HomeMy WebLinkAboutSunriver Post Office Backup~----------,
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Date: November 15,2011
To: Board of County Commissioners
From: Erik Kropp, Interim County Administrator ~
Re: Proposal to Close Sunriver Post Office
The Board asked me to schedule a work session to discuss the proposal to close the
Sunriver Post Office. This item is scheduled for the November 21,2011 work session.
As background, the United State Postal Service (USPS) has proposed closing the
Sunriver Post Office Branch. The USPS held a meeting on October 3, 2011 at Three
Rivers Elementary School to answer questions and provide information to customers
about the proposal. USPS has invited written comments on the proposal during a 60-day
period from September 26,2011 -November 27,201 L
Attached is the USPS proposal which includes the estimated cost savings, advantages,
disadvantages, and other information. Representatives from the USPS were invited to the
work session but declined the invitation to attend and encouraged the County to provide
comments through the existing process set up by the USPS.
c: Susanna Julber, Central Oregon Representative for US Senator Jeff Merkley
Wayne Kinney, Central Oregon Representative for US Senator Ron Wyden
Nick Strader, Central Oregon Representative for US Congressman Greg Walden
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Doclcet: 14399!l8· 97707
Item Nbr; 16
Page Nbr: I
Date of Posting: 09/26/2011 Date of Removal: 11/27/2011
UNITED STATES POSTAL SERVICE
INVITATION FOR COMMENTS ON THE PROPOSAL TO CLOSE
THE SUNRIVER, OR BRANCH
AND ESTABLISH
SERVICE BY CONTRACT POSTAL UNIT
To the customers of the Sunriver Branch:
The Postal Service is considering the closure of the Sunriver Branch for reasons stated in the accompanying proposal.
During the 60-day posting period from 09126/2011 through 11/27/2011 you are invited to provide written comments. Comments will
be most helpful if they offer specific opinions and information favorable or unfavorable regarding the potential effect of the
proposed change on postal services and on the community. Your comments will be carefully considered and will be incorporated
into the official record, which will be made public if the proposal is finalized.
Copies of the proposal and optional comment forms are available upon request at the Sunriver Branch and Bend Post Office. If
you choose to use the optional comment form and need additional space, please attach additional sheets of paper.
Please return the comment·form to:
STEPHANNIE WOOD
PO BOX 3609
PORTLAND, OR 97208-3609
For more information, you may call STEPHANNIE WOOD at (503) 294-2338 or write to the above address.
Thank you for your assistance.
LISA EBNER
PO BOX 3609
PORTLAND, OR 97208-3609
Date of Posting: 09126/2011
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Date of Removal: 1112712011
PROPOSAL TO CLOSE
THE SUNRIVER, OR BRANCH
AND ESTABLISH
SERVICE BY CONTRACT POSTAL UNIT
Doc.kct 14199R1 -mrn
IlI:tnNbr· 17
Ptt<>Ib< ~
DOCKET NUMBER 1439988 97707
I. RESPONSIVENESS TO COMMUNITY POSTAL NEEDS
The Postal Service is proposing to close the Sunriver. OR Branch and provide delivery and retail services by contract postal unit
under the administrative responsibility ofthe Bend Post Office, located 18.0 miles away.
The office is being studied for possible closing or consolidation due to the following reasons; There are a number of altemate sites
within a short radius of this office that can provide the sale of stamps and the mailing of most package items.
The Sunriver Branch provides retail service from 1000 to 1700 Monliay through Friday and closed on Saturday. Over the past several
years there has been a decline in the amount of walk in revenue generated.
The revenue trend is as follows: FY 07 $ 458,384, FY 08 $ 502,865, FY 09 $ 467.819 and FY 10 $ 468.259.
On October 03, 2011, representatives from the Postal Service will be available at 3 Rivers School 56900 Enterprise Drive S~nriver
OR 97707 from 6:30 p.m. to 7:30 p.m. to answer questions and provide information to customers.
On or about September 18, 2011. questionnaires were distributed to customers of the Sunriver Branch. Questionnaires were also
available over the counter for retail customers at the Sunriver Branch.
If this proposal is implemented, delivery and retail services will be provided by the Bend Post Office, an EAS-24 level office. Window
service hours at the Bend Post Office are from 830 to 1730, Monday through Friday, and 1000 to 1300 on Saturday.
Some advantages of the proposal are:
1. The loss of a retail outlet.
2. Customers opting for carrier service will have 24-hour access to their mail.
3. Savings for the Postal Service contribute in the long run to stable postage rates and savings for customers.
4. CBUs can offer the security of individually locked mail compartments. Parcel lockers provide convenient parcel delivery
for customers.
5. Customers opting for carrier service will not have to pay post office box fees.
6. Saves time and energy for customers who drive to the post office to pick up mail.
Some disadvantages of the proposal are:
1. The loss of a retail outlet and a manager position in the community. Retail services may be provided by the rural or
contract delivery carrier.
