HomeMy WebLinkAboutCommunity Grant Program InfoTO: BOARD OF COMMISSIONERS
FROM: DAVE INBODY
SUBJECT: FY 2010 COMMUNITY GRANT PROGRAM
DATE: 3/24/2010
CC: DAVE KANNER, ERIK KROPP
Background
In FY 2009, the Board of Commissioners authorized the allocation of Video Lottery Fund for the
Community Grant Program. This program distributed grants to Deschutes County non-profit
organizations operating consistent with county priorities in at least one of the following four
interest areas:
1. Providing emergency food, clothing, and shelter to those who would otherwise go
without these essentials.
2. Protection for abused and/or neglected individuals who lack resources to otherwise
obtain such protection.
3. Health care, mental health care and addictions treatment for individuals who lack
resources to otherwise obtain such care.
4. Other essential services to underserved and indigent populations, especially children and
seniors.
The funding for this grant program was reduced from $300,000 to $200,000 in FY 2010 due to a
reduction in video lottery funds. A selection committee reviewed 44 applications and
recommended grant funding for 22 organizations. Applicants were reviewed based on the
following six criteria:
1. Organizational stability and solvency
2. Connection to county funding objectives
3. Ability of funds to provide leverage to organization for receipt of additional funds
4. Extent to which the program complements existing Deschutes County services
5. Uniqueness of services being provided in Deschutes County
6. Ability to work cooperatively with other area non -profits in area of interest
The following is a list of FY 2010 Community Grant recipients:
• Assistance League of Bend ($7,500) — Provide school clothing and supplies for low
income children
• Bend's Community Center ($10,000) — Establishment of clothes bailing operation
■ Bethlehem Inn ($18,000) — Support case management function and work experience
program for homeless shelter
• Cascade Peer and Self -Help Center ($10,000) — Center staff, services and supplies
• Cascade Youth & Family Center — J Bar J Service ($10,000) — Support rural home
hosting for runaway and homeless youth
• The Center Foundation ($2,500) — Screening of high school athletes for head injuries
• Central Oregon Guardian Assistance Program ($7,500) — Coordinate and supervise
guardians, conservators and attorneys for seniors. This program was discontinued and
grant funds were returned.
• Clear One Foundation ($2,500) — Emergency medical needs for children
• Deschutes Family Recovery ($10,000) — Provide temporary housing assistance for
families of people in court supervised substance abuse treatment program
• Families Forward — Housing Works ($5,000) — Assist homeless and at -risk people to rent
a home
• Friends In Service Here "FISH" ($4,000) — Purchase food for those in need
• Deschutes County Healthy Beginnings ($5,000) — Expand early childhood health and
developmental screenings
• Healthy Families of the High Desert ($5,000) — Training, home visits and information
regarding shaken baby syndrome
• Jericho Road ($2,500) — Transitional housing for homeless families
• KIDS Center ($12,500) — Medical evaluations for low income children
• La Pine Community Kitchen ($20,000) — Collect food donations from local grocery
stores; purchase food, hygiene supplies and clothing; 5% of executive director's salary
• Latino Community Association ($10,000) — Housing for new immigrant families
providing support, education, resources and opportunities
• Mountain Star Family Relief Nursery ($10,000) — Provide transportation for client
families to and from facility
• Neighborlmpact ($18,000) — Collect food donations from local grocery stores and
delivered to distribution agencies
• Partnership to End Poverty ($5,000) — Through Project Connect, provide shelter
assistance, food and medical care
• Saving Grace ($15,000) — Emergency shelter, food and clothing; legal support,
counseling and therapy; respite childcare
• Volunteers in Medicine ($10,000) — Nursing care and clinical management positions
FY 2011 Community Grant Program
Based on continued support by the Board of Commissioners, funding for a FY 2011 Community
Grant Program was included in the Video Lottery Fund requested budget. Due to an anticipated
decline in video lottery funds, $190,000 was identified in the budget for this program. It is staff s
recommendation that this program be continued in FY 2011 maintaining a focus on the four
interest areas and making selections based on the six criteria used in FY 2010.
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FY 2011 Deschutes County Community Grant Application Form
Complete and return this application form, responses to the grant questions, and a letter from
the IRS granting your organization 501(c)(3) tax-exempt status, to the following address:
Dave Inbody
Deschutes County
Department of Administrative Services
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Applications may also be sent via e-mail to davidideschutes.orq.
All documentation must be received no later than Thursday, April 22, 2010 at 3:OOpm. Any
applications that have not completed all requested documentation by this deadline will not be
considered.
