HomeMy WebLinkAboutGrant Request - Upper Desc River Coalition#13
Economic Development Fund
Discretionary Grant Program
Organization: Upper Deschutes River Coalition
Organization Description: This organization, formed in 2004, protects the Upper
Deschutes River communities by restoring and sustaining fire-resistant forests, pure and
abundant rivers flows and wildlife habitats. The total area being protected is 69,000 acres
in the Deschutes River Basin that encompasses 26 communities.
Project Name: Wildfire risk computer mapping
Project Description: These grant funds will be used to create computer maps showing
the wildfire risk in 13 communities. The other 13 community maps have already been
completed. These maps will be used for educating residents in these communities about
creating defensible spaces to reduce fire damage.
Project Period: September 15, 2011 — April 30, 2012
Amount of Request: $2,500 (Total Project Cost = $5,975 + $9,480 in-kind)
Previous Grants:
• Nov. 2009: $1,500 Environmental education ($1,000 Luke, $500 Unger)
• Aug. 2010: $1,500 Web content management system ($1,000 Luke,
$250 Baney, $250 Unger)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 -
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Tony DeBone
Date:
8/22/2011
Project Name:
Project Beginning Date:
Amount of Request:
Commissioner Alan Unger
All Three Commissioners
XXX
Upper Deschutes River Coalition — Wildfire Reduction/E Mapping
19/15/2011
2,500.00
Applicant/Organization:
Address:
Project End Date:
Date Funds Needed:
Upper Deschutes River Coalition
PO Box 3042
Contact Name(s):
Fax:
Jerry Hubbard, Ex. Director
na
Alternate Phone:
Tax ID #:
City & Zip:
Telephone:
Email:
541-593-1777
4/31/2011
9/5/2011
03-0557393
Sunriver, OR 97707
541-390-9798
i hubbarda.chamberscabl e. com
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Tammy Baney:
Tony De Bone:
Alan Unger:
Amount:
Amount:
Amount:
Signature:
Signature:
Signature:
August 22, 2011
UPPER DESCHUTES RIVER COALITION
P 0 Box 3042
56881 Enterprise Drive
Sunriver, Oregon 97707
www.udrc.org
Deschutes County Commissioners
Discretionary Grant Program
1300 NW Wall St.
Bend, OR 97701-1960
Re: Grant Request — Reduction of Wildfire Risk in South Deschutes County
Enclosed is our grant request for $2,500 to enhance and expand our ability to serve
residents in South Deschutes County by completing computer maps of the remaining 13
communities (13 done) showing the wildfire risk (high, medium & low) so we may cost
effectively_ communicate with property owners on how to create defensible spaces thus
reducing the risk of catastrophic fires.
The Upper Deschutes River Coalition's mission statement is to protect Upper Deschutes
River Communities by restoring and sustaining healthy fire-resistant forests, pure and
abundant river flows and wildlife habitat.
The Coalition has a proven record of managing grant and donated funds and has worked
in Deschutes County with the USFS, BLM, Oregon Department of Forestry, Project
Wildfire and other agencies in fulfilling its mission.
The UDRC is a leader in developing and managing a diverse collaboration of Federal,
State, County, neighborhood associations, stakeholders and nonprofits to address issues
and effectively management of 69,000 acres in the Deschutes River Basin of Central
Oregon.
The UDRC is a leader in developing and managing a diverse collaboration of Federal,
State, County, neighborhood associations, stakeholders and nonprofits to address issues
and effectively management of 69,000 acres in the Deschutes River Basin of Central
Oregon. The UDRC was formed in 2004 and since 2005, obtained grants and donations
of over $600,000 which the Coalition invested in its service area with an economic
impact of $3 million (1:5).
The Commissioner's support of our project will continue to move our communities
towards a reduced risk of wildfire.
Please let me know if you have any questions.
Sincerely,
Jerry Hubbard, CFM, IFMA Fellow
Executive Director
UDRC
541-390-9798
jhubbard@chamberscable.com
PO Box 3042
Sunriver, OR 97707
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
UPPER DESCHUTES RIVER COALITION - SUMMARY
8/22/2011
DESCHUTES COUNTY GRANT — PROJECT SUMMARY
To enhance and expand our ability to serve residents in South Deschutes County by completing computer
maps of the remaining 13 communities (13 done) showinxthe wildfire risk (high, medium & low) so we
may cost effectively communicate with property owners on how to create defensible spaces thus reducing
the risk of catastrophic fires.
