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HomeMy WebLinkAboutGrant Req - Boys-Girls Club of C OEconomic Development Fund Discretionary Grant Program Organization: Boys and Girls Club of Central Oregon Organization Description: This organization, established in 1994, seeks to enable young people, especially those with the most need, to reach their full potential as productive, caring, responsible citizens. Emphasis is placed in three areas: academic success, good character and citizenship, and healthy lifestyles. Project Name: Server Upgrade Project Description: The organization is currently operating on Windows 2000, which will soon be unsupported by Microsoft. These grant funds will be used to purchase new hardware and software. Project Period: March — April 2010 Amount of Request: $2,514 Previous Grants: • Aug. 1999: $188 Landfill Sign ($188 Luke) • Dec. 1999: $210 Area Lights ($210 Swearingen) • Dec. 1999: $2,500 Permits and cost of moving ($2,500 Luke) • Dec.1999: $188 Sign ($188 Luke) • June 2000: $1,000 July 4th expenses ($1,000 Luke) • Aug. 2004: $3,560 Accounting software ($3,560 Luke) • Jan. 2005: $1,420 Building/land use permits ($710 Luke; $710 Daly) • Sept. 2005: $6,500 Terrebonne expansion ($3,250 Luke; $3,250 Daly) • Apr. 2006: $2,000 Membership Services Coordinator ($2,000 Clarno) BOYS & GIRLS CLUBS OF CENTRAL OREGON Administrative Office 500 NW Wall Street Bend, Oregon 97701 Phone 541.548.2840 Fax 541.617.2880 www.bgcco.org info@bgcco.org Ariel Branch 541.385.3009 Bend Branch 541.617.2877 Redmond Branch 541.504.9060 Terrebonne Branch 541.548.3456 Board of Directors Kate Bailey, Chair Jo Anne Sutherland, VP Development Larry Snyder, VP Board Development Vic Martinez, Treasurer Teresa Burdick Pam Carty Jim Porter Steve Ries Paul Rodby Linda Sealock-Schmitz Robert Sumner Suzanne Tarbet Lisa Burbidge, Executive Director January 21, 2010 To: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 Attn: Commissioner Dennis R. Luke Fm: Abby Rowland Development Director Boys & Girls Clubs of Central Oregon 500 NW Wall St., Bend, OR 97701 Dear Commissioner Luke, Boys & Girls Clubs of Central Oregon is grateful to you for your continued support you provide Deschutes County and Boys & Girls Clubs of Central Oregon. On behalf of Boys & Girls Clubs of Central Oregon, I am pleased to submit this request for funds to the Deschutes County Board of Commissioners. BGCCO respectfully requests $2,514 to fund the purchase of technological equipment to upgrade the current operating server. Funding this program will enhance the Clubs' technology, efficiency, accountability and reporting capacity. Thank you for considering this request. If you have any questions, please contact me at the office, 617-2877, ext. 12 or via email, arowland@becco.org. Sincerely, Abby Rowland Development Director njU�JAN 62010 BOARD OF COMMISSIONERS ADMINJSFRATION Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: i�� %/ Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners 5'�✓vk u_P9rzeLde &t2 /3c,6c3 /0/0 Applicant/Organization: Address: Project End Date: Date Funds Needed: goys C`i G4 s 67 Ce -(Orz ' 104- 50 6 /\J tA)a= 6-f Si Contact Name(s): Fax: y 120wleLs-tA (pif7."')/ Tax ID #. City & Zip: Telephone: Alternate Phone: 516 -2 ?cf Email: //.a4/c) l q3 - 112-753 Cv kot a/ 7701 5�l (pi 7-2g-7-7 air -0 c)(a-ro( '%' On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. economic health. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount:._ Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: Signature: Deschutes County Economic Development Fund Discretionary Grant Program Proposal from Boys & Girls Clubs of Central Oregon Organization Description In 1994, twenty volunteers organized the Boys & Girls Clubs of Central Oregon (BGCCO). There are currently four Clubs in Deschutes County: Bend -Downtown, East Bend -Ariel, Redmond and Terrebonne. Through comprehensive programming and caring staff, BGCCO seeks to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. BGCCO strives to positively impact the lives of Club members, with special emphasis on three essential youth outcomes: • Academic success • Good character and citizenship • Healthy lifestyles Volunteer Leadership BGCCO is led by a volunteer leadership structure. The Board of Directors consists of 12 volunteers. In addition, the Board of Directors Executive Committee is made up of 6 members of the Board of Directors holding the positions of Chair, Vice