HomeMy WebLinkAboutGrant Request - Tribute to HeroesEconomic Development Fund Discretionary Grant Program Organization: Central Oregon Tribute to Heroes Organization Description: The organization requesting this grant is Central Oregon Tribute to Heroes. This event is sponsored by the Deschutes Veterans of Foreign Wars, Post 4108 in Redmond. Project Name: COTTH 2010 Project Description: These grant funds will be used to bring the Traveling Veterans Wall to Central Oregon. Project Period: August 11, 2010 — August 15, 2010 Amount of Request: $2,000 Previous Grants: None +J1Ce7r� (r7Oheil is Mar 17 10 08:09p Corbin 541-504-1913 p.1 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 977011960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 3)4/(0 /(0 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger Ali Three Commissioners C ewrr,¢1OA g#.✓' Rble,V e's J y 11, 2. Ira Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Applicant/Organization: Address: Contact Name(s): Fax: J0finny Co11-44 Alternate Phone: Jaal ir 220r dit.(1.00 1, 2-41rV 013,617 b " eifilenhi s`Yf S-''-, /943 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain bow the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Dennis Luke: Amount: Signature: Alan Unger Amount: Signature: ijI4)/0,72 Mar 17 10 08:09p Corbin March 18, 2010 To: Tammy Baney Deschutes County Commissioner 541-504-1913 p2 From: Johnny Corbin Central Oregon Tribute to Heroes Committee Re: Grant Tammy: Along with this letter you will find the answers to why funds are requested. The questions asked will be addressed. 1. The organization that is requesting grant funds is Central Oregon Tribute To Heroes 2010. This function is sponsored by Deschutes Veterans of Foreign Wars, Post 4108, Redmond, Oregon. 2, This project is to bring to Central Oregon the Traveling Veterans Wall. 3. The time that The Wall is to arrive in Central Oregon is August 11, thru August 15, 2010 4. This project is to bring the Traveling Wall to Central Oregon to pay tribute to all Veterans in Central Oregon, families, and friends. This Wall is to pay tribute to the Veterans who served in Viet Nam, World War II and all the conflicts in recent times including the war on terror of 9-11. 5. The benefit is for all Central Oregon residents and the event will be held in Redmond at Redmond High School 6. The goal of the COTTH2O10 committee is to raise funds from the Central Oregon community to bring this event to Central. Oregon. The expected expenses are estimated to be between $15,000 to $25,000. Any funds that are remaining for this venture will remain in Central Oregon to assist Veterans and their families. We are not only asking for you assistance, but we are asking the community for assistance as well. Not only is this a project for the healing of Veterans in the area, but this is a tool to educate especially our youth about the price of freedom. The COTTH210 thanks you for your help. on. orbin TfH2O o mi ee Member Mar 30 10 11:35a Corbin INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: MAR 1 4 2:0BD VETERANS OF FOREIGN WARS OF THE U S DEPARTMENT OF OREGON 12440 NE HPALSEY ST PORTLAND, OR 97230-1927 541-504-1913 p.1 Employer Identification Number: 93-0304245 DLN: 17053198734029 Contact Person: MS. D. JAMES Contact Telephone Number: (877) 829-5500 Addendum Applies: No ID# 52423 Dear Applicant: We have considered your application for a group exemption letter recog- ' nizing your subordinates as exempt from federal income tax under section 501.(a) of the Internal Revenue Code as organizations of the type described in section 501(c) (19) . Our records show that you were recognized as exempt from federal income tax under section 501(c)(19) of the Code. Your exemption letter remains in effect. Based on information you supplied, we recognize your subordinates whose names appear on the list you submitted as exempt from federal income tax under section 501(c)(19) of the Code. This determination is based -on the fact that at least 75 percent of each of your subordinates' members are past or present members of the Armed Forces of the United States, as defined in Code section 501(c)(19). It is also based ori the fact that substantially all of your subordinates' other members, if any, are individuals who are cadets, or are spouses, widows, or widowers of past or present members of the Armed Forces of the United States or of cadets. Please let us know if any of your subordinates no longer meets these membership per- centage requirements. Donors may deduct contributions made to or for the use of your subordi- nates that qualify as war veterans organizations. To so qualify, at least 90 percent of a subordinate's members must be war veterans. Your subordinates are not required to file Form 990, Return of Organiza- tion Exempt From Income Tax, if they qualify as churches or integrated auxil- iaries of churches or otherwise meet the exceptions in section 1.6033-2(g) of the Income Tax Regulations. Your subordinates whose gross receipts each year are normally more than $25,000 are each required to file Form 990, Return of Organization Exempt From Income Tax, by the 15th day of the fifth month after the end of their annual accounting period. If you prefer, you may file a group return for those sub- ordinates that authorize you in writing to include them in that return. If you Letter 2419 (DO/CG) Mar 30 10 11:35a Corbin -2- VETERANS 2- VETERANS OF FOREIGN WARS OF THE U S 541-504-1913 p.2 are required to file Form 990 for your own activities, you must file a separate return and may not be included on any group return that you file for your sub- ordinates. The law imposes a