Request: $2,500.
Executive Summary UDRC
Introduction:
The Upper Deschutes River Coalition's mission statement is to protect Upper Deschutes River
Communities by restoring and sustaining healthy fire-resistant forests, pure and abundant river flows and
wildlife habitat.
The Coalition has a proven record of managing grant and donated funds and has worked in Deschutes
County with the USFS, BLM, Oregon Department of Forestry, Project Wildfire and other agencies in
fulfilling its mission.
The UDRC is a leader in developing and managing a diverse collaboration of Federal, State, County,
neighborhood associations, stakeholders and nonprofits to address issues and effectively management of
69,000 acres in the Deschutes River Basin of Central Oregon. The UDRC was formed in 2004 and since
2005, obtained grants and donations of over $600,000 which the Coalition invested in its service area with
an economic impact of $3 million (1:5).
The Coalition staff and 24 volunteer board members have extensive business, nonprofit and public land
experience. The Coalition's main strengths, which make it uniquely qualified to handle the administration
of this foundation are: our demonstrated skill at making efficient and fair decisions with regard to
dispersing grant funds; and our well respected abilities at coordination and cooperation with all public and
private entities in our region. We believe we are the administrative group which can best administer this
foundation in a stable, positive and productive manner.
Services:
The UDRC is a multiple -issue, project -based coalition representing a broad range of interests among its
24 member communities, Federal, State, County and other stakeholders. Our web site is www.udre.org.
The UDRC is seeking to acquire the capacity to bring together communities and partners aware of the
issues, engaged, collaborating and acting together to create and maintain a healthy, scenic and
sustainable environment where everyone is able to live with their core values.
1
The UDRC's primary roles in its 69,000 acre Wildland Urban Interface is to catalyze and coordinate its
stakeholders and partners. The primary need the UDRC fills is to enable partners, including conservation
education and volunteer partners, to leverage their resources and build capacity to carry out their own
missions.
Financial Considerations:
The Upper Deschutes River Coaltion is a proven steward of over $600,000 in grants and donations
consisting of:
• BLM 2005 planning grant of $100,000 to start the Coalition's operations.
• National Fire Plan 2006 grant of $145,000 for fuel reduction in the Coalition's service area.
• Western States 2006 Fuels grant of $194,000 for fuel reduction in the UDRC's service area.
• Project Wildfire and Deschutes County sweat equity grant for two years at $100,000 for fuel
reduction.
• Coalition members from 2005 to date $40,904.
• Project Wildfire and Deschutes County grants over $10,000 for various projects.
• National Forest Foundation grants of $23,000 for on the ground projects and Coalition
capacity building.
The Coalition has used the same accounting firm for 5 '/2 years and strives to be as transparent as possible.
The Coalition produces monthly and yearend financial reports. The reports are reviewed at the
Coalition's board meetings and posted to their web site. Minutes of each meeting are posted to the web
site.
The Coalition's Treasurer and President reviewed all financial transactions from 2005 to 2010 and found
no issues with invoices, checks and approvals. All checks over $100 need two officer signatures.
UDRC Vision: Communities and partners aware of the issues, engaged, collaborating and acting together
to create and maintain a healthy, scenic and sustainable environment where everyone is able to live with
their core values.
UDRC Mission: To protect Upper Deschutes River Communities by restoring and sustaining healthy
fire-resistant forests, pure and abundant river flows and wildlife habitat.
Relationships:
In 2004, the UDRC was formed and now consists of the following communities and or
neighborhood associations including:
Beaver Road District
Blue Eagle Road District
Caldera Springs
Cougar Grove
Crosswater
Deschutes River Recreational Home sites 1-5; 6; 8 & 9.
Fall River Estates
Haner Park
Lazy River South
Oregon Water Wonderland # 1 & 2
Pinewood Country Estates
River Forest Acres
River Meadows
Spring River Fire & Safety Assn.