Chair, Treasurer, Secretary, Resource Development and Board Development. All members of the BOD financially contribute to the Clubs. In addition to the BOD, BGCCO operates with the support from administrative staff. The Administration Office is located within the Bend -Downtown location and consists of three leadership positions: Executive Director, Development Director and Operations Director. The Administration Office provides support and professional services to the Clubs. Proposed Project BGCCO is currently operating on an email server that is approximately eight years old. It is running on Windows 2000 server and Microsoft Exchange 2000. The hardware is rapidly approaching the end of its life -cycle, which in turn makes it increasingly difficult to find replacement parts. The current operating system and Exchange software will soon be unsupported by Microsoft and the mail software, Exchange, has more security features and SPAM detection in the newer version. The existing setup at BGCCO is going to pose problems in the near future of significant magnitude. Upgrading to newer hardware and software has been strongly recommended by IT professionals. Project Timeline The project will begin in spring 2010. The installation time is approximately 12 hours. The new server would benefit Boys & Girls Clubs of Central Oregon for several years. Impact on Community's Economic Health Currently, there are no youth development programs that are more affordable or effective than Boys & Girls Clubs of Central Oregon in Deschutes County. The cost for a child to attend BGCCO is $25 per year and $50 per month for program fees. BGCCO will scholarship families who are unable to afford the monthly or annual cost. The Clubs are accessible daily after school and during non -school days, including summer. The programs of Boys & Girls Clubs are necessary to provide opportunities for youth to gain important life -enhancing skills to be involved citizens and allow for greater workforce efficiency within the community. BGCCO is a major resource to employers in the community. It allows parents to retain a full- time position because their children have a safe and educational place to be. BGCCO employs 28 residents of Central Oregon. In 2010, the projected expense for salaries and wages is $598,334. This program will enhance the Clubs' technology, efficiency, accountability and reporting capacity. Groups Who Will Benefit Boys & Girls Clubs of Central Oregon allows parents to work during the time when their children are out of school. With their kids at the Clubs during this time, parents have peace of mind knowing their kids are safe and supervised by professional, caring role models. Central Oregon businesses benefit through a larger pool of applicants because more parents are able to work outside the home due to affordable after school care. The community's youth are safe and supervised during out of school time, instead of roaming the streets or participating in unproductive activities. The community as a whole will benefit from the structure provided to youth. The Clubs keep youth off the streets and out of trouble during the time of day at highest risk for juvenile delinquency problems to occur. The Clubs also honor each child as an individual helping them build confidence and develop their skills and talents to be effective community members. Itemized Expenditures BGCCO respectfully requests $2,514 from Deschutes County to support the funding required to update the server with a PowerEdge 1900 system. The cost for the PowerEdge 1900 system is 51.614 and the labor hours (12) required to install is $900. Expense Detail Program Budget Total Server PowerEdge 1900: Dual Core Intel Xeon 5110, 4MB Cache, 1.6GHz, 1066MHz FSB, No Operating System $1,614 Installation service 12 hours Total $900 $2,514 Updating the server will add tremendous value to the services that BGCCO provides to the community. The support of Deschutes County through a discretionary grant from the lottery funds would allow BGCCO to begin the process of creating a better, more efficient Boys & Girls Clubs of Central Oregon. The grant is in support of an ongoing need to enhance the organization's technology, efficiency, accountability and reporting capacity. Project costs will be generated from the community through fundraising programs. BGCCO continues to seek grant funding from federal and private sources and will generate revenue through 2010 Partnership for Kids, the corporate giving campaign.