penalty of $20 a day when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty imposed cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete, so your subordinates should make sure their returns are complete before filing them. Please advise your subordinates that, if they receive a Form 990 package in the mail, they should file the return even if their gross receipts do not exceed the $25,000 minimum. If not required to file, a subordinate should simply attach the label provided, check the box in the heading to indicate that its annual gross receipts are normally $25,000 or less and sign the return. This will allow us to update our records to show that the subordinate is not required to file and to delete that subordinate from the list of organizations that will receive Form 990 packages in future years. Your subordinates are required to make their annual information return, Form 990 or Form 990 -EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You and your subordinates are also required to make available for public inspection your group exemption application, any supporting documents and this exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reason- able fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet_ Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax -Exempt Status for Your Organization, or you may call our toll free number shown above. Your subordinates are not required to file federal income tax returns unless subject to the tax on unrelated business income under section 511 of the Code. Each organization subject to this tax must file Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your subordinates' present or proposed activities are unrelated trade or business as defined in section 513 of the Code. Unless specifically excepted, each of your subordinates is liable for social security (FICA) .taxes for each employee to whom the subordinate paid $100 or more during a calendar year and unemployment (FUTA) taxes for each employee to whom the subordinate paid $50 or more in a calendar quarter. FUTA tax is due for each of these employees only if the subordinate paid total wages of $1,500 or more during any calendar quarter, or if the subordinate had any employees in any 20 calendar weeks during the year. Each year, at least 90 days before the end of your annual accounting period, please send the items listed below to the Internal Revenue Service Center at the address shown below. Letter 2419 (DO/CG) Mar 30 10 11:36a Corbin -3- VETERANS OF FOREIGN WARS OF THE U S 541-504-1913 p.3 1. A statement describing any changes during the year in the purposes, character, or method of operation of your subordinates; 2. A list showing the names, mailing addresses (including Postal ZIP codes), actual addresses if different, and employer identification numbers of subordinates that, since your previous report: a. Changed names or address; b. Were deleted from your roster; or c. Were added to your roster. 3. For subordinates to be added, attach: a. A statement that the information on which your present group exemption letter is based applies to the new subordinates; b. A statement that each has given you written authorization to 'add its name to the roster; c. A list of those to which the Service previously issued exemption rulings or determination letters; d. A statement that none of the subordinates is a private foundation as defined in section 509(a) of the Code if the group exemption letter covers organizations described in section 501(c) (3); e. The street address of each subordinate whose mailing address is a P.O. Box; and f. The information required by Revenue Procedure 75-50, 1975-2 C.B. 587, for each subordinate that is a school claiming exemption under section 501 (c) (3) . Also include any other information necessary to establish that the school is complying with the requirements of Revenue Ruling 71-447, 1971-2 C.B. 230. This is the same information required by Schedule A, Form 1023, Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code. 4. If applicable, a statement that your group exemption roster did not change since your previous report. Please mail the information requested in this letter to the following address: Internal Revenue Service Ogden UT 84201 Your Group Exemption Number is 1023. Your subordinates are required to include this number on each Form 990, Return of Organization Exempt From Income Tax, and Form 990-T, Exempt Organization Business Income Tax Return, that they file. Please advise your subordinates of this requirement and provide them with the Group Exemption Number. If the heading of this letter indicates that an addendum applies, the enclosed addendum is an integral part of this letter. Letter 2419 (DO/CG) Mar 30 10 11:36a Corbin 541-504-1913 p.4 Page 1 of 1 Main Identity From: "Jeff Casserly" <jell©yourcentraloregonbroker.com> To: lcorbin' <jIcorbin a@bendcable.corn> Sent: Tuesday, March 30, 2010 11:14 AM Subject: Amended wall costs Johnny, I calculated the Housing incorrectly. Glad I re -figured my numbers. Use this amount and you'll have a fair assessment of worst case scenario_ Note that I removed the $1,000.Qther items not budgeted because some of the other costs were estimated high The Estimate Costs for: Central Oregon Tribute To Heroes 2010 Housing for Wall staff $ 1,200 Food for Event Wed, Thurs, Sunday $ 700-1000 Publication/Photography $ 3,500 The Wall Contract fee $ 9,750 Lighting equipment 4 nights $ 500 Sound system $ 500 Tents $ 600 Portable Toilets 5 $ 375 Rental Landscaping, benches $ 250 Hospitality area 4 days $ 600 Estimated Totals $ 18,275 "The Wail" 3/30/2010 Mar 30 10 11:36a Corbin 541-504-1913 p.5