2. Potential of some to have to travel additional distance.
3. A change in the mailing address. The community name will continue to be used in the new address. A carrier route
address wiD be assigned.
Taking all available information into consideration. the Postal Service concludes this proposal will provide a maximum degree of
effective and regular postal services to the community.
II. EFFECT ON COMMUNITY
Sunriver is an unincorporated community located in Deschutes County. The community is administered politically by Deschutes
County. Police protection is provided by the Deschutes County Sheriff. Fire protection is provided by the Deschutes County Fire. The
community is comprised of Sunriver is a planned residential and resort community consisting of single family homes, condominiums,
cabins and cottages, a retail and commercial village. and a world class vacation destination resort with three 18-ho1e golf courses.
There are approximately 4,200 residences and lodging units in Sunriver and about 1,500 residents call Sunriver home on a full-time
basis. During the peak summer season. Sunriver's population can swell to neaMy 20,000 vacationers and visitors on any given
weekend. and those who commute to work at nearby communities and may work in local businesses.
Businesses and organizations include: Sunriver Vacation Rentals, Bank of the Cascades, Sunriver Fly Shop, Sunriver Grocery Store,
Sunriver Marketplace, Village Bike and Ski. The community has also numerous businesses that service the tourist industry ..
American Cancer Sodety, Commute Options for Central Oregon, Rotary Club of Sunriver, Score of Central Oregon, Sunriver
Women's Club, Upper Deschutes River Coalition, Sunriver Area Chamber of Commerce. Residents may travel to nearby
communities for other supplies and services.
Nonpostal services provided at the Sunriver Branch will be available at the Bend Post Office. Govemment forms normally provided by
the Post Office will also be available at the Bend Post Office or by contacting yoar local govemment agency.
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tThis Sunriver Branc" is not listed as a historic landmark. The community name will be maintained for customer addressing, and the
Zip Code is not expected to change.
Based oottle information obtained in the course of this discontinuance study, the Postal Service concludes this proposal will not
adversely affect the community and eV9\y ~wiIdJe ~to maintain the identity.
Ill. EFFEC1' ON EMPLOYEES I
AdditiQllaHy there are 1 craft employees assigned to t~is unit. These employees will be relocated per the National Labor Agreements.
IV. ECONOMIC SAVINGS
The Postal Service estimates a ten year savings 01$ 1,146,177 with a breakdown as follows:
Building Maintenance $0
Utilities $ 71,764
Transportation $ -7,522
EAS Craft & Labor $ 1,645,799
Contracts $138,465
Rent $ -322,102
Relocation One-Time Cost $0
Total Ten Year Savings $1,146,177
V. OTHER FACTORS
The Postal Service has identified no other factors for consideration.
VI. SUMMARY
The Postal Service is proposing to close the Sunriver, OR Branch and provide delivery and retail services by contract postal unit
under the administrative responsibility of the Bend Post Office, located 18.0 miles away.
The Sunriver Branch provided delivery and retail service to 1.228 PO Box or general delivery customers and 2,030 delivery route
customers.
The Postal Service will save an estimated
$ 1,146,177 over the next ten years. A disadvantage to some may be in meeting the rural or contract delivery canner to transact
business. However, it is not necessary to be present to conduct most Postal Service transactions with rural or contract delivery canner.
Taking all available information into conSideration. the Postal Service has determined that the advantages outweigh the
disadvantages and this proposal is warranted.
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-.....:...----------------09/26/2011';=:D~at~e------
LISA EBNER
Postmaster
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Docket: 1439988 97707
1temNbr: 18
PageNbr:
Optional Comment Form
Following are comments I wish to make concerning the proposed discontinuance of the SUNRIVER
Post Office.
1. Effect on Your Postal Services. Describe any favorable or unfavorable effects you
believe the proposal would have on the regularity or effectiveness of your postal services.
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2. Effect on Your Community. Please describe any favorable or unfavorable effects that
you believe the proposal would have on your community. t
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3. Other Comments. Please provide any other views or information that you believe the
Postal Service should consider in deciding whether to adopt the proposal.
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Name of Postal Customer Signature of Postal Customer
Mailing Address
City, State, and ZIP Code Date
FACILITY SPACE SURVEY
Note' Everv item below must have a reSDonse' I enter a "0" where aDDlicableI o Inspector survey comments entered into Property Notes
SECTION I 'GENERALINFORMA1l0N " " ,'c.' ':,"
1 Facility Name: BEND -SUNRIVER BRANCH 2 Facility 10 (Enter FMS Facility 10): 400736 -014
3 I 7, 100 1 Net Interior Square Footage Measure from the normal finishes of interior walls, rounding to the nearest whole number (do not deduel
for columns, shafts, duels, and risers whether separately enclosed or not), Value should include Hems 6,12,13,14,15,18,19 & 21
3a, 4,402 Conditioned Square Footage This calculation is the sum of Hems 6,12,13,14,15,18,19,21 and 23 when A (Heat Only)
or B (Fully CondHioned) has been selected,
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4 7,100 Building Gross Square Footage This calculation is sum of Hems 3, 23, 24, 27D & 28D
5 I 70,567 1 Site Square Footage The entire area of the sHe including the building pad. Original Site SF: 70,567
5a. D Possible expansion opportunity (YIN) 5b·1 I Estimated site SF available for expansion
6 01 Facility Non-Usable Basement Square Feel 7 01 Total # of Passenger Elevators?
