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2010-03-29 Work Session Minutes
-rES 0 Deschutes County Board of Commissioners { 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 29, 2010 Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Marty Wynne, Finance; David Givans, Internal Auditor; Anna Johnson, Communications; David Inbody, Assistant to the Administrator; Mark Pilliod, County Counsel; media representatives Hillary Borrud and Erik Lukens of The Bulletin; and two other citizens. Chair Luke opened the meeting at 1:30 p.m. 1. Finance Update. Marty Wynne said that investment rates remain low. The annual return so far averages out to about what was forecast. The general fundreport shows that there is a positive projection. Transient tax revenue amounts are down. The forecast for year-end revenues shows a slight increase, resulting in a larger ending working capital amount. Commissioner Baney asked about equipment and material sales at the Road Department, and whether the planned sales might bring in what was anticipated. The Road Department will be contacted to find out. Mr. Wynne distributed a spreadsheet showing the breakdown of the Area A Closure and Cell 5 Construction projects at Knott Landfill. These are based on special reserve funds. The document explains the costs of each project individually; some expenditures were already made at the time of the report. Tourism and construction are down, so there is a lot less waste going into the landfill, resulting in less revenue. Minutes of Board of Commissioners' Work Session Monday, March 29, 201( Page 1 of 8 Pages Funding has been transferred to the Fair & Expo Center for improvements. The net at the end of the project will be over $500,000, so it will come in under the budgeted $1.5 million. If there are remaining funds, it can be used for another capital project, or moved into the project development fund. The 911/OSP project is coming in under budget due to lower bid costs on construction, possibly around $900,000. There is a reevaluation of how they rate govemments, based on a new formula and processes. Commissioner Unger asked what the original loan was for the Bethlehem Inn. Dave Kanner said it was not really a loan, but the amount is around $2.5 million. Mr. Wynne said that a grant and fundraising were expected the first year so that there would be no loan necessary; however, those did not happen. The amount is a negative, including lost interest. 2. Grant Requests — Video Lottery Funds. • La Pine Park & Recreation District — The request is for $3,000 for a jazz festival, which benefits the La Pine Community Kitchen. Commissioner Luke said they need to have the rest of the money lined up. Commissioner Baney suggested a match. Commissioner Luke said he would like to support. the Community Kitchen. The Commissioners granted $500 each, after the District has identified that it has raised at least that much as a match. • Nature of Words — Commissioners Unger and Baney granted $500. Commissioner Unger likes the idea that it supports educational efforts. • Volunteers in Medicine — Commissioner Baney said that they can get a match for whatever they raise this month. Commissioner Unger noted that this group probably saves a lot of County dollars through the services they provide. The Commissioners granted a total of $2,500, at $83.33 each. Commissioner Baney disclosed that she does sit on the group's board of directors. 3. Discussion of Community Dispute Resolution Report. Dave Inbody said that they receive a certain amount of funding from several different departments who typically refer people to Dispute Resolution. Some departments wanted to know how much is actually going towards their recommendations. Minutes of Board of Commissioners' Work Session Monday, March 29, 2011 I Page 2 of 8 Pages Chair Luke stated that they provide an invaluable service. He asked where their funding originates; Mr. Inbody said they receive State pass-through funds that are not necessarily guaranteed. The County pays some through departments that need this service provided. Some is paid through the general fund, and some is provided through Justice Court utilization, but their referral level is much higher than anticipated, and the services are being used at a much higher rate. He asked what approach the Board thinks is best. The group needs to receive additional funding to keep services at the same level. Mr. Inbody said the group is not receiving funds from the cities, although the cities use their services. Another source of revenue is fees charged to customers, if they are willing to pay. For the most part, volunteers provide the counseling. Commissioner Baney asked about the breakdown. Mr. Inbody said there is a report of funds used for particular areas. The Justice Court referrals are tracked, but it is unclear what the Circuit Court is doing. If the Sheriff refers people to this program, that can be charged to the department. However, it is sometimes hard to know where the referral originated. Mr. Kanner said the current contract could be amended to raise the 'not to exceed' cap for Justice Court referrals. It seems fair that this should be covered, at least for this year. A fee for service arrangement is best, but it is sometimes hard to track. Commissioner Unger said that it is a low-cost, valuable service; Mr. Kanner replied that it is not required by law, though. Commissioner Baney noted that the County should not bear the entire cost if the cities are referring people to them as well. Commissioner Luke would like to discuss this situation with the cities. Mr. Inbody said that this is a diversion program, usually for small claims. The Board agreed on a short-term solution for this year, but wants to address this issue with the cities as soon as possible. 4. Discussion of Community Grants for FY 2011— Process and Funding. A committee reviews these requests once a year, and decisions are made during the budget process. Minutes of Board of Commissioners' Work Session Monday, March 29, 20111 Page 3 of 8 Pages 5. Discussion of Local Preference Contracting Options. Mark Pilliod said that he was asked to determine if and when local preference contracts could be used. Some members of the local construction industry asked whether this could be done. He has looked at statute and case authority, and his concerns are that it would be difficult to enforce a local preference. There are two areas of concern. One is statutory preemption; it is clear that the legislature declared that the lowest responsible bidder gets the contract. Although there are opportunities for local jurisdictions or any agency to create exceptions, these do not include an exception for local preference. The principal concern is the state preemption, but there are separate arguments that could arise, including violations of the State and Federal Constitutions that prohibit the creation of special rules to favor one class over another. There are cases at both levels that deal with preferences, including one at the U.S. Supreme Court, requiring a percentage of local workers be used. The Court remanded the case to the lower courts, with the idea that the entity could try to justify that kind of exception. It appears this did not proceed further. Another case relied upon preferences for minority, women and emerging small business, and cobbled together a local preference within the document, but a lot of money and time was probably spent to try to justify this. There are protections for minority, women and emerging small businesses, but those provisions have to be justified. They are designed to combat evidence of past discrimination against any of these groups. The findings and justification have to do with an inability to participate effectively in the marketplace. Mr. Pilliod said that he viewed a State document presented by a local contractor as evidence that a local preference could be used. This document had to do with replacing a bridge on I-84. It was a very technical project due to its location and other factors. It was not a design, low -bid project, so they were able to select the contractor based on a variety of issues. It did contain some cryptic language about supporting the local work force, but he could not find criteria in the bid book that was specific about this as a requirement or as a way to narrow the selection of a contractor. There was nothing in the bid package it this regard; just the clauses relating to supporting women, minority or emerging small businesses. There was nothing specific about using the local work force. Minutes of Board of Commissioners' Work Session Monday, March 29, 201 (1 Page 4 of 8 Pages He also did not find anything having to do with doing smaller projects that collectively make a larger project. The City of Portland was said to have done this, but when he contacted their representatives, they said they could only do this on small projects that require verbal bids only. Commissioner Luke observed that there has to be a good reason not to use the low bid. It levels the playing field. Commissioner Baney asked about the experience provision. Perhaps projects should not be packaged, but packaging work could result in the best overall price. Mr. Pilliod stated that when you are removing fill from one area and using the fill in another location, such as the Knott Landfill project, it does not make sense to have two contractors involved. Efficiencies will be lost. Mr. Kanner added that liability issues get a lot more complicated as well if you have more than one contractor on a site. Commissioner Baney said that Mr. Wynne is tracking the costs and any change orders to see if there are valid concerns. Mr. Pilliod stated that he looked at the bid package, and all bidders got the same information. They would have known the nature of any obstacles that might be encountered. It was fairly straightforward. Unless there is a valid justification for a change order, it will be difficult for a contractor to later say the site conditions are not what they expected and then ask for more money. Susan Ross added that the contractor is responsible for knowing the site conditions, and bidding accordingly. Mr. Pilliod added that the County cannot require the contractor to use local subcontractors, either. Commissioner Unger said he is troubled by the low bid process, because you may not get the best work. However, low bid does eliminate favoritism and other potential problems. Commissioner Baney asked if they could require specific experience, such as past work with a certain type of rock. Mr. Pilliod said you could use criteria for a specific type of rock and use it for scoring purposes. The State's project on I- 84 had also to do with the time factor and disruption of traffic. They scored the technical side on this basis. Commissioner Unger noted that the City of Redmond did this with the downtown project. However, typically this cannot be used that often without strong justification. Minutes of Board of Commissioners' Work Session Monday, March 29, 201,+) Page 5 of 8 Pages Commissioner Baney said that there is also value to others staying in the area during a project and spending money locally. Commissioner Unger stated that he would like to learn more about how to support local businesses. Mr. Pilliod replied that some places try to 'fly under the radar' with small projects and informal bids. Requests for goods and services under a certain amount require three quotes, and those can be local. It still needs to be awarded to the lowest bidder. 6. Review of Proposed Criteria for Economic Development Fund. Mr. Kanner said that the remaining dollars in the business loan fund plus revenue from foreclosures could create a fund to be used for encouraging new business. He then went over a draft Resolution indicating the details. This would be used for encouraging new businesses and helping existing businesses expand within Deschutes County. It would primarily cover business relocation expenses. Roger Lee or Eric Stobel of Economic Development for Central Oregon could come to the County on a case-by-case basis with proposals as they arise. Mr. Lee said that there are some State funds available for certain things, but it takes a lot of creativity to use those. Discussion occurred regarding whether this should involve low-interest loans or forgivable loans, and how to replenish the fund. Mr. Kanner said that this would be an annual decision of the Board and Budget Committee. There may always be some one-time funds coming in that could be used in this fashion. Mr. Kanner noted that he wants to be clear that this is for job creation purposes. State funding is sporadic and everyone tries to get it. This would be a local source used for local economic development. Commissioner Unger noted that this is a good solution and the best use of these funds. Commissioner Luke asked whom a company would contact first. Mr. Kanner said requests for disbursements would be made after they go through EDCO, and Mr. Lee or Mr. Stobel would need to provide assurances that the expenses are legitimate. Minutes of Board of Commissioners' Work Session Monday, March 29, 201) Page 6 of 8 Pages There is a risk as to whether these efforts will be successful, but Mr. Kanner observed that was the same issue with the business loan fund. It is a calculated risk. Commissioner Baney commented that a few will say that the government should not spend tax dollars in this fashion. She asked if there could also be a duplication of efforts. Chair Luke replied that government is typically involved, primarily with the infrastructure. This will be reviewed after some clarifications are made. 7. Update of Commissioners' Meetings and Schedules. Commissioner Baney said that she is meeting with the Bulletin editorial board on March 30. She and Mr. Kanner are attending the Central Oregon Visitors' Association meeting on March 30. The Board is interviewing candidates for Planning Commission positions on March 30. Commissioner Unger stated he is attending an advisory meeting of the Oregon Department of Fish & Wildlife on Saturday, April 3, in Salem. 8. Other Items. The Board went into Executive Session under ORS 192.660(2)(e), real property negotiations, at 2:55 p.m. At 3:15 p.m., the meeting adjourned and the following action was taken. BANEY: Direct staff to secure, within 30 days, a written lease agreement with the Bethlehem Inn, covering a maximum of two years. Staff also needs to convey the County's support for emergency housing services. UNGER: Second. Minutes of Board of Commissioners' Work Session Monday, March 29, 201+1 Page 7 of 8 Pages VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Commissioner Baney said that Scott Johnson was selected to receive the 2010 Mental Health Award for Excellence, and asked that the Board approve signature of the relevant letters. LUKE: Move Commissioner Baney be authorized to sign for the Board. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Being no further items addressed, the meeting adjourned at 3:55 p.m. DATED this 29th Day of March 2010 for the Deschutes County Board o Commissioners. ATTEST: Recording Secretary Dennis R. Luke, Chair Alan Unger, Vice Chair Tammy Baney, Com issioner Minutes of Board of Commissioners' Work Session Monday, March 29, 2(10 Page 8 of 8 Pages -CES Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, MARCH 29, 2010 1. Finance Update — Marty Wynne 2. Grant Requests — Video Lottery Funds — Dave Inbody • La Pine Park & Recreation • Nature of Words • Volunteers in Medicine 3. Discussion of Community Dispute Resolution Report — David Inbody 4. Discussion of Community Grants for FY 2011 — Process and Funding — Dave Inbody 5. Discussion of Local Preference Contracting Options — Mark Pilliod 6. Review of Proposed Criteria for Economic Development Fund — Dave Kanner 7. Update of Commissioners' Meetings and Schedules 8. Other Items Executive Session under ORS 192.660(2)(e), real property negotiations PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting room at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial? -1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Work Session an CI) -a co E 0) 0 Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA March 29, 2010 (1) Monthly Investment Report (2) February 2010 Financials eschutes ount A otal Invest -nt Port olio +l Investment Income Fiscal Year 2009-10 I Q) c,-) 122,395 1,181,319 (6,120) (59,066) M N ❑ co N Ffi bi 1 C . N. N O (N (. 1 N 1- I 1- N. -13d LL c� Total Investment Income Less Fee: 5% of Invest. Income Investment Income - Net Investments By County Function General $ 148,498,145 Total Investments $ 148,498,145 O 0 G o o 0 o cc o 0 • 00 T O N G co co co N ,r CO co co U N CO 4) N 4) 0_ 0 O 'C 4) ` 4) t Q E 0 ° E o_mc (1) o o . 0 U Uf—DLL LGIP I1 d O 0) cO d' Total o a •• Tr +t - O Y N L 0 co Q E 0 U r M N O O O Average Maturity in Days S. 0 0 0 0 0 0 O O In K) In 0 0 0 0 f- N N N Total Portfolio: By Investment Types 0 N z° U U. Z F Market Value 0 0 0 0 0 '0 41 0) tp G 7,5 O � U J G) 0 y O 0 0 0 To 0 0 0> U U U' U U U U U. U' U U' c.x U U U U•U U N NIU U U U 10) U U U&'U c f0 U' cp U 4j 0', Z Z Z Z Z Z Z Z Z Z Z Z Z,Z Z Z'Z Z o o Z Z Z ZIo ZiZ' c c z,.E o Z Z '� 0 0 • N 4) (O r • V NI 0'0 0 CO 0 O 4).r 0''V:0',0 cp r N.O.0 V N 0 0''0'(O r 'r .O O • ▪ 00 4) 4) O (O • 01, (O N' O' 4) O ,- 4)I OI r 0 OI O 0' O • r' 0 0, N 4), 0: V NI O O O' (O CO ,-' 0I Nc0! 