Sundance
Thousand Trails
Vandevert Ranch
Wild River Assn.
Lazy River/Huntington Corridor
Sun Country Estates
Whispering Pines
The Coalition enables communities and neighborhoods along the Upper Deschutes River to work
together to resolve natural resource issues in this sensitive, fire -prone area.
With 24 individual neighborhoods dispersed among four rivers and a rich forestland, the Coalition
provides one collective voice to accomplish more than one neighborhood could achieve alone.
The Coalition has long standing relationships with Federal, State, Deschutes County, local
governmental agencies and other non -profits and community groups.
Partnerships, Coordination and Collaborations
CURRENT LIST OF UDRC PARTNERS
• Formal representative to UDRC
Partner
Interest
Deschutes National Forest*
BLM*
U.S. Fish & Wildlife Service*
Oregon Dept. of Forestry*
Oregon Dept. Fish & Wildlife*
Oregon State U Ext. Svc.
Deschutes County Forester*
Deschutes County Commissioners*
Soil & Water Cons. Dist.*
Irrigation Districts
Central Ore. Intergovernmental C.
Deschutes River Conservancy*
Upper Des. Watershed C.*
UDRC 24 Neighborhoods*
La Pine Rural Fire Pro. Dist.*
Fuel Reduction Contractors
Project Wildfire*
Biomass Facility Operators
Private Business
Federal lands
Federal lands
Federal lands
State lands
State lands
Education/Stewardship
Wildfire Risk Management
Public Interest
Education/Stewardship
Water Management
Coordination
Water Management
Water Management
Stewardship
Public Safety
Job Creation, Fuel Reduction
Defensible Space
Operations/employment
Stewardship
Current
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Chamber of Commerce's
Outdoor Clubs
Three Rivers School K-8
Oregon State Parks
Nonprofit Experience:
Tourism and job creation
Fishing and recreation
Education projects
Education projects
X
X
X
X
• UDRC — was created in 2004 and has invested over $600,000 in South Deschutes County
projects.
• UDRC — has grown to include 24 communities from south of Sunriver to Wickiup.
• UDRC — continuous nonprofit leadership — several of the founding officers and members
are still active members of the board.
• Other nonprofit experiences:
o Jerry Hubbard, UDRC Executive Director was the Chair of the St. James Hospital
Foundation in south Chicago. The Foundation raised over a million dollars yearly
in support of the hospitals services. He was also the President of the Irons Oaks
Environmental Foundation in south Chicago and Chaired Van Kampen Investments
Charitable Contributions Committee which awarded $250,000 yearly to Chicago,
Houston and Kansas City area nonprofits.
o Carl Jansen, UDRC President, President of the UDRC and Board member since
2005 and board member for the La Pine St. Vincent's de Paul Social Services and
Retail Thrift Store.
o John Moore, UDRC Treasurer and Treasurer of the Spring River Road District.
• Watershed Program
With other organizations, we focus on watershed issues including:
o Balanced water flow on the Upper Deschutes
o Fisheries expansion
o River cleanup between the La Pine State Park and Harper Bridge
o Partnering with the USFS for their Tumbull fish habitat project on the Upper Deschutes River
north of Sunriver.
• Private Land Fire Reduction Program
Through collaborating with other agencies, volunteers and funding sources, the Coalition has
reduced fuel loads on 302 acres allowing over 600 landowners to comply with Oregon Senate Bill
360, which requires owners to certify their properties are fire safe.
• Public Lands — USFS and BLM
Members of the Coalition work with the Forest Service and the BLM in many areas including:
• Deschutes Provincial Advisory Committee — Jim Larsen, UDRC Board member has served
for six years on the committee. Jerry Hubbard has applied for an opening on the
committee.
4
• UDRC Leadership team meets at year end with the District Ranger and staff to review the
next year's goals and operating plans.
• UDRC and Deschutes National Forest's management attended the National Forest
Foundation conference in 2010.
• USFS Bend Ft. Rock District Ranger and staff participated in the UDRC's 2010 visioning
conference.
• The UDRC, using a National Forest Foundation grant of $10,000 completed to the
satisfaction of the USFS two road closures north of Sunriver, the Benham Falls trail
restoration and the Tumbull fish habitat restoration project.
