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Home My WebLink AboutGrant Req - La Pine Rodeo AssnEconomic Development Fund Discretionary Grant Program Organization: La Pine Rodeo Association Organization Description:. Formed in 2002, the La Pine Rodeo Association is a non- profit organization dedicated to the operation of an annual rodeo, maintenance of the rodeo facilities, promote local youth participation in equestrian events and sponsor other community events contributing to the preservation of "our Western Heritage." Project Name: La Pine Rodeo Project Description: Dubbed "The Greatest Little Rodeo in Oregon," the annual La Pine Rodeo has been sanctioned by the Professional Rodeo Cowboys Association (PRCA). This grant request is for promotion of the event. In 2009, the total cost for advertising the event was $9,253.07 Project Period: July 4, 2010 Amount of Request: $6,000 Previous Grants: • September 2002 - $2,000 (Daly $2,000) • December 2002 - $8,900 (Daly $8,400; Luke $500) • May 2004 - $2,000 (Daly $2,000) • October 2004 - $4,000 (Daly $4,000) • May 2006 - $3,500 (Daly $2,000; Clarno $1,000; Luke $500) • March 2007 - $2,500 (Daly $1,000; Baney $1,000; Luke $500) • August 2008 - $2,000 (Daly $1,000; Baney $1,000) Sep 09 09 08:38a Florence Neis 541-536-5376 p.8 Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Treasurer Rorence Neis Secretary 536-5376 Directors Tony Borba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 Erin Likens 536-5738 De Martin 536-1532 Cheri Stark 536-7788 Toby Wilson 536-8971 September 9, 2009 La Pine Rodeo Association "The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 501c(3) Organization EIN #54-2125846 Dave Inbody Deschutes County Board of Commissioners 1300 NW Wall Street, Suite 200 Bend OR 97701 Re: Discretionary Grant Program Application Dear Mr. Inbody: Attached is our discretionary grant application and backup paperwork for FY 2009-2010. We recently submitted our report for 2008-2009. We have increased the amount of our request this year due to the drastically reduced sponsor income we experienced in 2009. The La Pine Rodeo Association fully appreciates the county's continued interest and support of our annual July 4th weekend rodeo. If you have any questions, please call me. Sincerely, Scott Morrison President 541.420.9889 SM:fsn Attachments P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com Sep 09 09 08:38a Florence Neis .00 4410 541-536-5376 p.7 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - , ;.,,• DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners ///A id Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID it. City & Zip: Telephone: Email: PL;m2 de? aCssrc_. 611 Contact Name(s): Fax: r to renes —53/6, Alternate Phone: �0D-0'I 1 i 536 fsners(airnsn, e On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: Signature: Sep 09 09 08:38a Florence Neis Secretary of State Corporation Division 255 Capitol Street NE, Suite 151 Salem. OR 97310-1327 Pttone:(5O3 )936-22t3 Fax:(503)378-4381 w i ;'.fitinginoregort.Ct1rt1 541-536-5376 p.6 2009 ANNUAL REPORT Registry Number: 173971-91 Date of incorporation: 09123/2003 Fee: $50.00 Due Date: 09123.12009 Type: DOMES -PC NONPROFIT CORPORATION LA PINE RODEO ASSOC. PO BOX 674 LA PINE OR 97739 ;lame of Domestic Nonprofit Corporation I A PINE RODEO ASSOC. Jurisdiction: OREGON Nonprofit Type: Public Benefit With Members The following information is required by statute_ Please coinpiete the entire form. If any of the information is incorrect. you can rnake changes on this form. Failure to submit this Annual Report and fee by the ck'e date may result in inactivation on our records. Registered Agent SCOTT MORRISON 53050 BRIDGE DR LA PINE OR 97739 i) Type of Business 2) Principal Place of Business (Str. address,city,state,zip) PO BOX 674 LA PINE OR 97739 4) President Name and Address SCOTT ivIORRlSON 53080 BRIDGE DR LA PINE OR 97739 6) Signature 'r 8) Date If the Registered Agent has changed. the new Agent has consented to the appointment_ Oregon street address required. 