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LL, 7'LLLLF LL LL LL LL investment Description Memorandum Date: To: From: RE: March 15, 2010 Board of County Commissioners Dave Kanner, County Administrator Marty Wynne, Finance Director Monthly Financial Reports Attached please find February 2010 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370- 399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705) and Health Benefits Trust (675). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll, RESOURCES: Beg. Net Working Capital $ 6,050,000 $ 6,775,995 $ 725,995 100% 112% $6,050,000 $6,775,995 $ 725,995 Revenues Property Taxes 13,215,231 19,514,776 6,299,545 67% 98% a) 19,822,847 20,674,385 851,538 Gen. Rev. - excl. Taxes 1,947,641 2,240,806 293,165 67% 77% b) 2,921,462 2,921,462 Assessor 547,136 641,227 94,091 67% 78% c) 820,704 820,704 County Clerk 695,447 1,010,975 315,528 67% 97% d) 1,043,171 1,477,971 434,800 BOPTA 9,194 11,441 2,247 67% 83% c) 13,791 13,791 District Attorney 221,867 125,425 (96,442) 67% 38% 332,800 381,603 48,803 Finance/Tax 124,699 150,374 25,675 67% 80% c) 187,049 197,827 10,778 Veterans 46,795 52,045 5,250 67% 74% 70,192 70,192 Property Management 57,632 58,632 1,000 67% 68% 86,450 86,450 Grant Projects 1,335 1,336 1 67% 67% 2,000 2,000 Total Revenues 16,866,977 23,807,038 6,940,061 67% 94% 25,300,466 26,646,385 1,345,919 TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA District Attorney Finance/Tax Veterans Property Management Grant Projects Non -Departmental Contingency Transfers Out 22,916,977 30,583,033 7,666,056 67% 98% 31,350,466 33,422,380 2.071,914 Exp. 2,193,754 2,042,435 151,319 67% 62% 3,290,631 3,290,631 - 973,803 835,633 138,170 67% 57% 1,460,704 1,450,704 10,000 39,805 33,491 6,314 67% 56% 59,708 63,614 (3,906) 3,058,175 3,029,077 29,098 67% 66% 4,587,263 4,563,140 24,123 497,647 505,367 (7,720) 67% 68% e) 746,471 703,061 43,410 150,467 155,170 (4,703) 67% 69% 225,701 225,701 159,790 157,977 1,813 67% 66% 239,685 239,685 - 70,449 68,593 1,856 67% 65% 105,673 105,673 - 1,075,337 544,443 530,894 67% 34% 1,613,006 1,493,006 120,000 4,063,142 4,063,142 67% 0% 6,094,713 6,')94,713 12,282,369 7,372,185 4,910,184 67% 40% 18,423,555 12,135,215 6,288,340 8,617,941 8,390,857 227,084 67% 65% 12,926,911 12,926,911 TOTAL REQUIREMENTS 20,900,310 15,763,042 5,137,268 67% 50% 31,350,466 25,062,126 6,288,340 NET (Resources - Requirements) 2,016,667 14,819,990 12,803,323 - 8,360,254 8,360,254 Beginning NWC per Requested Budget 8,300,000 a) Projection based on actual collections through November 30, 2009. b) Year to date includes annual PILT payment of $467,230. c) Includes 3 quarters of A & T Grant: Assessor -$578,561, Tax -$136,261 and BOPTA -$11,441. d) Significant foreclosure and refinancing recordings. e) Year to date includes expenditures paid annually. Year End $ Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 6,050,000 $ 6,775,995 $ 725,995 100% 112% $6,050,000 $6,775,995 $ 725,995 Revenues Property Taxes 13,215,231 19,514,776 6,299,545 67% 98% a) 19,822,847 20,674,385 851,538 Gen. Rev. - excl. Taxes 1,947,641 2,240,806 293,165 67% 77% b) 2,921,462 2,921,462 Assessor 547,136 641,227 94,091 67% 78% c) 820,704 820,704 County Clerk 695,447 1,010,975 315,528 67% 97% d) 1,043,171 1,477,971 434,800 BOPTA 9,194 11,441 2,247 67% 83% c) 13,791 13,791 District Attorney 221,867 125,425 (96,442) 67% 38% 332,800 381,603 48,803 Finance/Tax 124,699 150,374 25,675 67% 80% c) 187,049 197,827 10,778 Veterans 46,795 52,045 5,250 67% 74% 70,192 70,192 Property Management 57,632 58,632 1,000 67% 68% 86,450 86,450 Grant Projects 1,335 1,336 1 67% 67% 2,000 2,000 Total Revenues 16,866,977 23,807,038 6,940,061 67% 94% 25,300,466 26,646,385 1,345,919 TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA District Attorney Finance/Tax Veterans Property Management Grant Projects Non -Departmental Contingency Transfers Out 22,916,977 30,583,033 7,666,056 67% 98% 31,350,466 33,422,380 2.071,914 Exp. 2,193,754 2,042,435 151,319 67% 62% 3,290,631 3,290,631 - 973,803 835,633 138,170 67% 57% 1,460,704 1,450,704 10,000 39,805 33,491 6,314 67% 56% 59,708 63,614 (3,906) 3,058,175 3,029,077 29,098 67% 66% 4,587,263 4,563,140 24,123 497,647 505,367 (7,720) 67% 68% e) 746,471 703,061 43,410 150,467 155,170 (4,703) 67% 69% 225,701 225,701 159,790 157,977 1,813 67% 66% 239,685 239,685 - 70,449 68,593 1,856 67% 65% 105,673 105,673 - 1,075,337 544,443 530,894 67% 34% 1,613,006 1,493,006 120,000 4,063,142 4,063,142 67% 0% 6,094,713 6,')94,713 12,282,369 7,372,185 4,910,184 67% 40% 18,423,555 12,135,215 6,288,340 8,617,941 8,390,857 227,084 67% 65% 12,926,911 12,926,911 TOTAL REQUIREMENTS 20,900,310 15,763,042 5,137,268 67% 50% 31,350,466 25,062,126 6,288,340 NET (Resources - Requirements) 2,016,667 14,819,990 12,803,323 - 8,360,254 8,360,254 Beginning NWC per Requested Budget 8,300,000 a) Projection based on actual collections through November 30, 2009. b) Year to date includes annual PILT payment of $467,230. c) Includes 3 quarters of A & T Grant: Assessor -$578,561, Tax -$136,261 and BOPTA -$11,441. d) Significant foreclosure and refinancing recordings. e) Year to date includes expenditures paid annually. COMM JUSTICE -JUVENILE Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ 1,085,000 $ 1,200,041 $ 115,041 100% 111% $ 1,085,000 $ 1,200,041 $ 115,041 Revenues Federal Grants 21,183 21,145 (38) 67% 67% a) 31,775 52,994 21,219 SB #1065 -Court Assess. 40,000 33,201 (6,799) 67% 55% 60,000 55,000 (5,000) Discovery Fee 10,667 9,683 (984) 67% 61% 16,000 12,000 (4,000) Food Subsidy 20,000 15,557 (4,443) 67% 52% b) 30,000 38,000 8,000 OYA Basic & Diversion 221,633 138,137 (83,496) 67% 42% c) 332,450 340,076 7,626 Inmate/Prisoner Housing 40,000 69,900 29,900 67% 117% d) 60,000 120,000 60,000 Inmate Commissary Fees 533 207 (326) 67% 26% 800 400 (400) Contract Payments 138,761 47,826 (90,935) 67% 23% e) 208,141 82,500 (125,641) Miscellaneous 200 147 (53) 67% 49% 300 300 MIP Diversion Fees 667 225 (442) 67% 23% 1,000 500 (500) Interest on Investments 8,667 11,787 3,120 67% 91% 13,000 16,000 3,000 Leases 1,632 1,600 (32) 67% 65% 2,448 2,400 (48) Grants - Private 635 635 67% n/a 635 635 Health & Human Svcs Chg 1,245 1,245 67% n/a 2,000 2,000 CCF Interfund Grant 45,333 31,148 (14,185) 67% 46% f) 68,000 54,495 (13,505) Crime Pry Svcs Interfnd Grnt 13,333 10,521 (2,812) 67% 53% f) 20,000 20,000 Total Revenues 562,609 392,964 (169,645) 67% 47% 843,914 797,300 (46,614) Transfers In -General Fund 3,695,457 3,695,456 (1) 67% 67% 5,543,186 5,543,186 TOTAL RESOURCES 5,343,066 5,288,461 (54,605) 67% 71% 7,472,100 7,540,527 68,427 REQUIREMENTS: Expenditures Community Justice -Juvenile Personal Services Exp. % 1,886,768 1,871,953 14,815 67% 66% 2,830,152 2,884,000 (53,848) Materials and Services 881,398 725,520 155,878 67% 55% g) 1,322,097 1,148,000 174,097 Capital Outlay 67 67 67% 0% 100 100 Juvenile Resource Center Personal Services 1,688,103 1,537,225 150,878 67% 61% 2,532,154 2,342,000 190,154 Materials and Services 123,269 122,799 470 67% 66% 184,903 183,000 1,903 Capital Outlay 67 67 67% 0% 100 100 Contingency 401,729 401,729 67% n/a 602,594 602,594 TOTAL REQUIREMENTS 4,981,401 4,257,497 723,904 67% 57% 7,472,100 6,557,100 915,000 NET (Resources - Requirements) 361,665 1,030,964 669,299 983,427 983,427 Beginning NWC per Requested Budget 987,000 a) Federal Grant projection increased for funds not spent in prior fiscal year. Reimbursements received quarterly. b) Food Subsidy receipts reflect payments for July -December. c) OYA Basic and Diversion second quarter payment received in February. Payments are based on reimbursement requests for actual expenditures in prior quarter. Department anticipates projected amount to be received in full by end of fiscal year. d) Utilization of housing for juveniles by Crook County projected to exceed original estimates. e) YTD BRS revenue for July -January. Projection reduced to reflect actual youth count at less than half of original estimate. f) Second quarter payments received in February. g) Positive variance a result of accruals during July of June expenses, BRS contract payments being lower than anticipated due to low youth count in the program and a decrease in Maplestar contract for youth services. Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 1,085,000 $ 1,200,041 $ 115,041 100% 111% $ 1,085,000 $ 1,200,041 $ 115,041 Revenues Federal Grants 21,183 21,145 (38) 67% 67% a) 31,775 52,994 21,219 SB #1065 -Court Assess. 40,000 33,201 (6,799) 67% 55% 60,000 55,000 (5,000) Discovery Fee 10,667 9,683 (984) 67% 61% 16,000 12,000 (4,000) Food Subsidy 20,000 15,557 (4,443) 67% 52% b) 30,000 38,000 8,000 OYA Basic & Diversion 221,633 138,137 (83,496) 67% 42% c) 332,450 340,076 7,626 Inmate/Prisoner Housing 40,000 69,900 29,900 67% 117% d) 60,000 120,000 60,000 Inmate Commissary Fees 533 207 (326) 67% 26% 800 400 (400) Contract Payments 138,761 47,826 (90,935) 67% 23% e) 208,141 82,500 (125,641) Miscellaneous 200 147 (53) 67% 49% 300 300 MIP Diversion Fees 667 225 (442) 67% 23% 1,000 500 (500) Interest on Investments 8,667 11,787 3,120 67% 91% 13,000 16,000 3,000 Leases 1,632 1,600 (32) 67% 65% 2,448 2,400 (48) Grants - Private 635 635 67% n/a 635 635 Health & Human Svcs Chg 1,245 1,245 67% n/a 2,000 2,000 CCF Interfund Grant 45,333 31,148 (14,185) 67% 46% f) 68,000 54,495 (13,505) Crime Pry Svcs Interfnd Grnt 13,333 10,521 (2,812) 67% 53% f) 20,000 20,000 Total Revenues 562,609 392,964 (169,645) 67% 47% 843,914 797,300 (46,614) Transfers In -General Fund 3,695,457 3,695,456 (1) 67% 67% 5,543,186 5,543,186 TOTAL RESOURCES 5,343,066 5,288,461 (54,605) 67% 71% 7,472,100 7,540,527 68,427 REQUIREMENTS: Expenditures Community Justice -Juvenile Personal Services Exp. % 1,886,768 1,871,953 14,815 67% 66% 2,830,152 2,884,000 (53,848) Materials and Services 881,398 725,520 155,878 67% 55% g) 1,322,097 1,148,000 174,097 Capital Outlay 67 67 67% 0% 100 100 Juvenile Resource Center Personal Services 1,688,103 1,537,225 150,878 67% 61% 2,532,154 2,342,000 190,154 Materials and Services 123,269 122,799 470 67% 66% 184,903 183,000 1,903 Capital Outlay 67 67 67% 0% 100 100 Contingency 401,729 401,729 67% n/a 602,594 602,594 TOTAL REQUIREMENTS 4,981,401 4,257,497 723,904 67% 57% 7,472,100 6,557,100 915,000 NET (Resources - Requirements) 361,665 1,030,964 669,299 983,427 983,427 Beginning NWC per Requested Budget 987,000 a) Federal Grant projection increased for funds not spent in prior fiscal year. Reimbursements received quarterly. b) Food Subsidy receipts reflect payments for July -December. c) OYA Basic and Diversion second quarter payment received in February. Payments are based on reimbursement requests for actual expenditures in prior quarter. Department anticipates projected amount to be received in full by end of fiscal year. d) Utilization of housing for juveniles by Crook County projected to exceed original estimates. e) YTD BRS revenue for July -January. Projection reduced to reflect actual youth count at less than half of original estimate. f) Second quarter payments received in February. g) Positive variance a result of accruals during July of June expenses, BRS contract payments being lower than anticipated due to low youth count in the program and a decrease in Maplestar contract for youth services. SHERIFF - Fund 255 Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ Revenues Law Enf Dist Countywide Law Enf Dist Rural Interest Total Revenues 13,495,291 8,478,215 $ 183,677 11,611,695 7,737,343 17,863 $ 183,677 100% 21,973,506 19,366,901 TOTAL RESOURCES 21,973,506 19,550,578 REQUIREMENTS: EXPENDITURES & TRANSFERS Sheriff's Division Civil Automotive/Communications Investigations/Evidence Patrol/Civil/Comm Supp Records Adult Jail Court Security Emergency Services Special Services Division Regional Work Center Training Division Other Law Enforcement Svcs Non -Departmental Contingency 1,436,925 491,641 931,923 1,121,551 4,977,311 428,242 6,103,274 143,939 125,714 772,460 1,825,228 266,702 351,801 308,696 2,361,433 1,372,388 487,912 894,498 996,490 4,885,672 393,723 5,413,299 127,558 127,888 734,184 1,551,487 216,652 369,538 442,032 Transfers Out 326,667 245,000 n/a Budget Year End Projection Variance $ 183,677 $ 183,677 (1,883,596) 67% 57% a) 20,242,936 17,359,242 0,883,694) (740,872) 67% 61% a) 12,717,322 11,098,867 (111,618,455) 17,863 67% n/a 35,000 35,000 (2,606,605) 67% 59% 32,960,258 28,493,109 (4,467,149) (2,422,928) 67% 59% 32,960,258 28,676,786 (4,283,472) Exp. 64,537 67% 64% 2,155,388 2,155,388 3,729 67% 66% 737,461 737,461 37,425 67% 64% 1,397,884 1,397,884 125,061 67% 59% b) 1,682,327 1,593,327 89,000 91,639 67% 65% c) 7,465,967 7,259,967 206,000 34,519 67% 61% 642,363 642,363 - 689,975 67% 59% c) 9,154,909 8,853,909 301,000 16,381 67% 59% 215,908 215,908 (2,174) 67% 68% 188,571 188,571 38,276 67% 63% 1,158,690 1,158,690 - 273,741 67% 57% c) 2,737,842 2,423,842 314,000 50,050 67% 54% 400,053 400,053 - (17,737) 67% 70% 527,702 527,702 (133,336) 67% 95% 463,044 463,044 - 2,361,433 67% n/a 3,542,149 - 3 542,149 81,667 67% 50% 490,000 490,000 TOTAL REQUIREMENTS 21,973,507 18,258,321 3,715,186 67% 55% 32,960,258 28,508,109 4,452,149 NET (Resources - Requirements) (1) 1,292,257 1,292,258 Beginning NWC per Requested Budget 168,677 168,677 a) Revenue from LED's based on actual expenditure and adjusted quarterly. Projection is based on 2nd quarter actual. b) Delay of employee retirement expenses to next year. c) Personnel expenditures less than budgeted due to unfilled positions and less than planned Materials & Services. RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current 9,879,802 Tax Revenues - Prior 333,333 Federal Grants 23,333 State Grant 30,104 Transp. of State Wards 3,333 SB 1145 1,147,461 Des. Cty Video Lottery Grant 3,333 Des Cty Court Security 86,000 Des Cty Juvenile Contract 2,000 Title III Reimbursement 100,000 Transport 1,333 DC Fair & Expo Center Inmate Commissary Fees 40,000 Work Center Work Crews 28,300 Concealed Handgun Classes 4,000 Soc Sec Incentive -Fed 3,333 Miscellaneous 2,667 Oregon Mentors 3,333 Medical Services Reimb 8,000 Restitution 700 Sheriff Fees 106,667 Interest 18,889 Interest on Unsegregated 2,355 Rentals 19,999 Donations SHERIFF 701 Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY Coll. % $ 2,470,519 $ 3,343,461 $ 872,942 67% Total Revenues TOTAL RESOURCES 14,142,578 683,126 122,411 53,616 1,480,995 5,000 85,700 5,456 47,259 2,479 2,100 29,534 19,590 4,500 7,800 7,541 1,902 6,514 1,109 138,474 34,470 2,943 60,030 50 4,262,776 67% 349,793 67% 99,078 67% 23,512 67% (3,333) 67% 333,534 67% 1,667 67% (300) 67% 3,456 67% (52,741) 67% 1,146 67% 2,100 67% (10,466) 67% (8,710) 67% 500 67% 4,467 67% 4,874 67% (1,431) 67% (1,486) 67% 409 67% 31,807 67% 15,581 67% 588 67% 40,031 67% 50 67% 11,848,275 16, 945,177 5,096,902 67% nla $ 2,470,519 $ 3,343,461 $ 872,942 95% a) 137% a) 350% b) 119% c) 86% d) n/a 66% 182% n/a n/a n/a 49% 46% 75% 156% 189% n/a 54% 106% 87% 122% 83% 200% e) n/a 95% 14,819, 703 500,000 35,000 45,156 5,000 1,721,192 5,000 129,000 3,000 150,000 2,000 60,000 42,450 6,000 5,000 4,000 5,000 12,000 1,050 160,000 28,333 3,533 30,000 14,981,411 727,128 122,411 71,488 5,000 1,935,336 5,000 129,000 8,000 150,000 4,000 3,000 60,000 42,450 6,000 10,000 10,000 5,000 12,000 1,200 160,000 46,877 3,533 67,236 50 161,708 227,128 87,411 26,332 214,144 5,000 2,000 3,000 5,000 6,000 150 18,544 37,236 50 17,772,417 18,566,120 793,703 14,318,794 20,288,638 5,969,844 67% 100% 20,242,936 21,909,581 1,666,645 REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 13,495,292 11,611,695 1,883,597 67% Exp. 57% f) 20,242,936 17,359,242 2,883,694 TOTAL REQUIREMENTS 13,495,292 11,611,695 1,883,597 67% 57% 20,242,936 17,359,242 2,883,694 NET (Resources - Requirements) 823,502 8,676,943 7,853,441 - 4,550,338 4,550,338 Beginning NWC per Requested Budget 4,722,862 a) Projection based on actual collections through November 30, 2009. b) Unplanned JAG Grant received. c) Timing of Emergency Planning grant reimbursements. d) Actual State reimbursement for 1145 inmate housing will exceed amount estimated for the budget. e) FBI relocation from Sheriff's Office has been delayed resulting in 6 months of additional rental revenue. f) Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 6 month actual. Year End Budget Projection Variance nla $ 2,470,519 $ 3,343,461 $ 872,942 95% a) 137% a) 350% b) 119% c) 86% d) n/a 66% 182% n/a n/a n/a 49% 46% 75% 156% 189% n/a 54% 106% 87% 122% 83% 200% e) n/a 95% 14,819, 703 500,000 35,000 45,156 5,000 1,721,192 5,000 129,000 3,000 150,000 2,000 60,000 42,450 6,000 5,000 4,000 5,000 12,000 1,050 160,000 28,333 3,533 30,000 14,981,411 727,128 122,411 71,488 5,000 1,935,336 5,000 129,000 8,000 150,000 4,000 3,000 60,000 42,450 6,000 10,000 10,000 5,000 12,000 1,200 160,000 46,877 3,533 67,236 50 161,708 227,128 87,411 26,332 214,144 5,000 2,000 3,000 5,000 6,000 150 18,544 37,236 50 17,772,417 18,566,120 793,703 14,318,794 20,288,638 5,969,844 67% 100% 20,242,936 21,909,581 1,666,645 REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 13,495,292 11,611,695 1,883,597 67% Exp. 57% f) 20,242,936 17,359,242 2,883,694 TOTAL REQUIREMENTS 13,495,292 11,611,695 1,883,597 67% 57% 20,242,936 17,359,242 2,883,694 NET (Resources - Requirements) 823,502 8,676,943 7,853,441 - 4,550,338 4,550,338 Beginning NWC per Requested Budget 4,722,862 a) Projection based on actual collections through November 30, 