• The UDRC's Wildland Urban Interface plan contains 53,959 acres of National Forest and
BLM land.
• Environmental Education Program
To educate and motivate our neighbors and visitors to become better stewards of our public and
private lands in the Upper Deschutes River region. The Coalition conducts a 20 year visioning
conference attended by over fifty people including Federal, State and County agencies.
DESCHUTES COUNTY GRANT — PROJECT SUMMARY
Summary Statement -The goal of the project is to:
Tv enhance and expand our ability to serve residents in South Deschutes County by completing computer
maps of the remaining 13 communities (13 done) showing the wildfire risk (high, medium & low) so we
may cost effectively communicate with property owners on how to create defensible spaces thus reducing
the risk of catastrophic fires.
The Deschutes County grant of $2,500 will allow:
• The Coalition to complete the tracking of 6,200 properties in our Wildland Urban interface that are in
or out of compliance with Oregon Senate Bill 360 which defines defensible spaces.
• The Coalition has completed mapping of
• Caldera (Firewise)
Cougar Grove
Crosswater Firewise)
DRRH#1-5
DRRH#6
DRRH#9
Fall River (Firewise)
OWWI
OWWII
River Meadows (Firewise)
Spring River
Sundance
Wild River (Firewise)
5
• The mapping will address the following communities:
o Beaver Road District
o Blue Eagle Road District
o Deschutes River Recreational Home Sites # 8
o Haner Park
o Lazy River
o Pinewood Country Estate
o Pine River Estates
o River Forest Acres
o Sun Country Estates
o Thousand Trails
o Vandevert Ranch
o Lazy River/Huntington Corridor
o Whispering Pines
• The Coalition's communities representatives will complete paper maps showing the risk status of each
property (high/red; yellow/medium/ green/compliant SB360). About 120 hours or $1,800 is needed
for this project.
• The Coalition staff/volunteer will take the information and create computer maps (see attached).
About 80 hours or $1,200 is needed to generate the maps.
o The Coalition will post each map on their web site at
• The Coalition will mail about 2,000 letters with information on high and medium risk lots, creation of
defensible spaces, the UDRC and programs to help the lot owner to create defensible spaces. The
Coalition will also ask for e mail addresses so future communications can be done more cost
effectively. Estimated Cost $2,000.
• Coalition project management $750 and outsource accounting service $225. Total $975.
• Total estimated cost of the program is $5,975.
UDRC matching in-kind funds of $9,480: The Coalition is in-kind contribution consists of $3,600 in
the 16 neighborhoods; $2,400 in volunteer computer mapping; $600 in time for the mailing; $600 for
program management; $1,800 for UDRC Board of Directors; and $480 for the UDRC Leadership team.
UDRC Fund Raising: the Coalition will raise $3,000.
Schedule: proceed upon receipt of the grant and would be complete by April 31, 2012.
The Upper Deschutes River Coalition:
Economic health:
6
The Coalition, through its 2007 strategic planning process identified driving forces that
influence the environment in the Coalition neighborhoods and surrounding watershed region:
• Conservation of water as a necessary and acceptable idea;
• Wildlife management;
• Water availability and quality;
• Recreational activity impact;
• Rapid growth;
• High risk of catastrophic fire;
• The lack of availability of resources.
The Deschutes County grant will assist the Coalition in providing effective educational
services to the communities. If one wild fire can be prevented by educating property owners,
the economic value to all neighborhoods will be substantial.
The Coalition members agreed that in order to address even some of these issues, education of
its residents would be a critically necessary component in every action. Their goal became
clear and is now to increase the awareness and involvement of individuals, schools,
organizations and neighborhoods to provide for the long-term stewardship and responsibility
for our environment.
Communities' served:
Enclosed is a map showing the 21 neighborhoods served by the Coalition.
The Coalition encompasses a variety of land ownerships including:
Private acres 12,547
Public lands acres (USFS & BLM) 53,959
Oregon State owned acres 2,288
Deschutes County -owned acres 211
Total Coalition Boundary Acres: 69,005
As a result, these landowners and managers became our first partners in reducing hazardous
fuels in our area that threaten the health of our forests and the properties here. To date, we
have successfully collaborated with the US Forest Service, Bureau of Land Management,
Oregon Department of Forestry and Deschutes County to reduce hazardous fuels on both
public and private lands.