Contact Information
Organization Name
Address
City Zip Code
Phone Number Alternate Phone Number
Fax Number E -Mail Address
Website
Amount of Requested Grant Funding
Identify all funding objectives that apply to this project or program:
❑ Providing emergency food, clothing and shelter to those who would otherwise go without
these essentials
❑ Protection for abused and/or neglected individuals who lack resources to otherwise
obtain such protection
❑ Health care, mental health care and addictions treatment for individuals who lack
resources to otherwise obtain such care
❑ Other essential services to underserved and indigent populations, especially children
and seniors
1 certify that the all information provided to Deschutes County is correct and that I am authorized by
the governing board of this organization to submit this grant application. Further, I certify that this
organization is in good standing with the IRS and retains its official 501(c)(3) tax-exempt status.
Additionally, I certify that this organization is located in Deschutes County and any proceed from this
grant will be used in support of Deschutes County residents.
Signature
Print Name
Title Date
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FY 2011 Deschutes County Community Grant Questions
(Responses to these questions must be provided on a maximum of 5 single -sided pages)
Organizational Information
1. Describe the history of your organization, including the year the organization was established.
2. Provide the Mission for your organization.
3. Describe the leadership and structure of your organization. If there is a board, include the
names of its members.
4. Describe the primary activities conducted by your organization and approximate distribution
of time and/or resources devoted to each activity.
Financial Information
5. Total expenditures for the organization's most recently completed fiscal year
6. Total revenue for the organization's most recently completed fiscal year
7. Sources and amounts of funding for the most recently completed fiscal year
8. Total budgeted expenditures for the current fiscal year
9. Total budgeted revenue for the current fiscal year
10. Identify any anticipated changes to sources and/or amounts of funding in the current fiscal
year compared to the previous fiscal year
11. Briefly explain the fundraising strategy for your organization over the next five years
Proiects/Programs Information
12. Title and description of the project or program to be funded with Community Grant funding.
13. Provide an itemized list of goods and services that will be purchased with the requested
grant funding, including funds allocated for each item.
14. Total funds, including the requested grant funding, required for the projects or programs.
15. Other sources and amounts of financial support anticipated for this projects or programs.
16. Describe how this program/project will positively impact the community and complement
existing services and programs currently offered by Deschutes County..
17. Identify specific communities and/or groups who will benefit from this funding.
18. Highlight how this program or project leverages cooperative efforts of multiple community
organizations to successfully accomplish its objectives.
19. Explain the anticipated outcomes of these projects or programs.
20. Describe how success will be measured for these projects or programs.
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FY 2011 Deschutes County Community Grant Program
General Information
The community grant program accepts applications once a year in support of non-profit organizations in
Deschutes County that are consistent with the priorities of the county. Most awarded community grants will
be between $5,000 and $25,000. These grants are reserved for projects addressing needs in multiple areas
and impacting a broad scope of the community.
Funding Objectives
The county has four funding objectives, each with a particular interest area. Generally, projects are not
limited to, but should fit within one of the following interest areas:
1. Providing emergency food, clothing and shelter to those who would otherwise go without these
essentials.
2. Protection for abused and/or neglected individuals who lack resources to otherwise obtain such
protection.
3. Health care, mental health care and addictions treatment for individuals who lack resources to
otherwise obtain such care.
4. Other essential services to underserved and indigent populations, especially children and seniors.
Eligibility for Grants
Requirements for applicants to the community grant program:
• The applicant must be a 501(c)(3) tax-exempt organization.
• The organization must be located in Deschutes County.
• The proceeds from the grant must be utilized in support of Deschutes County residents.
How to Apply for a Grant
Applications must be received no later than Thursday, April 22, 2010 at 3pm. The application form will be
available on the county website and in the Administrative Services office beginning April 2, 2010.
Completed applications must be mailed to the follow address:
Dave Inbody
Deschutes County
Department of Administrative Services
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Applications may also be sent via e-mail to davidi n,deschutes.org.
Once an application has been received, a multi -stage review process begins. All applications will be
reviewed by a 5 -member committee of county employees and community members based on the following
six criteria:
1. Organizational stability and solvency
2. Connection to county funding objectives
3. Ability of funds to provide leverage to organization for receipt of additional funds
4. Extent to which program complements existing county services
5. Uniqueness of services being provided in Deschutes County
6. Ability to work cooperatively with other area non -profits in area of interest
Each criteria will be weighed equally in determining final grant recipients. Bi -annual progress reports
submitted by FY 2010 grant recipients will also be reviewed. Applicants may be contacted as part of
review process.
Application Packet
For an organization's application to be considered complete, it must contain the following documents:
• Cover letter (maximum 1 page)
• Completed and signed FY 2011 Deschutes County Community Grant Application form, including
full responses to all 20 questions.
• Most recent audited financial statements, if available. Alternately, an end -of -year financial
statement for most recently completed fiscal year.
• Letter from the IRS granting organization 501(c)(3) tax-exempt status
• [Optional] A maximum of three letters of recommendation
• [Optional] Five organizational brochures