2009. b) Unplanned JAG Grant received. c) Timing of Emergency Planning grant reimbursements. d) Actual State reimbursement for 1145 inmate housing will exceed amount estimated for the budget. e) FBI relocation from Sheriff's Office has been delayed resulting in 6 months of additional rental revenue. f) Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 6 month actual. RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants US Forest Service State Grant SB #1065 Court Assessment Marine Board License Fee Des Cty General Fund Grnt Des Cty Transient Room Tax City of Sisters Des Cty Tax/Fin Contract Des Cty CDD Contract Des Cty Solid Waste Contr Des Cty Clerk/Election School Districts Security & Traffic Reimb Seat Belt Program Miscellaneous Sheriff Fees Court Fines & Fees Impound Fees Restitution - Street Crimes Seizure/Forfeiture Interest Interest on Unsegregated Sale of Reportable Assets Sale of Equip & Material Total Revenues TOTAL RESOURCES SHERIFF 702 Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. % $1,287,473 $ 1,433,708 $ 146,235 4,826,467 159,333 1,333 51,000 125,089 44,667 82,979 575,442 1,191,225 280,010 667 18,122 54,365 1,333 66,667 8,667 4,000 6,667 3,333 56,667 50,000 6,667 1,200 4,000 6,928,674 347,902 60,606 51,000 121,962 33,201 78,500 10,000 1,191,225 277,343 1,405 18,122 54,364 1,263 34,252 7,871 5,925 7,315 8,403 78,755 8,800 500 1,122 9,991 1,442 6,779 11,508 2,102,207 188,569 59,273 (3,127) (11,466) (4,479) (565,442) 67% n/a $ 1,287,473 $1,433,708 $ 146,235 67% 67% 67% 67% 67% 67% 67% 67% 67% (2,667) 67% 738 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% (1) (70) (32,415) (796) 1,925 648 5,070 22,088 (41,200) 500 1,122 3,324 242 6,779 7,508 7,619,900 9,358,230 1,738,330 67% 8,907,373 10,791,938 1,884, 565 67% REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 8,478,215 7,737,343 740,872 67% 96% a) 146% a) 3030% b) 67% 65% 50% 63% 1% 67% 66% c) 141% 67% 67% 63% n/a d) 61% 99% 73% 168% 93% 12% e) n/a n/a 100% 80% n/a 192% 82% 7,239,702 239,000 2,000 76,500 187,633 67,000 124,468 863,163 1,786,837 420,015 1,000 27,183 81,548 2,000 100,000 13,000 6,000 10,000 5,000 85,000 75,000 10,000 1,800 6,000 7,339,633 370,961 60,606 76,500 187,633 67,000 124,468 863,163 1,786,837 416,016 1,405 27,183 81,548 2,000 100,000 13,000 6,000 10,000 10,000 85,000 13,371 500 2,500 12,833 1,800 10,000 12,000 99,931 131,961 58,606 (3,999) 405 5,000 (61,629) 500 2,500 2,833 10,000 6,000 11,429,849 11,681,957 252,108 85% 12,717,322 13,115,665 398,343 Exp. 61% f) 12,717,322 11,098,867 1 618,455 TOTAL REQUIREMENTS 8,478,215 7,737,343 740,872 67% 61% 12,717,322 11,098,867 1,618,455 NET (Resources - Requirements) 429,158 3,054,595 2,625,437 - 2,016,798 2,016,798 Beginning NWC per Requested Budget 1,905,939 a) Projection based on actual collections through November 30, 2009. b) Unplanned JAG grant received and higher than planned HIDTA reimbursements. c) Actual escalation increase to Sisters law enforcement contract will be less than estimated for the budget. d) YTD variance due to timing of revenue and expenses. e) Change in law resulting in less impound fee revenue. f) Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 6 month actual. Year End Budget Projection Variance 67% n/a $ 1,287,473 $1,433,708 $ 146,235 67% 67% 67% 67% 67% 67% 67% 67% 67% (2,667) 67% 738 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% (1) (70) (32,415) (796) 1,925 648 5,070 22,088 (41,200) 500 1,122 3,324 242 6,779 7,508 7,619,900 9,358,230 1,738,330 67% 8,907,373 10,791,938 1,884, 565 67% REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 8,478,215 7,737,343 740,872 67% 96% a) 146% a) 3030% b) 67% 65% 50% 63% 1% 67% 66% c) 141% 67% 67% 63% n/a d) 61% 99% 73% 168% 93% 12% e) n/a n/a 100% 80% n/a 192% 82% 7,239,702 239,000 2,000 76,500 187,633 67,000 124,468 863,163 1,786,837 420,015 1,000 27,183 81,548 2,000 100,000 13,000 6,000 10,000 5,000 85,000 75,000 10,000 1,800 6,000 7,339,633 370,961 60,606 76,500 187,633 67,000 124,468 863,163 1,786,837 416,016 1,405 27,183 81,548 2,000 100,000 13,000 6,000 10,000 10,000 85,000 13,371 500 2,500 12,833 1,800 10,000 12,000 99,931 131,961 58,606 (3,999) 405 5,000 (61,629) 500 2,500 2,833 10,000 6,000 11,429,849 11,681,957 252,108 85% 12,717,322 13,115,665 398,343 Exp. 61% f) 12,717,322 11,098,867 1 618,455 TOTAL REQUIREMENTS 8,478,215 7,737,343 740,872 67% 61% 12,717,322 11,098,867 1,618,455 NET (Resources - Requirements) 429,158 3,054,595 2,625,437 - 2,016,798 2,016,798 Beginning NWC per Requested Budget 1,905,939 a) Projection based on actual collections through November 30, 2009. b) Unplanned JAG grant received and higher than planned HIDTA reimbursements. c) Actual escalation increase to Sisters law enforcement contract will be less than estimated for the budget. d) YTD variance due to timing of revenue and expenses. e) Change in law resulting in less impound fee revenue. f) Payment to Sheriffs Office based on actual expenditure and adjusted quarterly. Projection is based on 6 month actual. RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous OMAP Family Planning Exp Proj Grants FY 2008-2009 Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records -Birth Vital Records -Death Interest on Investments Donations Interfund Contract Administrative Fee Drug Court Byrne Total Revenues Transfers In -Reserve Fund Transfers In -General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) PUBLIC HEALTH Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. Revised Budget Year End Projection Variance $ 900,000 $ 1,120,355 $ 220,355 100% 124% $ 900,000 $ 1,120,355 $ 220,355 2,667 50 (2,617) 67% 1% 4,000 1,648,864 1,383,641 (265,223) 67% 56% a) 2,473,296 23,158 15,379 (7,779) 67% 44% 34,737 142,160 115,880 (26,280) 67% 54% 213,240 202,000 333,530 131,530 67% 110% 303,000 316,667 325,004 8,337 67% 68% 475,000 42,715 42,715 67% n/a b) 4,568 4,568 67% n/a 2,430 2,430 67% n/a 89,200 106,421 17,221 67% 101,433 84,309 (17,124) 67% 55% 24,000 20,005 (3,995) 67% 56% 65,333 63,435 (1,898) 67% 65% 25,333 10,971 (14,362) 67% 29% 5,867 34,304 28,437 67% 390% 87,849 42,075 (45,774) 67% 32% c) 18,000 18,000 - 67% 67% 1,647 1,647 67% n/a 2,752,531 2,604,364 (148,167) 67% 63% 4,128,797 4,488,749 359,952 80% 133,800 152,150 36,000 98,000 38,000 8,800 131,774 27,000 4,000 2,701,113 227,817 30,759 (3,978) 227,646 14,406 360,000 57,000 475,000 42,715 42,715 4,568 4,568 2,430 2,430 156,119 22,319 124,000 (28,150) 30,000 (6,000) 95,150 (2,850) 16,180 (21,820) 34,304 25,504 127,704 (4,070) 27,000 - 30,061 30,061 16,667 - 1,545,177 1,545,176 5,214,375 5,269,895 (16,667) 67% (1) 67% 72,187 67% 0% 25,000 25,000 67% 2,317,765 2,317,765 71% 7,371,562 7,951,869 580,307 Exp. % 3,003,841 2,794,865 208,976 67% 62% a) 4,505,762 4,539,942 1,179,230 947,744 231,486 67% 54% a) 1,768,845 2,064,915 24,601 24,601 67% 0% 36,902 36,902 100,000 75,000 25,000 67% 50% 150,000 150,000 606,702 606,702 67% n/a 910,053 (34,180) (296,070) 910,053 4,914,374 3,817,609 1,096,765 67% 52% 7,371,562 6,791,759 579,803 300,001 1,452,286 1,168,952 - 1,160,110 1,160,110 Beginning NWC per Requested Budget 1,100,000 a) State Grant projection adjusted to actual FY 2010 contract, includes Rev. 1 - 6. Grant appropriation for revisions in process. b) Grants for HIV and Chronic Care were not included in FY 2010 budget. c) Public Health Nurse II for Juvenile, reduced to .60 FTE from .75 FTE. Contract is for actual expenditure. RESOURCES: Beg. Net Working Capital $ 2,725,000 $ 2,589,996 $ (135,004) 100% 95% $ 2,725,000 $ 2,589,996 $ (135,004) Revenues Marriage Licenses 3,667 3,395 (272) 67% 62% 5,500 5,500 BEHAVIORAL HEALTH Statement of Financial Operating Data Eight Months Ended February 28, 2010 Revised Year to Date Budget Actual Variance FY % Coll. % Revised Year End Budget Projection Variance Divorce Filing Fees 83,333 84,061 728 67% 67% 125,000 125,000 Domestic Partnership Fee 1,333 90 (1,243) 67% 5% 2,000 200 (1,800) Federal Grants 66,546 75,168 8,622 67% 75% a) 99,819 99,819 State Grants 3,518,057 3,684,115 166,058 67% 70% b) 5,277,086 5,351,224 74,138 State Miscellaneous 123,144 100,083 (23,061) 67% 54% 184,716 184,716 Title 19 200,470 66,714 (133,756) 67% 22% c) 300,705 200,000 (100,705) Liquor Revenue 70,667 77,560 6,893 67% 73% 106,000 130,000 24,000 School Districts 46,667 54,300 7,633 67% 78% 70,000 78,900 8,900 Miscellaneous 27,200 47,061 19,861 67% 115% 40,800 50,000 9,200 Patient Insurance Fees 165,000 80,209 (84,791) 67% 32% 247,500 150,000 (97,500) Patient Fees 7,667 2,271 (5,396) 67% 20% 11,500 5,000 (6,500) Seizure/Forfeiture 13,129 13,129 67% n/a 13,129 13,129 Interest on Investments 21,333 28,160 6,827 67% 88% 32,000 45,000 13,000 Rentals 11,000 6,375 (4,625) 67% 39% 16,500 16,500 - Donations 2,000 7,000 5,000 67% 233% 3,000 7,000 4,000 Interfund Contract 2,080 (2,080) 67% 0% 3,120 (3,120) Administrative Fee 2,023,303 2,004,638 (18,665) 67% 66% 3,034,954 3,031,954 (3,000) Comm. on Children & Fam 14,667 (14,667) 67% 0% 22,000 (22,000) Crime Prevention Services 84,667 72,364 (12,303) 67% 57% a) 127,000 127,000 - Total Revenues 6,472,801 6,406,693 (66,108) 67% 66% 9,709,200 9,620,942 (88,258) Transfers In -General Fund 877,439 Transfers In -Other 170,424 TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency 865,778 (11,661) 67% 66% 1,316,158 1,316,158 253,750 83,326 67% 99% 255,636 363,129 107,493 10,245,664 10,116,217 (129,447) 67% 72% 14,005,994 13,890,225 (115,769) Exp. % 5,270,453 4,820,230 450,223 67% 61% d) 7,905,680 7,470,661 435,019 2,702,343 2,176,611 525,732 67% 54% 4,053,514 3,653,514 400,000 53,333 53,333 67% 0% 80,000 80,000 100,000 75,000 25,000 67% 50% 150,000 150,000 - 1,211,200 1,211,200 67% n/a 1,816,800 1.816,800 TOTAL REQUIREMENTS 9,337,329 7,071,841 2,265,488 67% 50% 14,005,994 11,274,175 2 731,819 NET (Resources - Requirements) 908,335 3,044,376 2,136,041 - 2,616,050 2 616,050 Beginning NWC per Requested Budget 2,616,050 a) Grant billing received quarterly, in arrears. b) Department of Human Services Grant projected at amended contract amount for FY 2010. c) Delay in payment due to problems with the State MMIS software system. d) 10% reduction in hours through 12/31/09. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. °A, RESOURCES: Beg. Net Working Capital $ 413,471 Revenues Admin -Operations 2,433 Admin -GIS 1,383 Admin -Code Enforcement 126,300 Building Safety 649,850 Electrical 187,000 Contract Services 170,333 Env Health -On Site Prog 195,233 Env Health-Lic Facilities 460,317 Env Health - Drinking H2O 63,541 Planning -Current 656,100 Planning -Long Range 285,933 Total Revenues Trans In -GF Trans In -GF for Lng Rng Ping Trans In -Other TOTAL RESOURCES Revised Year End Budget Projection Variance 629,659 $ 216,188 100% 152% $ 413,471 $ 629,659 216,188 11,391 21,707 113,618 615,686 169,896 72,920 140,076 637,564 58,592 413,197 234,541 8,958 20,324 (12,682) (34,164) (17,104) (97,413) (55,158) 177,247 (4,949) (242,903) (51,392) 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 67% 312% a) 1046% b) 60% c) 63% c) 61% c) 29% d) 48% c) 92% e) 61% f) 42% g) 55% c) 3,650 2,075 189,450 974,775 280,500 255,500 292,850 690,475 95,311 984,150 428,900 16,850 39,925 157,750 921,625 244,950 119,200 221,200 685,430 95,300 677,070 327,600 13,200 37,850 (31,700) (53,150) (35,550) (136,300) (71,650) (5,045) (11) (307,080) (101,300) 2,798,423 2,489,186 (309,237) 67% 59% 4,197,636 3,506,900 (690,736) 811,085 200,000 77,199 REQUIREMENTS: EXPENDITURES & TRANSFERS Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Contract Services Env Health -On Site Pgm Env Health-Lic Facilities Env Health - Drinking H2O Planning -Current Planning -Long Range Transfers Out (D/S Fund) Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 4,300,178 1,138, 741 143,737 120,646 483,430 137,813 176,521 160,458 330,631 53,732 539,855 367,885 118,440 390,466 811,085 0% n/a 1,216,627 1,216,627 200,000 0% n/a 300,000 300,000 (77,199) 0% 0% 115,799 114,734 (1,065) 4,129,930 (170,248) 67% 66% 6,243,533 5,767,920 (475,613) 1,108,474 135,547 115,408 468,412 129,864 171,854 154,031 330,011 55,079 518,852 296,848 162,418 30,267 67% 8,190 67% 5,238 67% 15,018 67% 7,949 67% 4,667 67% 6,427 67% 620 67% (1,347) 67% 21,003 67% 71,037 67% (43,978) 0% 390,466 67% Exp. % 65% h) 63% 64% h) 65% h) 63% h) 65% h) 64% 67% i) 68% i) 64% h) 54% 91 % n/a 1,708,112 215,606 180,969 725,145 206,719 264,781 240,687 495,946 80,598 809,783 551,828 177,660 585,699 1,640,551 210,420 156,688 613,244 187,846 245,643 233,730 496,146 82,069 793,139 457,503 177,660 67,561 5,186 24,281 111,901 18,873 19,138 6,957 (200) (1,471) 16,644 94,325 585,699 4,162,355 3,646,796 515,559 67% 58% 6,243,533 5,294,639 948,894 137,823 483,134 345,311 Beginning NWC per Requested Budget Revenues Expenditures Net from Operations 2,489,186 3,646,796 (1,157,610) 473,281 473,281 474,246 3,506,900 5,294,639 (1,787,739) a) Revenues are higher than budgeted due to interest earnings on positive fund balance. - b) Custom GIS work revenue sporadic. Includes $37,175 reimbursement from IT -Web Programmer. c) Projections are below budget due to recent volume downturns. d) Significant drop-off in City of Redmond work. e) Revenue is received primarily in December through February following mailing of license renewal statements. f) Payments from State DHS are received irregularly. g) Significant slowdown in land use applications. h) Projection reflects layoffs/hour reductions effective in February and the Building Official retirement in November. i) Due to classification changes and salary adjustments, it is expected that total budget will be slightly exceeded. ROAD Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget _ Actual Variance FY % CoII. % RESOURCES: Beg. Net Working Capital $4,871,665 $ 4,891,649 $ 19,984 100% 100% $ 4,871,665 $ 4,891,649 $ 19,984 Revenues Federal Reimbursements 326,667 (326,667) 67% 0% 490,000 12,154 (4'7,846) System Development Chrg - 462 462 67% n/a 462 462 Mineral Lease Royalties 6,667 31,462 24,795 67% 315% 10,000 31,462 ."1,462 Forest Receipts 1,654,667 2,482,350 827,683 67% 100% a) 2,482,000 2,482,350 350 State Grant 276,985 (276,985) 67% 0% 415,477 (4' 5,477) State Miscellaneous 54,322 54,322 67% n/a - 54,322 r 4,322 Motor Vehicle Revenue 5,333,333 5,212,123 (121,210) 67% 65% 8,000,000 8,000,000 - City of Bend 150,000 279,019 129,019 67% 124% b) 225,000 281,000 (6,000 City of Redmond 166,667 316,603 149,936 67% 127% b) 250,000 316,603 (.6,603 City of Sisters 6,667 (6,667) 67% 0% b) 10,000 10,000 - City of La Pine 6,667 (6,667) 67% n/a b) 10,000 10,000 - Admin Recovery (SDC) 333 982 649 67% n/a 500 1,200 700 Miscellaneous 86,667 18,550 (68,117) 67% 14% 130,000 156,075 26,075 Road Vacations 667 500 (167) 67% 50% 1,000 1,000 - Interest on Investments 33,333 32,521 (812) 67% 65% 50,000 40,000 (13,000) Other Bank/LGIP Interest 1,482 1,482 67% n/a 1,600 1,600 Parking Fees - 150 150 67% n/a - 375 375 Interfund Contract 466,667 (466,667) 67% 0% c) 700,000 730,000 3),000 Equipment Repairs 183,333 172,204 (11,129) 67% 63% 275,000 245,000 (30,000) Vehicle Repairs 60,000 (60,000) 67% 0% c) 90,000 90,000 - Vegetation Management 23,333 (23,333) 67% 0% c) 35,000 20,000 (1.3,000) Inter -fund: Forester 14,667 - (14,667) 67% 0% c) 22,000 22,000 - Car Washes 1,667 1,982 315 67% 79% 2,500 3,300 800 Car Rental 406 406 67% n/a 500 500 Sale of Eqp & Material 533,333 452,593 (80,740) 67% 57% 800,000568,175 23' ,825) Total Revenues 9,332,320 9,057,711 (274,609) 67% 65% 13,998,477 13,077,578 (920,899) Trans In - CDD 12,127 - (12,127) 67% 0% 18,190 18,190 Trans In - Solid Waste 472,378 354,284 (118,094) 67% 50% d) 708,567 708,567 Trans In - Transp SDC 50,000 37,500 (12,500) 67% 50% d) 75,000 75,000 Trans In -Road Imp Res 6,667 - (6,667) 67% 0% c) 10,000 10,000 TOTAL RESOURCES 14,695,157 14,341,144 (391,513) 67% 75% 19,681,899 18,780,984 (90C',915) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency Exp. % 3,776,915 3,503,707 273,208 67% 62% 5,665,373 5,311,065 354,308 6,088,807 5,311,677 777,130 67% 58% e) 9,133,210 8,354,124 775,086 1,800,000 1,209,639 590,361 67% 45% 2,700,000 1,283,914 1,41(,086 266,667 - 266,667 67% 0% 400,000 400,000 1,188,877 1,188,877 67% n/a 1,783,316 1,783316 TOTAL REQUIREMENTS 13,121,266 10,025,023 3,096,243 67% 51% 19,681,899 15,349,103 4,332 796 NET (Resources - Requirements) 1,573,891 4,316,121 2,704,730 3,431,881 3,431 881 Beginning NWC per Requested Budget 3,430,429 a) Annual payment, $2,482,350, received January 15, 2010. b) Billed upon completion of work. c) Payment to be received in June 2010 from Funds 326, 328, 329, 340, and 430. d) Transfer made quarterly. e) Seasonal expenditures, Aggregate/Asphalt & Preservation/Overlays Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $4,871,665 $ 4,891,649 $ 19,984 100% 100% $ 4,871,665 $ 4,891,649 $ 19,984 Revenues Federal Reimbursements 326,667 (326,667) 67% 0% 490,000 12,154 (4'7,846) System Development Chrg - 462 462 67% n/a 462 462 Mineral Lease Royalties 6,667 31,462 24,795 67% 315% 10,000 31,462 ."1,462 Forest Receipts 1,654,667 2,482,350 827,683 67% 100% a) 2,482,000 2,482,350 350 State Grant 276,985 (276,985) 67% 0% 415,477 (4' 5,477) State Miscellaneous 54,322 54,322 67% n/a - 54,322 r 4,322 Motor Vehicle Revenue 5,333,333 5,212,123 (121,210) 67% 65% 8,000,000 8,000,000 - City of Bend 150,000 279,019 129,019 67% 124% b) 225,000 281,000 (6,000 City of Redmond 166,667 316,603 149,936 67% 127% b) 250,000 316,603 (.6,603 City of Sisters 6,667 (6,667) 67% 0% b) 10,000 10,000 - City