3) Mailing Address (Address.city.state,zip) PO BOY 674 LA PINE OR 97739 5) Secretary Name and Address FLORENCE NES 15175 PONDEROSA LOOP LA PINE OR 97739 7) Printed Name 9) Daytime Phone Number Make check payable to"Corporation DSior and mai <i'psitn sform with payment to Secretary of State, Corporation Division, 255 Capitol ST NE Suite 15:, Saiem, OR 97374-1327. Note: You can also fax to (503) 378-4381_ Filing fees may be paid with VISA. or MasterCard. Submit the card number and 'expiration date on a separate page for your protection. ANRPF'I 02.3:07:4n, Sep 09 09 08:38a Florence Neis 541-536-5376 p.5 Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Treasurer Florence Neis Secretary 536-5376 Directors Tony Borba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 Erin Likens 536-5738 De Martin 536-1532 Cheri Stark 536-7788 Toby Wilson 536-8971 September 3, 2009 La Pine Rodeo Association La Pine Rodeo is a 501c(3) Organization JD #54-2125846 Item #1 page 1 The La Pine Rodeo Association was formed by a volunteer group in 2002, which soon formed a board of directors, became a non-profit organization, and drew up by-laws, conflict of interest policy, budgets, and committed themselves entirely to bringing awareness to La Pine and the greater South County Region in the form of the great American and Western tradition of a sanctioned rodeo. The rodeo has been in existence for the last seven years as a sanctioned rodeo following in the footsteps of Sisters Rodeo. This was the plan and dream of this group of volunteers. Sisters has taken years to achieve its goal as a PRCA sanctioned, nationally recognized and nationally sponsored event to Central Oregon. La Pine Rodeo has dubbed itself, "The Greatest Little Rodeo in Oregon," and we are fast becoming just that We are surprisingly just a step below Sisters already in that we are and have been sanctioned by a Professional Cowboy Association for the last six years, the NPRA. and this was not an easy feat The rodeo board has a mission and that is to get enough land to bring year- round equestrian events for the entire community. The horse clubs, the high school rodeo, the individual events related to rodeo would have this available for all activities related to these things, year round! (Please see attached Mission Statement ). The rodeo is growing and becoming the place to be over the July 4d' Weekend in Southern Deschutes County. In 2009 we had 318 entries; our rodeo is becoming quite popular amongst the NPRA. The Board of Directors is in the left hand column of this letter. They are all volunteers and for the most part, work full time at their own jobs. They work tirelessly and unselfishly to bring this event to the community and for the awareness of La Pine and the Greater La Pine area. We would appreciate your time and help in our quest Thank you, The La Pine Rodeo Board, Members and Volunteers P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com Sep 09 09 08:38a Florence Neis 541-536-5376 p.4 Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Treasurer Florence Neis Secretary 536-5376 Directors Tony Borba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 Erin Likens 536-5738 De Martin 536-1532 Cheri Stark 536-7788 Toby Wilson 536-8971 La Pine Rodeo Association La Pine Rodeo is a 501C(3) Organization ID #54-2125846 Item #1 page 2 La Pine Rodeo's Mission Statement The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of creating a non-profit corporation dedicated to the implementation of the following board goals: 1. To create and implement an annual rodeo in the La Pine community for the purpose of providing entertainment, recreation and preservation of the great western tradition of rodeo. 2. To create and maintain a rodeo facility in Southern Deschutes County (La Pine Area) that can be used year round for organized and casual equestrian activities by the residents of the La Pine area. 3. To create and sponsor other community events that utilizes the rodeo facilities and contributes to the preservation of our Western Heritage. 4. To stimulate interest and promote growth in the community of La Pine and southern Deschutes County. 5. To encourage and promote our local youth to participate in equestrian and western events. 