 PM
To: Tony DeBone
Cc: 'David.Inbody@deschutes.org'
Subject: FW: La Pine Heritage Fair Grant Application
Hello Tony,
Here is a copy of the application for Discretionary Grant Dollars I put in with Dave Inbody on July 19th . I have left a message for Dave for a status. Do you have a
status of when these things are decided?
DiamondStone is housing the out of town acts at our cost, but I cannot afford to pay them as well, yet I need to commit to them, and then we need to market
this. If this works this year as a free event, I believe we could make it an ongoing ticketed one that pays for itself to bring in business to South County after Labor
Day. Thanks for any insight you might offer. Below are more details of the breakdown of the funds (the musical line-up on Saturday), and I believe this whole
thing will be under the Frontier Days NPO, if I understand Ann correctly. I hope to bring in at least 30-50 BMW Riders that weekend to attend the fari by having a
companion campout at DiamondStone.
Here is the line-up of acts that I have been able to get a commitment from if we can pay them:
5:30-7:00 PM JW Everitt-headliner (Showcasing his new solo album, of Folk/Country/Blues. Having worked with acts such as Crosby Stills &Nash, David
Grisman, John Hartford, Luther Allison and Leo Kottke, JW has learned a few things, among them how to wail on guitar and put down his observations of life in
songs you will find compelling). See http://jweveritt.com/music.htm ($1000)
4:00-5:30 PM Hot Club du Jour Gypsy Jazz (Jaw-Dropping Instrumental Bluegrass Band from Oregon Coast) See http://www.redlotusmusic.netlhotclub.html
($500)
2:30-4:00 PM Timmons & Dodd from Salt Lake City (Will &Jeff, Incredible Guitar/Bass Instrumental duo. Unique and beautiful, See jeffdoddonbass.com) ($400)
1 :00-2:30 Lino (Need I say more, our good friend and Incredible guitar player, a cross between Segovia & Santana) See www.linomusic.com ($600)
12:00-1 PM Doug & Friends (w/ Jeff Dodd, Will Timmons and Billy on percussion) See http://www.sonicbids.com/epk/epk.aspx?epk id=75174 ($0)
10:00-12:00 Noon Bend-La Pine Local Acts Still to be determined ($500)
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Thanks for your help,
Doug Watt
541-536-6263
From: DiamondStone Guest Lodges [mailto:diamond@diamondstone.com]
sent: Tuesday, July 19, 2011 3:56 PM
To: 'David.Inbody@deschutes.org'; 'Tony.DeBone@deschutes.org'
Subject: La Pine Heritage Fair Grant Application
Dear Dave, Tony and whomever it may concern,
Attached is the Grant Application. The following attempts to address questions regarding getting a Grant to help the City of La Pine revamp and
upgrade their Heritage fair, held every year in September.:
1) Describe the applicant organization, including its purpose, leadership structure, and activities.
La Pine has held a Heritage fair most every year. This year it is being coordinated through volunteers of the La Pine Chamber of Commerce, with
the lOth Anniversary of the 9/11 Tragedy.
2) Describe the proposed project or activity.
It will consist of Music available free to the community, and Vendors that will be part of a business expo, as well as Arts & Crafts and food
concessions, a dutch oven cook-off, and live music celebrating Americana ( folk, rock, country, blues, & bluegrass are all a part) on
Saturday. Sunday will be the main tribute day, beginning with a flag ceremony to commemorate the 9111 event at 8:45AM Pac Time. This will
be followed by a community prayer and memorial event. The afternoon will be an Old fashioned Ice Cream Social and Gospel Music Fest.
3) Provide a timeline for completing the proposed project or activity
Provide Funds needed by Sept 1 st. or by Sept 10th to pay deposit on musicians and bounce houses.
4) Explain how the proposed project or activity will impact the community's economic health.
This event will bring in business after the Labor Day weekend, when La Pine tourism normally gets much slower, and will bring out local folks as
well. We also hope to attract riders from the Run to the Cascades Motorcycle Rally, being held that weekend in Prineville.
5) Identify the specific communities or groups that will benefit.
Included in the Organizations that will benefit from this are the La Pine Frontier Days Association, S.C.O.O.T.R., and the La Pine Community
Kitchen.
6) Itemize antiCipated expenditures *. Describe how grant funds will be used and include the source and amounts ofmatching funds or in-kind
contributions, ifany. Ifthe grant will support an ongoing activity, explain how it will be funded in the future.
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This year we are looking for a grant of $3000 that will pay for the music and bounces house for kids entertainment. We do not yet know if we can
get matching funds, but it may be possible. If successful this year as a free event, this more developed Heritage Fair can be held indoors in the
newly remodeled Community Hall next year, and make it a ticketed music festival that lasts a day longer, and generates real revenue.
7) Attach: Proof ofthe applicant organization's non-profit status. **We will provide whatever is necessary.
Thank you very much for your help in this endeavor. Please feel free to call me with any questions you may have.
Sincerely, Doug Watt,
DiamondStone Guest Lodges
MotoFantasy Vacations
541-536-6263 (Office)
541-536-4584 (Cell)
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