of La Pine 6,667 (6,667) 67% n/a b) 10,000 10,000 - Admin Recovery (SDC) 333 982 649 67% n/a 500 1,200 700 Miscellaneous 86,667 18,550 (68,117) 67% 14% 130,000 156,075 26,075 Road Vacations 667 500 (167) 67% 50% 1,000 1,000 - Interest on Investments 33,333 32,521 (812) 67% 65% 50,000 40,000 (13,000) Other Bank/LGIP Interest 1,482 1,482 67% n/a 1,600 1,600 Parking Fees - 150 150 67% n/a - 375 375 Interfund Contract 466,667 (466,667) 67% 0% c) 700,000 730,000 3),000 Equipment Repairs 183,333 172,204 (11,129) 67% 63% 275,000 245,000 (30,000) Vehicle Repairs 60,000 (60,000) 67% 0% c) 90,000 90,000 - Vegetation Management 23,333 (23,333) 67% 0% c) 35,000 20,000 (1.3,000) Inter -fund: Forester 14,667 - (14,667) 67% 0% c) 22,000 22,000 - Car Washes 1,667 1,982 315 67% 79% 2,500 3,300 800 Car Rental 406 406 67% n/a 500 500 Sale of Eqp & Material 533,333 452,593 (80,740) 67% 57% 800,000568,175 23' ,825) Total Revenues 9,332,320 9,057,711 (274,609) 67% 65% 13,998,477 13,077,578 (920,899) Trans In - CDD 12,127 - (12,127) 67% 0% 18,190 18,190 Trans In - Solid Waste 472,378 354,284 (118,094) 67% 50% d) 708,567 708,567 Trans In - Transp SDC 50,000 37,500 (12,500) 67% 50% d) 75,000 75,000 Trans In -Road Imp Res 6,667 - (6,667) 67% 0% c) 10,000 10,000 TOTAL RESOURCES 14,695,157 14,341,144 (391,513) 67% 75% 19,681,899 18,780,984 (90C',915) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency Exp. % 3,776,915 3,503,707 273,208 67% 62% 5,665,373 5,311,065 354,308 6,088,807 5,311,677 777,130 67% 58% e) 9,133,210 8,354,124 775,086 1,800,000 1,209,639 590,361 67% 45% 2,700,000 1,283,914 1,41(,086 266,667 - 266,667 67% 0% 400,000 400,000 1,188,877 1,188,877 67% n/a 1,783,316 1,783316 TOTAL REQUIREMENTS 13,121,266 10,025,023 3,096,243 67% 51% 19,681,899 15,349,103 4,332 796 NET (Resources - Requirements) 1,573,891 4,316,121 2,704,730 3,431,881 3,431 881 Beginning NWC per Requested Budget 3,430,429 a) Annual payment, $2,482,350, received January 15, 2010. b) Billed upon completion of work. c) Payment to be received in June 2010 from Funds 326, 328, 329, 340, and 430. d) Transfer made quarterly. e) Seasonal expenditures, Aggregate/Asphalt & Preservation/Overlays ADULT PAROLE & PROBATION Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY% Coll. Revised Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 467,892 $ 487,674 $ 19,782 100% 104% $ 467,892 $ 487,674 $ 19,782 Revenues DOC Measure 57 144,870 217,350 72,480 67% 100% a) 217,305 217,350 45 State Miscellaneous 5,333 4,301 (1,032) 67% 54% 8,000 4,301 (3,699) Alternate Incarceration 30,918 30,918 67% n/a b) 30,918 30,918 State Subsidy 19,667 9,980 (9,687) 67% 34% b) 29,500 13,306 (16,194) SB 1145 1,893,283 2,221,492 328,209 67% 78% c) 2,839,925 2,961,990 122,065 Probation Work Crew Fees 26,667 23,610 (3,057) 67% 59% 40,000 36,000 (4,000) Miscellaneous 2,000 3,190 1,190 67% 106% 3,000 5,000 2,000 Electronic Monitoring Fee 106,667 119,129 12,462 67% 74% d) 160,000 175,000 15,000 Probation Superv. Fees 146,667 150,911 4,244 67% 69% 220,000 220,000 Interest on Investments 6,000 8,534 2,534 67% 95% 9,000 9,000 Interfund - Sheriff 33,333 37,500 4,167 67% 75% 50,000 50,000 Crime Prevention Services 33,333 25,000 (8,333) 67% 50% e) 50,000 50,000 Total Revenues 2,417,820 2,851,915 434,095 67% 79% 3,626,730 3,772,865 146,135 Transfers In -General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency 76,686 76,687 1 67% 67% 115,029 115,029 2,962,398 3,416,276 453,878 67% 81% 4,209,651 4,375,568 165,917 Exp. 1,992,053 1,862,308 129,745 67% 62% 2,988,079 2,925,079 63,000 528,049 478,681 49,368 67% 60% 792,073 792,073 67 67 67% 0% 100 40,000 (39,900) 286,266 286,266 67% n/a 429,399 429,399 TOTAL REQUIREMENTS 2,806,435 2,340,989 465,446 67% 56% 4,209,651 3,757,152 452,499 NET (Resources - Requirements) 155,963 1,075,287 919,324 618,416 618,416 Beginning NWC per Requested Budget 616,371 a) New grant appropriated for drug addicted offenders. b) Revenue recorded as alternate incarceration and state subsidy; budgeted as state subsidy. c) Offender population is greater this biennium and DOC revenues higher than estimated. d) Increase in electronic monitoring use by the courts. e) Payments made quarterly. COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. RESOURCES: Beg. Net Working Capital $ 624,543 $ 668,626 $ 44,083 100% 107% $ 624,543 $ 668,626 $ 44,083 Revenues Federal Grants 245,200 162,341 (82,859) 67% 44% d) 367,800 367,600 (200) Title IV - Family Sup/Pres 25,101 12,545 (12,556) 67% 33% a) 37,652 14,907 (22,745) HealthyStart Medicaid 63,333 25,585 (37,748) 67% 27% 95,000 95,000 Child Care Block Grant 54,183 (54,183) 67% 0% a) 81,275 (81,275) Level 7 Services 116,795 167,078 50,283 67% 95% a) 175,193 257,982 82,789 HealthyStart /R -S -G 205,051 231,693 26,642 67% 75% a) 307,577 308,924 1,347 OCCF Grant 409,368 379,433 (29,935) 67% 62% a) 614,052 507,183 (106,869) Local Government Grants 7,849 7,849 67% n/a e) 7,849 7,849 Charges for Svcs-Misc 5,333 1,861 (3,472) 67% 23% 8,000 8,000 Court Fines & Fees 50,000 50,436 436 67% 67% c) 75,000 70,000 (5,000) Interest on Investments 20,000 6,176 (13,824) 67% 21% 30,000 30,000 Grants -Private 1,333 (1,333) 67% 0% 2,000 2,000 Interfund Grants 125,000 103,750 (21,250) 67% 55% 187,500 187,500 Crime Prevention Services 49,567 30,041 (19,526) 67% 40% 74,350 74,350 Total Revenues 1,370,264 1,178,788 (191,476) 67% 57% 2,055,399 1,931,295 (124,104) Trans from General Fund Total Transfers In 189,555 189,555 - 67% 67% 189,555 189,555 - 67% 67% 284,333 284,333 284,333 284,333 TOTAL RESOURCES 2,184,362 2,036,969 (147,393) 67% 69% 2,964,275 2,884,254 (80,021) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency Exp. % 359,985 350,399 9,586 67% 65% b) 539,978 526,639 13,339 1,278,562 856,438 422,124 67% 45% a,d,e) 1,917,843 1,794,853 122,990 67 67 67% 0% 100 100 337,569 337,569 67% n/a 506,354 506,354 TOTAL REQUIREMENTS 1,976,183 1,206,837 769,346 67% 41% 2,964,275 2,321,492 642,783 NET (Resources - Requirements) 208,179 830,132 621,953 Beginning NWC per Requested Budget 562,762 562,762 a) Revenue projections based on final legislative allocations. Casey mini -grant of $8,800 added. b) Personnel projection reduced due to two positions open in 1st quarter. c) Court fees reduced for FY 2010. d) New federal grant for the Family Access Network awarded. e) Regional project contributions from Crook & Jefferson counties. 543,926 Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 624,543 $ 668,626 $ 44,083 100% 107% $ 624,543 $ 668,626 $ 44,083 Revenues Federal Grants 245,200 162,341 (82,859) 67% 44% d) 367,800 367,600 (200) Title IV - Family Sup/Pres 25,101 12,545 (12,556) 67% 33% a) 37,652 14,907 (22,745) HealthyStart Medicaid 63,333 25,585 (37,748) 67% 27% 95,000 95,000 Child Care Block Grant 54,183 (54,183) 67% 0% a) 81,275 (81,275) Level 7 Services 116,795 167,078 50,283 67% 95% a) 175,193 257,982 82,789 HealthyStart /R -S -G 205,051 231,693 26,642 67% 75% a) 307,577 308,924 1,347 OCCF Grant 409,368 379,433 (29,935) 67% 62% a) 614,052 507,183 (106,869) Local Government Grants 7,849 7,849 67% n/a e) 7,849 7,849 Charges for Svcs-Misc 5,333 1,861 (3,472) 67% 23% 8,000 8,000 Court Fines & Fees 50,000 50,436 436 67% 67% c) 75,000 70,000 (5,000) Interest on Investments 20,000 6,176 (13,824) 67% 21% 30,000 30,000 Grants -Private 1,333 (1,333) 67% 0% 2,000 2,000 Interfund Grants 125,000 103,750 (21,250) 67% 55% 187,500 187,500 Crime Prevention Services 49,567 30,041 (19,526) 67% 40% 74,350 74,350 Total Revenues 1,370,264 1,178,788 (191,476) 67% 57% 2,055,399 1,931,295 (124,104) Trans from General Fund Total Transfers In 189,555 189,555 - 67% 67% 189,555 189,555 - 67% 67% 284,333 284,333 284,333 284,333 TOTAL RESOURCES 2,184,362 2,036,969 (147,393) 67% 69% 2,964,275 2,884,254 (80,021) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency Exp. % 359,985 350,399 9,586 67% 65% b) 539,978 526,639 13,339 1,278,562 856,438 422,124 67% 45% a,d,e) 1,917,843 1,794,853 122,990 67 67 67% 0% 100 100 337,569 337,569 67% n/a 506,354 506,354 TOTAL REQUIREMENTS 1,976,183 1,206,837 769,346 67% 41% 2,964,275 2,321,492 642,783 NET (Resources - Requirements) 208,179 830,132 621,953 Beginning NWC per Requested Budget 562,762 562,762 a) Revenue projections based on final legislative allocations. Casey mini -grant of $8,800 added. b) Personnel projection reduced due to two positions open in 1st quarter. c) Court fees reduced for FY 2010. d) New federal grant for the Family Access Network awarded. e) Regional project contributions from Crook & Jefferson counties. 543,926 SOLID WASTE Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ 338,611 $ 466,325 $ 127,714 100% 138% $ 338,611 $ 466,325 $ 127,714 Revenues State Grant 37,850 37,850 67% n/a a) 37,850 37,850 Miscellaneous 20,000 17,108 (2,892) 67% 57% 30,000 26,210 (3,790) Franchise 3% Fees 133,333 85,449 (47,884) 67% 43% b) 200,000 200,000 Commercial Disp. Fees 930,933 570,546 (360,387) 67% 41% c) 1,396,400 892,739 (503,661) Private Disposal Fees 1,027,533 901,816 (125,717) 67% 59% 1,541,300 1,385,323 (155,977) Franchise Disposal Fees 3,162,333 2,575,956 (586,377) 67% 54% d) 4,743,500 3,856,124 (887,376) Yard Debris 50,000 44,056 (5,944) 67% 59% 75,000 71,642 (3,358) Special Waste 20,000 14,486 (5,514) 67% 48% 30,000 24,433 (5,567) Interest 9,333 9,301 (32) 67% 66% 14,000 12,500 (1,500) Sale of Carbon Credits - 67% n/a 100,000 100,000 Sale of Equip & Material 23,333 20,041 (3,292) 67% 57% 35,000 23,480 (11,520) Total Revenues 5,376,798 4,276,609 (1,100,189) 67% 53% 8,065,200 6,630,301 (1,434,899) TOTAL RESOURCES 5,715,409 4,742,934 (972,475) 67% 56% 8,403,811 7,096,626 (1,307,185) REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency Exp. % 1,175,719 1,127,340 48,379 67% 64% 1,763,578 1,706,334 57,244 2,498,836 2,018,486 480,350 67% 54% e) 3,748,254 3,266,991 481,263 645,843 405,019 240,824 67% 42% 968,765 968,765 99,333 38,051 61,282 67% 26% f) 149,000 53,460 95,540 959,845 354,284 605,561 67% 25% 1,439,767 708,567 731,200 222,965 222,965 67% n/a 334,447 334,447 TOTAL REQUIREMENTS 5,602,541 3,943,180 1,659,361 67% 47% 8,403,811 6,704,117 1,699,694 NET (Resources - Requirements) 112,868 799,754 686,886 392,509 392,509 Beginning NWC per Requested Budget 392,509 a) Was due last fiscal year but received in FY 2010. b) Due April 15, 2010. c) This is largely construction waste and has not picked back up as yet. d) Rate increase went into effect January 1, 2010. e) Some larger ticketed items are budgeted in M&S but not scheduled for purchase until later in the fiscal year. f) Capital item purchases are spread out throughout the fiscal year. Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 338,611 $ 466,325 $ 127,714 100% 138% $ 338,611 $ 466,325 $ 127,714 Revenues State Grant 37,850 37,850 67% n/a a) 37,850 37,850 Miscellaneous 20,000 17,108 (2,892) 67% 57% 30,000 26,210 (3,790) Franchise 3% Fees 133,333 85,449 (47,884) 67% 43% b) 200,000 200,000 Commercial Disp. Fees 930,933 570,546 (360,387) 67% 41% c) 1,396,400 892,739 (503,661) Private Disposal Fees 1,027,533 901,816 (125,717) 67% 59% 1,541,300 1,385,323 (155,977) Franchise Disposal Fees 3,162,333 2,575,956 (586,377) 67% 54% d) 4,743,500 3,856,124 (887,376) Yard Debris 50,000 44,056 (5,944) 67% 59% 75,000 71,642 (3,358) Special Waste 20,000 14,486 (5,514) 67% 48% 30,000 24,433 (5,567) Interest 9,333 9,301 (32) 67% 66% 14,000 12,500 (1,500) Sale of Carbon Credits - 67% n/a 100,000 100,000 Sale of Equip & Material 23,333 20,041 (3,292) 67% 57% 35,000 23,480 (11,520) Total Revenues 5,376,798 4,276,609 (1,100,189) 67% 53% 8,065,200 6,630,301 (1,434,899) TOTAL RESOURCES 5,715,409 4,742,934 (972,475) 67% 56% 8,403,811 7,096,626 (1,307,185) REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency Exp. % 1,175,719 1,127,340 48,379 67% 64% 1,763,578 1,706,334 57,244 2,498,836 2,018,486 480,350 67% 54% e) 3,748,254 3,266,991 481,263 645,843 405,019 240,824 67% 42% 968,765 968,765 99,333 38,051 61,282 67% 26% f) 149,000 53,460 95,540 959,845 354,284 605,561 67% 25% 1,439,767 708,567 731,200 222,965 222,965 67% n/a 334,447 334,447 TOTAL REQUIREMENTS 5,602,541 3,943,180 1,659,361 67% 47% 8,403,811 6,704,117 1,699,694 NET (Resources - Requirements) 112,868 799,754 686,886 392,509 392,509 Beginning NWC per Requested Budget 392,509 a) Was due last fiscal year but received in FY 2010. b) Due April 15, 2010. c) This is largely construction waste and has not picked back up as yet. d) Rate increase went into effect January 1, 2010. e) Some larger ticketed items are budgeted in M&S but not scheduled for purchase until later in the fiscal year. f) Capital item purchases are spread out throughout the fiscal year. RESOURCES: Beginning Net Working Capital Revenues Inter -fund Charges: RISK MANAGEMENT Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance % of FY % Coll. $2,491,977 $2,669,291 $177,314 100% 107% $2,491,977 $2,669,291 $177,314 General Liability 304,643 304,628 (15) 67% 67% 456,964 456,964 Property Damage 190,863 190,736 (127) 67% 67% 286,294 286,294 Vehicle 122,797 122,796 (1) 67% 67% 184,195 184,195 Workers' Compensation 570,569 570,560 (9) 67% 67% 855,854 855,854 Unemployment 106,794 106,802 8 67% 67% 160,191 160,191 Claims Reimb-Workers' Compensation 16,667 (16,667) 67% 0% 25,000 25,000 Claims Reimb-Gen Liab/Property 6,667 121,376 114,709 67% 1214% 10,000 125,000 115,0)0 Process Fee-Events/Parades 600 595 (5) 67% 66% 900 900 Miscellaneous 2,667 (22) (2,689) 67% -1% 4,000 4,000 Skid Car Training 14,667 10,570 (4,097) 67% 48% 22,000 22,000 Interest on Investments 20,000 24,263 4,263 67% 81% 30,000 30,000 - TOTAL REVENUES 1,356,932 1,452,304 95,372 67% 71% 2,035,398 2,150,398 115,0)0 Transfers In -PERS Reserve 67 267) 67% 0% 100 (1 )0) TOTAL RESOURCES 3,848,976 4,121,595 272,619 67% 91% 4,527,475 4,819,689 292,214 Appropriations/Expenditure s Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Loss Prevention Repair / Replacement Total General Liability PROPERTY DAMAGE % Exp. 59,284 974 307 144,381 a) 25 4,192 243,408 209,162 34,246 67% 57% 365,112 350,000 15,112 Insurance 135,996 a) Repair / Replacement 121,684 b) Total Property Damage 200,000 257,680 (57,680) 67% 86% 300,000 340,000 (40,000) VEHICLE Professional Service 1,095 Insurance 411 Loss Prevention 11,678 Repair / Replacement 78,717 Total Vehicle 80,000 91,900 (11,900) 67% 77% 120,000 110,000 10,000 WORKERS' COMPENSATION Settlement / Benefit 460,288 Insurance 81,028 Loss Prevention 22,862 Miscellaneous 21,624 Total Workers' Compensation 413,333 585,802 (172,469) 67% 94% 620,000 800,000 (180,01/0) UNEMPLOYMENT - Settlement/Benefits 93,333 170,808 (77,475) 67% 122% c) 140,000 200,000 (60,0110) Total Direct Insurance Costs 1,030,075 1,315,352 (285,278) 67% 85% 1,545,112 1,800,000 (254,888) Insurance Administration: Personal Services 182,689 178,752 3,937 67% 65% 274,034 274,034 Materials & Service 164,329 123,046 41,283 67% 50% 246,493 246,493 - Capital Outlay 67 67 67% 0% 100 - 100 Total Insurance Administration 347,085 301,798 45,287 67% 58% 520,627 520,527 100 Contingency 1,641,157 - 1,641,157 67% n/a 2,461,736 - 2,461,7;,6 TOTAL REQUIREMENTS 3,018,317 1,617,150 1,401,167 67% 36% 4,527,475 2,320,527 2,206,9' 8 NET 830,659 2,504,445 1,673,786 - 2,499,162 2,499,102 NWC per Requested Budget 2,500,000 a) Annual insurance payment (10/1/09-10/01/10), of $138,000 for Gen Liab and $135,996 for Property Damage, expended in October. b) Expenditures in property damage is offset by claims reimbursement revenue. c) Expenditure for the quarter ended 9/30/09, paid in November, is $101,687. Unemployment payments required due to layoffs in CDD and Health Services. Year End Budget Projection Varian ;e 107% $2,491,977 $2,669,291 $177,314 General Liability 304,643 304,628 (15) 67% 67% 456,964 456,964 Property Damage 190,863 190,736 (127) 67% 67% 286,294 286,294 Vehicle 122,797 122,796 (1) 67% 67% 184,195 184,195 Workers' Compensation 570,569 570,560 (9) 67% 67% 855,854 855,854 Unemployment 106,794 106,802 8 67% 67% 160,191 160,191 Claims Reimb-Workers' Compensation 16,667 (16,667) 67% 0% 25,000 25,000 Claims Reimb-Gen Liab/Property 6,667 121,376 114,709 67% 1214% 10,000 125,000 115,0)0 Process Fee-Events/Parades 600 595 (5) 67% 66% 900 900 Miscellaneous 2,667 (22) (2,689) 67% -1% 4,000 4,000 Skid Car Training 14,667 10,570 (4,097) 67% 48% 22,000 22,000 Interest on Investments 20,000 24,263 4,263 67% 81% 30,000 30,000 - TOTAL REVENUES 1,356,932 1,452,304 95,372 67% 71% 2,035,398 2,150,398 115,0)0 Transfers In -PERS Reserve 67 267) 67% 0% 100 (1 )0) TOTAL RESOURCES 3,848,976 4,121,595 272,619 67% 91% 4,527,475 4,819,689 292,214 Appropriations/Expenditure s Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Loss Prevention Repair / Replacement Total General Liability PROPERTY DAMAGE % Exp. 59,284 974 307 144,381 a) 25 4,192 243,408 209,162 34,246 67% 57% 365,112 350,000 15,112 Insurance 135,996 a) Repair / Replacement 121,684 b) Total Property Damage 200,000 257,680 (57,680) 67% 86% 300,000 340,000 (40,000) VEHICLE Professional Service 1,095 Insurance 411 Loss Prevention 11,678 Repair / Replacement 78,717 Total Vehicle 80,000 91,900 (11,900) 67% 77% 120,000 110,000 10,000 WORKERS' COMPENSATION Settlement / Benefit 460,288 Insurance 81,028 Loss Prevention 22,862 Miscellaneous 21,624 Total Workers' Compensation 413,333 585,802 (172,469) 67% 94% 620,000 800,000 (180,01/0) UNEMPLOYMENT - Settlement/Benefits 93,333 170,808 (77,475) 67% 122% c) 140,000 200,000 (60,0110) Total Direct Insurance Costs 1,030,075 1,315,352 (285,278) 67% 85% 1,545,112 1,800,000 (254,888) Insurance Administration: Personal Services 182,689 178,752 3,937 67% 65% 274,034 274,034 Materials & Service 164,329 123,046 41,283 67% 50% 246,493 246,493 - Capital Outlay 67 67 67% 0% 100 - 100 Total Insurance Administration 347,085 301,798 45,287 67% 58% 520,627 520,527 100 Contingency 1,641,157 - 1,641,157 67% n/a 2,461,736 - 2,461,7;,6 TOTAL REQUIREMENTS 3,018,317 1,617,150 1,401,167 67% 36% 4,527,475 2,320,527 2,206,9' 8 NET 830,659 2,504,445 1,673,786 - 2,499,162 2,499,102 NWC per Requested Budget 2,500,000 a) Annual insurance payment (10/1/09-10/01/10), of $138,000 for Gen Liab and $135,996 for Property Damage, expended in October. b) Expenditures in property damage is offset by claims reimbursement revenue. c) Expenditure for the quarter ended 9/30/09, paid in November, is $101,687. Unemployment payments required due to layoffs in CDD and Health Services. DESCHUTES COUNTY 911 Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance % of FY % Coll. Budget Year End Projection Variance RESOURCES: Beg. Net Working Capital $5,137,000 $ 5,611,168 $ 474,168 100% 109% $5,137,000 $5,611,168 $ 474,168 Revenues Property Taxes - Current 4,087,188 5,860,612 1,773,424 67% 96% a) 6,130,782 Property Taxes - Prior 66,667 246,254 179,587 67% 246% a) 100,000 State Reimbursement 16,333 4,048 (12,285) 67% 17% b) 24,500 Telephone User Tax 357,333 418,350 61,017 67% 78% 536,000 Data Network Reimb. 