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8 I 1 I Total floors/stories above grade? 9 I 01 Total Number of Freight Elevators?
10 01 Total Trailers or ModuJars on site? 11 01 Total Number of Boilers?
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SECTtONIl ADMINISTRATIVE OFFICES
12 I 01 Total Administrative Office Area in Square Feet
(Include restrooms, aisles, and janHors' closets thai are located wHhin administrative areas)
13 01 Interior VMF in Square FootageI
14 I 01 Total Interior GSAfTenantlVacant SF
(Include vacant space not included in other sections)
SECnONIII LOBBY. WORKROOMS, AND SUPPORT SPACES '
Note 1: When calculating the square-foot area of lobby, workrooms, and support space, measure from the normal finishes
of interior walls, rounding to the nearest whole SF (deduct for columns, shafts, ducts, and risers that are greater than <4 SF)
15 852 1 Total Customer Service and Post Office Lobby Area in Square FeetI
Include vestibule, customer, and screen line/counter areas
Include the workroom side area five feet behind counters, screen line, vending, and service lobby mail slots
Include the area actually occupied by the PO Boxes and wHhin four feet of PO Boxes on workroom side
Include security container(s) and vauHs
16 01 How Many Floors/Stories Made To Accommodate Delivery Operations Workroom?I
17 I 01 How Many Floon;/Stories Made To Accommodate Other Workroom?
(i.e, BMEU, Mail Processing Ops, Not Delivery)
18 3,550 1 Delivery Workroom Area in Square Feet
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Include the area occupied by camer cases, throwback case, carrier key cage, registry cage, carrier supervisors desks, parcel post
distribution area. CASTRs, and aisles as indicated on the SSBD 100 FSS as DeNvery Workroom
19 01 Other Workroom Area in Square Feet
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All workroom area not included in the lobby and delivery workroom measurements (i,e, BMEU, Mail Processing, Usable basement, etc,)
20 1 Machine-Occupied Space
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21 01 Support Area in Square Feet I
All other interior area not Inclutled in the admin offices, lobby, workroom, and platform measurements (all floors/stories)
22 01 Total Number of Toilets and Urinals (do not count sinks)
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SECTION IV PLATFORM SPACE (Dock)
23 01 Total Enclosed Platform (Dock) Area in Square FeetI
(area must be totally enclosed by wells & ceihng, and be accessible throuffidoor,)
A. 0 Heat Only B. D Fully Conditioned C. x Unconditioned
24 01 Total Open Platform (Dock) Area in Square Feet
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(a platform not meeting the defin.ion of an "enclosed platform" is an "open platform")
25 01 Total Number of Dock Positions1
26 01 Number of Dock Positions, Included in #22 Above, With a Platform 48" or More Above Grade
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SECTION. V -PARKING SPACES
27 Postal Vehicle & Employee Parking Spaces (leased or postal owned)
,.,.1 I Interior Spaces 01 Exterior Spaces C-I I Total Spac;esB·I
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D·I I InWrior~Net SF E_I I Illuminated Parking SF
28 Customer Parking Spaces (leased or postal owned)
A_t I InllH'i9r Spaces Exterior Spaces Cel IT.....·
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D.I r Intltrior Parking Net Sf E. lIIummated Parking SF.
29 I On-site or off-site Joint-Use Parking Spaces (i.e, Strip Mall. Free Municipal)I I
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Off-Site Exclusive Use Parking Spaces (leased or postal owned)
1 # of Spaces 1 FMS Facility 10 1 # of Spaces I FMS Facili!lID
30A 306
1 I 31 A 316 I I32A 326 33A 336
SECTION VI OPTIMIZATION INFORMATION ..
34 A Evaluated Useable Excess Square Footage
346 Name of Analyst
34 C Date of Analysis
34 0 Potential Useable Excess Workroom Square Footage 3,161
SECTION VII SURVEY DATA COLLECTOR andFMS DATA ENTRY·
Field Surv!}: completed b1
35 1 1 361 1 371 1381
Name Tille Phone # Dale Surveyed
Last u~ated by
39 1 1 40 1 1 411 1421
Name Tille Phone # Date
~]Check this box if data input has been derived from a complete field survey. If only partial data is being entered, DO NOT check this box.
(You must check this box, enter the Name of the Individual Collecting This Data and the Date Surveyed (Mo/DaylYr))
Comments Section -Inspector survey comments must be entered in eFMS Property Notes.
Scan lind emaii this fofmlO lhe Man.ger, Fdty Req\Mr.ments Of Planning T..mLe~er. upon cornpietion of FMS da1a entry.
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