7
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
DEPARTMENT OF THE TREASURY
Employer Identification Number:
Date:ji�_ ! 2006 03-0557393
DLN:
17053250011015
UPPER DESCHUTES NATURAL RESOURCES Contact Person:
COALITION WAYNE A FORD ID# 75068
PO BOX 3042 Contact Telephone Number:
SUNRIVER, OR 97707 (877) 829-5500
Accounting Period Ending:
December 31st
Public Charity Status:
170 (b) (1) (A) (vi)
Form 990 Required:
Yes
Effective Date of Exemption:
August 31, 2004
Contribution Deductibility:
Yes
Advance Ruling Ending Date:
December 31, 2008
Dear Applicant:
We are pleased to inform you. that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c) (3) of the Code are further classified
as either public charities or private foundations. During your advance ruling
period, you will be treated as a public charity. Your advance ruling period
begins with the effective date of your exemption and ends with advance ruling
ending date shown in the heading of the letter.
Shortly before the end of your advance ruling period, we will send you Form
8734, Support Schedule for Advance Ruling Period. You will have 90 days after
the end of your advance ruling period to return the completed form. We will
then notify you, in writing, about your public charity status.
Please see enclosed Information for Exempt Organizations Under Section
501(c)(3) for some helpful information about your responsibilities as an exempt
organization.
If you distribute funds to other organizations, your records must show whether
they are exempt under section 501(c)(3). In cases where the recipient
organization is not exempt under section 501(c)(3), you must have evidence the
funds will be used for section 501(c)(3) purposes.
Letter 1045 (DO/CG)
-2 -
UPPER DESCHUTES NATURAL RESOURCES
If you distribute funds to individuals, you should keep case histories showing
the recipient's name and address; the purpose of the award; the manner of
selection; and the relationship of the recipient to any of your officers,
directors, trustees, members, or major contributors.
We have sent a copy of this letter to your representative as indicated in your
power of attorney.
Sincerely,
s ,
ois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Enclosures: Information for Organizations Exempt Under Section 501(c)(3)
Statute Extension
Letter 1045 (DO/CG)
Upper Deschutes River CoaRRRion _ .-
Healthy Fire -Resistant Forests
Clean & Abundant Rivers
Beneficial Wildlife Habitat
What is the UDRC?
• Incorporated in 2003 as a not-for-profit corporation, the Upper Deschutes River Coalition
(UDRC) is comprised of 24 communities concerned about the health and abundance of the
natural environment in South Deschutes County.
7 Located between Sunriver and La Pine, Oregon adjacent to US Forest Service and BLM public
lands.
• 513 square miles (69,000 acres) rich with ponderosa & lodgepole forests, meandering rivers and
diverse wildlife.
Only 2,510 homes along the river and in the forest with a resident population of 4,225.
• 6,395 total properties — 1/2 acre to 40 acres in size.
UDRC Accomplishments
7 Member communities received national recognition as Firewise communities: Fall River
Estates, Caldera Springs, Crosswater, River Meadows and Wild River.
'► Invested over $600,000 in hazardous fuel reduction on 600 private properties (300 total acres) at
no cost to property owners and in community outreach and education.
2007Comrnunity Wildfire Protection Plan with priorities for hazardous fuels treatments on
public and private lands.
• Annual clean up of Upper Deschutes River, the Little Deschutes River, Fall River and Spring
River. In 2010, nearly 3,500 pounds of trash removed from the rivers by volunteers.
Y Ongoing collaboration with partners including US Forest Service — Fort Rock District, Bureau of
Land Management, Oregon Department of Forestry, Deschutes County, Project Wildfire,
Deschutes River Conservancy, Upper Deschutes River Watershed Council and the National
Forest Foundation.
For more information about the UDRC
www.udrc.org
Please join us at our monthly partner meetings — 3rd Tuesday of each month at 12:30 in the
Sunriver Library.
Updated 3/23/2011
UPPER DESCHUTES
RIVER COALITION
FUELS HAZARD SURVEY
10/12/2010
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