22,667 26,032 3,365 67% 77% c) 34,000 Jefferson County 18,667 37,215 18,548 67% 133% 28,000 User Fee 40,333 51,388 11,055 67% 85% d) 60,500 Contract Payments 46,667 25,574 (21,093) 67% 37% e) 70,000 Miscellaneous 5,667 5,854 187 67% 69% 8,500 Interest 24,000 59,552 35,552 67% 165% 36,000 Interest on Unsegregated Tax 2,500 1,219 (1,281) 67% 33% 3,750 Total Revenues 4,688,022 6,736,098 2,048,076 67% 96% Transfers In -Other 67 TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency 6,208,795 78,013 270,275 170,275 6,000 (18,500) 536,000 27,880 (6,120) 37,215 9,215 60,500 26,000 (44,000) 8,500 75,000 39,000 3,750 7,032,032 7,259,915 227,883 (67) 67% 0% 100 (100) 9,825,022 12,347,266 2,522,244 67% 101% 12,169,132 12,871,083 701,951 % Exp. 2,544,191 2,315,784 228,407 67% 61% 3,816,287 3,606,287 210,000 859,681 622,184 237,497 67% 48% 1,289,522 1,289,522 116,667 13,830 102,837 67% 8% 175,000 175,000 1,292,626 1,292,626 67% 0% 1,938,939 1,938,939 3,299,589 3,299,589 67% n/a 4,949,384 4,949,384 TOTAL REQUIREMENTS 8,112,754 2,951,798 5,160,956 67% 24% 12,169,132 7,009,748 5,159,384 NET (Resources - Requirements) 1,712,268 9,395,468 7,683,200 5,861,335 5,861,335 Beginning NWC per Requested Budget 5,861,335 a) Projection based on actual collections through November 30, 2009. b) Less activity being performed. c) Annual billings. d) 12% of collections came from an unanticipated/temporary COIDC contract: 4/1/09-11/30/09 e) Less contract activity with law enforcement agencies. Health Benefits Trust Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. % Revised Budget * Year End Projection Variance RESOURCES Beg. Net Working Capital $ 17,894,797 $ 17,894,797 $ (0) 100% 100% $17,894,797 $ 17,894,797 $ (0) Revenues: Internal Premium Charges 6,986,667 6,989,180 2,513 67% 67% a) 10,480,000 10,480,000 P/T Emp - Add'I Prem 36,667 30,338 (6,329) 67% 55% 55,000 55,000 Employee Prem Contribution 220,000 226,765 6,765 67% 69% 330,000 330,000 COIC 666,667 734,424 67,757 67% 73% 1,000,000 1,070,000 70,000 Retiree / COBRA Co -Pay 333,333 403,366 70,032 67% 81% 500,000 565,000 65,000 Prescription Rebates 12,389 12,389 67% n/a 12,389 12,389 Interest 150,000 154,369 4,369 67% 69% 225,000 225,000 Total Revenues 8,393,333 8,550,831 157,497 67% 68% 12,590,000 12,737,389 147,389 TOTAL RESOURCES REQUIREMENTS Expenditures: Personal Services Materials & Services Conferences and Seminars Claims Paid-Medical/Rx Claims Paid-Dental/Vision Refunds Insurance Expense State Assessments Administration Fee PPO Fee Health Impact Printing Program Supplies Other Total Materials & Services Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 26,288,130 26,445,627 157,497 92% 87% 30,484,797 30,632,186 147,389 72,865 69,165 Exp. % 3,700 67% 63% 109,297 109,297 2,000 530 1,470 67% 18% 3,000 3,000 9,498,384 7,686,423 1,811,961 67% 54% b) 14,247,576 11,419,829 2,827,747 1,214,667 1,145,605 69,062 67% 63% b) 1,822,000 1,702,042 119,958 (60,834) 60,834 67% n/a (60,834) 60,834 248,360 248,443 (83) 67% 67% 372,540 372,540 7,667 68,989 (61,322) 67% n/a c) 11,500 11,500 - 195,176 260,804 (65,628) 67% 89% 292,764 292,764 54,432 25,046 29,386 67% 31% 81,648 81,648 - 33,048 33,120 (72) 67% 67% 49,572 49,572 6,667 2,047 4,620 67% 20% 10,000 10,000 66,667 1,239 65,428 67% 1% 100,000 100,000 19,373 18,435 938 67% 63% 29,059 29,059 11,346,439 9,429,846 1,916,593 67% 55% 17,019,659 14,011,119 3,008,540 - 67% 0% 100 100 8,903,827 8,903,827 67% 0% 13,355,741 3,355,741 20,323,131 9,499,011 10,824,120 67% 31% 30,484,797 14,120,416 16,364,381 5,964,999 16,946,616 10,981,617 16,511,770 '16,511,770 *Proposed revisions to FY 2010 original budget Beginning NWC per Requested Budget 16,400,000 a) Amount budgeted to be transferred from operating funds for FY 2010. b) Projection based on annualizing 35 weeks of claims paid. YTD actual is $250,606 per week. c) Zurich to reimburse County $57,490 (5/6ths) of the $68,989 payment made in July for the July through December assessment. O_ O CM CVN O Y U- m 0 0 c- O CD Ps O''A. (7'O) (O 'O �'O N O O O 0� —N r'. r N N Ps 0 0 0 O, N:CO N O. O 'O r' O CO O O N Is O)'()'1 N c0",O m CD .00 O'er, ' M CO O,r t0 r r (A M V''. ' ' "V 7 (D 7 O 7 Ul v- C' V v V M'. (N<) N M .r. • r (0 V 7 r r- �� V V r- O �N N • �N 'O 0 •0 0 0 O 0:0 O O O 0)',7 O M M O O' ' O a0 0) 'A'O, N' _N N N 'CD 'CD O O O O'.0'O O O''O' CO'O 0'r- r' O N 'O O r- (D'O CV N N Ul O •N O O O'O O''M O O''0 r OIs 7' 0) O 7' O' 0).r o'a a'O) 0) Cr). Or- Tr NI 03 .r: iA Lc N NI <c 0) •.,-,_ c0 (0 O N c0 c0' r - N O'N c0 co 'O O a'N .01 7 00)) co M. cy .C1 41 V', r a0, O) N c0 CO v.)N N N • 0) O M O' 'f) r 0)'O. 7 0) N e0 N O O,' CO. N O M 0 (0 r (D O N '0 .7) O' tD M 0 0 c0 (D:O'O O ��pp• N. N. c0 ".0 O .•'7 O 01.41 • r' 00' ' (O O N O M 'A 0) x 0 0 0 )A • ,-.1:),-, .C, • 'N'(f)'0 00 7'O) '7, (O N M'M c0 •r N,0.0 O M r- 03 7 C N• 7 COT. Or (0 N, c 7 01'N:,N'o]0 r N .- N CO 0),'f) O:O'O N to 0 0 O 0 7.3 0 0 a v v o co (o N N N ' C N O O O0 (1) O' N', 0 *- v. (O' 'O N 0): N' M r O O O O N. N 0): CO 0 t<) M O. r (f)'0) N CO O M ' ' ' 'O O N ' M CO ' - M O. M O ' Tr c0, '1 t+), 0) O. r.� O c0.7 t<) N O 0) U) 0. N': N r CO Tr CO: V CO '7 I - (02 Q 0 2 O O -0-3 d < Y 0 0''0 O Ul N o� O r ' O N I-- r N OCO ' M r' 0) O N: :O, CO cc) N O) 'M 0' CO 'Cr O O CO: N r CO O' N O' ' T'' N 07 'M 'r 0 �M C4 0. O, 7': r : 7 Tr N O 0 O O O O (O co O O O O'N'M. M' 0 t+)' O (0 O ' ' 'CO CO O'. ' O'M7 r.01 Co V 0)m v 7 'V N (0. V'. O N CO r O O OO O U)' O N N M' c0 O r O r O «) O:. 'O. O O r C) C4 CO O, M: 0). (O 0 CO O N 0 Ps 01 4 O ' O O (n ' ti CO 'r M O', N ' ' 'O a) 'O M' O V � N -O o' c0 Ti t<)' n 0) 'L) 0 N N CO V N' CO V V (f) N (O r. N Cr)'. CO (1) 0) 0) 0) O) N. c0 t<) 7 N O O' cO Ul C) C4 C) C) Cl N '00 Ul U) (O' 03 r c0 0) M O O (t) M c0 CO O O CO, IIs s ' C rs V M' cO N r c0' ' 7 - N'O M r- O 0) 01 CD CD ' .(O N M M - p)' c0 c0' 0 N M M 4) c0 '..— O o N O1 N. (n v' O O Ns r v v Ps 0) CO '00 CO (0 N 0 M O ([) N N 0 -LL c0 co co d E 0 O C‘I CO 03 c0 cc-) nv V7 Tr N' ' 0 ' r- M' O .1. r CO- N m Ul 0 OD V ' co N CO- 0i 'ri CO M CO r 0 CO (OO O O O CO (L) N c0' O O (L) V) N O' O Q' r-0) O N r: 7O N'. N 0 M N r r an N ' 0 .-. 0) 7', O N O 7 0 CO O 0 41. O CO CO • O O M 0 N, O (0 �: '0 M M 0) 0' N 00 �'. r 'O 0)' V' ') ' w ' ' O ' ' (O O CO Mm Tr 'c) 7'3 0 O' O O O O O O Is 7 Ns O CO) N' 7'(00 ' O M' 'n O co O M r- 00 Co c0 CO, UD: 0) rm 'CO 7 ao : r CO ,M O V O 00 03 Is c0,0)'.. O O' 00 0) c0 0),.- 7 ' O. ' ' `Cr ' ' a' CO O M 'c0 0)' r-- N N 7 NS (o co v N E d N >' 0) N r' O t<) O �'. o.. r- CO o ': «4) o -moo (0 n N N 0I (0cr CO M 7 0) N r 'M 0 (0 N 'Cr (0.ct'O) N ' ' ' ( ' ! r'.N ''O (O: ''. 0 t0 N CO N CO 7 . O aMO c0: O O Cl r d' N r O O., (00: 7' O'M O' O 0 O 0)' O co 0 71�'': O: O CO, CO' CO N O 4- ('4'O 0 O M 0 C0' r N '.O: O N O 4' cup O', CON1 V: Tr CA O' E CM C1 c d' N o, 0, m, > 'N t.9 ›' 0 O. U' 0111.,.. 0 �, 7: N N �' C. (D �, Ct H 0,: W K N v: �I Oi 21°- -u' 1 o. y d. 7 N'. 7. N.. d'L C 0) C 0 c,', ', >., C' W ; N �,� 7 C'.>`:+ �'L: U, y'. > )) `j� — 0 O U' al NI t`' K U N1 j '' '4C13 v' o LL N N' 0 )i' J >.' k wcc � L �' o' a v d m <-50, all o �''9 0 LL co F! i5 c N• d E $!' w -c ox W '"' .... 0 t°- ".2 2 2'l y (g 4 H'.w1-`21'5,- l I 15, (:)..E.--„, ''. N in °-) a, °o °) c y :0 6. a) W>,I- I- CD U 1 U',>, -C.!21,2 m d'2:U o r Ili y:d ;LI t9 �,Q�! mI r c, CL F- C c �' , '.Z'. 'U LLO, 0 f- OmCC0 Oi 1 Z RESOURCES: Beg. Net Working Capital Receipts: Security & Traffic Reimb Miscellaneous Vending Machines Telephone Fees - Events Special Events Revenues Interest Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Donations Interfund Contract Total Receipts Deschutes County - Fair and Expo Center YTD -Budget Basis Statement of Financial Operating Data Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY Coll. % Year End Budget Projection Variance $ 75,000 $ 42,232 $ (32,768) 100% 56% $ 75,000 $ 42,232 $ (32,768i 12,000 - (12,000) 67% 0% 12,000 2,338 3,659 1,321 67% 91% 4,000 5,321 1,321 1,150 1,319 169 67% 57% 2,300 2,469 169 600 (600) 67% 0% 1,200 600 (600 303,200 170,229 (132,971) 67% 32% 540,000 382,729 (157,271 1,330 (155) (1,485) 67% -8% 2,000 514 (1,486 44,000 13,418 (30,582) 67% 23% 58,000 42,033 (15,967 2,000 - (2,000) 67% 0% 7,000 5,000 (2,000, 2,000 1,185 (815) 67% 3% 45,000 44,185 (815 133,000 51,459 (81,541) 67% 22% 235,000 121,177 (113,823'' 16,420 43,000 26,580 67% 50% 86,420 113,000 26,580 3,300 3,300 67% n/a 3,300 3,300 - 67% 0% 45,000 45,000 - 518,038 287,414 (230,624) 67% 28% 1,037,920 765,328 (272,592) Transfers In General Fund 99,000 98,960 (40) 67% 50% 197,919 197,919 Transient Room Tax 11,383 11,382 (1) 67% 50% 22,765 22,765 Welcome Center 80,000 80,000 - 67% 100% 80,000 80,000 - County Fair (619) 197,421 80,000 (117,421) 67% 41% a) 197,421 80,000 (117,421; F & E Reserve (617) 67% n/a c) - 250,000 250,000 Total Transfers In 387,804 270,342 (117,462) 498,105 630,684 132,579 TOTAL RESOURCES 980,842 599,987 (380,855) 67% 37% 1,611,025 1,438,244 (172,781) REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfer to Reserve Fund (617) Contingency Exp. % 549,792 509,787 40,005 67% 62% 824,769 784,709 40,060 354,216 306,676 47,540 67% 58% b) 531,604 509,892 21,712 79,393 73,035 6,358 67% 63% 116,188 116,188 - 67% 0% 100 - 100 67% 0% c) 16,412 16,412 - 67% n/a 121,952 121,952 TOTAL REQUIREMENTS 983,401 889,498 93,903 67% 55% 1,611,025 1,410,789 200,236 NET (Resources - Requirements) (2,559) (289,511) (286,952) 27,455 27,455 a) Transfer from Annual County Fair fund will be $112,303 less than budgeted. b) It is likely that M & S will be less than what is currently projected. c) Instead of a transfer TO the Reserve Fund, a transfer will be made FROM the Reserve Fund. Accrued Revenue (Accounts Receivable): Current Month Events 12,577 Prior Months 10,267 Total Accounts Receivable 22,843 Deposits Received for Future Events: 2010: March 14,977 April 6,375 May 5,965 June 1,540 FY 2011 July 32,370 August 180 September 1,200 October 1,800 November 4,550 December 275 February 300 March 250 April 1,000 May 600 FY 2012 & beyond 6,550 TOTAL 77,932 PROJECTION U C) Q (I) N O C CV N E 0 E s- 0 c W 05 Received and O 0 C 0 0 X W RESOURCES: 0) ' f- O 4 co) O) co) 4 co- N N r M O CD O O O O co) O O O O co 4 C1 N r M O CO fs M e- • c0 CO 1: to r CO N r M O C co e- CY) CO CO rf N h N r M O CD' cn O U U N 0 O O C vi 8 C) O O U O N O y CE 75 ce `? fC 0 002 CD) ' o N.: Ln d r-4 °r0 0 r, O co co O r 4 co) r o0 r-- co `00 co 0 0 I` CO M O ti O C) cl' 0 0 O r 0 co f- 1.0 N cP V L[) O LC) 00 r C Li) CO i• f0) o Ns 0 0 O ' 00) ' OO O 4 O U) O r co co c- co co) O O N • ct M N a0 r" M r 00 I` 00 co O O r CO co co) Imo- O O) ct O O 4 co r 0 r lam- Ln N ct I` to O O ti r 00 M r M f� Ln r 71- V CO N CO r M r CO N` N M C) O r 00 M O N- O O) CO O O 71- M r O r= UI ✓ N- O O O- ti r o r 00 r M N- � O O M d' 01 M M O co CO CO 0) Co O N Co 1) N 0 V N 0 0 M COO O CO N 4 M71- N N a) N O O N M M O O ti O O O O O 0) M co' O M 10 Ln Ln rn N C0 M e— C0 ti N N 717N N 03 d' COO CO CO O h O Q) 00 1.0 CO h N- r...) .-. > i (� Z O V) C LC C Q U a) �+ 0 7 cu QN) 0T > Cn c a)O Vi ' O ▪ O m 7 f4 O > W i m v co w 0- C U ▪ -0 0 c • a O L E O U C CD °) a'Q, cts N _ f3 i" ajs V in O) 0 U O 'u) i O CO a) O V Q Cn y O O C C C CA U O. Z .� L ,C .0 a j N .� AO U N C Ill U C� in (U O> C y ALO. C X coQLUi-E G. cu_<o.. WO 2ZO�O W Z U Total Expenditures 0 Z Amount Paid C 0 0. U 0 CO CO Ci) 1.0 C') Cn CO CO CO N � � r LO CO O N I. co O co 0) O 0) r C7 CO � LCA Architects LCA Architects Total Architect Cn ' CO CO C'•) O N N 0 N N N. LO N N 0 CO N 0 In N O O Imo- co N O co LO CO 0) Cr) CO O CO I. CD CO 0) I. 0) LC) 0) LC) O O O N N d' Cn - O O CO CO Cr) N CO N N CO CO N N O Industrial Control Panel for pump station (66% of $22,500) Powers of Automation 0) coCfl to coco 10 in ER_ p ti N QO p O o cp co co ON-• Cr O Cn o co o Co N .1.:4"..):1- t (U co moo a^N^ O Ooc ,2O OCOrCOi C tri N ,,) � o o p o 0) O CO U% ` E ' N 0) o - o Cr) O to 08 2 E O ER O O co 15 COO 0_ Q TC ea ,CO O \ea O Cn o NEfO v) C C Cn O CO SU �� cN CO p 5 0 4O U 45 ,5•.' COC p �7 o CO >+ C C U co C\ N CD co O OO co O= O O `p 0 •2 co (0 p N U U N co O cn 4- Ui ,c.:., V N C) c C O p CT «- C O Y COO as ` N N O O L v`- a c ��QQQ=21i�OcnO��Q E 0) co e-- N Cr)O Cp 1...."0) O T- N Cr) In Tomco Electric Engineered Structures Inc co O O O O co Total Change Orders O O O N CO Total Engineered Structures, Inc. O 0) O CO co Total Encumbrances & Commitments PROJECTION Encumbrances & Commitments Received and 0 C a) a X W RESOURCES: CO CO 0) 0 r` N CO 0 N. d' 00 O CO- 0) CO LO - Lc) 0) N CO N CO '7t' M N O CO 0) 0 O N CO 0 0 O O 0) a0 O O 0) N CO N CO [t CO- N Transfer In -911 Fund 705 / 710 N `) a) co M O f0 O N O N 1• N Total Resources EXPENDITURES: � O A- N N r Ln O N O CO CO 0 N. '1' 0 0 d CV O 0 001030c01.000 u) O 00 O d O r r N 0 N O 0 N.- r CO- N O N r r 71'7 ‘- CO O O N 0) O N r` O N- O A-N O 0 0 0 0 0 O O O O CO N CO 0 0 d• 0 CO d' N L) 0) r- 00 r CO LC) 0 CO LC) CO Cr A- 0) [f 0) CO r N 0 [f N L() A- N. M O N A- N N ' ' N 0) N (5:3 0 0 Cr 0 CO 'Cr NLn co <- CO r co LC) 0 O 1.0 O '7t' 01 0) [t 0) (9 r N l() d• N O M r: M O N r C1 t- 0) N N O 1.0 O CO O N CO M 0) 0) M 0) N NA- N: N 0) CO O N CO Total Materials & Services CO 0 0 0 0 0 0 0 0 0 0 0 0 • O O O O O r` O 16 O O CO 0 CO CO CN d' N N r N CO. N r N. 0 O O N. ' 0 O O O 0) CO N d• O N CO. CO- r O O O CO N N CO CO O O O eiii tett CD O CO CO d' r` O O O O ti) O O d ti) CO N N CO CO CD - LO O A- CO CO O CO N •D t7 co 49 O h O C N- C, N N PROJECTION O 1- Encumbrances & Commitments Received and RESOURCES: CO C') CO N O CO CO O Co) N --C\100 C") N N CO O 01 C" ) M CDC -VON O CO O CO O N O N O N Lr ti In I-- CO co N CO 0) C* ) Co; CO CO M ' O N - cc) COC) Co) C7 Co; Total Resources EXPENDITURES: Materials & Services COCL00 �`CO Ln ' �t ' ' f (NI ' •t N ' M NCr O co CO O r O O N O O0) c0 c000O BOO O c N O c) N O N N U) N 0) O O) O co O O O O .:t ' O—' O O ' ' O N N O O � CO U) N U) N co N O O0) co_ O �t O a0 �t N U) co) to CO 0) CO *- OCN ('410N C10 N- M CO N Ct O) N I O N CO co O C O co �t N in CO op M In O CO U) CO �t O 0) v CA CO N ct N 1n C7 ti C7 CO N �t N 10 (-t N �t �t co CO N O) M co C'') 0) O) M O) N N N N ▪ O O ▪ O O ▪ �t O r CO lf) O co) M N N CO CO �t O N N O CO O N a) 0) O N to a) O U U .� E y c) L (o O Z 4) V) y co C Q a5 C • to O - > u)0 Q O 4) O) Cis 7 % R CU 7.4 co• Q. i L O y �+ • LL. -p OL Q t-- C CV 0 O E y V cc N 5 CV O- co U CV C/) O) U O •,-,-, O - j 0 U- U O C� C C C CL j; O) U _ C 7 2 i.. C 'r. L s O U CV CV R L i• n C t 7 0> c v 0 0 - •(o O Q WI-�S CIi<0_WO~ cuZ0O~ U CO CO CO O f` 0 ti 0 Total Expenditures 11 Z Amount Paid W Y E C O E E O < U O a) 0) CI) O U) N O M CO N O N N U) I` O) CO U) c- O N. U) N- N N N °O O CO O O '— O O O O O N N 0) O U) r- CO U) N N Professional Services LCA Architects Reimb Exp (not to exceed) LCA Architects Total Architect Interior modular walls Herman Miller O CO U) O N. CO O — O N. Cfl CO O N U) C) C) Cfl M C) O) — O CO O) I` ti N CO t O) M M d' O) O U) O O U) CO I` e0 ,- N CO CO °O ,- d• O I` Cl r- l— I— CD co Er CO O O - U) to c) co N 0 1.6 t33 ti N O O (0 p (n o co zr N N N c - U) O Nd' - c) in c) N. 0) CO N M N N. N O) Ul 01 °O N CO M M c) I` O U) O Cfl O U) N N o c ,r d' v M a) M O_ N a) C 6qv O ~ N O O 0 0 O U °O O C O °O 4- c:;) CO C as N r O a) U) O O O O c) d' E N Cr; )- o L. �� a co- o ,. o vM a E co O CO O O N C 0) 69 Q— O ° E O C1 O) 0 a) ,r-`- 4 a) O C U O o ca .• N cA ° d' C «.' ch CO CA 0 C Q M .a U .. O C' c vI c O- Q) a. o ) as M 7 U a) V 0 u) '� O) O v V O c `•- w O a) C.- L 0 .�. (II cn a) al CO 10 0 O O O O OC C _c 0 0 2 U .7 4) 0) O c 13 CZ/ (AU 2 E 2 T ET_ c T.