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Home My WebLink AboutGrant Request - La Pine Park & RecEconomic Development Fund Discretionary Grant Program Organization: La Pine Park and Recreation District Organization Description: This is an Oregon Special District governed by a five - member elected board responsible for delivering recreational programs and facilities to the Greater La Pine Community. The organization provides facility rentals, park maintenance, park reservations, a campground, special events, youth programming and family activities. Project Name: Jade's Jazz Festival Project Description: Several nationally and locally recognized jazz artists will perform over a three day period to benefit the La Pine Parks and Recreation District and the La Pine Community Kitchen. The activities will include jazz performances, a food court, merchandise sales and craft vendors. Project Period: August 8, 2010 Amount of Request: $3,000 (Total Anticipated Expenses = $14,000 — $16,000) Previous Grants: • April 2001: $1,400 (Luke $1,400) • May 2001: $1,065 (Luke $1,065) • April 2002: $1,250 Install electrical services (Luke $625, DeWolf $625) • June 2005: $2,500 Interim General Manager (Daly $2,500) • April 2008: $1,000 Teen Lounge (Luje $500, Melton $500) • June 2008: $2,381.57 Summer Kids Program (Baney $1,500; Luke $500; Daly $381.57) • July 2008: $1,357.10 Elections in 2006 & 2007 (Luke $1,357.10) • August 2008: $5,000 Security Measures (Luke $5,000) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Commissioner Alan Unger All Three Commissioners �a `S Lt Ftbdi v J / L ? D 8 / Zooq 3, 000 Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: L6. ?;‘,..a... Yt.W^L' t 1S4 % L(� 4os t15-1- Contact 6= Contact Name(s): Fax: J d -i vA. b. Cw4-1.,.V Alternate Phone: Iittay 1,Zo1O 43_ L0S-614 7 1.�. ?&. "g7737 S4' -S36- 22,23 C.u.4lur e, (�,p;w.��I,..s, o►� On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: _ Signature: Dennis Luke: Amount: Signature: Alan Unger: Amount: Signature: La Pine Park & Recreation District & Jade's Jazz Festival 1. Describe the applicant organization, including it's purpose, leadership structure and activities. La Pine Park & Recreation District (LPRD) is a special district as formed under ORS 198 & 266. The purpose of LPRD is to provide quality recreation and park facilities for the enjoyment of the greater La Pine community's residents and guests. The leadership of LPRD is comprised of a five member, elected board of directors. LPRD provides facility rentals, park maintenance, park reservations, a campground, special events, youth programming, and family activities. 2. Describe the proposed project or activity. LPRD and Jade's Jazz Festival plan to host several nationally and locally recognized jazz performers for three days of performances to benefit the LPRD and La Pine Community Kitchen. The activity will include jazz performers, a food court, merchandise sales and craft vendors. 3. Provide a time line for completing the proposed project. August 2009 to December 2009: Develop program offering and begin sponsorship sales. January 2010 to March 2010: Develop Media kit, sponsorship sales, secure performer commitments, and develop marketing material. April 2010 to June 2010: Begin promoting the event, continue sponsorship sales, finalize food court attendees, finalize vendors and secure accommodations for the performers. July 2010: Wrap up last minute details. August 2010: Execute the event and evaluate. 4. Explain how the proposed project or activity will impact the community's economic health. Over 50% of last year's attendees were from out of the La Pine area. The majority of them stayed in local hotels and ate at local restaurants according to last year's event organizer. This year with your assistance we are going to be able to expand our outreach and advertising in order to bring in more out of town guests to boost our local economy. 5. Identify the specific communities or groups that will benefit. The community of La Pine and specifically, La Pine Community Kitchen, LPRD and local businesses. The greater La Pine community including: Sunriver, Bend, Redmond, Sisters, Gilchrist, Prineville 6. Itemized anticipated expenditures. (See attached Budget Document) 2010 Anticipated Expenditures Live Artists: $4000-$6000 (Negotiated, securing is contingent on competition; travel; lodging) Advertising: $4200 Newspaper: Front page spots- $405 (1 week), $1050 (monthly edition), and $382.50 (1 week) for local papers, Newspaper: Mid -sections spots for $225(1 week), $525 (monthly edition), and $191.25 (1 week) Cable ads - $30-$50 for 7 days spots Radio ads 4x /day @7days for $50/mo Promotional items (tourism): (cost to produce and give out to those from out of the area) $400 Caps: 4 @ $20 = $80 T-shirts: 25 @$8 = 200 Backpack/drawstring bag: 10 @ $12 = $120 Website Maintenance, Graphic Arts - $500 Chamber Membership — flyers mailed out, website ads, email mailings $220 Distribution of posters and flyers — travel expense $400 Printing: $2300 Posters — $1000 printing Flyers — $500 Event programs - $500 Tickets - $100 Supplies: Wrist bands, trash bags, etc. $1000 Promotional Items for sale $1000 Venue: $250/day x 6 days (set up, event, break down) $1500 Total cost range: $14000-16000 Income sources: Sponsorships, ticket sales, event promotional item sales, snack bar sales �� ' bepartinent of the Treasury (� . L Internal Revenue Service 345 OGDEN UT 84201-0038 LAPINE PARK & RECREATION DISTRICT PO BOX 664 LAPINE OR 97739-0664649 In reply refer to: 0437874130 July 30, 2007 LTR 4076C E0 93-1056147 000000 00 000 00038228 BODC: SB Federal Identification Number: 93-1056147 Person to Contact: L. Horspool Toll Free Telephone Number: 1-877--829-5500 Dear Taxpayer: This responds to your request for information about your federal tax status. Our records do not specify your federal tax status. However, the following general information about the tax treatment of state and local governments and affiliated organizations may be of interest to you. GOVERNMENTAL UNITS Governmental units, such as States and their political subdivisions, are not generally subject to federal income tax. Political subdivisions of a State are entities with one or more of the sovereign powers of the State such as the power to tax. Typically they include counties or municipalities and their agencies or departments. Charitable contributions to governmental units are tax-deductible under section 170(c)(1) of the Internal Revenue Code if made for a public purpose. ENTITIES MEETING THE REQUIREMENTS OF SECTION 115(1) An entity that is not a governmental unit but that performs an essential government function may not be subject to federal income tax, pursuant to Code section 115(1). The income of such entities is excluded from the definition of gross income as long as the income (1) is derived from a public utility or the exercise of an essential government function, and (2) accrues to a State, a political subdivision of a State, or the District of Columbia. Contributions made to entities whose income is excluded income under section 115 may not be tax deductible to contributors. TAX-EXEMPT CHARITABLE ORGANIZATIONS An organization affiliated with a State, county, or municipal government may qualify for exemption from federal income tax under section 501(c)(3) of the Code, if (1) it is not an integral part of the government, and (2) it does not have governmental powers inconsistent with exemption (such as the power to tax or to exercise enforcement or regulatory powers). Note that entities may meet the requirements of both sections 501(c)(3) and 115 under certain circumstances. See Revenue Procedure 2003-12, 2003-1 C.B. 316.