6. To create a non-profit corporation. 7. The non-profit corporation will be in charge of maintaining and organizing the rodeo facilities and the rodeo board will be the governing body. 8. To support any other lawful activity that is not for profit that can utilize the facilities and directly benefit the local community at large. P.O. Box 674, La Pine, OR 97739. (541) 536-7500 E-mail info@lapinerodeo.com Sep 09 09 08:37a Florence Neis 541-536-5376 p.3 Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Treasurer Florence Neis Secretary 536-5376 Directors Tony Borba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 Erin Likens 536-5738 De Martin 536-1532 Cheri Stark 536-7788 Toby Wilson 536-8971 September 3, 2009 La Pine Rodeo Association La Pine Rodeo is a 50143) Organization ID #54-2125846 Items #2,3,4&5 The proposed project is the annual La Pine Rodeo held every year on or near the Fourth of July weekend. The timeline is January 1, 2010 through December 31, 2010. The project greatly showcases La Pine and provides an economic boost to this area every year_ Every business in Southern Deschutes and Bend area benefits from not only the thousands of visitors from the eight Western States and Canada, but from the 300+ cowboys, cowgirls and families traveling through from one rodeo to another on The Cowboy Christmas Weekend." The entire community of La Pine benefits from all of the above, including the youngsters who take part and help out each year. Please see the itemized list from 2009, describing the advertising expenditures. The rodeo IS growing and becoming better known and in the future the Board would like to not only rely totally on sponsorships, but on having its own land and facilities that will keep the organization more fluid_ Thank you for your time and attention to this request. The La Pine Rodeo Association Scott Morrison, President P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com Sep 09 09 08:37a Florence Neis 541-536-5376 p.2 LA PINE RODEO ADVERTISING 2009 Item #6 Item Cost PROGRAM GUIDES Day Sheets $ 92.95 Program Guide Printing $ 750.00 Artwork $ 100.00 Complimentary ads (Pepsi, Shop Smart, Community 1st Bank, Septic Service, Wickiup Storage, Chamber of Commerce, Columbia Distributing, BBBS, Sue Dolezal Bookkeeping, McDonald's) $ 2,300.00 Program Guide giveaways (VIP/Guests) - 70 $ 210.00 Day Sheets giveaways (VIP/Guests) $ 50.00 Sub -Total: $ 3,502.95 Ads Sold $ 1,985.00 Program Guides sold $ 150.00 Day Sheets sold $ 50.00 Sub -Total: $ 2,185.00 Total: $ 1,317.95 POSTERS Printing $ 180.00 Total: $ 180.00 RADIO ADS Horizon Broadcasting Group (KOAK, KWPK, KRCO) $ 800.00 Total $ 800.00 Ticket Promos (Gift Certificates/VIP/Guests) $ 2,660.00 Total: $ 2,660.00 MERCHANDISE COSTS Merchandise cost $ 762.50 Merchandise giveaways (Rodeo Queen 20 t -shirts) $ 200.00 Tough Enough to Wear Pink board shirts $ 40.00 Subtotal: $ 1,00230 Merchandise sold $ 1,260.00 Total: $ (257.50) NEWSPAPER/CABLE ADS Portland paper (Bona Fide Country) $ 200.00 Oregonian Arts & Entertainment Summer Guide $ 271.98 Frontier Advertising $ 180.00 Christmas Valley Tourist Guide $ 60.00 Newberry Eagle $ 205.95 Central Oregon Rancher $ 600.00 Wise Buys $ 270.00 Total:. $ 1,787.93 Page 1 of 2 Rodeo Advertising 2009 Grant Application Report July 2009 Sep 09 09 08:37a Florence Neis 541-536-5376 p.1 LA PINE RODEO ADVERTISING 2009 Item #6 Item Cost WEB SITE Little d Technolody $ 350.00 Total: $ 350.00 RODEO QUEEN EXPENSES $ 1,500.00 Total $ 1,500.00 TICKETS Frontier Advertising (printing) $ 250.03 Total: $ 250.03 MISCELLANEOUS COSTS FOR OTHER PRINTED ADVERTISING Flyers, brochures $ 375.36 Invoicing/accounting and mailing costs $ 100.00 Thank You letters mailing costs (volunteers) $ 66.00 Thank You cards mailing costs (sponsors, advertisers) $ 62.92 Certificates of Appreciation (mailing costs, certificates, color cartridge) $ 60.38 Total: $ 664.66 TOTAL EXPENDITURE: $ 9,253.07 Figures based on actual expense per Treasurer's Reports, and estimates by Florence Neis, Page 2 of 2 Rodeo Advertising 2009 Grant Application ReportJuly 2009