-3 E c mzQDLLO0)0 Nc) TS Powers of Automation Tomco Electric Engineered Structures Inc Total Engineered Structures, Inc. Total Encumbrances & Commitments C a) U a) O CD CD Cr)( N4 O N D CO U U N O O 0 a o u - U — O Cll CO 0)O C F. co F -- a) 3 a) cn PROJECTION co C LL -J U Encumbrances & Commitments Received and a) 0_ X W RESOURCES: 0 0 0 co O co O O co O co O M O (NO LO LC) LO co a u) O U a) U cn co cn O ui O a) U O 0_ C co O J o CD O ' (D O L) t1) o o ' O O to Loti State Grant O O O LC) N O N N 0 a) u) D CD C ti a) ‘i• C 4) 0 CC 4 C io O C EXPENDITURES: Materials & Services CO 0 0 (3) CO v 0 to (O0 ti O CO CO. ot) O O) 0 N O CO 0 0 0) M p N- O C) CO M O CD O O to 0 O ID CD O N- Cr) N O O) O O N O (70 Cil O O N N N N r r 0 0 0 M r 0 0 (0 00 0 ' CM N 0 0 O N. O) N CC) O cD N O O 0 0) N N- Cn — N O) O CO ' O — CD M CC) U) co O) to co O i- co T r O r O N r- CO co" I.) CO p) N CO N N CO 0 O N O) N O) O M CD CO to to CO — O) LO CO ' cam- co v r Cn r O U) CO O) N CO N N to lf) In Cr) Cr) 0 to ) U) CA (0 N O N 0 0 0 0 O x- tox - co O co O To be determined Total Capital Outlay Transfer Out o o O 0) co O O M rn CT O O) co co N Cn a) _ E v a U a) Q j u u) u) co a) 2 a)cn O E ) f >, a ti 0 N O ,j) U 6o 0 O "- CD- cn co 7 N c6 0 a U II CCo 1cn .= a) C Co 0 (I) 7 Co N E aa) a) (-8 O O cn D O O U O O LO 1.5 0 N- C N a) (fl E E ' 0 a) U 0. 0. •5 O O O O Q ¢ N to 2 Q N �2 0 10_fl c0 a Amount Paid O C N O O CD 0 O O O 1` - ti O co 0 ti . O O O OOO CO O O LO COCO O N- N M O co co co co LC) co co co co co ix) 0 O t!) M LO Cfl O N N N CO CD O 0 X CD 0 0 C cn co co to +0 CU C U Q ` O C O Cn ) ) U cm O O C O c C 5, O ‘-3 ` 0 — (/) '-r—, a)U N as N 2 .0 E C ��cu0c QCK WJcn<U Pinnacle Architecture Pinnacle Architecture Pinnacle Architecture Pinnacle Architecture O_ O 1_ HSW Builders Deschutes County Bethlehem Inn (Fund 128) Eight Months Ended February 28, 2010 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ (2,666,469) $ (2,689,172) $ (22,703) 100% 101% a) $ (2,666,469) $ (2,689,172) $ (22,703) Revenues Grants - Private Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Debt Service (Negative Int Rev) TOTAL REQUIREMENTS 2,766,469 2,766,469 - (2,766,469) 67% 0% 2,766,469 - (2,766,469) - (2,766,469) 67% 0% 2,766,469 - (2,766,469) 100,000 (2,689,172) (2,789,172) 67% -2689% 100,000 (2,689,172) (2,789,172) Exp. % 100,000 24,355 75,645 67% 24% b) 100,000 35,000 65,000 100,000 24,355 75,645 67% 24% 100,000 35,000 65,000 NET (Resources - Requirements) - (2,713,526) (2,713,526) a) The beginning working capital is $22,703 less than estimated for the FY 2010 budget. b) February interest expense was $2,220.82. - (2,724,172) (2,724,172) Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ (2,666,469) $ (2,689,172) $ (22,703) 100% 101% a) $ (2,666,469) $ (2,689,172) $ (22,703) Revenues Grants - Private Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Debt Service (Negative Int Rev) TOTAL REQUIREMENTS 2,766,469 2,766,469 - (2,766,469) 67% 0% 2,766,469 - (2,766,469) - (2,766,469) 67% 0% 2,766,469 - (2,766,469) 100,000 (2,689,172) (2,789,172) 67% -2689% 100,000 (2,689,172) (2,789,172) Exp. % 100,000 24,355 75,645 67% 24% b) 100,000 35,000 65,000 100,000 24,355 75,645 67% 24% 100,000 35,000 65,000 NET (Resources - Requirements) - (2,713,526) (2,713,526) a) The beginning working capital is $22,703 less than estimated for the FY 2010 budget. b) February interest expense was $2,220.82. - (2,724,172) (2,724,172) Deschutes County Genera\GupportGerviceo-BODC Confepenue/Seminar, Education/Training and Related Travel Expenditures FY 2010 2/2G/2OiU | Jul Aug Sep Oct Nov Dec Jan Feb YTD Total Tammy Baney - Conf/Sem & Educ/Training - - - 350 - | - - 350 Travel Meals - - - - 15 20 90 - 20 145 Accommodations - - 595 - - - 77 072 Airfare - - - - - ' - - - ' Mileage reimbursement - 256 86 573 299 396 68 1 386 2.062 GroundTronoport/Porking ! __�__ - � - 45 __�__ | __�__ - � | 45 Total Baney 256 86 1,578 319 486 66 _____ 483 3,273 Dennis Luke � 1 Conf/Sem & Educ/Training - - - 350 - 220 - - ! 570 TravelMeals � --- 25 � � 25 � 113 25 � 57 � '4G ^ Accommodations - � 77 | - 452 . 116 ! 77 ! - 154 875 Airfare- - - - - - - - . Mileage reimbursement - 329 ! 85 257 . 485 210 - | 361 -1.T28 Ground Tra�� - ----_ � - - ----_� 34 - - - � - 34 TotalLuke 1 - 432 85 1.1187 714 ----_ 507 - 572 3,453 °wmnUw _nm�r 'Unger � --- Conf/Sem & Educ/Training - - - 350 - 1 - - - ;:t50 Travel Meals - - - - 50 - 50 Accommodations - - - 624 - 651 - - 1,276 Airfare - - - - - - - - Mileage reimbursement - - - - 1 - ' 978 - - 978 Ground Transport/Parking - - - � 56 � - � - - - � 56 ----------' � TotalUnger ' � - - ----_| I 1,031 ------. 1 - ----- | 1,630 50 - ---- 2,711 Other -- - --� '�- 1 Conf/Sem & Educ/Training | - - - - ' - | ' i - 300 | ;00 TotalOther - ' '( - - | - ' 300 :.00 Am Total- BOCC Department ' 1 Conf/Sem & Educ/Training - | - - 700 - ! 220 - 300 1.570 TravelMeals -' ! 25 � 40 133 90 76 i�� 77 � 442 ~ Auuommodot no | - r 77 - ._ 1. O4O 116 ' 77 - � 231 2,E,232,E,23. Airfare - ' ' - - - - 1 - Mileage Reimbursement L - | 585 172 - - 831 79 784 � - 806 66 - - 747 / - 4.768 135 Ground Transport Total - BOCC Department - 687 � 172 _�_ � 2,696 1,034 993 � 142 | 1,385 | 9,738�� FY 2010 Budget 22,750 � 1 ! [ � � �� PercentExpended 1 1 1 1 42 8% ! � | 1 | . 2/2G/2OiU Deschutes County - Solid Waste Area A Closure and CeII 5 Construction As of March 22, 2010 "Area A" "Cell 5" Landfill Closure Fund 611 SW Capital Projects Fund 613 Total (Engineering Contract G. Friesen Associates, Inc. Original Contract Change Orders: Change Order #1 (Note a) Total Paid through March 22, 2010 Balance Construction Contract M A DeAtley Construction Inc Original Contract Change Orders Total Paid through March 22, 2010 Balance 241,869.00 19,656.00 261,525.00 158,399.70 103,125.30 182,516.00 182,516.00 99,046.70 83,469.30 424, 385.00 19,656.00 444,041.00 257,446.40 186, 594.60 2,097,140.50 3,290,779.98 5,387,920.48 2,097,140.50 3,290,779.98 5,387,920.48 2,097,140.50 3,290,779.98 5,387,920.48 Total of Engineering & Construction Contracts Original Contracts Change Orders Total Paid through March 22, 2010 Balance 2,339,009.50 19,656.00 2,358,665.50 158,399.70 2,200,265.80 3,473,295.98 3,473,295.98 99,046.70 3,374,249.28 5,812,305.48 19, 656.00 5,831,961.48 257,446.40 5, 574, 515.08 Notes: a) Additional landfill gas investigation per DEQ as part of a requirement to address offsite landfill gas migration. b) Construction of CeII #5 began in FY 2008. Through June 30, 2009, $3,557,678 has been expended and reported as "Construction in Progress" on the County's CAFR FYE June 30, 2009. Expenditures include payments to JAL Construction, Taylor NW, KN EX Co, Jack Robinson & Sons. c) To date in FY 2010, payment has been made to Central Electric Co-op: $13,311 for the Closure of Area A and $20,822 for CeII 5. o @ T 0 -0 0 0 C U 2 w .0 O CC O OO N 0 Y6 O O L N 0 C> C6 < } Y 0 (1) N-0 u) N O N C "cD cD 1:3 O`) C O C L N N 7.2 E 0 vUi N c@i 0 m lu o _@ c o (0 .o c) � a� c >, c t > nci�o�ogo3a�EQ@2om`�a°��a�lEuo}°cu,li („) ET O N En .c m o ii'— W m LL O N II O Eco '5 co L E O v o n a c 0 E c U c o a> o Eo o f U 0 !— ) c<a> > �a ` 0 c 0) m) m= iv S 1` m o ff 2 o ID 3 TE a� �4- a) EL E roa v C E >>'000 0O m' c mCDtvm°-( m() 0=0ac)CCv0 (1))00 oWO(1)000a)o-c m°) SJI•-Z W U_ OO W QJSLLJ C V)ZLLLNNN>NI—Xii) $ 2,500.00 O 0 0 o (o 69 EA 0 O 0 O (f) 69 0 0 0 (!) N 69 69 $ 500.0pj 0 0 O O 69 69 0 0 O co co N 69 $ 500.00 $ 500.00 1 $ 1,500.00 0 O O O u) r 69 $ 1,500.00 $ 2,500.00' 0 O 0 0 W 69 69 0 O 0 0 O N 69 0 O 0 O U) r 69 $ 2,500.00 $ 1,500.001 0 O O 0 (4) *'-r- 69 • EA $ 1,500.00 $ 500.00 0 0 0 0 O 69 0 0 0 o O N EA 0 0 0 O (O V— 69 0 0 o O 0 N 69 $ 1,500.00 0 O O O (O n EA 69 0 O O N 69 69 69 ' 496969 $ 300.00 I 69 $ 500.00 69 1 0 0 O O 69696969 0 0 0 00 0 0 O $ 200.00 69 O O 0 O 69 69 69 0 0 O U)0 69 0 0 O ES 6A 0 0 O () EA $ 500.00 1 EA $ 500.00 $ 500.00 1 69 $ 500.00 $ 500.00 1 0 O Lo N EA $ 200.00 EA EA $ 875.00 1 EA 69 0 0 OCQ) 69 69 0 0 COC EA $ 250.00 1 EA 0 0 (Of) 69 0 0 (Of) 69 0 0 (O() 69 0 0 O EA $ 200.00 G9 $ 500.00 $ 500.00 $ 1,500.00 0 0 0 (f) 69 , 69 EA 0 0 (4)) 69 03 $ 500.00 $ 500.00 $ 500.00 $ 1,000.00 $ 500.00 $ 500.00 $ 1,250.001 O 0 0 N 69 EA $ 500.00 $ 875.00 69 $ 500.00 500.00 69 $ 500.00 $ 250.00 69 69 $ 1,000.00 69 $ _ 500.00 $ 500.00 69 $ 500.00 0 0 0 O EA 1 $ 1,000.00 0 0 o (1) EA 0 0 0 CO( EA 69 $ 500.00 69 $ 500.00 O O 0 CD O 69 $ 500.00 $ 1,000.001 • 0 0 0 O C) EA 0 0 0 (4) 69 $ 2,500.00 $ 3,000,00 1 $ 2,000,00 0 0 0 000000 (f) 11 115 EA 0 0 0 c,) N 69 ♦ 0 0 0 U) 69 0 0 0 11) EA 0 0 0 (f) r- 69 0 0 0 (f) N 6969 0 0 0 (1 (O r $ 1,500.00 $ 500.00 1 O O O O O (f) EA $ 3,000.00 I $ 2,900.00 O O o 00 0 (A 69E9 O O 0 0 (O $ 2,500.001 O O 0 0 (C) N 69 1 $ 2,500.00 O O O O (() N EA $ 2,514.00 $ 2,000.00 Co O 0 O 0 V' EA $ 1,500.00 $ 500.00 1 $ 2,500.00 0 0 0 0000 0 C) EA 0 0 0 (() N EA 0 0 0 0 (() EA 0 0 0 1,- N 69 $ 4,600.00 0)°)°)°) 0 0 N 0 0 0 N N CD 0 0 N N 0) 0 0 N N 0) 9121 /200 °)°)0) 0 O N N a) 0 O N N co 0 O N N 9/21/2009 10/7/2009 o0 N OD N 00 N a N 11/30/2009 1 CD _O N M N _ N �N., 2/8/2010 2/8/2010 2/8/2010 O N a0 N 2/8/2010 2/8/2010 1 O O N CO N 2/8/2010 2/8/2010 2/8/2010 2/8/2010 3/15/2010 0 0 N LO C7 3/15/2010 3/15/2010 3/15/2010 Volunteer In*ghts Redmond Chamber of Commerce Nature of Words, The ILa Pine Frontier Days Association Deschutes County Healthy Beginnings Sisters Area Chamber of Commerce Sisters Outdoor Quilt Show Cat Rescue Adoption and Foster Team c o CC CL) y c 0 0 Ti0 Deschutes Water Alliance Heritage Theatre Company Sisters School District St. Vincent de Paul of Redmond California Lutheran University Upper Deschutes River Coalition Deschutes County 4-H Leaders Association ILa Pine Rodeo Association IMountainStar Family Relief Nursery Neighbor Impact Family Access Network (FAN) Volunteers in Medicine Boys and Girls Club of Central Oregon Network of Volunteer Administrators (NOVA) IRedmond-Sisters Hospice Partnership to End Poverty IBend-La Pine Education Foundation Big Brothers Big Sisters of Central Oregon Commission on Children & Families ITri-County High School Rodeo Club Innovation Theatre Works Humane Society of Redmond Bend Heores Foundation O O O O N O O N N N v- Total Credits $ ER O O lig ti ti EA O et Lei e 01 C1 N N 0 SCHOOL OF LAW University of Oregon The Oregon Office for Community Dispute Resolution 2007-2009 Biennial Report Mediation programs help provide heal thy responses to conflict, which otherwise cost a lot of money to resolve and can ruin relationships. Mediation is efficie 1t, cost-effective, and adds value to the state through building grassroots confl ict resolution capacity. Overview Housed within the Appropriate Dispute Resolution Center at the University of Oregon School of Law, the Oregon Office for Community Dispute Resolution (OOCDR) currently supports twenty community dispute resolution centers (CDRCs) in twenty-five Oregon counties through grantmaking, consultation, training, research, technical assistance, networking, and collaborative activities and initiatives. Collaboration Saves Millions Community members in a rural Oregon county worked for over seven years to build world class outdoor athletic facilities at their high school. Sweat equity and local contributions reduced the total costs from $4 million to $463,000. Halfway through the project new school board policies threatened its success. Community volunteers were incensed that they would now be required to pass criminal background checks in order to be allowed on school property. Through mediation, agreements were negotiated on this and other issues resulting in the successful completion of the project. Student Contributions In 2007-2009 students from UO, PSU, and SOU contributed 3,353 hours in projects with OOCDR and community dispute resolution centers around the state. Students participated in community mediations, restorative justice dialogues, designed and delivered school-based peer mediation trainings, and conducted research on best practices in court connected, probate, and foster parent/foster teen mediation projects. "Our ADR intern contributed bright and enthusiastic energy to our office. Her work as a case developer and mediator was skilled, informed, intelligent, and sincere. She is a wonderful advocate for collaborative processes, and community mediation in particular. Thank you for sending her to us." Clackamas DRC Mediation Settlement Rates Agreement 86% •No Agreement 14% Mediation Satisfaction Rates Very Satisfied/ Satisfied 90% Dissatisfied/ Very Dissatisfied 10% Value The following table summarizes aggregate data for 2007-2009 activities. Total information & referral inquiries 7,999 Total number of cases 10,998 Number of people receiving dispute resolution services 29,994 Percentage of clients reaching settlement through mediation or conciliation efforts 86% Number of volunteers 941 Number of volunteer hours Number of conflict resolution citizen and school education programs 54,081 906 Number of participants in conflict resolution 17,335 education programs Mediation Holds Teens Accountable Two 14 -year-old boys were arrested and charged with criminal mischief resulting from impulsively rolling several headstones down a hill at a cemetery. Estimated damages were in the thousands of dollars. The boys and their parents met with volunteer caretakers of the cemetery. Through mediation they learned the impacts of their actions on the caretakers, as well as the sorrow and heartbreak their actions had on the families of the deceased. Solutions included acknowledgement of the harm, personal apologies, payment of the full cost of the damages, and forty hours of community service at the cemetery. Police Department Testimonial "Mediation techniques are an irreplaceable community and police officer safety asset. The ability to communicate properly with people who are suffering the effects of stress is a vital aspect of modern day law enforcement. It has been said the more times an officer responds to the same location for the same complaint the more likely it is that violence will occur, placing both the citizens and the officer in greater danger." Detective Edward Vance Hillsboro Police Department NewThis Biennium Innovative grantmaking opportunities this biennium included the following projects: • Blue Mountain CDRP is our newest Eastern Oregon grant recipient; • Central Oregon Mediation is piloting a probate mediation program; • Coos -Douglas Neighbor to Neighbor is piloting a foster-parent/foster-teen mediation program; • East Metro Mediation is researching and implementing best practices in marketing mediation; • Resolutions Northwest is developing culturally appropriate mediation models for African immigrant refugees. Case 1Vpes Other 2% Victim/Offender Reconciliation 14% Organizational 4% Housing 7% Neighbor to Neighbor 23% Court Connected 32% Cock Enforcer rent 4% Family 12% Business 2% Alternatives to Mediation If mediation services had not been availal de, respondent would have: Contacted police 5% Tried counseling 10% Filed in court c r continued wit litigation 35% Stayed in conflict 16% Ignored the conflict 10% Other 24% Durability of Mediation Agreement s Over Time All or some of the provisions have been followed 85% None of th provisions have been followed 15% Community Dispute Resolution Centers Portland Metro Area Beaverton DRC (Washington) (503) 526-2523 Clackamas County DRC (503) 655-8850 Clackamas Youth & Family Mediation (503) 655-6059 East Metro Mediation (Multnomah) (503) 618-3247 Hillsboro Mediation Program (503) 615-6797 (Washington) Resolutions Northwest (Multnomah) (503) 595-4890 Your Community Mediators (Yamhill) (503) 435-2835 The Coast Conflict Solutions (Tillamook) Lincoln Community Dispute Resolution (503) 842-1812 (541) 574-9846 Southern Willamette Valley Community Mediation Services (Lane) (541) 344-5366 Linn -Benton Mediation Services Neighbor to Neighbor (Marion) VORP/CMS of Polk County Southwest Oregon Neighbor to Neighbor (Coos, Douglas) Common Ground (Josephine) Mediation Works (Jackson) Central Oregon (541) 928-5323 (503) 585-0651 (503) 623-3111 (541) 751-9666 (541) 476-2422 (541) 770-2468 Central Oregon Mediation (541) 383-0187 (Crook, Deschutes, Jefferson) Six Rivers Community Mediation (888) 628-4101 (Gilliam, Hood River, Sherman, Wasco, Wheeler) Eastern Oregon Blue Mountain CDRP (Umatilla) Eastern Oregon Mediation Center (Union) (541) 566-0209 (541) 786-0270 Quotes from Clients • "It has helped us avoid expensive legal measures; we don't feel as hostile toward each other." • "Mediation has removed the stress to all employees which makes it a more productive working environment." • "I learned how my actions affected everyone else and not just myself. The meeting allowed the other person to see that I was not some punk kid and that I just made a bad choice." • "Thank god for helping us. My daughter came from residential treatment without much transitional help except for three mediations. It was a lifeline. Mediation gave us the tools we need to work on things ourselves." • "Mediation provided safety to both parties, it held our feet to the fire in the sense that we felt obliged to speak and to listen. This is a fabulous resource, and I am deeply appreciative of the efforts and patience of both mediators." • "I like that mediation adds a human element to the justice system." Oregon Office for Community Dispute Resolution Carrie Heltzel, Administrator University of Oregon School of Law 1221 University of Oregon Eugene, Oregon 97403 (541) 346-1623 http://oocdr,uoregon.edu Community Dispute Resolution Centers are sanctioned under the Oregon Revised Statutes, Chapter 36. STRATEGIC PLAN FOR CENTRAL OREGON MEDIATION 2008-2010 > Mission (Why do we exist?) ➢ Goals (What do we do?) > Objectives (How do we do it?) > History (How long and how well?) MEDIATION SERVICES Provide accessihlr, qualify services to our region PACKAGING BRANDING FUND '\ DEVELOPMENT BUSINESS PARTNERSHIPS 2010 updates in blue TRAINING Basic Mediation Continuing Ed Probate/ Conservatorship/ Guardian Training Family/Relationship & Youth Tag Line Creation: selected: .1 'ediation, the high road to .middle ground." Ex. Mending Offenses. Help people start difficult conversations. Helping people have dc; 'it conversations. Mediating conflict, builds community. Mediation builds community collatera Got Conflict? Peace is Possible! Mediation...It's your solution! 