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Home My WebLink AboutGrant Req - Netwk of Volunteer AdminEconomic Development Fund Discretionary Grant Program Organization: Network of Volunteer Administrators (NOVA) Organization Description: The mission of NOVA, made up of volunteer coordinators, is to increase professionalism in volunteer management through training and support of member volunteer coordinators. Project Name: NOVA Volunteer of the Year Event Project Description: This grant request is for the purchase of food and gifts for NOVA's annual volunteer of the year event, which is scheduled for May, 6, 2010. NOVA's only source of income is a $40 yearly membership fee which is used for training. Additional support for this event will be provided in the form of in-kind donations of food and door prizes. Project Period: May 6, 2010 Amount of Request: $2,000 (Budgeted event cost = $2,950) Previous Grants: • March 2006: $1,000 Volunteer of the Year ($500 Luke, $500 Clarno) • February 2007: $2,000 Volunteer of the Year ($1,000 Luke, $1,000 Baney) • March 2008: $2,000 Volunteer of the Year ($1,000 Luke; $1,000 Baney) • February 2009: $500 Volunteer of the Year ($500 Luke) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 5/6/2010 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners x 2010 NOVA Volunteer of the Year 1/26/2010 $2000.00 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: Network of Volunteer Administrators c/o DI -18 Volunteer Services, 1300 NW Wall Si. Suite 103 Contact Name(s): Fax: Lin Gardner, NOVA Membership Chair 541-693-8994 Alternate Phone: City & Zip: Telephone: Email: 541-420-1317 5/7/2010 (4/30/2010) 43-2012466 Bend, Oregon 97701 541-693-8988 Lin.H.Gardner ..state.or..us On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: Signature: 1. The Network of Volunteer Administrators (NOVA) is made up of volunteer coordinators from Deschutes County non-profit agencies. NOVA's mission is to increase professionalism in volunteer management; and to support member volunteer coordinators in fulfilling the mission of their own organizations. This is accomplished by providing training and support for members and by hosting the annual NOVA Volunteer of the Year event each year in the Spring. The 2010 event will be held at the Bend Senior Center on May 6, 2010. The Theme for this years event is "2010 Year of the Volunteer...Central Oregon Celebrates YOU" NOVA officers for 2010 are: Membership Chair: Lin Gardner / Department of Human Services Secretary: Ellen Valway / American Red Cross Blood Services Treasurer: Mardi Bruce / Ronald McDonald House Charities 2. Prior to the NOVA Volunteer of the Year event, each member agency has the opportunity to nominate an adult and a youth volunteer for the honor of Volunteer of the Year. The nominations are independently read and voted on by a panel of judges chosen from Deschutes County community members. Member agencies invite their volunteers to attend the event, held this year on May 6, 2010. Nominees and member programs are introduced at the event and recognized by the local media. NOVA members have always relied heavily on community and business donations to provide food for the event as well as gifts for the Volunteers of the Year. NOVA's only source of income is a $50 yearly membership fee which is also used for training or meeting expenses during the year. Previously those funds have been used to buy items needed for the event that weren't donated. It has become increasingly difficult in today's economy to find donations due to the growing number of requests made to businesses and restaurants each year plus the cost of renting space for the event increases every year. NOVA is asking the Deschutes County Economic Development Fund for $2,000 to help defray costs of producing the 2010 Volunteer of the Year event. 3. Timeline • January—committee assignments; reserve space; pick theme • February—Develop invitation; finalize assignments. • March—Develop nomination packets and mail mid month; secure community members to serve as judges. • April—Committees meet to finalize tasks; pick up prize donations; develop packets of completed nominations to deliver to community judges for Volunteer of the Year selection. Committee meets to open judge's ballots; order awards for adult & youth volunteers of the year; prepare certificates for all nominees; prepare basket of prizes for volunteers of the year; • May ---members meet at 3:OOpm to decorate on May 6th; set up food / desserts / beverages; event begins at 6:00 p.m. 4. Volunteerism is a vital part of a healthy community. Increasing volunteerism is a goal of the Deschutes County 2001-2010 Community Plan. Organizations such as NOVA and the Volunteer of the Year event help to increase awareness of the need for volunteers and of the organizations and programs in the area that provide services to the communities. As Deschutes County continues to grow both the opportunity for volunteerism and the need for services volunteers provide will increase. Due to the state of our economy we have noticed an increase in 2010. 5. Raising the visibility of the event will benefit both NOVA member agencies and local communities—Bend, Redmond, Sisters, Terrebonne, Tumalo, Crooked River Ranch, Sun River, and La Pine—by increasing awareness of the services provided by agencies and volunteers which is a valuable marketing tool for the county. 6. Budget: Table cloth rental $ 75.00 Facility Rental 275.00 Entertainment 300.00 Food 1,300.00 Beverages 200.00 Flowers/decorations 250.00 Plaques/Awards 100.00 Certificates/frames 150.00 Paper products/utensils 100.00 Gift Certificates for Volunteers of Year 100.00 Gift Certificates for Volunteer MC's 100.00 Balance $ 2950.00 • We hope to receive in-kind donations for this event such as: door prizes for the volunteers attending the event; pizza/beverages for the youth setting up the tables and cleaning up after the event; coffee/condiments; items for the baskets given to the volunteers of the year; baskets; Insurance policy for the event provided by Oregon's Department of Human Services; postage for mailing packets to member programs and desserts. NOVA Participating Agencies / Programs: American Red Cross Blood Services Bend Area Habitat for Humanity Bend Public Library Bethlehem Inn CASA of Central Oregon Central Oregon Environmental Center Department of Human Services / Volunteer Services Deschutes Commission on Children and Families Girl Scouts of Oregon and SW Washington Grandma's House of Central Oregon Healing Reins Therapeutic Riding Center Healthy Beginnings Hospice of Redmond / Sisters Humane Society of Central Oregon Interfaith Volunteer Caregivers Latino Community Association Mountain Star Family Relief Nursery Neighbor Impact Ronald McDonald House Charities of Central Oregon Volunteer Connect Oregon Theodore R. Kulongoski, Governor To whom it may concern: Department of Human Services Administrative Services Financial Services Section 500 Summer Street NE, E-81 Salem, OR 97301-1090 (503) 945-6800 Fax (503) 947-5226 TTY (503) 945-5929 The Department of Human Services qualifies as a non-profit governmental agency under U.S. Code Title 26, 501-(c)(1). A corporation organized under Act of Congress, which is an instrumentality of the United States and is exempt from taxation. Department of Human Services, Office of Financial Services, federal ID number is 43-2012466. Sincerely, (4 Andy Tyssen Department of Human Services Financial Services Tax Policy Administrator (503) 945-6081 "Assisting People to Become Independent, Healthy and Safe" An Equal Opportunity Employer D0 2258 (01,03)