1. Central Oregon Mediation provides Mediation Services and Trains Volunteer Mediators (Adults and Youth) 2. Services provided to the Court System (Justice Court) and Public Mediation *Developed a Probate Guardianship/Conservatorship Program for Circuit Court June 2009 3. Promote benefits of Mediation as a means to resolve conflicts between parties 4. Founded by Community Leaders in 1997 as Central Oregon Community Dispute Resolutic n Program (CDRP). Changed to Central Oregon Mediation in 1994. COM sees over 300 cases a year. (Mediation resolves on average 86% cases. 90% of clients very satisfied / satisfied. Durability of Mediation Agreements over time:All or some of the provisions fol. lowed 85% . 5. Biennial Report 2007-2009 MEDIATION SERVICES VALUE/BENEFITS 1. Economic—success of mediation in early resolution –avoid legal costs 2. Emotional—Less impactful emotionally than lawsuits or avoidance - with outcomes where both parties participate 3. Psych/Social/Relationship--Improves relationships—Adds under- standing—peaceful outcomes 4. Spiritual—supports and honors others 5. Health—Less stress, responsive = better health 6. Validation (parties can be heard) 7. Model for day to day communication 8. Business value—green (conserves resources) 9. Builds Successful Citizens for our Communities (Youth and Adults) One of the highest intentions of Central Oregon Mediation is to train Volunteer Media- tors in Basic Mediation in order to have a pool of at least 50-75 Mediators that are able to provide mediation services to tri county area public as well as Justice Court Media- tion in Redmond Oregon. Mediations Trainings are desired on an annual basis. 2010 we currently have 39 active volunteers from a pool of 88, 18 of which are newly trained mediators completing their observations prior to participating as a co -mediator. 2. In addition to Basic Mediation Training, it is the intention of Central Oregon Mediation to provided, facilitate and encourage continuing education for Volunteer Mediators in the amount of 4 hours per year. Continuing Education can be: a) classes on specific niches in mediation or general mediation skill building. b) books, audio or dvd train- ings, with report on content. c) Attendance at conferences or training pertaining to me- diation and skill building. d) Teaching or coaching mediation related courses or other presentations. e) Participation in more than 12 mediations in a calendar year and or De- briefing with Staff and Mediators after sessions. 3. Training Program of 20 hours in collaboration with Deschutes County Circuit Court to provide addition training for Mediators who will be eligible to Mediate in probate Con- servatorship and Guardianship Mediations as deemed appropriate by probate judges. Youth Training and Peer Mediation Training to establish youth mediators and Peer Me- diation programs in every school in the tri county region. If funded for 2008-2009 this program will begin with establishing 3 programs and stepped up goals for establishing peer mediation programs during a five year project. "Draining !or Teachers and Counsel- ors in Bend and Redmond (6) completed at November. 2009 training. Curriculum mate- rial reviewed and meeting to refine and specialize program to schools is in process. Grant support for 2010-2012 to continue progress so all youthwill have access to me- diation training—experiences. PACKAGING & BRM DING PROJECT 2008-2010 Review the current "Identity" of Central Oregon Mediation. Refine and review mission statement and identifying statement ie. "helping people with difficult conversations" "Mediation, It's Your Solution" • "Mediation, The High Road to Middle Ground" approved and implemented > Professional review of brochures, website and all material thus identified with Cen- tral entral Oregon Mediation with recommendations. (2,500 brochures, business cards, sta- tionery and referral cards printed with new information) 2/2010 (Distribution to Sheriff's office, Police Department, City, County and others, is in process) > Current public perceptions of Mediation in general and COM specifically > Develop a short questionnaire to establish general understanding of constituents > Develop a method of receiving information, personal contact, focus groups, tele- phone or mail contact, specific and random. > Establish an "identity" that is in alignment with COM goals and objectives and in- tentions. (completed) • Align all correspondence, conversation, material and communications with "identity" • Launch "identity" - through radio/television/print/Internet, etc. to establish agreed upon identify and brand Central Oregon Mediation in the region. (Press releases and feature article—appearances pending. Planning on tie in with Speaker/Event in June July August) Staff, Board and Volunteers will (be on the same page) with all communication re- garding Central Oregon Mediation. (Volunteer mailing with new brochure and logo, 5 year plan FUND DEVELOPMENT BUSINESS PARTNERSHIPS 1. Through the Branding/Packaging Project, it is the intention of Central Oregon Mediation to develop and align with Business and Community Partnerships to provide a continuous source of support, sustainability through contracts for services and affiliation to assure that Central Oregon Mediation will have the opportunity to continue serving the people in our region. 2. Central Oregon Mediation will explore Funding, Partnerships and Collaborations with: > *Municipalities: Redmond, Bend, Prineville, Madras, Sisters and Lap- ine, including economic development and code enforcement activities. • Counties: Deschutes, Crook and Jefferson • Law Enforcement, Code Enforcement Businesses: Jeldwen, Brooks Resources, Bend Research, St. Charles Hospital/Foundation, Bank of the Cascade, Home Federal Bank (current affiliations) , Walmart, Verizon and other identified busi- nesses . Letters of Introduction and request for personal meeting— Julie and Board member (drafts) > Nonprofits: Consider collaborative projects with :Saving Grace, Women's Resource Center, C. O. Nonviolent Communication, Hospice and others. f; .° -e iO n 3. * Submit grant applications to Oregon Community Foundation, Ford Family Foundation, Compton, Collins, Jubitz Family Foundation, Mur- dock, Jams, MRG John D & Catherin T. McArthur, Walmart (State), Pepsi Refresh project (submit monthly) garner votes and others as pre- sented and prioritized. (currently in process) *High Priorities --staff time LONG TERM STRATEGIES SUSTAINABLE FUNDING Contract for services HOA's City's Counties—Courts Endowments Business Partnerships 1:37 PM 03/23/10 Accrual Basis Central Oregon Mediation Statement of Financial Income and Expense July 1, 2009 through March 23, 2010 Ordinary Income/Expense Income 4000 • Contributed support Meyer Memorial Trust 4010 • Fundraising/Donations 4020 • Fees for services 4050.00CDR Grant 4060 • Deschutes County Funding Jul 1, '08 - Mar 23, 10 35,464.00 1,000.00 8,433.02 17,738.00 14,050.00 Total 4000 • Contributed support 76,685.02 Total Income Expense 4001 • Reconciliation Discrepancies 6580 • Payroll Expenses 7000 • Grant & Website Services 7020 • Website Related Fees Total 7000 • Grant & Website Services 7200 • Salaries & related expenses 76,685.02 0.06 10,618.62 14.95 14.95 7210 • Salaries 36,040.00 7220.Other Personnel -Salaries 2,100.00 7240 • Employee Benefits 5,014.87 7250 • Payroll taxes 4,397.73 7270 • Workers Comp Insurance 345.30 Total 7200 • Salaries & raged expenses 47,897.90 8100 • Administrative 8110 • Supplies 483.60 8120 • Professional Insurance 1,560.00 8130 • Telephone & Web Int 1,256.36 8140 • Postage, shipping, delivery 157.75 8150 • Membership dues / fees 435.00 8150 • Professional Services 2,747.75 8170 • Printing, EducJAdv/Promotion 810.51 8180 • Staff development 535.00 8190 • Volunteer Development 2,852.37 Total 8100 • Administrative 10,838.34 8105 • Pay Pal Fees 106.29 8200 • Faculty and equipment expenses 8210 • Rent - Meeting Facilities 70.00 8220 • Utilities 1,188.00 Total 8200 • Facility and equipment expenses 1,258.00 8300 • Travel Expenses 8310 • Mileage 464.41 8320 • Meats 33.02 8330 • Lodging 305.42 Total 8300 • Travel Expenses 802.85 Total Expense 71,535.01 Net Ordinary Income 5,150.01 Net Income 5,150.01 Page 1 Oregon Mediation Payment History O O O N O N CO O N O O O N 0 O O N 0 O N O O 0 0 0 0 0 $ 4,30 J ' 69 o o GD EA ' 69 0 O N EA IN ER 0 0 EA ' ER ' ER 0 0 0 $ 5,000 I 0 O O 0 0 CO ' O ' O ' O ' 00 6.6969 ER ER ER 69. 69- $ 8,600 $ 2,500 0 O 1 $ 5,000 0 O O 0 ' ' O O O ' N O to- ER 69- ER ER ER ER ER 0 $ 2,500 1 $ 2,500 $ 5,000 $ 5,000 $ 5,000 0 CO 1 1 i 00 ER ER ER 69- -O 0 $ 2,500 CO O $ 5,000 $ 5,000 $ 5,000 0 O O CO ' O 1.0 ' C6 N N ER 6. ER 6- ER O O O O $ 8,744 $ 2,500 0 0 $ 5,000 $ 5,000 er O O ' O N CO N O ER 69 EA ER EA O O O O CD $ 5,000 O O O O O O CO N N O O Esi 69 to ER ER $ 6,500 $ 2,500 CO $ 2,500 $ 5,000 $ 5,000 $ 5,000 CO O) ER ER O O COO $ 5,000 $ 5,000 1 $ 5,000 0 $ 5,000 N- O O N. 0 CO CO N 1` O N ER ER EA EA 69- AO 0 O $ 5,000 $ 5,000 O O $ 5,000 O O O O O O O O CO N O O ER ER ER ER $ 6,500 0 $ 5,000 0 $ 5,000 $ 5,000 $ 5,000 0 0 O O N O EA ER N $ 3,125 0 � On) U) In N C'(' 00 O O O CO CO (A ER 69. ER ER ER 6% 1General Fund Sheriffs Office Behavioral Health Community Development Road Dog Control a) 'Personnel 0) N j C 0) :9 O CO CO ti N ER EA 0 0 00 0e 0 0 ��Op a0 O O O M co O �n S O O O ri in to o d 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0C 000 0 0 0 0 c 000 0 0 0 0 0 0 000 0 ONIO-1-00 O CDO--N CO h- 1:MO V'N I,- LC) CO 0Ch CVo 4i,oci O Di CCn Oi Cao ctaCi h CO�� r.. O.' r-- in O V'0CD •S CO �O�N)C)M Mao O r .- r r- e 0 0 888888.88 cci r CO srin it)rogcn_to Nao Jul 1, '09 - Mar 23, 10 O 0 0 O O 0 O O o oo 0 ci 0 0 c3 M 0 O O O O O 0 0 0 0 0 0 0 0 0 O Op O O O O O) 000000000 a0 O N O O S(0 O 0 000 S S S SSS 0 I� t`00 NCO CDN -000)C') t`O •- n- (VI,- 0 0 0 QD NCD Obi 00) cc c0 oo O c0 00)) O 84c.188880 O S S O 0 0 CD C) A ,- S O n (09 rS cnCMo00 000'-0tri N. 0 '- O M MSO �� MCV( c cmt 76 113 Ce 0 U (i c t Y o a.7 Z�m H • C ` o�V W �irt 0 u im x EmO .42 11188A88 8E o o V BO O O O O c O Total 4000 • Contributed support Total Income N _ I 2 tLL C • S) d tti oa3)(2re PI a W 6 re. re a 0. W Total 7000 • Grant & Website Services Total 7200 • Salaries & related expenses 0 0 CO In 0 (0,— o n CD 4,7 1.0 N. in0M ((00(00u(0(0 CO0OM (Nn SCD Nn CO in c0 r N N Total 8100 • Administrative 8105 • Pay Pal Fees M 00000 7 O O n O O m 00 0000 f Or Y1 co 0 0 'a fD O CA co I C 6 0 0 0 0 O O O O 0 0 O 0 r r r 0 0 0. O O 0 pp p `?'O�� p S 0 O co C SSOoO • 0000 r '- l rn a OOGODS0 ` 0068 N m"1�0V in GD, -NN M46. [ 6 c O Q • N 0 0 COC0 0 r CC; O 6 to IV y N 00000 c4.. N-01010 CO ' = m O O O O O V O V O n SCC 4.-0` O O SOC F CCM O O G cn C G M C -0 t r 1.O• o• ' O H • Oo ...-i ▪ '''1 - N `1 C cuL v • = m M K a m • m a) w ▪ m Eu. a `'5 gi 5 m a S y • a I E.4` x of 0w •1c2c25W lL 0 U..0Un0I00 N F-0000 . rrN000_� . rN M0 N N N N N M M M M D GD GD GD GD GD � GD . . GO 0 H S Total 8300 • Travel Expenses 8500 • MisclContingency expenses Total Expense Net Ordinary Income 11:43 AM 03/22/10 Accrual Basis Central Oregon Mediation Statement of Financial Income and Expense July 200,8 through June 2009 Ordinary Income/Expense Income 4000 • Contributed support 4010 • Fundraising/Donations 4020 • Fees for services 4030 • Grants (Other) 4040.Other County/City Funding 4050.00CDR Grant 4060 • Deschutes County Funding Total 4000 • Contributed support Total Income Expense 4001 • Reconciliation Discrepancies 0.04 7200 • Salaries & related expenses 7210 • Salaries 48,420.00 7220 •Other Personnel -Salaries 14,596.00 7240 • Employee Benefits 8,331.10 7250 • Payroll taxes 5,461.88 7270 • Workers Comp Insurance 350.83 Total 7200 • Salaries & related expenses .. p 77,159.81 8100 • Administrative 8110 • Supplies 386.60 8120 • Professional Insurance 1,525.00 8130 • Telephone & Web Host 1,633.77 8140 • Postage, shipping, delivery 260.62 8150 • Membership dues / fees 555.00 8160 • Professional Services 3,281.25 8170 • Printing, Educ./Adv/Promotion 1,247.78 8180 • Staff development 298.65 8190 • Volunteer Development 1,286.77 Total 8100 • Administrative 10,475.44 8200 • Facility and equipment expenses 8210 • Rent - Meeting Facilities 177.00 8220 • Utilities 1,452.00 Total 8200 • Facility and equipment expenses 1,629.00 8300 • Travel Expenses 8310 • Mileage 354.55 8320 • Meals 0.00 8330 • Lodging 252.37 Total 8300 ' Travel Expenses 606.92 8500 • Misc/Contingency expenses 8590.Other expenses 50.00 Total 8500 • Misc/Contingency expenses 50.00 Total Expense 89,921.21 Jul '08 - Jun 09 350.90 1,560.00 58,000.00 2,000.00 23,943.00 28,600.00 114,453.90 114,453.90 Net Ordinary Income 24,532.69 Net Income 24,532.69 Page 1 1st qtr reflects 7,150 (4th qtr from prior y{ .. * inclusive OOCDR( -5%funding cut) (must m Event planned in June Manuf. Housing 1 dedicated fund§ 75% 0 0 I0 increased Jan 1, 2010 mmt funds mmt funds aging computers _ Projected — update 24,532.001 000 O O 0 O vi 8,133.00 00 06 VO N.— O 0 coo O OON M 0 e1' V; M 0 4! N O a— 40,704.00 00 00 6630666 VO (0 N~ 0 8,460.001 560.00 0 O OV000. 1,200.001 1,560.00'. 1,950.001 650.00, 0 0 M 0 0 O rid.- 0 0 O 0 0 D 4,500.00 0 O O 0 0 CV 00 00 66 66 gin r 1780.00 27,575.00 0.:1- O m M �G Q. 1 0 2009-2010 0 O N6 M '4) N 25,225.001 00 00 00 ON P.: M1 2,044.00 17,255.00 0 0 0666 4) 4) N. 0 0 0 0 0 0 O '4) N G 35,464.00 0 0 M OD 1 � N- v - 00 00 66 00 00 6.- V c0 8,950.00 0 0 666 0 1— p:e 0 0 c0 t[) 0 0 M OS .- 0 0 0 000 N --- 0 0 0 O 0 0 0 O 650.001 00 00 6 N O O X17 c) 00.000'9 0 0 0 O 000 0 0 0 0 . v 0 0 0 0 N 1,500.001 1,500.00 1, 780.00; O 0 0 r ;. N 118,340.001 3,443.001 W O O O WN O 0 V N 2,400.00', 0 O O 6 O ei M © a Q CENTRAL OREGON MEDIATION, INC. July 1, 2009 -June 30, 2010 0 c Carry Over 2008-2009 Deschutes County Contributed Support/Fees/F.R. OOCDR Grant allocation OOCDR Grant allocation OOCDR Grant allocation Special Events Project/Partnerships Rent In -Kind (R Bareis Ctr 05-06). Other In -Kind (Conference/Mtgs) Other Contracts Fees 'Meyer Memorial Trust (2nd yr.)) [Net Income Expenses C C O d M d Director Salary f/t Vol. Coordinator .63fte Payroll fees and taxes 'Personnel– Ins. 2 emp. SAIF -WComp. Insurance Sub total of A. 9 N y x w C0 = e IA 0 6 [Office Supplies Professional Insurance Telephone and Web Host Ok M. -, a° Membership Dues [Prof. Services/Develop.Proj, Adv.Promo Dev. Proj. Staff Training/Development 1Volunteer Devel/Recog.rrraining Equipment/ Upgrades [Meeting Space Fees (Conf/In-kind) Rent (In -Kind) Travel and Mileage _ 0.0 D0 m 0) C o 8 0 Sub -Total B TotaiofA.+B. projected carry over for 2010-2011 a-- N 0) V 10 c0 I- 00 0) . i.- .. �,- CO CO .- N N N N N N N N N N M M M M M 0) Com') r -- M m V V CENTRAL OREGON MEDIATION, INC. Budget Proposal 2009-2010 Line Item: Income 4. Carry Over 2008-2009 - $24,532 5. Deschutes County Funds for 2009-2010 - $25,225 (7,150 from prior year + 6,025/qtr. through 6/30/10) 6. Contributed Support and Fees for Service 7. OOCDR Biennium Grant (5% cut) Crook (Oregon Office of Community Dispute Resol. U of O. 8. OOCDR Biennium Grant. (5% decrease) Jefferson 9. OOCDR Biennium Grant. (5% decrease) Deschutes 10. Fundraising Projects/Special Events/Business Partnerships/Sponsors 11. Rent In -Kind for the non profit space contribution at Rosie Bareis Ctr. $6,000. 12. Other In -Kind contributions for Meeting and Conference Rooms for Mediation and Training. 13. Other Contracts/Fees for Services reflects the Manuf. Dwelling contract and other contracts $2,500. 14. Meyer Memorial Trust Funds Year 2 -$35,464 (fmal year) Training and Development funds Net Income projected: $135,593 Expenses. Personnel Expenses 18. Salary reflects a Full Time Exec. Director 19. Salary for Volunteer Coordinator at 25 hrs./week 20. Projected Payroll Taxes. 21. Health Ins. Benefits for 2 employees - rate increase 22. Worker's Comp. Insurance Premiums. Personnel Expense total: $89,930 Operating Expenses 25. Office Supplies - includes toner for laser 26. Professional Liability Insurance for dispute resolution programs. 27. Telephone and Web Host fees - includes an increase of $36 to reflect current fees. 28. Postage reflects an increase over last year usage for higher rates and increased volume. 29. Dues for membership in Chamber of Commerce (2) and Professional Organizations related to Mediation Services. Includes OMA membership 30. Professional Services - reflects QB Pro, Payroll services, Sublime Design, Project Fees Branding/bevel. Project year 2) 8160 31. Adv./Promo Development Project -Event, new logo, tagline, stationery, printing/educational/ promotional/media and expenses. (includes monthly Yellow Page ad) 8170, 8190 32. Staff Training and Development reflects participation by Director at 4 meetings of the Oregon Association of Community Dispute Resolution Centers/ Director participation in Advisory Council and Director and Vol. Coordinator attendance at annual Oregon Mediation Association. conference 33. Volunteer Development/Recognition, Basic Mediation Training 34. Equipment and software upgrades as needed. (aging pc/anti virus/etc.) 35. Meeting Space Fees, (In-kind) 36. Rent - (In -Kind) Space rental at Rosie Bareis Center. 37. Travel and Mileage - increased to reflect current increased mileage expenses. 38. Utilities for offices reflects a slight increase $132 - $142. 39. Contingency Fund for miscellaneous or unallocated expenses. 40. Sub -Total of Operating Expenses 42. Total Actual Expenses projected FYE 1 TO: BOARD OF COMMISSIONERS FROM: DAVE INBODY SUBJECT: FY 2010 COMMUNITY GRANT PROGRAM DATE: 3/24/2010 CC: DAVE KANNER, ERIK KROPP Background In FY 2009, the Board of Commissioners authorized the allocation of Video Lottery Fund for the Community Grant Program. This program distributed grants to Deschutes County non-profit organizations operating consistent with county priorities in at least one of the following four interest areas: 1. Providing emergency food, clothing, and shelter to those who would otherwise go without these essentials. 2. Protection for abused and/or neglected individuals who lack resources to otherwise obtain such protection. 3. Health care, mental health care and addictions treatment for individuals who lack resources to otherwise obtain such care. 4. Other essential services to underserved and indigent populations, especially children and seniors. The funding for this grant program was reduced from $300,000 to $200,000 in FY 2010 due to a reduction in video lottery funds. A selection committee reviewed 44 applications and recommended grant funding for 22 organizations. Applicants were reviewed based on the following six criteria: 1. Organizational stability and solvency 2. Connection to county funding objectives 3. Ability of funds to provide leverage to organization for receipt of additional funds 4. Extent to which the program complements existing Deschutes County services 5. Uniqueness of services being provided in Deschutes County 6. Ability to work cooperatively with other area non -profits in area of interest The following is a list of FY 2010 Community Grant recipients: • Assistance League of Bend ($7,500) — Provide school clothing and supplies for low income children ■ Bend's Community Center ($10,000) — Establishment of clothes bailing operation • Bethlehem Inn ($18,000) — Support case management function and work experience program for homeless shelter • Cascade Peer and Self -Help Center ($10,000) — Center staff, services and supplies • Cascade Youth & Family Center — J Bar J Service ($10,000) — Support rural home hosting for runaway and homeless youth • The Center Foundation ($2,500) — Screening of high school athletes for head injuries • Central Oregon Guardian Assistance Program ($7,500) — Coordinate and supervise guardians, conservators and attorneys for seniors. This program was discontinued and grant funds were returned. • Clear One Foundation ($2,500) — Emergency medical needs for children • Deschutes Family Recovery ($10,000) — Provide temporary housing assistance for families of people in court supervised substance abuse treatment program • Families Forward — Housing Works ($5,000) — Assist homeless and at -risk people to rent a home • Friends In Service Here "FISH" ($4,000) — Purchase food for those in need • Deschutes County Healthy Beginnings ($5,000) — Expand early childhood health and developmental screenings • Healthy Families of the High Desert ($5,000) — Training, home visits and information regarding shaken baby syndrome • Jericho Road ($2,500) — Transitional housing for homeless families • KIDS Center ($12,500) — Medical evaluations for low income children • La Pine Community Kitchen ($20,000) — Collect food donations from local grocery stores; purchase food, hygiene supplies and clothing; 5% of executive director's salary • Latino Community Association ($10,000) — Housing for new immigrant families providing support, education, resources and opportunities • Mountain Star Family Relief Nursery ($10,000) — Provide transportation for client families to and from facility • Neighborlmpact ($18,000) — Collect food donations from local grocery stores and delivered to distribution agencies • Partnership to End Poverty ($5,000) — Through Project Connect, provide shelter assistance, food and medical care • Saving Grace ($15,000) — Emergency shelter, food and clothing; legal support, counseling and therapy; respite childcare • Volunteers in Medicine ($10,000) — Nursing care and clinical management positions FY 2011 Community Grant Program Based on continued support by the Board of Commissioners, funding for a FY 2011 Community Grant Program was included in the Video Lottery Fund requested budget. Due to an anticipated decline in video lottery funds, $190,000 was identified in the budget for this program. It is staffs recommendation that this program be continued in FY 2011 maintaining a focus on the four interest areas and making selections based on the six criteria used in FY 2010. 2 FY 2011 Deschutes County Community Grant Application Form Complete and return this application form, responses to the grant questions, and a letter from the IRS granting your organization 501(c)(3) tax-exempt status, to the following address: Dave lnbody Deschutes County Department of Administrative Services 1300 NW Wall Street, Suite 200 Bend, Oregon 97701 Applications may also be sent via e-mail to davidideschutes.orq. All documentation must be received no later than Thursday, April 22, 2010 at 3:OOpm. Any applications that have not completed all requested documentation by this deadline will not be considered. Contact Information Organization Name Address City Zip Code Phone Number Alternate Phone Number Fax Number E -Mail Address Website Amount of Requested Grant Funding Identify all funding objectives that apply to this project or program: ❑ Providing emergency food, clothing and shelter to those who would otherwise go without these essentials ❑ Protection for abused and/or neglected individuals who lack resources to otherwise obtain such protection ❑ Health care, mental health care and addictions treatment for individuals who lack resources to otherwise obtain such care ❑ Other essential services to underserved and indigent populations, especially children and seniors I certify that the all information provided to Deschutes County is correct and that I am authorized by the governing board of this organization to submit this grant application. Further, I certify that this organization is in good standing with the IRS and retains its official 501(c)(3) tax-exempt status. Additionally, I certify that this organization is located in Deschutes County and any proceed from this grant will be used in support of Deschutes County residents. Signature Print Name Title Date 1 FY 2011 Deschutes County Community Grant Questions (Responses to these questions must be provided on a maximum of 5 single-sided pages) Organizational Information 1. Describe the history of your organization, including the year the organization was established. 2. Provide the Mission for your organization. 3. Describe the leadership and structure of your organization. If there is a board, include the names of its members. 4. Describe the primary activities conducted by your organization and approximate distribution of time and/or resources devoted to each activity. Financial Information 5. Total expenditures for the organization's most recently completed fiscal year 6. Total revenue for the organization's most recently completed fiscal year 7. Sources and amounts of funding for the most recently completed fiscal year 8. Total budgeted expenditures for the current fiscal year 9. Total budgeted revenue for the current fiscal year 10. Identify any anticipated changes to sources and/or amounts of funding in the current fiscal year compared to the previous fiscal year 11. Briefly explain the fundraising strategy for your organization over the next five years Projects/Programs Information 12. Title and description of the project or program to be funded with Community Grant funding. 13. Provide an itemized list of goods and services that will be purchased with the requested grant funding, including funds allocated for each item. 14. Total funds, including the requested grant funding, required for the projects or programs. 15. Other sources and amounts of financial support anticipated for this projects or programs. 16. Describe how this program/project will positively impact the community and complement existing services and programs currently offered by Deschutes County.. 17. Identify specific communities and/or groups who will benefit from this funding. 18. Highlight how this program or project leverages cooperative efforts of multiple community organizations to successfully accomplish its objectives. 19. Explain the anticipated outcomes of these projects or programs. 20. Describe how success will be measured for these projects or programs. 2 FY 2011 Deschutes County Community Grant Program General Information The community grant program accepts applications once a year in support of non-profit organizations in Deschutes County that are consistent with the priorities of the county. Most awarded community grants will be between $5,000 and $25,000. These grants are reserved for projects addressing needs in multiple areas and impacting a broad scope of the community. Funding Objectives The county has four funding objectives, each with a particular interest area. Generally, projects are not limited to, but should fit within one of the following interest areas: 1. Providing emergency food, clothing and shelter to those who would otherwise go without these essentials. 2. Protection for abused and/or neglected individuals who lack resources to otherwise obtain such protection. 3. Health care, mental health care and addictions treatment for individuals who lack resources to otherwise obtain such care. 4. Other essential services to underserved and indigent populations, especially children and seniors. Eligibility for Grants Requirements for applicants to the community grant program: • The applicant must be a 501(c)(3) tax-exempt organization. • The organization must be located in Deschutes County. • The proceeds from the grant must be utilized in support of Deschutes County residents. How to Apply for a Grant Applications must be received no later than Thursday, April 22, 2010 at 3pm. The application form will be available on the county website and in the Administrative Services office beginning April 2, 2010. Completed applications must be mailed to the follow address: Dave Inbody Deschutes County Department of Administrative Services 1300 NW Wall Street, Suite 200 Bend, Oregon 97701 Applications may also be sent via e-mail to davidi(iideschutes.org. Once an application has been received, a multi -stage review process begins. All applications will be reviewed by a 5 -member committee of county employees and community members based on the following six criteria: 1. Organizational stability and solvency 2. Connection to county funding objectives 3. Ability of funds to provide leverage to organization for receipt of additional funds 4. Extent to which program complements existing county services 5. Uniqueness of services being provided in Deschutes County 6. Ability to work cooperatively with other area non -profits in area of interest Each criteria will be weighed equally in determining final grant recipients. Bi -annual progress reports submitted by FY 2010 grant recipients will also be reviewed. Applicants may be contacted as part of review process. Application Packet For an organization's application to be considered complete, it must contain the following documents: • Cover letter (maximum 1 page) • Completed and signed FY 2011 Deschutes County Community Grant Application form, including full responses to all 20 questions. • Most recent audited financial statements, if available. Alternately, an end -of -year financial statement for most recently completed fiscal year. • Letter from the IRS granting organization 501(c)(3) tax-exempt status • [Optional] A maximum of three letters of recommendation • [Optional] Five organizational brochures Department of Administrative Services Dave Kanner - County Administrator 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www.co.deschutes.or.us March 18, 2010 TO: Board of Commissioners FROM: Dave Kanner RE: Economic Development Fund I had previously discussed with you the idea of taking the remaining money in the business loan fund, adding to it some of the one-time revenue arising from the foreclosure crisis and "repurposing" the fund as an economic development fund for business recruitment and retention. Attached is a draft resolution that spells out allowable uses of such a fund. This has been reviewed by EDCO staff and they are pleased with it. I am asking for your input on it at the March 29th work session. The resolution would be brought to you as part of the budget adoption process. WHEREAS, Deschutes County faces historically high levels of unemployment and economic distress; and WHEREAS, business recruitment and retention, and in particular job creation, are high- level priorities for the Deschutes County Board of Commissioners ("Board"); and WHEREAS, Deschutes County budgets certain monies in Fund 105, which has historically been known as the "Business Loan Fund;" and WHEREAS, the Board wishes to repurpose those funds in Fund 11, and use them for the above -stated priority of job creation; NOW, THEREFORE, THE BOARD OF COUNTY CO DESCHUTES COUNTY HEREBY RESOLVES AS 1. Fund 105 shall henceforth be known as the Ec • mic Development 2. Monies currently in Fund 105 and other monie the sole discretion of the Deschutes County Budget used only for the purposes described ; Exhibit A, atta herein. transferred t. and 105 at ittee and the Board shall be hereto and incorporated EXHIBIT A Fund 105, to be known at the Economic Development Fund, shall be used for the exclusive purpose of job -creating business recruitment, retention and expansion, using the following criteria and procedures. Fund disbursements may take the form of low- interest loans or forgivable loans, however, all disbursements shall be tied directly to the creation or retention of jobs in Deschutes County and only in Deschutes County. Fund 105 shall not be used for investment purposes or to cover the start-up costs of a new business venture. Criteria 1. For purposes of this resolution, "relocation" means t`j• ove of an existing business from outside of Deschutes County to De t ;,;aunty. 2. Business "retention" means the keeping a b Desch ounty that has verifiable, bona fide plans to move to an a outside of Desch ounty and to take the j obs that are currently provide , } that bu ess in Desch unty to that area outside of the County. 3. Business "expansion" means s e verifiable, bo e plans of an existing business in Deschutes County and its operat such a way that the result is the creation of regular, full -ti • . t did not is l s for to the expansion. 4. For purposes of Fund 105, relocatienses include a business' costs of movinnt, furnishiand per al business property to or within Desc r s Cou but shall n` •nclude the costs of moving the personal householdployee or p . 'al employee to or within Deschutes County. Reloca x ay also a clude: 1. short-term rent relief in a busi • loca ,a; an• fi.�a : associated with the recruitment of new s .";mc�� •ut n•' ited to, advertising or travel allowances. 105, >` • ansion expenses include a business' costs of bui . or leasing w spce necessary to provide for newly created jobs, the lease chase o ew equipment or personal business property necessary to accom ts,, e new created jobs, and/or the costs associated with recruitment or training o 6. The Board o Commissioners may, in its sole discretion, approve other uses of Fund 105 if they are consistent with the uses listed above. Procedure 1. Deschutes County contracts with Economic Development for Central Oregon (EDCO) for economic development strategic planning, counsel and support. EDCO is engaged directly in the recruitment of new traded -sector businesses to the County. 2. All requests for disbursements from the Economic Development fund shall be made by Deschutes County pursuant to a written request to the County by EDCO. All such requests shall conform to the criteria above. 3. EDCO shall, in its sole discretion, determine whether a disbursement from Fund 105 will be structured as a loan or as a forgivable loan. In all cases, disbursements from the fund shall be tied directly to the creation of jobs. For forgivable loans, all agreements between EDCO/County and the recipient business shall include a "clawback" provision requiring the repayment of some or the entire loan for the failure to create an agreed-upon n •er of jobs by an agreed-upon date. 4. A forgivable loan shall generally not exceed an a newly created job. Deschutes County reserves th' ght t sole discretion after considering EDCO's re _• e ation. 5. EDCO shall be responsible for trackin loan or forgivable loan and for reporting annually on the performance of loan recipie 6. Interest rates on low-interest la consultation with EDCO. Loan responsibility of Deschutes Coun responsibility to a third party. all be determ tion and c es th valent to $2,000 per ve this limit in its f jobs create ounty not le t to a than semi - by Deschutes County in on shall be the ight to subcontract such